DRAFT_STATEMENT OF WORK_GasSurvey_25Apr2012.pdf

Sources Sought F3R3D02067A001_26042012

DRAFT SOW

Natural Gas Survey Schriever AFB

DRAFT

DRAFT STATEMENT OF WORK

PROJECT TITLE: Natural Gas Survey, Schriever AFB, Colorado

PROJECT NO.: GLEN: 10-0901

PREPARED BY: Kem Reliford, 50 CES/CEPM

INSPECTOR: TBD

DATE: 25 April 2012

1. BACKGROUND: The Civil Engineering Squadron (50 CES) for Schriever Air Force Base

(SAFB) is seeking proposals from qualified and experienced General Contracting firms for natural gas line survey that includes: natural gas line leak detection, natural gas line repair, cathodic protection evaluation and repair maintenance, natural gas meter calibration, and natural gas meter replacement.

2. PROJECT GOALS: The overall purpose of this Statement of Work (SOW) is to contract with a qualified firm, capable of providing all necessary services outlined in this SOW. SAFB is seeking a cost effective and timely solution, within a specific timeline, for completion of this project.

3. GENERAL REQUIREMENTS:

a. The Contractor shall furnish all labor, materials, tools, supplies, escorts and equipment required to accomplish the work scope in this document.

b. All work conducted under this SOW in its entirety, shall comply with Code of Federal

Regulations, Title 49 Transportation (49 CFR), Part 40, Part 192 (Subparts I, N, and O), and Part

199 in their entirety.

c. The project scope shall include: all gas lines surveyed for detected leaks, repair of any natural gas leaks detected, evaluation of current cathodic protection based on detected leak(s), new natural gas meter installation, natural gas meter calibration, and natural gas meter replacement.

Work shall also include any and all materials testing as required in the above project specifications.

d. All field personnel shall be qualified to minimum federal safety standards for, “Transportation

Of Natural and Other Gas By Pipeline”, standards as outlined in 49 CFR Part 192 Subparts I, N, and O, and 49 CFR Parts 40 and 199. All personnel records shall be kept as required. Proof of

Compliance is required, and may be requested by the government at any time after award.

e. An initial assessment consisting of a gas distribution system leak survey, shall be conducted from the on-site gas main line, along all distribution lines, to each serviceable building; using

Flame Ionization detection units.

f. Results of the gas survey shall be documented and graded as stated within this document.

Natural Gas Survey Schriever AFB

g. Additionally, an electrical survey of the gas distribution system shall be conducted using pipe to soil potential readings. The electrical portion of the survey shall be conducted in line with cathodic protection practices as stated in 49 CFR Part 40, Part 192 (Subparts I and N), and Part

199 in their entirety.

h. The Contractor shall designate cathodic protection test points, evaluate all field data, and make recommendations to correct any deficiencies.

i. Upon completion of the surveys, the Contractor shall submit all field documentation and recommendations for review by 50 CES. All gas survey information shall be presented to 50

CES, and addressed to determine an appropriate course of action.

j. The Contractor shall be responsible for coordinating all necessary site/field visits and measurements of existing site conditions to characterize and determine the work requirements and required materials defined in this document.

k. Regulatory Compliance: The Contractor shall comply with all federal, state and local regulations pertaining to the required defined work including, but not limited to, Environmental

Protection Agency (EPA), National Fire Protection Association (NFPA), and Occupational

Safety and Health Administration OSHA), AFM 91-6, and AFI 32-1069

l. Utility Outage: Any temporary disconnection of utilities must be submitted in writing 48 hours in advance and approved by the Quality Assurance Evaluator (QAE) or a designated 50 CES representative.

In the event of an unscheduled emergency utility outage, the Contractor shall contact 50 CES or appropriate emergency personnel. Points of Contact shall be provided at the Pre-Construction

Conference.

m. Survey employees will be subject to constant surveillance by base security personnel.

n. Work will require protection of Government property within and adjacent to the work area, and control of obnoxious/hazardous fumes.

o. 50 CES will help as needed with security issues, utility maps, or outage coordination.

4. BASIC SCOPE OF WORK:

a. Performance Requirements: This project work requirements consists of, but is not limited to the following:

(1) A complete and comprehensive survey of SAFB natural gas infrastructure as identified on utility and installation drawings. The SAFB natural gas distribution system consists of approximately 6 miles of distribution pipe. All identified gas distribution and service

Natural Gas Survey Schriever AFB connections will be surveyed for leaks/potential leaks. Work included under this SOW does not include service feeds to base housing.

(2) All locates of SAFB natural gas piping and components will be accomplished by the contractor using suitable leak survey methods, and best available information.

(3) The Contractor shall perform a leak detection survey of base natural gas infrastructure, to determine if any natural gas leaks are present. If there are leaks present, as part of the survey, the

Contractor is to document the number of leaks in a report to be submitted to 50 CES. A base natural gas infrastructure map with leak locations shall also be submitted as part of the report.

