PD_(Revised).pdf

PURCHASE DESCRIPTION

FOR

REBUILD KEARNEY AND TRECKER MILLING MACHINES

27 March 2018

1.0 DESCRIPTION. The Contractor shall provide all tools, parts, materials, equipment, labor, transportation, and supervision necessary to provide a complete rebuild and electrical upgrade for two Kearney and Trecker milling machines for the 402d Commodities Maintenance Group (CMXG) at Robins Air Force Base (AFB), Georgia. The Contractor shall rebuild and restore the following machines to original like new condition:

Make Model Serial Number WR Asset Number Kearney and Trecker 205S-12 53-1010-05 WR003699 Kearney and Trecker 205S-12 53-1011-04 WR000989

1.1 Specific Tasks. The Contractor shall disassemble the machines to basic parts and bare castings and shall perform the following tasks:

1.1.1 All parts and castings will be cleaned and inspected for stress, cracks, and wear. With the exception of major castings, any defective parts will be repaired or replaced. Cracks or damage to major castings will be brought to CMXG’s attention for disposition.

1.1.2 All bearings, bushings, and sleeve type bearings will be replaced.

1.1.3 All gears will be cleaned, inspected and replaced if necessary.

1.1.4 Machine column, knee, saddle, and table will be precision ground and hand fitted to ensure correct fit and alignment.

1.1.5 Machine ram with vertical spindle attachment will be hand fitted to the machine column.

1.1.6 All gibs and straps will be reworked or replaced to provide maximum adjustment and correct fit.

1.1.7 All feed and motion screws and nut assemblies will be replaced with new units.

1.1.8 Both vertical and horizontal spindles will be rebuilt, new bearings installed and tapers will be reground.

1.1.9 Machine gearboxes and clutch assemblies will be rebuilt. New clutches will be installed as necessary.

1.1.10 All bearings, seals and gaskets will be replaced.

1.1.11 All spline shafts will be inspected for damage and replaced if necessary.

1.1.12 Lubrication systems will be cleaned, inspected and tested for correct operation. Defective or damaged components will be replaced.

1.1.13 Electrical System. The entire electrical system shall be upgraded with a Programmable Logic Controller controlling machine functions. All electrical equipment on the machine(s) shall be operable after connection to a single power source. The system will mirror the ones integrated on all other Robins AFB owned milling machines.

1.1.14 Motors. The motors will be cleaned, dipped, baked and new bearings installed. Feed and auxiliary motors which fail initial testing will be rebuilt or replaced. All motor bearings shall be replaced with sealed bearings, except for sleeve type bearings, which shall be replaced with new sleeve type bearings. Electrical motors, which cannot be rebuilt, to required condition shall be replaced with new totally enclosed fan cooled (TEFC) energy efficient motors of sufficient capacity to provide performance, equal to or better than the original motor.

1.1.15 Horizontal spindle motors will be replaced with new units that meet or exceed the torque specifications of original equipment.

1.1.16 Vertical spindle motor will be reworked as needed.

1.1.17 The coolant system will be cleaned, flushed and tested. Damaged items will be replaced as necessary.

1.1.18 The hydraulic system will be disassembled, cleaned, flushed and rebuilt as necessary to ensure correct operation.

1.1.19 Digital Readout. Three axis digital readouts will be installed and have the following capabilities:

Selectable display resolution Inch/Metric measurement Reset/Preset Linear error compensation Fault alarms Self-diagnostics Zero reset

1.1.20 Painting. All parts of the milling machines shall be cleaned. All damaged, loose, peeling, scratched or marred paint shall be sanded down to sound paint or bare metal. All areas of the machine that are normally painted shall be painted. Bare metal surfaces that do not require painting shall be cleaned, free of rust and corrosion. All bare metal shall be coated with a preservative to prevent corrosion. The rebuilt milling machines shall be painted to CMXG’s color specification.

1.1.21 Nameplates. A nameplate shall be securely attached to each machine. The nameplate shall contain the information listed below.

