HVAC_PWS_-_Revised_17_January_17.pdf

PWS

PERFORMANCE WORK STATEMENT

SERVICE CONTRACT FOR MAINTENANCE

ON

HEATING, VENTILATION AND

AIR CONDITIONING (HVAC)

EQUIPMENT AND CONTROLS at BUILDING 231

ROBINS AFB, GA

UHHZ170963

17 January 2017 Revision

1.0 DESCRIPTION OF SERVICES. The contractor shall provide all labor, tools, equipment, materials, supervision, and transportation necessary to provide recurring preventive maintenance, support services for the 78 CES on the Heating, Ventilation, Air Conditioning (HVAC) systems and associated controls and equipment located at facility

231. The contractor shall perform inspection, repairs, alterations, calibration and adjustments on HVAC systems and associated controls during comprehensive and operational inspections. The contractor shall perform routine checks of the equipment for common issues caused by normal wear and tear on the equipment. The contractor shall develop and provide computerized annual maintenance schedules, semi- annual maintenance schedules, quarterly maintenance schedules, and monthly maintenance schedules. Each schedule shall detail required and recommended task to be performed during each schedule. The schedule will be use to establish a report of equipment conditions. This report shall be delivered to the Project Manager/Contracting Officer Representative (COR). The contractor shall provide these schedules within 30 days of contract award to the Contracting Officer (CO) for review and approval. (CDRL/DD Form 1423, A001, Preventive Maintenance Schedule)

1.1 While performing operation and comprehensive inspections, the contractor shall do minor adjustments and replacements of belts and pulleys, change belts, adjust alignment, grease bearings, change filters, clean strainers, clean evaporative and condensing units, flush and clean drain pans and drain tubing/piping, adjust HVAC system controls, clean immediate areas in and around equipment, all typical maintenance performed on HVAC systems as needed. The contractor shall develop and provide computerized annual preventive maintenance schedules, semi- annual preventive maintenance schedules, quarterly preventive maintenance schedules, and monthly preventive maintenance schedules. Each preventive maintenance schedule will detail required and recommended task to be performed during each schedule. The schedule will be used to establish a report of equipment conditions. This report will be delivered to the Project Manager/COR. The contractor shall provide these schedules within 30 days of contract award to the COR for review and approval. The contractor shall deliver to the COR, within 7 days, the reports showing task performed and equipment conditions after each scheduled event.

(CDRL/DD Form 1423, A001, Preventive Maintenance Schedule)

1.2 The Contractor shall notify the Project Manager/COR in writing, within 24 hours, of all equipment failures and discrepancies which need immediate attention.

1.3 The Contractor shall notify the COR when scheduled periodic testing, necessary system shutdowns and equipment start-up will occur. The COR will provide coordination and approval to proceed. The Contractor shall attend Utility Outage Board review meeting at RAFB B/1555, at 1030 on Wednesdays only, for coordinating turning off fire alarms if required for testing or maintenance.

1.4 All work accomplished under this contract shall meet all commercial local, state, and federal codes. Electrical work shall meet the current National Electrical Code (NEC) and HVAC work shall be accomplished in accordance with the International Building Code (IBC), the International Fuel Gas Code, The International Mechanical Code and ASHRAE standards.

1.5 If the Contractor identifies a repair need that is emergent and/or non-recurring, the Contractor must notify the Government. The Contractor is not authorized to make any repairs outside of the scope of preventative maintenance.

1.6 The existing control system on the HVAC equipment at building 231 are proprietary in nature and only the correlating proprietary replacement parts may be utilized. See Equipment List for further details.

2.0 SERVICES SUMMARY

Performance Objectives PWS Para. Performance Threshold

Change Air filters on air handlers 1.1 All AHU -- every 3 months

Perform Routine Preventive Maintenance 2.0 Annually, Semi-annually, Quarterly and Monthly (see 2.1)

2.1. All routine preventative maintenance shall be accomplished in accordance with the manufacturer’s recommended maintenance plan. Contractor will be responsible for locating and abiding by the correlating maintenance plan for each piece of equipment.

3.0 GOVERNMENT FURNISHED PROPERTY AND SERVICES. The Government will not provide Government furnished equipment, services, or property. The government will not provide any area or space for office trailers or material storage.

4.0 GENERAL INFORMATION. The Contractor is responsible for clean-up and disposal of all debris, etc.., off-base, and shall comply with all applicable Federal, State of Georgia, and any laws and regulations concerning Environmental Regulations compliance and pollution prevention. All dumping and debris storage areas shall be identified to the 78 CES Project Manager/COR for approval prior before use. The contractor shall leave all areas in the same or better level of cleanliness as prior to work.