(4) The Contractor shall repair all leaks found and all construction, repairs and installations shall conform to best management practices as outlined in CFR Title 49, Part 40, Part 192 (Subparts I, N, and O), and Part 199.

(5) A survey shall be conducted regarding the status of cathodic protection points identified within the existing natural gas distribution system; and as noted on base utility maps provided.

Any and all cathodic protection items required to be repaired or replaced shall also be noted as part of the system survey, and shall be submitted with recommended mitigation procedures.

(6) A total of approximately 40 natural gas meters shall be evaluated for condition, calibrated and replaced as necessary with Automatic Meter Reading (AMR)/ Advanced Metering

Infrastructure (AMI) compatible digital gas meters. Existing meters may be a mix of turbine and digital natural gas meters. All meters proposed for installation by the Contractor shall be submitted to 50 CES for approval prior to installation. The Contractor shall be capable of completing any and all work required for gas meter replacement and AMR/AMI requirements per CFR specifications as referenced in this SOW.

(7) The 50 CES Utility Shop (567-6533) will be notified of any immediate hazard, critical leaks as found, or the need to turn valves. No natural gas valves will be turned on or off without the authorization of the 50 CES Utilities Shop.

(8) Detailed reports in both paper and electronic format shall be provided by the Contractor to 50

CES; with classification of leaks, potential trouble areas (i.e. valves or piping that need immediate attention). Leak reports shall be submitted upon completion of the leak detection survey. Upon completion of the work, the Contractor shall provide final AS-BUILT drawings to indicate findings concerning leak detection, repairs made, and installation of any new equipment and materials.

b. Order of Precedence: Based on gas system survey findings, the order of precedence for the work shall be:

(1) Identify areas with known leaks.

(2) Repair known leaks.

Natural Gas Survey Schriever AFB

(3) Installation of Cathodic Protection.

(4) Calibration and installation of natural gas meters.

Work areas will not be defined as “within or outside” restricted areas, and shall be addressed as a whole.

c. The following gas meters in designated locations shall be evaluated and upgraded to

AMR/AMI compatible type meters if required:

Inside Restricted Area Outside Restricted Area

Building Location Building Location

300 Hq Group 15 Visitor Control

406 Hq Group 20 Space Operations

411 Satel Control Station 24 Equip Research Lab

412 Satel Com Gnd Trml 30 Entry Control

440 HQ Specified 36 Traffic Check House

442 HQ Specified 40 AFEES

502 Gymnasium 60 Child Development Center

504 Comm Facility 101 Einstein Bagels

613 Haz Storage BSE 120 Gymnasium

620 Sp Operations 200 Entry Control

630 BE Storage Facility 210 HQ WG

632 Res Forces Opl Tng 220 AF Clinic

633 Log Facility Dep Ops 780 Whse Sup and Eqp BSE

634 BE Storage Facility 805 Recreation Center

640 Whse Sup and Eqp BSE 810 Whse Sup and Eqp BSE

650 BE Pav Facility 815 Whse Sup and Eqp BSE

700 Satel Control Station 820 Whse Sup and Eqp BSE

702 Space OPS Facility

710 Comm Facility

712 Comm Facility

715 Hq Group

717 FR S

730 Whse Sup and Eqp BSE

Natural Gas Survey Schriever AFB

5. PERFORMANCE PERIOD: This project has a required total performance period of 83 calendar days from the execution of the Contracting Officers (CO) Notice to Proceed (NTP).

The 83 calendar day performance period includes a standard 33 day security window, in which the Contractor shall procure base and vehicle access passes, and if required, private security escorts for access into the Restricted Area. All security access, processing, badging and escort policies shall be handled in accordance with the “Security Requirements” section of this document. No provisions shall be made for winter exclusion on this project. Any and all project time count suspensions shall be addressed on an individual basis. Any and all project delays due to project approvals (dig permits, utility shut-offs, etc.) shall be addressed, and performance days adjusted, on an as needed basis.

6. FINAL SITE CONDITIONS: The Contractor shall return all areas affected by this project to their previous existing condition, to include the following:

a. Placing valve lids back on the boxes, and picking up any equipment no longer needed in the area; i.e. valve keys, and marking flags.

b. Reseeding shall be conducted in areas requiring replacement of vegetation due to construction activity.

7. FACILITY APPLIANCE RE-IGNITION: All required facility appliance re-ignitions shall be conducted by the facility owners, and shall not be the responsibility of the Contractor.