Nomenclature Manufacturer's name Manufacturer's model designation Manufacturer's serial number Power input (volts, total amps, phase, and frequency) Contract Number or Order Number National Stock Number or Plant Equipment Code Date of manufacture/Rebuild

1.2 Replacement Parts. All replacement parts shall be new and equal to or better than original parts. When a part requires replacement and an improved part has been developed as a replacement for the original part, the improved version shall be used.

1.3 Reutilization of Parts. All parts reutilized whether repaired or satisfactory without repair shall be in a condition to assure original part function and fit as well as original machine capabilities, performance, accuracies and life expectancy.

1.4 Safety. After the rebuild, all machine parts, components, mechanisms, and assemblies furnished on the vertical mills, whether or not specifically required herein, shall comply with all the requirements of OSHA 29 CFR 1910.

1.5 Warranty. All work to include labor, parts, etc. shall be warranted by the contractor for a period of no less than one year from the date of acceptance at Robins AFB.

1.6 Machine Shipment/Delivery. The Contractor shall be responsible for shipment of the machines from Robins AFB to the Contractor’s facility and back to Robins AFB. The Contractor shall return the rebuilt machines to Robins AFB no later than 12 weeks after receiving the assets.

1.7 Acceptance. After all rebuild work and services are complete, the Contractor shall perform the initial run-off at the Contractor’s facility. The Contractor shall perform a final run-off and functional test of the milling machines to ensure proper operation after installation at Robins AFB. The Contractor shall demonstrate that both machines are capable of producing a completed part that meets CMXG’s specifications. The Government Representative listed in paragraph 4.1 will observe the functional test results.

1.8 Contact Information. The Contractor shall provide the Government Representative with contact information to include telephone number and email address. This information shall be provided to the Government Representative no later than five (5) calendar days after the contract period of performance start date.

2.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. N/A

3.0 GENERAL INFORMATION.

3.1 The Contractor shall coordinate pick-up, delivery, and all milling machine rebuild activities with the following Government Representative:

Name: Scott Mayfield DoDAAC: FY5924 Organization: 402 CMXG/MXDEB Bldg. Number: 140 Address: 455 First Street Robins AFB, GA 31098 Phone: 478-222-5282 Email: ronald.mayfield.2@us.af.mil

3.2 Access to Government Facilities. The Government Representative will ensure Contractor personnel are escorted by Government personnel at all times while the Contractor is working on Robins AFB. The Air Force has mandated visitors, to include all non-DOD cardholders, to consent to a check of their criminal history prior to being allowed access to installations. The check will be conducted at the Visitor Control Center (VCC) located by the Watson Boulevard Gate (main gate) to the base.

3.2.1 Contractor personnel will need a valid driver’s license or state-issued ID and a social security card, which will be checked by name, dates of birth and social security number.

Contractor personnel who wish to drive on base must present a valid driver’s license, vehicle registration, and proof of vehicle insurance.

3.3 Pick-up/Delivery Location and Hours of Operation. Milling machine pick-up and delivery shall be at building 140 on Robins AFB. Services shall be performed between the hours of 7:00 am and 4:00 pm (EST), Monday through Friday, excluding Federal holidays and Energy Days observed by Robins Air Force Base. Working any hours outside this period shall be coordinated with the Government Representative and approved by the Contracting Officer.

3.4 Security Requirements.

3.4.1 Security Clearance. The Contractor will not require a security clearance. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs.

3.4.2 Access to Government Systems. The Contractor will not be granted access to any Government Systems.

3.4.3 Access to Government Facilities. The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

3.4.4 Operations Security (OPSEC). The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

3.4.5 Security Incident or Violation. The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

3.5 Affirmative Procurement Programs (APP). In accordance with FAR 23.404(b)(1), 100% of purchases of Environmental Protection Agency (EPA)-designated products included in the Comprehensive Procurement Guidelines (CPG) list [https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program] and/or United States Department of Agriculture (USDA)-designated products included in the bio-based product listings [http://www.biopreferred.gov] shall, at a minimum, meet the EPA or USDA standards for recovered materials or bio-based content, respectively, unless an item cannot be acquired competitively within a realistic timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price.