4.1 Security Requirements

4.1.1 Government Security Regulations: The Contractor shall ensure personnel, information, system, facility, and international security requirements are met in accordance with DoD 5220.2, DoD 5220.22-M, National Industrial Security Program Operating Manual (NISPOM), Air Force Instruction (AFI) 31-101, Integrated Defense, and Robins Air Force Base Instruction (RAFBI) 31- 101, Installation Security.

4.1.2 Security Clearance: The Contractor shall ensure Contractor personnel have a valid security clearance appropriate to the access required for proper accomplishment of contract/order requirements. Contractor personnel shall not be authorized access to classified and/or sensitive, but unclassified, information and/or materials or be permitted to work on classified and/or sensitive, but unclassified, projects and/or programs without a proper security clearance and a need-to-know. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified and/or sensitive, but unclassified, information.

4.1.3 Communications Security (COMSEC): The Contractor shall use only secure communications methods and/or equipment to transmit or otherwise transfer classified and/or sensitive, but unclassified, information in accordance with DoD 5220.22-M.

4.1.4 Access to Government System: The Government will provide Contractor personnel access to systems required to perform tasks under the contract/order. The Contractor shall ensure Contractor personnel who require access to a Government AIS have a DNACI (Defense National Agency Check With Inquiries) background check conducted in accordance with DoD

5220.2. The Government will provide system access subject to approval of the DD Form 2875.

Upon completion/termination of the contract/order or transfer/termination of Contractor personnel, the system account will be closed.

4.1.5 Operations Security (OPSEC): The Contractor shall ensure compliance with OPSEC requirements including procedures to protect classified and/or sensitive, but unclassified, Government projects and/or programs. The Contractor shall ensure Contractor personnel who perform work at Robins AFB or another Government facility comply with the OPSEC procedures of the facility.

4.1.6 Security Incident or Violation: The Contractor shall immediately notify the Government Security Office of any potential or actual security incidents or violations including potential or actual unauthorized disclosure or compromise of classified and/or sensitive, but unclassified, information.

4.1.7 Access to Government Facilities

4.1.7.1 The Contractor shall ensure Contractor personnel who require access to Robins AFB or other Government facilities comply with the security procedures of the facility.

4.1.7.2 If Contractor personnel require repeated access to Robins AFB or another Government facility over the life of the contract/order, the Contractor shall ensure they complete, as applicable, a DD Form 1172-2 (Application for Department of Defense Common Access Card – DEERS Enrollment) to obtain a Common Access Card (CAC), an Air Force Materiel Command (AFMC) Form 496 (Application for AFMC Identification Card) to obtain an AFMC Identification Card, or an AFMC Form 387 (Contractor ID Card/Badge) to obtain a Contractor Identification (ID) Card/Badge.

4.1.7.3 All visitation requests will be submitted through the Joint Personnel Adjunction System (JPAS) to the contract security manager Security Management Office (SMO) code RX1MFN826. Visitations will be made available for review by the Group Security Manager (GSM) of the area where the task will be performed.

4.1.8 CONTRACTOR IDENTIFICATION BADGES: The contractor shall complete all necessary documents for all contractor personnel requiring access to Robins AFB. Common

Access Cards (CAC) will be required for all on-site contractor personnel. The Contractor’s PM shall contact the Badging Agent, Mr. Joey Jackson @ (478) 327-3141), for the 78th Civil Engineering Group to be added into Contractor Verification System (CVS) for obtaining a CAC.

Additional instructions for applications will be sent to the e-mail address provided for the application. Prior to application approval, each individual will be reviewed for eligibility in the JPAS system and checked against the WR-ALC barment roster.

4.1.8.1 During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

4.2 HOURS OF OPERATION: Normal work hours are from 7:30 a.m. to 4:30 p.m. local time, Monday through Friday, except official Federal Government holidays and work curtailment days. Recurring and non-recurring work that requires interruption of HVAC systems or disruption of Government work areas requiring extended hours outside normal working hours must be approved by the CO or the COR

4.2.1 All materials shall be delivered through Gate 4. Vehicles with base decals may enter any gate.

4.3 Performance Period: This Service and Maintenance contract shall continue for a period of one year from the date of the contract award. Option years may be awarded for up to four years after basic contract year.

4.4 Place of Performance: Services shall be performed in building 231.

4.5 Contractor Qualifications:

4.5.1 Contractor shall possess a current State of Georgia Conditioned Air Contractor Unrestricted license and shall have extensive commercial HVAC equipment repair experience, and experience with steam and condensate systems. Commercial experience includes buildings of 20,000 square feet or larger of heated and cooled space. The contractor’s HVAC license will be verified by the Government via the State of Georgia website.

4.5.2 Contractor must have Controls Technicians with extensive experience with, NAE and NIE Web-enabled network controllers and control devices, variable frequency drives, variable air volume air handling units, pressure independent air handling units, steam-hot water converters, boilers and large chilled water systems.