8. LEAK SURVEY REQUIREMENTS:

a. Operator: The Contractor shall supply a qualified operator with proven capabilities through training and experience as described in CFR Part 192, Transportation of Natural and Other Gas by Pipeline, Subpart N- Qualification of Pipeline Personnel. Any contractor doing work related to natural gas distribution MUST have documentation for each individual that will be performing the work. The evaluation records must be specific to the task; therefore one individual may have numerous evaluation documents if they are qualified to perform multiple tasks, e.g. one each for inspecting valves, performing leak surveys, or inspecting coatings. The Contractor must meet regulatory requirements regarding qualifications of personnel found in 49 CFR Part 192 Subpart

O. The Contractor shall certify that all personnel qualifications and record keeping is in compliance with U.S. Department of Transportation Pipeline & Hazardous Materials Safety

Administration, Operator Qualification Inspection Protocols.

b. Procedure: The Contractor shall use suitable equipment to conduct all survey work. The operator will perform a daily operational checks on units used for the work. If the unit fails to meet calibration requirements prior to starting work, the operator shall adjust or repair before use. In the event that a piece of equipment fails to calibrate, or is operating incorrectly, the

Contractor shall ensure that the piece of equipment is removed from site and a properly working piece of replacement equipment is brought in. All replacement equipment shall be calibrated and checked for operational accuracy prior to being placed in service. Calibration checks shall be

Natural Gas Survey Schriever AFB included on field reports submitted to 50 CES. The Contractor shall certify that all work completed complies with Federal, and State of Colorado Gas Pipeline Safety Rules.

c. Survey Conditions: The use of this survey method may be limited by conditions such as wind, soil moisture and surface sealing by ice and water. The Contractor shall conduct all gas line surveys under suitable conditions, and/or conditions conducive to completion of the work.

d. Location of Underground Pipelines: The Contractor shall submit a Utility locate Request prior to the Contractor commencing work.

e. Leak Verification: The Contractor shall use suitable equipment to detect underground gas line leaks including:

(1) Flame Ionization units, leak detection solution or an approved electronic detector (TIF, etc., i.e. electronic soap).

(2) Barholing and Combustible Gas Indicators.

(3) Bubble leakage test, pressure drop test, or ultrasonic leakage test.

f. Pinpointing Leaks: Pinpointing is the process of tracing a detected gas leak to its source. It should follow an orderly systematic process that uses one or more of the following procedures to minimize excavation. The objective is to prevent unnecessary excavation which is more time consuming and costly than time spent pinpointing a leak.

(1) The migration of gas should be determined by establishing the outer boundaries of the indications.

(2) All gas lines should be located to narrow the area of search. Particular attention should be paid to the location of valves, fittings, tees, stubs, and connections, the latter having a relatively high probability of leakage. The Contractor bears responsibility for damage to underground structures during barring or excavation.

(3) All utilities in the area of work shall be located prior to commencement of work. The

Contractor shall submit a utility locate request prior to beginning work. All discovered leaks shall be given an identifier specific to that leak, for field identification.

g. Record Keeping / Field Documentation: Field documentation of leak survey activities shall document the following:

(1) Identified field leaks with identifiers placed on a natural gas utility map to be submitted to 50

CES.

(2) After physical location of detected leaks, size and type of leak shall be documented (i.e. 6 inch crack, 1/8 inch pinhole, etc.) for submittal to 50 CES.

Natural Gas Survey Schriever AFB

9. BELOW GRADE CORROSION CONTROL REQUIREMENTS: SAFB has a need for an electrical survey, as part of the maintenance and repair of below grade corrosion control. Upon direct assessment of the existing cathodic protection system, the Contractor shall submit results of their assessment to 50 CES, along with recommendations for any additional mitigation measures required, how many, and the location of the proposed requirements.

a. Standards and procedures for the application and maintenance of a Corrosion Control Program shall be done in accordance with [Code of Federal Regulations 192.453(a)]. The criteria in this section shall be used for implementing and maintaining the Corrosion Control whether designed as a gas pipeline or converted pipeline. These procedures, including those for the design, installation, operation and maintenance of cathodic protection systems, must be carried out by a person qualified by experience and training in pipeline corrosion control methods.

b. For this standard active corrosion is defined as continuing corrosion which, unless controlled, could result in a condition that is detrimental to public safety. [CFR 192.465(e)(1)]

10. RECORD KEEPING / FIELD DOCUMENTATION: Monitoring of the corrosion control systems by survey, test and inspection activities are to serve the following purposes:

a. Assure that cathodic protection equipment and devices are functioning correctly,

b. Confirm the corroded condition of the gas facilities, or

c. Indicate areas where remedial action is required. When remedial action is indicated to correct any deficiency, it shall be documented in field reports for submittal to 50 CES.

11. CORROSION CONTROL RECORDS:

Corrosion Control Field Records shall contain, but not be limited to, the following:

a. Cathodic Protection Area Base Map

b. Buried Pipeline Inspection Report

c. Test Point Location Records.

d. Test Lead Insulator and Interference Bond Records

e. Anode Locations

f. Service Line As-built

g. Cased Crossing Data (if available)

Natural Gas Survey Schriever AFB

h. Isolated Riser/Short Section (if available)

12. ELECTRICAL SURVEY ITEMS: Electrical Survey items to be included in field reports shall contain, but not be limited to, the following:

a. S/S Voltage Potential Measurement

b. Soil Resistivity Measurements

c. Interference Survey

The Contractor shall diligently document for submittal, the location of cathodic protection test points, and the location of cathodically protected gas utility line. Information to be documented shall include, but not be limited to: meter settings, test point numbers, geographic location as noted by updated base and/or utility maps. Field documents shall include complete notes on any repairs or corrective actions taken to correct any system deficiencies. Field documents shall list the pipe to soil reading where readings are required. Pipe to soil readings shall include the name and date of the person conducting the survey. The gas line Contractor must retain and maintain that demonstrate compliance with internal corrosion requirements e.g. (as-built drawings and construction records).