3.5.1 In accordance with FAR 23.404(a)(iii), the Contractor shall provide estimates and verification of recovered material for EPA-designated CPG products and certification for both EPA-designated CPG products and USDA-designated bio-based products. In accordance with the Robins Air Force Base, Georgia / Green Procurement Program (GPP) Plan, the Contractor shall provide estimates and certifications to the Government for completion of the applicable attachment(s) to be included in the Purchase Request (PR) package.

3.6 Environmental Management System (EMS). Environmental Management Systems (EMS) Awareness Training: All Contractor personnel working on Robins AFB who perform activities on the installation are required to complete Air Force-provided initial EMS Awareness Training.

It is the responsibility of the Prime Contractor to ensure that all sub-Contractors, vendors, and employees complete this training prior to beginning work on Robins AFB. Notification of training completion shall be sent to both the Robins AFB Contracting Officer (CO) to be maintained in the contract file and Environmental Management, 78 CEG/CEIE, (78ceg.cev.FrontOfc@us.af.mil) for tracking purposes. Failure to provide documentation of EMS Training may result in termination of the contract.

3.6.1 EMS training is provided by Environmental Management at (478) 327-8104 or

(478) 926-9645. Contractors have two options to satisfy the mandatory EMS Awareness Training requirement. Contractors that do not have a Common Access Card must exercise Option 2.

3.6.2 Option 1 (Preferred Option): The Air Force version of EMS Awareness Training is available through the Advanced Distributed Learning Service (ADLS) website:

https://golearn.adls.af.mil/kc/rso/login/ADLS_login.asp. EMS Awareness Training is located under the miscellaneous tab. This option is only available to Contractors who have a CAC and takes approximately 10 minutes to complete.

3.6.3 Option 2: Contractor requests a copy of the Robins EMS Awareness Training Power Point Presentation from Environmental Management. The request should be sent to the Environment Management Workflow Box at the following email address, 78ceg.cev.FrontOfc@us.af.mil.

Once the presentation is received, the Contractor is responsible for ensuring that all his/her employees view the training.

3.7 Contractor’s Safety Requirement. The Air Force is part of the OSHA Voluntary Protection Program (VPP). All shall familiarize themselves with the requirements of VPP. Information on the VPP can be accessed at http://www.osha.gov/dcsp/vpp/index.html. Additionally, the Contractor is responsible for the safety and health of all contractor employees.

3.7.1 Safety and Health Plan. Within 10 calendar days after contract award, the Contractor shall provide a copy of their company Safety Plan that is required to ensure compliance with the Occupational Safety and Health Act (OSHA) (Public Law 91-596). The Safety Plan will be provided to the Safety Office for review. The Safety Office will provide acceptance or non-acceptance within 5 working days of receipt to the Government point-of-contact who will notify the Contracting Officer (CO). (CDRL A001, Contractor’s Safety Plan, DI-SAFT-82080)

3.7.2 The Contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the Contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the Contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The Contractor will have five (5) working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The Safety Office will provide acceptance or non-acceptance of the resubmission within five (5) workings days of receipt to the Government POC who will notify the CO.

3.7.3 Safety Mishap/Incident Reporting. The Contractor shall report all mishaps/incidents in accordance with the Contract Appendix C. The Contractor shall immediately secure the mishap scene, damaged property, and impound pertinent maintenance and training records until released by the Government’s Safety Office (78ABW/SE). Such release shall be accomplished through the CO. The Contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident.

The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A002, Accident/Incident Report, DI-SAFT-81563 NOT 1)

3.8 Essential Services During Crisis. Essential services during a crisis does not apply to this requirement.

4.0 APPENDICES. The documents below are relevant to this requirement. The Contractor shall be familiar with the following:

Publication Number

Title Date Publication Reference

29 CFR 1910

Occupational Safety and Health Standard

(OSHA)

1 July 2013 In its entirety as applicable

NFPA 70 National Electric Code 2017 In its entirety as applicable