RFQ-Dorm_Washer_and_Dryers_Lease.docx

Request for Quote: F3H3G34224A001

REQUEST FOR QUOTE # F3H3G14246A001

LEASE OF DORMITORY WASHERS/DRYERS

TO INCLUDE MAINTENANCE & REPAIR

The 55th Contracting Squadron 101 Washington Square, Offutt AFB, NE 68113 is issuing a combined synopsis/solicitation for commercial items prepared in accordance with FAR 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate solicitation will not be issued. This solicitation is issued as a Request for Quote (RFQ) reference number F3H3G14246A001 IAW FAR Part 12 and 13. This requirement is being solicited through FedBizOpps, as a 100% small business set-aside IAW FAR 8.405-5(a)(1)(i). The North American Industry Classification System (NAICS) Code for this requirement is 812310, Laundry Services; with a size standard of $7 Million. This document incorporates provisions and clauses that are in effect through Federal Acquisition Circular 2005-76 effective 25 July 2014. The Government intends to award one (1) Firm-Fixed Price (FFP) contract for Lease of Dormitory Washers/Dryers – Offutt Air Force Base, Nebraska in support of 55 Civil Engineering Squadron (55 CES). Only quotes submitted by small business concerns will be accepted by the Government. Any quote submitted by a contractor that is not a small business concern will not be considered for award.

SCHEDULE:

Offeror is to provide a quote for the requirement listed below, and at a minimum the quote shall include quantity, unit, and total price for the following schedules. If a contract line item number (CLIN) is not separately priced (NSP), please annotate unit price as zero (0) and place “NSP” in the total price column. Offerors that do not submit pricing for all items will be considered as unresponsive to this solicitation and withdrawn from consideration for award.

TABLE 1

QUOTE # F3H3G14246A001

Total

$ 0.00

Commercial Washers: Whirlpool Top Loading Automatic Washer Model # WTW4900X or equal. All washers shall be commercial type or equal, top loading with an 18 pound load capacity. The washers shall be equipped with a minimum of adjustable water levels for small to extra-large loads. They will also have an automatic timer, or a manually adjustable timer. Washers will have three (3) wash cycles, and a three (3) position Water Temperature Control (Hot, Warm, and Cold). Washers shall also be equipped with a safety feature that will stop the flow of water, the agitator, and the spin action, whenever the lid is in the “open” position. Washers shall have standard Hot and Cold water connections and be capable of operating on a 120-volt, 20 amp circuit without overloading the electrical circuit under normal operations. The contractor shall furnish the same type of washer whenever new equipment is required, or when repairs to a machine(s) becomes uneconomical.

Electric Dryers: Whirlpool Electric Dyer Model # WED4800X or equal. All dryers shall be commercial type or equal, Heavy Duty and shall operate on a 220 volt 30 amp circuit. The dryers shall have a minimum of three (3) cycles; Normal, Permanent Press, and Delicate. Dryers shall be equipped with a safety switch to stop operation whenever the door is in the “open” position. Dryers shall be thermostatically controlled in the Permanent Press or Wash and Wear cycles so as not to exceed 150 degrees Fahrenheit within the Tumbler Chamber at any time during the drying cycle.

Delivery Information:

Quotation Preparation Instructions:

To assure the timely and equitable evaluation of quotations, vendors must follow the instructions contained herein.

a. Site Visit

(1) All interested parties shall email SSgt Jeremias Cirilo, jeremias.cirilo@us.af.mil and MSgt Noah Branscom, noah.branscom@us.af.mil no later than 2:00 p.m. CST 18 September 2014. Failure to email a list as directed above will result in base access not being granted.

(2) Site visit date: 19 September 2014 at 10:00 a.m. CST -Please meet at STRATCOM Gate from Highway 75 Off Capehart Exit Bellevue, NE, no later than 10:00 a.m. to attend the site visit

b. Questions Concerning the RFQ:

(1) Questions regarding this RFQ shall be directed ONLY to the 55th Contracting Squadron personnel.

(2) Questions shall be directed to Contract Specialist, SSgt Jeremias Cirilo via email to jeremias.cirilo@us.af.mil, reference solicitation # F3H3G14246A001 in the subject line of the email.

(3) Questions are due at 2:00 p.m. CST on 23 September 2014.