13. EQUIPMENT CALIBRATION AND DOCUMENTATION: The Contractor shall perform daily equipment calibrations, or shall submit a certification of calibration compliance for all field testing equipment used for gas leak detection and cathodic protection survey. All equipment calibration documentation shall be submitted to 50 CES prior to the start of field work.

14. STEEL / COATED PIPE: All coated pipe shall be cathodically protected. All newly installed steel pipe shall be coated for cathodic protection. Current demand tests shall be completed to show the coated/uncoated state of a pipeline if there is any question of its status.

15. PIPELINE INSPECTION: The Contractor shall inspect all coated pipe visually at the site of installation. Pipe shall be checked for damage or defects prior to installation. An electrical inspection instrument shall be used on all coated pipe to inspect for coating damage. All indicated coating defects shall be repaired and re-inspected by the original method used to identify the defect.

16. EXISTING FACILITIES: The Contractor shall evaluate all existing gas line facilities, and shall include the following:

a. Electrically isolate buried bare steel pipe and other underground metallic structures by installing insulating devices.

b. Electrical isolation is not required when repair of a corrosion leak can be made with one hundred feet or less of coated pipe on a bare steel pipeline.

Natural Gas Survey Schriever AFB

c. A "non-corrosive environment" (i.e. subgrade removal and replacement) will not be used in lieu of cathodic protection.

d. Ensure that all effectively coated pipelines longer than 100 feet are cathodically protected so that they will comply with one of the five criteria listed in Federal Standard Appendix D of 49

CFR Part 192.

17. CATHODIC PROTECTION TESTING CRITERIA: Gas line Cathodic protection shall be tested for integrity using suitable equipment capable of obtaining accurate cathodic protection voltage readings. The Contractor shall also use suitable equipment for the installation of any additional cathodic protection points (anodes), test leads or contact points.

18. CATHODIC TEST POINT INSTALLATION & SURVEY: Gas line Cathodic Protection shall be installed and evaluated for functionality in accordance with utility guidelines as follows:

a. Each pipeline under cathodic protection must have sufficient test leads or other electrical contact points (service risers, valve settings, DRSs, etc.) to determine the adequacy of the cathodic protection.

b. Test leads must be attached to the pipeline and coated to maintain mechanical and electrical security. The number of installed or designated test points should be determined by the size of the cathodic protection area, and other conditions that might affect the cathodic protection of the pipeline. A pipeline does not have an effective external coating if its cathodic protection current requirements are substantially the same as if it were bare.

c. If tests are impractical for separately protected short sections of gas lines, these pipelines may be surveyed on a sampling basis.

d. Isolated Service Risers: Metallic (coated or bare) service risers/lines, where steel is the gas carrier and are not electrically connected to a cathodically protected steel system, must be separately cathodically protected. Isolated service risers/lines must be treated the same as short segments above.

e. Metal alloy fittings, used in plastic pipelines, are NOT exempt from external corrosion control requirements and shall be protected.

f. Bare Steel Pipe: Except for buried piping at compressor, regulator, and measuring stations, each buried or submerged transmission line installed before August 1, 1971, must be cathodically protected along the entire area.

g. Test Leads, Anode Leads, and Bonding Lead Wires: The Contractor may install test leads, anode leads and bonding lead wires to pipelines with silver solder or exothermic welds on pipelines as required.

Natural Gas Survey Schriever AFB

h. Pipe to Soil: The Contractor shall conduct and record pipe-to-soil readings directly over the center of the pipe to be tested. The Contractor SHALL NOT take readings within ten feet of an anode or a rectifier connection.

i. Interference: The Contractor shall note any local interference due to any known, or unknown, adjacent utility in the area of a cathodic protection survey that limits procurement of field data.

j. Where electrical survey is Impractical: On distribution lines and where an electrical survey is impractical on transmission lines, areas of active corrosion may be determined by other means that include review and analysis of leak repair and inspection records, corrosion monitoring records, exposed pipe inspection records, and the pipeline environment.

(1) Locations where electrical survey is impractical on bare steel pipe include:

(a) Where pipe lies under pavement;

(b) Where pipe lies in a common trench with other utilities;

(2) Evaluations shall be conducted using leak survey data, leak history records. Buried Pipeline

Inspection Reports should be used taking into consideration the pipeline environment e.g. soil resistivity (high or low), soil moisture (wet or dry), soil contaminants that may promote corrosive activity, and other known conditions that could affect the probability of active corrosion.

