Final_Sole_Source_JA_Signed.pdf

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

FOR OFFICIAL USE ONLY

25 May 2018 FOR OFFICIAL USE ONLY Page 1 of 4

NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document? New Amended ( Prior to Award Only! )

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan? Yes No

Funding level for this acquisition: >SAT and < $700K > $700K and < $13.5M

Contracting Activity: 700 CONS/PKB

Purchase Request / Local ID Number: F3NF348296AW01

Program / Project (and PE, if applicable): XRIT Weather Imagery Satellite Receiver

Program Type (PEO or Other Contracting): Other Contracting

Authority: AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901)

AFFARS 5313.501 - 10 U.S.C. 2304a, Special Emergency Procurement Authority (41 U.S.C. 1903)

Estimated Contract Cost (including options): $272,160.00 Justification Type: Class Individual

COORDINATION (AFFARS 5306.304(a) ) Sign and Save Procedure

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Date

6 Nov 2018

Project Lead / Program Mgr / Requiring Activity Gregory N. Myers

USAFE-AFAFRICA/A3CW / 314-480-6139

Signature

X

Date

06 Nov 2018

Contracting Officer

KELLY S MCGRATH, SSGT

PKB / DSN 314-480-0188

Signature

X

APPROVAL (AFFARS 5306.304(a) )

Date Chief of the Contracting Office (COCO) [ Official Signature Block ]

Signature

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 2 of 4

I. Contracting Activity.

700 CONS/PKB

Unit 3076

APO, AE 09021

Building 2767 Kapaun AS, Germany

II. Nature and/or description of the action being processed.

This action will be awarded as a new, firm fixed price contract. The government intends on purchasing three (3) XRIT Earth Station systems, three (3) Ku-band upgrade kits, and one (1) training course. The estimated dollar value of this acquisition is $272,160.00 and will be appropriated utilizing Operations and Maintenance (O&M) Air Force 3400 FUNDS.

Delivery/training is to be made within 90 calendar days after award.

III. Description of supplies/services required to meet agency needs.

The resulting contract will provide three (3) XRIT Earth Station systems, three (3) Ku-band upgrade kits, and one (1) training course.

Each XRIT Earth Station system includes a portable weather satellite dish, a receiver, essential interface cables, a Pelican case, a GETAC rough notebook, one (1) satellite dish, and one (1) field tri-pod.

Additionally, the Ku-Band kits include a GETAC expansion chassis and satellite meter.

The receiver system receives, archives, processes and displays Low-Rate Information Transmission (LRIT) data and High- Rate Information Transmission (HRIT) from the following geo-stationary weather satellite systems: (1) European Space Agency (ESA) - Meteo-10 MeteoSat Second Generation (MSG), (2) USA - GOES-13 (East) & GOES-15 (West), GOES-R (a.k.a GOES-16). The system weight is approximately 70 lbs and allows for a one person set up in approximately 15 minutes with no tools required. The dish remotes up to 300ft from the receiver.

IV. Statutory authority permitting other than full and open competition.

IAW AFFARS 5313.501 - 10 U.S.C. 2302b, Implementation of Simplified Acquisition Procedures (41 U.S.C. 1901) and implemented by FAR 13.501(b)(2).

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

There are no other products on the market that meet the system requirements identified below:

- Receives and processes Low Rate Information Transmission (LRIT) and High Rate Information Transmission (HRIT) [weather] satellite imagery from geostationary satellites on L-Band. The XRIT is capable of receiving and processing imagery from the following: European Space Agency (ESA) - MeteoSat (MeteoSat-10 w/Ku-Band kit), Japanese HimawariCast, USA GOES, Korean Communication, Ocean, and Meteorological Satellite (COMS), Russian Electro-L2, and Chinese Feng Yun-2/3.

- Meets the lightweight size standards in volume and weight for tactical meteorological support to task force operations that includes one (1) XRIT dish antenna diameter of 1 meter, 36 lbs, and one XRIT receiver dimensions of 175x60x240mm, one Pelican Air Case at 17lbs, and one Pelican Air case at 9 lbs with a total carry lightweight of approximately 70 lbs.