(4) Alternate point of contact for this requirement is MSgt Noah Branscom, Contracting Officer, noah.branscom@us.af.mil

c. Quote Submittal:

(1) Quotes shall be submitted electronically to SSgt Jeremias Cirilo, Contract Specialist, at jeremias.cirilo@us.af.mil and MSgt Noah Branscom, Contracting Officer, noah.branscom@us.af.mil

(2) Due date for quotes is 2:00 p.m. CST 25 September 2014.

(3) All offerors shall be registered in System for Award Management (SAM.GOV) https://www.sam.gov/portal/public/SAM/.

d. General Information & Quote Format:

(1) Pricing shall include all line items as listed above. No partial proposals will be considered. No partial awards will be made.

(2) Quotes shall include the vendor’s contract line item numbers (CLIN).

(3) At a minimum, quotes shall include the following information within the quote submitted

– Attachment 2: Lease of Dormitory Washers/Dryers Performance Work Statement (PWS)

Evaluation Factors

EVALUATION: The Government will award a firm fixed-price contract to the Offeror whose proposal is the most advantageous to the Government price and other factors considered. The following factors will be evaluated:

1. Technical Evaluation will consider offeror’s solution to provide services/supplies required in accordance with the Performance Work Statement. Based on the following:

a) Provide 25 Whirlpool Top Loading Automatic Washers Model # WTW4900X or equal; 25 Whirlpool Electric Dryers Model # WED4800X or equal.

b) Must meet preventative maintenance standards outlined in PWS Paragraphs 3.1 thru 3.4.

c) Must provide schedule for installation plan to show a complete installation date of 15 calendar days after award.

d) Must be registered in www.sam.gov at time of award.

e) Performance shall comply with industry standards in accordance with the following publications:

- NFPA-701996 National Electric Code; UL 1206-94

- Electric Commercial Clothes – Washing –Equipment

- UL 1240-94 Electric Commercial Clothes-Drying Equipment

2. Price

Evaluation will consider pricing for the base (one year), four one year options period and extension period of six months.

Pricing is to be as detailed as PWS Attachment 2. It is expected for Attachment 2 to be provided for six periods of performance

1) One year base period

2) One year option period

3) One year option period

4) One year option period

5) One year option period

6) Six month extension period

Basis of Award

Basis for award: A single firm-fixed price purchase order award will be made to the responsive and responsible vendor (IAW FAR 9.1), as supplemented, whose quotation meets or exceeds the acceptability standards for non-cost factors. The Government will select the quotation with the lowest evaluated price from among those meeting the acceptability standards for non-price factors, which reflects a complete understanding of the salient characteristics, the Performance Work Statement (PWS), and is judged, based on the evaluation factors and subfactors, to represent the lowest price technically acceptable (LPTA) quotation. Best Value is represented by LPTA. To be eligible for award, a quotation must meet all technical requirements, conform to all required terms and conditions, and provide all information required. Only those quotations determined to be technically acceptable will be evaluated on price. If the quotation received is determined to be unacceptable, the vendor will be excluded from competition and will not be considered for award. If the quotation does not provide pricing for all items, the offeror will be considered nonresponsive, excluded from competition, and will not be considered for award. While the Government will strive for maximum objectivity, the source selection process, by its nature, is subjective; and therefore, professional judgment is implicit throughout the entire process. Quotations should contain the offeror's best terms on a price and technical-specification acceptability standpoint.

* The Government reserves the right to cancel this solicitation, any time before contract award. All items are for U.S. Government use, and shall be marked accordingly.

** Any Open Market items MUST be annotated accordingly.

***Quotes shall be accepted, until the listed close date, either through the FedBizOpps automated system or through direct e-mail transmissions to the above listed e-mail address.

Provisions and Clauses

The following provisions and clauses are applicable to this acquisition. Provisions and/or clauses marked with a * require the offeror to provide responsive information as set forth within those provisions and/or clauses. This responsive information shall be submitted in the same format provided within those provisions or clauses at the time a Quote is submitted.