4.5.3 Mechanical Technicians shall have extensive experience in HVAC repair and installation and shall have graduated from a program of study in commercial HVAC repair from an accredited vocational technical school. Mechanical Technicians shall be certified to ARI Type Universal or EPA approved equal certification. Mechanical Laborers assigned to assist

Mechanical Technicians shall have experience in HVAC repair and shall have graduated from or be enrolled in a program of study in commercial HVAC repair from an accredited vocational technical school.

4.5.4 Mechanical Laborers shall be certified as ARI Type Universal or EPA approved equal certification.

4.5 Quality Control: Contracting Officer’s Representative will inspect contractor performance in accordance with the Quality Assurance Surveillance Plan (QASP) and other technical guidance and regulations.

4.6 Green Procurement Program (GPP): The contractor shall comply with the Green Procurement Program in accordance with Under Secretary of Defense (USD) Memorandum, Establishment of the DoD Green Procurement Program, dated August 27 2004, establishes the requirement for a GPP. The GPP is a mandatory federal acquisition program that focuses on the purchase and use of environmentally-preferable products and services. In accordance with FAR 23.404, Agency Affirmative Procurement Programs, the GPP requires 100% of purchases of Environmental Protection Agency (EPA)-designated products, included in the Comprehensive Procurement Guidelines (CPG) list, contain recovered materials unless the item cannot be acquired competitively within a reasonable timeframe, meet appropriate performance standards, and/or be acquired at a reasonable price. In accordance with FAR 23.101, Sustainable Acquisition Policy / Definition, the GPP requirement applies to all acquisitions, including services, using U.S. Government appropriated funds. The Green Procurement Program (GPP) includes these mandatory components:

(1) Recycled content products, also known as Comprehensive Procurement Guideline (CPG) Items http://www.epa.gov/cpg/products.htm

(2) Energy Star® and energy-efficient products; energy efficient standby power devices http://www.eere.energy.gov/

(3) Bio-based products http://www.dm.usda.gov/procurement/programs/biobased/awarenessbrochure_may 2006.pdf

(4) Non-ozone depleting substances http://www.epa.gov/ozone/snap/lists/index.html

4.7 Environmental Management System (EMS): Any contractor employee working on Robins Air Force Base will require EMS training. The prime contractor is responsible for ensuring that all subcontractors comply with this requirement. Computer-based training is provided by the Base Civil Engineering Group Environmental Management Office.

https://geobase.robins.af.mil/emstraining/EMSTrainingOptions.aspx. For questions concerning this training, contact 78 CEG/CEVP, 926-1197 ext. 134 for assistance.

4.8 Contractor Safety Program. The contractor shall establish and maintain an acceptable safety program in accordance with their accepted Safety and Health Plan. No more than two Class C mishaps per contract year and Zero Class A or B mishaps will be tolerated. All changes to the plan must also be submitted in writing and approved by the government via the DD 1423 Data Item Number Data Acquisition Document Number DI-ENVR-81375 for Contractor's

Standard Operating Procedures (SOP) to receive the Contractor's Safety and Health Plan Update. (CDRL, DD Form 1423, A002, Contractor Safety Plan)

4.8.1 The contractor Safety Plan shall address in detail the items listed in the Contract Appendix C, Part II through Part IV as applicable. For task specific procedures identified in the Contract Appendix C, the contractor’s internal procedures for those tasks must be identifiable within the submitted Safety Plan or shall be provided in an amendment or addendum to the company’s Safety Plan. If task specific procedures identified in the Contract Appendix C, are not submitted with the contractor’s Safety Plan, the submitted Safety Plan will be returned as NOT ACCEPTED. The contractor will have 5 working days to resubmit the Safety Plan, amendment or addendum to address or correct issues identified for non-acceptance. The WR- ALC Safety Office will provide acceptance or non-acceptance of the resubmission within 5 workings days of receipt to the government POC who will notify the CO.

4.8.2 Safety Mishap/Incident Reporting: The contractor shall report all mishaps/incidents in accordance with the Contract Appendix C. The contractor shall immediately secure the mishap scene and damaged property and impound pertinent maintenance and training records until released by the Government’s Safety Office (WR-ALC/SE). Such release shall be accomplished through the CO. The contractor shall cooperate and assist Government personnel in the investigation of the incident and submit an Accident/Incident Report within 24 hours of the accident/incident. The Contractor shall require all subcontractors to comply with required safety, health and fire standards. (CDRL A003, Accident/Incident Report, DI-SAFT-81563)

4.9 WELDING, CUTTING, BRAZING PERMIT

4.9.1 Operations involving welding, cutting, brazing, grinding, or open flames require approval through the Base Fire Dept. Contact Base FD at 926-3487 and let the dispatcher know you need an AF Form 592 to perform welding cutting or brazing, grinding, or open flame, they will send out an inspector. Work will not begin until a permit has been issued.

4.9.2 Notify the technical representative of the Project Manager/COR when hot work is necessary.

End PWS