- Portable system

- Hardware set up can be completed without tools in less than 15 minutes

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 3 of 4

- Receiver dish capable of remoting up to 300ft from a GETAC rough notebook

- Hardware/spares and routine software updates available

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

Multiple avenues have been conducted to find other companies that have this product. The requirement owner also researched two other vendors, Morcom and Quorom, and both were found to offer products that do not meet the requirement/mission needs. Global-LG is the Original Equipment Manufacturer (OEM) for these systems and they do not operate through representatives or distributors. The required items can only be purchased directly through Global

LG.

A "Notice of Goverment's Intent to Award to Sole Source" was also posted to FBO on 13 November 2018 with a closing date of 12 December 2018. Only Global LG company responded to it.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

Only one responsible source and no other equipment will satisfy the requirement. Global LG also provides same or similar products for other military bases around the globe. The Contracting Officer will determine the anticipated cost to the Government will be fair and reasonableness by requesting the following: 1.) the contractor provide price information for same or similar products provided to other military bases/units, IAW FAR 15.404-1(b)(2) (ii); 2.) research Electronic Document Access (EDA) within Wide Area Work Flow (WAWF) to reveal contracts that have been awarded to Global LG by the Air Force and other military branches for similar weather imagery satellite receiver (FAR 13.106-3(a)(2)(iv)); 3.) upon reception of the contractor's quote, Contracting will seek discount.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

HQ/USAFE A3CW conducted market research using a list of vendors provided by the National Oceanographic and Atmospheric Administration (NOAA) as well as internet searches and in person research at the World Meterological Expo in October 2018. These searches yielded three possible vendors who could provide ground stations capable of LRIT/HRIT reception.

MORCOM: This vendor's ground station comes with a 3 meter dish, which is not portable and, therefore, does not meet the tactical requirement for USAFE/AFAF operations. It also does not provide a ruggedized laptop but instead provides Windows compatible software and a satellite receiver card which may present compatibility issues depending on system architecture.

QUOROM: This vendor lists each component separately rather than a complete package. They do not offer a rugged laptop for their receiver/demodulator which is sold in a “drive bay” format to be installed into the user's existing computer. The smallest dish that they provide is 4.5 meters, which, again, does not meet the tactical requirement.

GLOBAL LG: This vendor provides the XRIT system which is capable of receiving all required downlink information in a tactical package. The laptop is not only ruggedized, but all components other than the dish (1 meter diameter) and tripod are contained in a readily usable pelican case. Global LG has partnered with Dartcom, a U.K. company, to provide this stand-alone package. This system is currently in use by AFSOC as their primary tactical downlink worldwide.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items

25 May 2018 FOR OFFICIAL USE ONLY Page 4 of 4

IX. Any other facts supporting the use of Other Than Full and Open Competition.

N/A

X. List of any sources that expressed, in writing, an interest in the acquisition.

Global LG

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

Through multiple means, USAFE-AFAFRICA/A3CW will continue to monitor market information/sources and technical publications to determine whether other sources can meet the requirements identified in paragraph III and V of this document. In addition, the requirements in this document will be publicized and shared with industry to encourage other manufacturers/vendors to begin manufacturing products that meet the stated requirements. We maintain an open dialogue with other commands who have similar requirements and through information sharing maintain visibility on technological trends. This item is commercial in nature and industry is free to develop competing systems which, if developed and submitted, will be evaluated for acceptability.

XII. Certification by the Contracting Officer.

As evidenced by my signature above, I have determined this document to be both accurate and complete to the best of my knowledge and belief.

XIII. Certification by the technical/requirements personnel.

As evidenced by my (our) signature(s) above, I (we) certify that any supporting data contained herein, which is my (our) responsibility, is both accurate and complete.

Remove the Guidance pages below.

Sole Source (Including Brand Name) Justification - Simplified Procedures for Certain Commercial Items 25 May 2018 Page of International Agreement Competitive Restrictions (IACR) March 2018 Page of NOTE: If a Justification was approved for the preceding acquisition, a copy of the approved Justification for the predecessor action must be included in the staff package for approval of the instant Justification. This applies to Justification staff packages that are submitted for review and approval at a level above the contracting officer. The predecessor Justification will be used as a reference document by the approving official.

Is this a new or amended J&A Document?

Is this a Bridge Action as defined in the AF Bridge Action Reduction Plan?

Funding level for this acquisition:

Authority:

Justification Type:

COORDINATION (AFFARS 5306.304(a)) ** The text in the signature blocks below is editable, including the title.