19. CATHODIC PROTECTION DEFICIENCIES: In the event that existing or newly installed

Cathodic Protection systems are found to have deficiencies, the contractor shall begin corrective action on all detected or reported cathodic protection deficiencies on all protected steel utility systems within 10 days of discovery. The Contractor shall complete all repair activity on detected or reported cathodic protection deficiencies prior to completion of the gas survey project closeout.

20. BURIED PIPE CORROSION INSPECTION - EXTERNAL & INTERNAL:

a. Whenever the Contractor exposes any steel pipe in excavation, and/or pipe is removed for any reason, the Contractor shall inspect the external surfaces of the gas line for evidence of corrosion and/or coating condition. If pitting corrosion is found or corrosion has caused a leak, the

Contractor corrosion control technician must investigate and determine the extent of the damage by past utility records, or by excavation and take steps to minimize the corrosion process. If removal of corroded pipe is warranted, the technician shall inspect the internal surface of the pipe to gauge the extent of the corrosion. Whenever additional pipe is exposed due to corrosion, or presence of damaged coating, the Contractor shall include a field comment to be recorded on the Buried Pipe Inspections report. The Contractor shall perform a calculation of the remaining strength of the pipe to determine the maximum allowable operating pressure at the location of the anomaly.

Natural Gas Survey Schriever AFB

b. Distribution Line Condition and Coatings: The Contractor shall determine if the pipe coating is deteriorating, and complete a pipeline inspection report. The report shall include, but not be limited to the following: pipe wall thickness as observed in the field, any pitting or corrosion, any leaks found, and an “action/no action” recommendation. In instances where pipe coating repair is warranted; repairs are to be done while the excavation is open.

21. INTERFERENCE BONDS: The Contractor shall separately document and divide

Interference bonds, reverse current switches, and diodes into critical and non-critical categories.

The Contractor shall record the location of interference bonds, switches and diodes between gas line facilities, and any other utilities or structures.

22. GALVANIC ANODE LOCATION: The Contractor shall install all galvanic systems to minimize any adverse effects on existing adjacent underground metallic structures.

a. The Contractor shall determine suitable size and location for installation of anodes if specific locations are not indicated on the construction drawings.

b. The Contractor shall be responsible for the condition of all anodes delivered to the site until all material has been installed. The Contractor shall take measure to protect all equipment to be installed.

c. The Contractor shall install the anode a minimum of three to five feet away from gas line, and shall be located at gas line pipe depth, or deeper as conditions allow.

d. The Contractor shall install anodes a minimum of 10 feet horizontally away from, and vertically below the level of bare steel pipe.

NOTE: THE CONTRACTOR SHALL NOT PLACE an anode in the trench with the pipe.

Additionally, anodes shall not be installed directly below gas lines.

e. After installation of anodes, The Contractor shall verify system current flow.

f. The Contractor shall repair any and all pipe coatings damaged as a result of anode installation.

g. The Contractor shall record the location of each anode installed on a gas line or gas line appurtenance.

23. IMPRESSED CURRENT POWER SOURCE:

a. The Contractor shall design and install rectifiers to minimize any adverse effects on existing adjacent underground metallic structures, and allow enough space for corrective action.

b. The Contractor shall inspect each cathodic protection rectifier, to ensure proper operation, and take prompt remedial action to correct any deficiencies.

Natural Gas Survey Schriever AFB

c. The Contractor shall limit protective current so that the P/S of the pipeline at the rectifier attachment point is not more negative than - 1.2 volts instant off reading (no current applied, polarized). Special consideration may be given if non-standard conditions or coatings exist.

24. GAS LINE WRAPPING:

a. All gas line, service line, fittings, service tees, branch piping, welded tee, mechanical saddle tee, general welded joints, and all butt joints, shall be wrapped in accordance with Federal gas line standards. The Contractor shall ensure that all wraps done on gas line are conducted on cleaned and prepared gas line, free of loose coating, scale, dirt, rust or mud.

b. Wraps shall be completed without folds or creases, and damaged coatings shall be trimmed to remove any high or sharp edges that may cut into newly applied wrap. The Contractor is responsible for all incorrectly wrapped gas line, and shall be held responsible for the correct use, per manufacturers recommendations, of any primers used for gas line wraps.

c. All coatings shall be cleaned and primed prior to a butt joint to be wrapped.

d. The Contractor shall ensure that all heat shrink connections result in a clean, leak free, tight connections. The Contractor shall allow all heat shrunk joints to cool 30 minutes prior to installation and backfill of the joint.

25. PIPE INSULATORS: The Contractor shall use insulators to electrically isolate two cathodically protected areas from each other. The Contractor shall use grounding devices to prevent arching as necessary, and as required. The Contractor shall follow the manufacturer's instructions for installation and maintenance.

26. UNDERGROUND INSULATED FLANGES: Insulated flanges may be used underground only when part of a flanged valve setting. Otherwise, the Contractor shall use weld-end insulators underground.