The following clauses and provisions are applicable to this RFQ and can be viewed through internet access at the Federal Acquisition Regulation (FAR) Site, http://farsite.hill.af.mil:

Provisions and Clauses by Reference:

FAR 52.204-7 – System for Award Management FAR 52.204-9 – Personal Identity Verification of Contractor Personnel FAR 52.204-13 – System for Award Management Maintenance FAR 52.212-1 – Instructions to Offerors—Commercial Items

· CO Information for 52.212(a)

· Total Price Quote: Table 1 with pricing for items quoted

· Technical Acceptance: Technical Approach and Past Performance FAR 52.212-2 – Evaluations—Commercial Items

· CO Information for 52.212-2(a)

· Total Price Quote: Table 1 with pricing for items quoted

· Technical Acceptance: Technical Approach and Past Performance FAR 52.213-3 – Offeror Representations and Certifications—Commercial Items FAR 52.212-3 – Alternate I – Offeror Representations and Certifications—Commercial Items FAR 52.212-4 – Contract Terms and Conditions—Commercial Items FAR 52.212-5 – Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items

· The Following are applicable clauses cited within FAR 52.212-5:

· FAR 52.204-10 – Reporting Executive Compensation and First-Tier Subcontract Awards

· FAR 52.209-6 – Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment

· FAR 52.219-6 – Notice of Total Small Business Set-Aside

· FAR 52.219-13 – Notice of Set-Aside of Orders

· FAR 52.219-28 – Post-Award Small Business Program Representation

· FAR 52.222-3 – Convict Labor

· FAR 52.222-19 – Child Labor

· FAR 52.222-26 – Equal Opportunity

· FAR 52.222-36 – Equal Opportunity for Workers with Disabilities

· FAR 52.222-41 – Service Contract Labor Standards

· FAR 52.222-50 – Combating Trafficking in Persons

· FAR 52.223-15 – Energy Efficiency in Energy-Consuming Products

· FAR 52.223-18 – Encouraging Contractor Policies to Ban Text Messaging While Driving

· FAR 52.232-33 – Payment by Electronic Funds Transfer-System for Award Management

· FAR 52.233-3 – Protest After Award FAR 52.229-3 – Federal, State, and Local Taxes FAR 52.232-1 – Payments DFARS 252.201-7000 – Contracting Officer’s Representative DFARS 252.203-7000 – Requirements Relating to Compensation of Former DoD Officials DFARS 252.203-7002 – Requirement to Inform Employees of Whistleblower Rights DFARS 252.203-7005 – Representation Relating to Compensation of Former DoD Officials DFARS 252.223-7006 – Prohibition on Storage and Disposal of Toxic and Hazardous Materials DFARS 252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports DFARS 252.232-7010 – Levies on Contract Payments DFARS 252.243-7002 – Request for Equitable Adjustments

Provisions, Clauses, and Addendums by Full Text

*ADDENDUM TO FAR 52.212-1 Instructions to Offerors – Commercial Items, Addendum

PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITH YOUR QUOTE:

1. DUNS Number _________________________________________

2. TIN Number ___________________________________________

3. CAGE Code ___________________________________________

4. Contractor Name _________________________________________

5. Payment Terms (net 30) or Discount _____________________________________

6. Period of Performance___________________________________________

7. Business Type (i.e. small, women-owned, etc.)______________________________

8. Point of Contact & Phone Number________________________________________

9. Fax Number _____________________________________

10. Email address___________________________________________________

11. FOB (destination or origin) _______________________________________

12. GSA number, if applicable to this requirement ___________________________

FAR 52.212-2 Evaluation – Commercial Items Evaluation of quotes will be conducted using Simplified Acquisition Procedures in accordance with FAR Part 13.106. The evaluation will be conducted using Lowest Price Technically Acceptable (LPTA). The evaluation criteria are:

(i) Total Price Quote: Table 1 with pricing for items quoted.

(ii) Technical Acceptance: Technical Approach and Past Performance

The Government reserves the right to evaluate past performance utilizing database sources such as PPIRS and FAPIIS.

Offerors must include with their proposal a completed copy of the provision at 52.212-3, Offeror Representations and Certifications—Commercial Items, with their quote, unless this information has been submitted electronically as part of its annual representations and certificates at https://www.sam.gov.

*52.219-28 Post-Award Small Business Program Representation.

As prescribed in 19.309(d), insert the following clause:

POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (JUL 2013)

(a) Definitions. As used in this clause— Long-term contract means a contract of more than five years in duration, including options. However, the term does not include contracts that exceed five years in duration because the period of performance has been extended for a cumulative period not to exceed six months under the clause at 52.217-8, Option to Extend Services, or other appropriate authority.

Small business concern means a concern, including its affiliates, which is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR part 121 and the size standard in paragraph (c) of this clause. Such a concern is “not dominant in its field of operation” when it does not exercise a controlling or major influence on a national basis in a kind of business activity in which a number of business concerns are primarily engaged. In determining whether dominance exists, consideration shall be given to all appropriate factors, including volume of business, number of employees, financial resources, competitive status or position, ownership or control of materials, processes, patents, license agreements, facilities, sales territory, and nature of business activity.