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APPROVAL (AFFARS 5306.304(a)) NOTE: A signature block will appear here based on the funding level selected above.

(See "Specific Guidance for Completing this Template" below.)

I. Contracting Activity.

II. Nature and/or description of the action being processed.

III. Description of supplies/services required to meet agency needs.

IV. Statutory authority permitting other than full and open competition.

V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

VII. Determination by the Contracting Officer that the anticipated cost to the Government will be fair and reasonable.

VIII. Description of the market research conducted and the results, or a statement of the reasons market research was not conducted.

IX. Any other facts supporting the use of Other Than Full and Open Competition.

X. List of any sources that expressed, in writing, an interest in the acquisition.

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required.

XII. Certification by the Contracting Officer.

XIII. Certification by the technical/requirements personnel.

Specific Guidance for Completing this Template

I. Contracting Activity. (FAR 6.303-2(b)(1))

Fully identify the contracting agency and organizational activity responsible for the proposed contracting action.

II. Nature and/or description of the action being processed. (FAR 6.303-2(b)(2))

State whether the action will be awarded as a new contract or by modification to an existing contract (identify contract number) and identify the type contract planned (FAR 12.207 and DFARS 212.207).

An individual Justification cannot be used to support more than one contract irrespective of the quantities or the dollar value stated therein. If a proposed contract will contain unpriced options (including NTE prices), those options must be supported by a separate Justification prior to option exercise or the Justification supporting the basic contract must be a Class Justification. For Class Justification situations (covers more than one contract) where the number of contracts in the class can be identified: (1) Provide a brief general description of actions; (2) identify the supplies and services that are being acquired; and (3) for each contract in the class identify the contractor, estimated value, type of contract and rationale for contract length, and estimated award date. Where the same information applies to more than one contract within the class, it need only be stated one time.

III. Description of the supplies/services required to meet agency needs. (FAR 6.303-2(b)(3))

Specifically describe the supplies and/or services to be acquired, the total estimated value of the acquisition - including options (provide cost estimate by year and, for class Justifications, by contract action), and the estimated delivery dates/periods of performance If commodities are being procured, provide quantities. All contract line items (CLIN) -- e.g., technical data, support equipment, support services, etc. -- should be listed. If all of the ancillary requirements associated with a particular item are not specifically described in the Justifications, those ancillary requirements cannot be included in the resulting contract and would require a second Justification. Also, state the type of appropriation (e.g., 3010, 3400) that will be used to fund each requirement listed.

If approval for more than one fiscal year requirement is needed, give the rationale for this request. Generally, the scope of these actions is limited to current requirements only, so that actions may be taken to facilitate competition for out-year requirements.

In some cases, there are no feasible actions that could develop future competition, and it is reasonable to seek approval for more than one fiscal year's requirements.

For ID/IQ or requirements contracts, use the maximum dollar value of the total estimated orders as the estimated Justification dollar value.

IV. Statutory authority permitting other than full and open competition. (FAR 6.303-2(b)(4)) V. Demonstration that the contractor's unique qualifications or nature of the acquisition requires the use of the authority cited above (applicability of authority). (FAR 6.303-2(b)(5))

Provide, in narrative form, a detailed explanation supporting and clearly relating to the conditions described by the FAR for using the particular authority cited. This section is normally the most detailed part of the justification as the essence of the justification is presented here. For acquisitions that include both supplies and services, separately justify the use of the authority for the services and supplies.

Contracting without providing for full and open competition shall not be justified on the basis of lack of advance planning by the requiring activity or concerns related to the amount of funds available (e.g., funds will expire) (10 U.S.C. 2304(f)(4)).

VI. Description of efforts made to ensure that offers are solicited from as many potential sources as practicable.

(FAR 6.303-2(b)(6))

Describe all efforts taken (or to be to be taken) to ensure that offers are solicited from as many potential sources as practicable under the circumstances. Although Market Research is covered in Section VIII, the information in Section VI should correlate with the Market Research described in Section VI. The following issues should be addressed in this paragraph:

Sources Sought Synopsis (used as part of market research). If a sources sought synopsis was issued, state the date the synopsis was issued and a brief description of its content. If any responses were received, describe in detail the results of the screening process and the rationale for determining the unacceptability of any synopsis respondents. Reference FAR 13.105, Synopsis and Posting Requirements.