27. SECURITY REQUIREMENTS:

a. The Contractor is required to provide identification badges for their employees. All

Contractor personnel shall wear these badges while on SAFB. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. These are not substitutes for visitor, temporary or any other SAFB generated badges.

b. The Contractor shall comply with all SAFB security requirements. SAFB is a controlled/restricted area and special security procedures are utilized to deter espionage, sabotage, and theft of Air Force resources. The contractor shall be responsible for security of his work areas in cooperation with applicable base agencies.

c. The Contractor shall appoint, in writing to the Government, a Security Representative to arrange all needed security support for this SOW. The Contractor shall arrange all needed

Natural Gas Survey Schriever AFB security support for this project. The Contractor shall coordinate security matters with the 50

CES and other base agencies, as needed. Assistance from the 50 CES Security Manager and 50

Security Forces Squadron (SFS) personnel will be provided to the Contractor’s Security Officer.

d. It is the sole responsibility of the Contractor to obtain any and all required escorts prior to starting work.

e. Photographs will not be taken on SAFB without prior coordination with the Security Manager and approval of the commander. Upon approval, photographs shall not be taken of any mission equipment, classified or sensitive materials. Use of digital cameras is limited and a make, model, and serial number of the camera to be used must be supplied to the Security Manager for approval prior to use.

f. Incidents of a violating photography procedures shall be treated as a breach of security and that person shall be susceptible to apprehension, search, confiscation of photography equipment and materials, and detainment. The Contractor shall insure personnel are briefed on base security requirements.

g. Short-Term Restricted Area Security Requirements (90 consecutive days): All contractors working at SAFB for a total project time less than 90 consecutive days will not receive

Temporary Access Badges. Short-Term Contractors working in the Restricted Area will be required to have: cleared, escort trained personnel, capable of providing escort services in accordance with SAFB and 50th Space Wing Security Policy; OR obtain the services of a private escort company cleared to provide escort services on SAFB. Escort officials are responsible for the conduct of their escortees. Government project personnel will not be able to perform escort duties for contractor personnel. It is the sole responsibility of the Contractor to obtain escorts as required. The number of escorted employees within the Restricted Area shall not exceed ten (10) per escort, and positive visual identification with each escorted employee shall be maintained at all times.

h. Long Term Work Within the Restricted Area (Longer than 90 consecutive days): The

Contractor shall appoint, in writing to the Government, a Security Representative to arrange all needed security support for this PWS. The Contractor shall arrange all needed security support for this project. The Contractor shall coordinate security matters with the 50 CES and other base agencies, as needed. Assistance from the 50 CES Security Manager and 50 SFS personnel will be provided to the Contractor’s Security Officer. The Contractor shall initiate unescorted entry authorization requests and National Agency Check (NAC) no later than 30 calendar days after employee start date. The Contractor shall limit the number of designated escort officials (“E” badges) to no more than 25% of the permanent work force, INCLUDING all subcontract employees.

i. The Contractor shall request, obtain and properly use vehicle passes for all vehicles used in the performance of this contract, in accordance with AFI 31-204 PARA 3.2, Air Force Motor

Vehicle Traffic Supervision.

Natural Gas Survey Schriever AFB

j. To qualify for unescorted entry to SAFB an employee shall obtain a favorable NAC. The

Contractor shall initiate the NAC by completing a Standard Form 85P, using the latest version of the Electronic Personnel Security Questionnaire (EPSQ) program (available for download at

Website www.dss.mil). The NAC requires the employee to authorize an “employment,”

“residence,” and “criminal” history records check, and submit to fingerprinting. The

Government shall conduct and cover the cost of the actual NAC. Upon favorable adjudication of the records check results, interim unescorted entry may be granted pending completion of NAC.

Unescorted entry based on a favorable records check will be limited to Area 7 (main base portion of SAFB).

k. The Contractor shall direct each eligible employee to personally report to their Security

Representative who will work with the 50 CES Security Manager for completion of the AF Form

2586 Unescorted Entry Authorization Certificate. Contractor employees will not be allowed unescorted entry to SAFB secured buildings until these procedures have been completed.

l. Employees without unescorted entry authority will be continuously escorted while in a restricted area. The restricted/controlled area badge shall only be valid for the employee’s term of employment or for the duration of the contract, whichever is shorter. Upon employee termination, the contractor shall surrender the restricted/controlled area badge to 50 SFS

Building 15, Pass and Registration Office, no later than 3:00 p.m. on the following workday.

m. When inside restricted area, contractor personnel shall, at all times, display restricted/controlled area badges on their outer garments above the waist. Remove and secure the restricted/controlled area badges immediately upon departure from the restricted area to prevent loss. Incidents of a person not properly displaying badges or violating escort procedures

(e.g. working out of view of escort) shall be treated as a breach of security and that person shall be susceptible to apprehension, search and detainment. Any person inside a restricted area without a restricted/controlled area badge will be detained or apprehended, searched, removed, and turned over to appropriate authorities for disposition. The Contractor shall insure personnel are briefed on base security requirements.

n. Access to classified information by contractor personnel during performance of this contract is prohibited. However, contractor performance shall be within controlled areas that shall require contractor compliance with various levels of security and require certain established personnel security entry control procedures.