(b) If the Contractor represented that it was a small business concern prior to award of this contract, the Contractor shall represent its size status according to paragraph (e) of this clause or, if applicable, paragraph (g) of this clause, upon the occurrence of any of the following:

(1) Within 30 days after execution of a novation agreement or within 30 days after modification of the contract to include this clause, if the novation agreement was executed prior to inclusion of this clause in the contract.

(2) Within 30 days after a merger or acquisition that does not require a novation or within 30 days after modification of the contract to include this clause, if the merger or acquisition occurred prior to inclusion of this clause in the contract.

(3) For long-term contracts—

(i) Within 60 to 120 days prior to the end of the fifth year of the contract; and

(ii) Within 60 to 120 days prior to the date specified in the contract for exercising any option thereafter.

(c) The Contractor shall represent its size status in accordance with the size standard in effect at the time of this representation that corresponds to the North American Industry Classification System (NAICS) code assigned to this contract. The small business size standard corresponding to this NAICS code can be found at http://www.sba.gov/content/table-smallbusiness-size-standards.

(d) The small business size standard for a Contractor providing a product which it does not manufacture itself, for a contract other than a construction or service contract, is 500 employees.

(e) Except as provided in paragraph (g) of this clause, the Contractor shall make the representation required by paragraph (b) of this clause by validating or updating all its representations in the Representations and Certifications section of the System for Award Management (SAM) and its other data in SAM, as necessary, to ensure that they reflect the Contractor's current status. The Contractor shall notify the contracting office in writing within the timeframes specified in paragraph (b) of this clause that the data have been validated or updated, and provide the date of the validation or update.

(f) If the Contractor represented that it was other than a small business concern prior to award of this contract, the Contractor may, but is not required to, take the actions required by paragraphs (e) or (g) of this clause.

(g) If the Contractor does not have representations and certifications in SAM, or does not have a representation in SAM for the NAICS code applicable to this contract, the Contractor is required to complete the following representation and submit it to the contracting office, along with the contract number and the date on which the representation was completed:

*The Contractor represents that it ❏ is, ❏ is not a small business concern under NAICS Code 812310, Laundry Services assigned to contract.

*FAR 52.222-25 Affirmative Action Compliance (Apr 1984) The offeror represents that -- *(a) It ____ has developed and has on file, ____ has not developed and does not have on file, at each establishment, affirmative action programs required by the rules and regulations of the Secretary of Labor (41 CFR 60-1 and 60-2); or *(b) It ____ has not previously had contracts subject to the written affirmative action programs requirement of the rules and regulations of the Secretary of Labor.

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires

In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only: It is not a Wage Determination

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

52.237-1 Site Visit.

As prescribed in 37.110(a), insert the following provision:

SITE VISIT (APR 1984)

Offerors or quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

(End of provision)

52.252-1 Solicitation Provisions Incorporated by Reference

As prescribed in 52.107(a), insert the following provision:

SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of provision)

52.252-2 Clauses Incorporated by Reference

As prescribed in 52.107(b), insert the following clause:

CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): http://farsite.hill.af.mil

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(End of clause) 5352.201-9101 Ombudsman

As prescribed in 5301.9103, insert the following clause:

OMBUDSMAN (APR 2014)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Lt Col Tonney Kaw-uh: 129 Andrews Street, Langley AFB, VA 23665, Phone Number: (757)764-5372, fax Number: (757)764-5372, Email Address: Kaw-uh@langley.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) AFFARS 5352.223-9001 Health and Safety on Government Installations (Nov 2012)

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

AFFARS 5352.242-9000 Contractor Access to Air Force Installations (Nov 2012)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and a valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI 31-501, Personnel Security Program Management.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause)

LOCAL REQUIREMENTS

14 August 2014

A. INVOICE SUBMISSION AND PAYMENT

ELECTRONIC SUBMISSION OF INVOICES AND RECEIVING REPORTS IS MANDATORY in accordance with DFARS 252.232-7003

1. ELECTRONIC SUBMISSION VIA WIDE AREA WORKFLOW (WAWF): Contractors must register and begin submitting electronic invoices immediately through the Wide Area Workflow Receipt and Acceptance Internet site: https://wawf.eb.mil/. On line training is available at http://www.wawftraining.com unless unable to do so. Use the following data elements to invoice for services or supplies procured via this contract. The award document number is located in the lower right-hand corner.