Other Actions. In this paragraph, discuss any other actions taken or planned to facilitate competition for this acquisition. The discussion should include actions tried or considered even if the actions were unsuccessful. If the efforts were unsuccessful, so state and describe why.

Qualifying Country Sources. If qualifying country sources have expressed interest, but are to be excluded, provide supporting rationale.

VII. Determination by the Contracting Officer that the anticipated cost to the government will be fair and reasonable. (FAR 6.303-2(b)(7))

Include a statement by the contracting officer that the anticipated cost will be considered fair and reasonable and provide the basis for this determination. The steps that will be taken to ensure the final contract price will be fair and reasonable are also described here. Describe the extent of cost or price analysis anticipated including the requirements for certified cost or pricing data, technical evaluations, and audits.

VIII. Description of the market research conducted and the results, or explain why market research was not conducted. (FAR 6.303-2(b)(8))

Generally, some form of market research should be conducted. Discuss any market research conducted pursuant to FAR Part 10 and describe results of that research. Market research is any effort undertaken to determine if sources capable of satisfying the agency's requirements exist and to determine if commercial items or non-developmental items are either available or can be modified so that they will satisfy the agency's needs. Market research should be focused not only on identifying alternate sources, but also on alternate equipment or substitutes that might fulfill the Government needs with only minor modification. Regardless of the approach used, the results should provide a high level of confidence that no other qualified sources exist.

When other exceptions from the requirement to obtain full and open competition are relied upon, the market research might be limited to an examination of the acquisition history and experience with the marketplace under previous acquisitions for the same or similar items.

If no market research was conducted, so state and provide the rationale.

IX. Any other facts supporting the use of Other Than Full and Open Competition. (FAR 6.303-2(b)(9)(i))

Provide any other facts supporting the use of other than full and open competition, including an explanation of why technical data packages, specifications, engineering descriptions, statements of work, statements of objectives, or purchase descriptions suitable for full and open competition have not been developed, are not being developed, are not being used, or are not available.

X. List of sources, if any, that expressed interest in the acquisition. (FAR 6.303-2(b)(10))

If a sources sought synopsis was done and all interested sources are included in Section VI, it is acceptable to state, “See Section VI above.”

XI. A statement of the actions, if any, the agency may take to remove or overcome any barriers to competition before making subsequent acquisitions for the supplies or services required. (FAR 6.303-2(b)(11))

Describe any actions taken or to be taken to foster competition for future acquisitions of the supplies or services being acquired. Describe potential actions that could be taken to remove the barriers to competition that have been identified in the justification and include a milestone schedule, where available, for accomplishing these actions. For example, if a follow-on competitive acquisition is planned, so state and provide the planned award date, or state that the Government will attempt to acquire rights in technical data and computer software sufficient to compete follow-on acquisitions as a priced option in the contract action that is the subject of this Justification, or (if applicable) state how the Government intends to challenge nonconforming markings on technical data and computer software delivered to it under previous contracts so those markings can be removed in order that the technical data and computer software may be used in support of a follow-on competitive acquisition, or describe plans to qualify additional sources.

Address efforts to ensure competition for future spare parts and maintenance in support of systems or equipment covered by the justification, even when these acquisitions will be accomplished by other organizations. Include a discussion on available breakout data.

If no actions are planned, so state and provide reasons. If approval is sought for more than one year, explain why a sole source effort is required for the planned time duration.

For a non-competitive follow-on acquisition to a previous award for the same supply or service supported by a Justification citing the same authority, include a discussion of the actions planned to overcome barriers to competition established in the previous justification, the status of those actions, and the results of those actions. The approval authority shall determine whether the planned actions were completed. If the planned actions were not completed, the justification for the follow-on acquisition shall be approved by the approval authority one-level above the approval authority for the previous justification (see FAR 13.501(a)(2)). If the previous justification was approved by the Senior Procurement Executive (SPE), the approval remains at the SPE level.

[DFARS 213.501(a) and DFARS PGI 206.304(a)(S-70)(ii)] XII. Certification by the Contracting Officer. (FAR 6.303-2(b)(12))

As evidenced by his/her signature, the contracting officer has determined this document to be both accurate and complete to the best of his/her knowledge and belief.

XIII. Certification by the technical/requirements personnel. (FAR 6.303-2(c))

As evidenced by their signatures, the technical and/or requirements personnel have certified that any supporting data contained herein, which is their responsibility, is both accurate and complete.

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