o. The installation commander reserves the right to deny entry to SAFB to any person whose

NAC is unfavorable or upon disclosure of information that indicates the individual’s continued entry to SAFB is not in the best interest of the USAF. Additionally, the violation of or deviation from established security procedures by any contractor employee may result in the confiscation of restricted/controlled area badges and denial of future entry to SAFB.

p. Restricted/Controlled Area badges issued to contractor personnel are subject to recall for inventory and verification purposes. Contractor personnel shall surrender restricted/ controlled

Natural Gas Survey Schriever AFB area badges to Government personnel conducting such inventory and/or verification immediately upon notification.

q. The Contractor shall provide an Employee Access List (EAL) to the CO and the 50 CES

Security Manager by the second workday of each month or as requested. The EAL shall be maintained current and correct at all times and shall include the name of each employee and their restricted/controlled area badge number, and vehicle listing with description. The EAL shall be on company stationery and signed by the Contractor’s Security Officer or an Officer of the

Company.

r. 50 SFS personnel will verify the identity and entry authorization of each contractor employee and vehicle, and may conduct a search of any baggage, articles, or vehicles on SAFB.

s. Contractor employees requiring entry, but not requiring unescorted entry, will be issued a visitor badge and will be under direct surveillance at all times by a contractor employee possessing a restricted/controlled area badge with escort authority. Contractor employees entering SAFB will obtain their visitor badge from the 50 SFS, Building 15. The visitor badge will be returned to the entry controller each time the employee departs the SAFB controlled area.

While within the SAFB controlled area, contractor personnel will display the visitor badge on their outer garment above the waist and shall remain at all times within view of the escort official.

t. The Contractor shall immediately report the occurrence of lost badge(s) to the 50 CES Security

Manager, who will in turn report to 50 SFS. If the 50 CES Security Manager is not available, the loss shall be reported directly to 50 SFS within one duty day of loss. Replacement badge will not be issued until reporting procedures are satisfactorily completed.

u. All costs incurred by the Contractor associated with security requirements (with exception of the NAC investigations) including submission of necessary security investigation paperwork, routine entry/exit delays, and operational delays due to contingencies or exercises, are to be anticipated by the Contractor and shall be included in the price of the contract. Base exercises are estimated to occur approximately 15 workdays per year; however, during contingencies and exercises the Contractor’s work will normally be rescheduled.

v. The Contractor shall obtain all necessary cards, passes, buttons, decals, or other items required for access to the area or areas in which work will be performed. The Contractor shall apply for all vehicle and individual identification media at the SAFB Security Forces Squadron; Visitor

Control Center, Building 15. All personnel operating a vehicle on SAFB shall obtain a vehicle registration pass. The Contractor shall provide proper state registration, proof of insurance, valid driver’s license and proof of vehicle emissions testing in order to register the vehicle and drive on base. Upon completion or termination of the contract or an individual’s employment on the job, the Contractor shall immediately retrieve the identification media issued above and surrender it to the Security Forces, SAFB Visitor Control Center, and Building 15.

Natural Gas Survey Schriever AFB

w. On average, approximately 15 times per year, for four hours in duration, small portions of the installation will be closed to non-essential personnel due to disaster, emergency and contingency responses or exercises. This does not relieve the Contractor from responsibilities of performing work in a timely manner, except when the base is closed by the Wing Commander for weather.

x. The Contractor shall comply with the Department of Defense Instruction (DODI) 1402.5, enclosure 6, paragraphs E6.2.2.1, E6.4, E6.4.3, E6.6, E6.10, E6.10.6 and AFI 34-248, chapter 5, paragraph 5.3 criminal history and background checks on any employee working on SAFB.

Results of these checks shall be submitted directly to the 50 CES Security Manager, SAFB, CO

80912-2116. If an employee is working in the Child Development Center (CDC) pending completion of the background checks, then he or she must be within sight and under supervision of an individual whose background checks have been completed, with no derogatory information

IAW with DODI 1402. Paragraph E6.2.1.3.

y. The Contractor shall be responsible for safeguarding all Government property. At the close of each workday, Government facilities, equipment and materials shall be secured.

28. 50 CES CONTRACTOR/VENDOR BASE AND/OR RESTRICTED AREA ACCESS

REQUEST PROCESS:

PLEASE NOTE THAT ALL REQUESTS FOR BASE AND RESTRICTED AREA ACCESS

REQUIRE 3 BUSINESS DAY ADVANCE NOTIFICATION OF THE SECURITY

MANAGER.

a. STEP 1: Contractors must have visited Pass and ID in the Visitors Center and obtained a

Visitors Badge, or “V” badge in order to obtain temporary base access to retrieve their

“Schriever Form 75” access pass. Your completed access pass will allow construction crews base access for construction purposes without visiting Pass and ID to obtain visitors badges.