2. SEE DFARS CLAUSE 252.232-7006 Wide Area Workflow Payment Instructions, in full text

3. PAYMENT WILL BE MADE BY:

Contact DFAS-FVB/LI to check payment status at (800) 390-5620 or (207) 328-5620 or via website www.dfas.mil: (Commercial Pay, then Vendor Pay Inquiry System (VPIS), then Non-MOCAS System: then Query by Contract Number, EFT Trace Number, DUNS Number or Cage Code)

B. CHANGES TO THIS CONTRACT / PURCHASE ORDER / DELIVERY ORDER

The Contracting Officer (CO) is the only person authorized to approve changes or modify any of the requirements under this contract and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the CO. In the event the Contractor effects any such change at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

Contractual problems, of any nature, which might occur during the life of the contract must be handled in conformance with public laws and regulations and must be referred to the CO for resolution. Only the CO is authorized to formally resolve such problems. Therefore, the Contractor is hereby directed to bring all such contractual problems to the immediate attention of the CO. Any request for contract changes/modification shall be submitted to the CO.

C. SAM.GOV REGISTRATION

Invoice payment cannot be made if a contractor has not been registered through The System for Award Management (SAM). Register at https://www.sam.gov/portal/public/SAM/ this is a single entry point for contractor’s to process System for Award Management (SAM), Online Representations and Certifications Application (ORCA) and Excluded Parties List System (EPLS). Invoices received from a contractor who fails to maintain active SAM registration are considered to be improper and may be returned. The contractor is responsible to maintain active SAM registration until final payment has been made. SAM registration must be updated and renewed annually.

If the contractor chooses not to publish their information in SAM.GOV, you MUST fill out and return FAR Provision 52.212-3 Offeror Representations and Certifications – Commercial Items to include the Tax Identification Number within this Provision.

D. DELIVERY / BASE ACCESS REQUIREMENTS

Delivery personnel must use the SAC Gate on Capehart Road. Nebraska highway 75 intersects with Capehart Road; the SAC Gate is located approximately 1 mile east of highway 75. Report to the Visitor's Center and call for escort (if needed) to the final destination:

POC: Mr. Charles Woodring (402) 232-4200

Delivery vehicles are subject to search by Security Forces personnel. All tools, including assembly tools, must be secured within a toolbox in the trailer of the vehicle and should not be transported on base in the cab of the vehicle. All personnel accessing Offutt Air Force Base will be held to safety/security rules of engagement when entering and while on base. These rules include a ban on weapons to include firearms, loaded or otherwise, and the transport of any explosive material.

E. NATIONAL CRIME INFORMATION CENTER (NCIC) BACKGROUND CHECK

1. In addition to the requirements identified in FAR 52.204-9 - Personal Identity Verification of Contractor Personnel and AFFARS 5352.242-9000 - Contractor access to Air Force installations, all contract employees require a positive NCIC background check prior to being granted access to Offutt AFB in accordance with the installation security policy. To expedite this requirement, the contractor shall complete NCIC Data Memo (see Attachment 1) for every employee proposed to perform work under this contract requiring physical access to Offutt AFB. All completed forms will be forwarded to the sponsoring DoD Agency/Customer POC listed in Section D of this clause no later than eight (8) business days prior to the contract start date. The sponsoring DoD Agency/Customer POC will forward a base access request containing the NCIC Data Memo information to the contractor base access ID Media issuing office below at:

A memorandum shall be prepared for each follow-on/replacement employee who is not provided with the initial group of employee data. Each shall be provided no later than 3 business days prior to the proposed individuals start date.

2. If an individual is denied a base pass/access to the installation, the contractor is not prohibited from hiring that individual for work on this contract; however, individuals denied access will also be denied access to Offutt’s e-mail system. Employees who refuse to complete the form will be denied access to the installation.

3. All illegal aliens are considered unauthorized individuals and will be barred from the base. Illegal aliens attempting entry or found on the installation (if incorrectly issued a pass) will be processed as an unauthorized individual and removed from the installation. In addition to notifying the contractor of the illegal alien, the Offutt AFB Security Forces will notify AF Office of Special Investigations, local police and the US Immigration and Customs Enforcement office. Contractors are prohibited from hiring illegal aliens for work on a Government contract and the other Government agencies contacted upon discovery of the illegal may seek corrective and/or punitive actions pursuant to law against the hiring organization if violations occur.