THIS IS NOT THE SAME AS ACCESS TO THE RESTRICTED AREA. Security Badges are required to enter the Restricted Area, and the process is outlined below.

b. STEP 2: Fill out the attached “Contractor/Vendor Base and/or Restricted Area Access

Request Form” and send it via E-Mail to the Security Manager SSgt Todd Gaige at todd.gaige@us.af.mil. The completed form will be coordinated by the Security Manager and forwarded to 50 Security Forces Squadron Pass and ID for processing.

c. STEP 3: After request forms are validated and processed by Security Forces, passes are generated and sent to the West Gate Inspection Location for Contractor pick up. Please allow 3 business days for pass processing.

d. STEP 4: Contractors may obtain passes and gain access to the base the same day. If entering the base after obtaining an access pass, vehicles will be inspected prior to entering the gate. If the Contractor requires access to the Restricted Area (RA), Contractor must proceed to the West

Entrapment Gate to enter the RA where the vehicle will be searched again.

Natural Gas Survey Schriever AFB

29. 50 CES SECURITY BADGING PROCESS:

PLEASE NOTE THAT THE SECURITY CLEARANCE AND BADGING PROCESS WILL

TAKE 3 TO 4 WEEKS.

a. STEP 1: Fill out the “Standard Form 85P Questionnaire For Public Trust Positions” and submit to the 50 CES Security Manager through either the Project Engineer, or the Contracting

Office.

(1) It is the responsibility of the Contractor to obtain contact information for the Project Engineer and the Project Contracting Officer. All contact information should be obtained at the time of contract award.

(2) Keep a copy of the Standard Form 85P, it will help you in Step 3.

b. STEP 2: Upon completion of the “Standard Form 85P”, the Contractor will be asked to fill out a form “AF IMT 2583 Request For Personnel Security Action”.

Fill out Blocks 1 through 7; and Block 30. In Block 30, make sure to include a valid E-Mail address.

c. STEP 3: The Contractor will be notified via E-Mail by the 50 SW/IP Office, that an investigation has been initiated.

(1) The E-Mail received from the 50 SW/IP has the contact information for the 50 SW/IP office.

(2) Carefully read the attachments and log in to the EQIP Website to begin the clearance paperwork.

(3) YOU HAVE 30 DAYS TO COMPLETE THE ONLINE CLEARANCE PROCESS FROM

THE TIME YOU ARE NOTIFIED BY 50 SW/IP THAT AN INVESTIGATION HAS BEEN

INITIATED.

(4) IF YOUR CLEARANCE PROCESS IS NOT COMPLETED WITHIN 30 DAYS, A

STATUS REVIEW WILL BE CONDUCTED AND THERE IS A CHANCE YOUR

CLEARANCE WILL NOT BE GRANTED.

(5) No additional project time will be allotted due to incomplete security clearance paperwork.

d. STEP 4: The Contractor should complete the online EQIP Form. * It is important to click

“RELEASE” to send the completed form back to the 50 SW/IP Office. *

(1) Print the 2 signature pages for your records.

(2) You will be notified via E-Mail by 50 SW/IP to set up a fingerprinting appointment.

Natural Gas Survey Schriever AFB

e. STEP 5: Set a fingerprinting appointment. After setting your appointment, contact the Project

Engineer or the Contracting Office; to make them aware of the date and time access to SAFB will be required for your appointment.

Fill out the “Application For Federal Employment Form OF612”, and the “Declaration

For Federal Employment”, and bring them with you to your fingerprinting appointment.

f. STEP 6: After your fingerprinting appointment, contact the 50 CES Security Manager, SSgt

Gaige at 567-4787, to set up a time to review security process and obtain badging paperwork, if required.

Natural Gas Survey Schriever AFB

CONTRACTOR/VENDOR BASE AND/OR RESTRICTED AREA ACCESS

REQUEST FORM

(1) DOES THE VEHICLE REQUIRE ACCESS TO THE RESTRICTED AREA: (YES)

(2) ACCESS REQUIRED TIME/DATE:

(3) COMPANY NAME/PHONE:

(4) DRIVER'S FULL NAME & SSN:

(5) DRIVER’S LICENSE NUMBER & STATE OF ISSUE:

(6) OTHER PASSENGER NAME(S) & SSNs:

(7) VEHICLE INFORMATION:

YEAR OF VEHICLE:

MAKE OF VEHICLE:

MODEL OF VEHICLE:

LICENSE PLATE #: STATE ISSUED: Colorado

IS COMPANY NAME ON VEHICLE:

POC:

(8) HOW LONG WILL THE CONTRACTOR/VENDOR BE ON BASE AND/OR IN THE

RESTRICTED AREA?

(9) WHAT TYPE OF DELIVERY OR SERVICE IS THE CONTRACTOR/VENDOR

PERFORMING?

(10) WHAT EQUIPMENT IS THE CONTRACTOR/VENDOR BRINGING ONTO THE BASE

AND/OR TO THE RESTRICTED AREA? (MUST BE OVER 50 LBS)

NOTE: No picture taking devices (including camera cell phone), laptop computer, or weapons

(including pocket knife with blade exceeding 2 in) are authorized inside the Schriever AFB restricted area.