4. Throughout contract performance, contractors are required to notify the CO or the COR by the next duty day if any of their employees or subcontract employees meet any of the disqualifiers identified below. Any reported disqualifiers will be forwarded to the Security Forces Squadron for appropriate action and deny the individual access to Offutt AFB.

Disqualifiers that would deny contract employee’s entry/access to the installation or its facilities:

- U.S. Citizenship, immigration status, or Social Security Account Number cannot be verified.

- Wanted by federal or civil law enforcement authorities, regardless of offense or violation.

- Conviction of firearms or explosives violation within the past three years.

- Incarcerated for 12 months or longer within the past three years, regardless of offense or violation.

- Conviction of espionage, sabotage, treason or terrorism, murder, sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution.

- Name appears on any federal agency’s “watch list” or “hit list” for criminal behavior or terrorist activity.

- Any other criminal activity identified on the NCIC check that the Wing Commander determines to be so serious as to pose a possible threat to the safety and security of base personnel and facilities.

5. A 100% Base Pass check is required for all contractors (even if a passenger in an authorized vehicle) and contract vehicles entering the installation. Contractors are not authorized to bring guests or other contract employees onto the installation unless those individuals are personally in possession of a base pass or Government Identification card.

F. MOTOR VEHICLE OPERATION ON BASE

1. Contractor personnel are advised that seat belt usage is mandatory at all times on Offutt AFB. Nebraska state law requires the use of restraints in a vehicle. Offutt AFB Instruction 31-204, 20 October 2010, Security, Motor Vehicle Traffic Supervision states that failing to utilize seat belts or other restraints while moving will result in the issuance of a 7-day driving suspension and the individual’s traffic history on Offutt AFB being assessed points for the first offense. Repeated offenses on Offutt AFB will result in the loss of on-base driving privileges and could have an adverse effect on your ability to perform your contract. Air Force Instruction 31-204, Air Force Motor Traffic Supervision, prescribes that installation commanders must ensure drivers comply with state and local traffic laws both on and off base. Accordingly, while on Offutt AFB, operators and passengers must wear restraints and may be ticketed by Offutt security personnel for failure to comply. In addition, the following administrative penalties, as a minimum, will be imposed on drivers who are cited for speeding 10 mph - 15 mph over base housing posted speed limits: the first offense will result in the issuance of a 7-day driving suspension and the individual’s traffic history being assessed points. Repeated offenses on Offutt AFB will result in the loss of on-base driving privileges and could have an adverse effect on your ability to perform your contract.

2. Contractor personnel are advised that vehicle operators on a DoD installation and operators of Government owned vehicles will not use cell phones unless the vehicle is safely parked or unless they are using a hands-free device. The wearing of any other portable headphones, earphones, or other listening devices (except for hands-free cellular phones) while operating a motor vehicle is prohibited (DoD Joint Motor Vehicle Traffic Supervision Regulation, paragraph 4-2). Using a cell phone while driving, without a hands-free device will be considered a "primary offense", meaning that violators are subject to being stopped and ticketed solely for this offense and the individual’s traffic history on Offutt AFB being assessed points for the first offense. Repeated offenses on Offutt AFB will result in the loss of on-base driving privileges and could have an adverse effect on your ability to perform your contract.

3. Per directive from 55WG/CC dated 11 Sep 2013 and AFI 1-1, Air Force Standards, para. 1.7.4.5, inappropriate slogans, images, or ornamentation on personally owned vehicles or materials inside of a Privately Owned Vehicle (POV) within plain view to a passerby, are not tolerated on Offutt AFB. Materials will be considered “inappropriate or unprofessional” includes materials that emphasize sexual or other inappropriate activity that is detrimental to a professional working environment i.e. lewd bumper stickers or sexually graphic decals or hitch ornamentations. Personnel may either remove the inappropriate materials or be required to cover them as a condition to allowing the POV on the installation. Personnel who deliberately or repeatedly violate this policy may be barred from driving a POV on the installation for an appropriate length of time.

G. ANTI-TERRORISM INFORMATION AND CONSIDERATIONS

1. Base Entry: All contractor vehicles will enter through the SAC Gate and have a proper vehicle search conducted. Exceptions to this policy will be coordinated through the contracting officer and appropriate security forces personnel.

2. Areas Off Limits: The following areas are off limits unless given specific permission, an escort, or work is to be performed in the area listed. Restricted areas, flight line area, General’s row, dormitories (Bldgs. 324, 326, 365, and 367), Bldg 500 complex, and the Offutt Field House gymnasium. Travel to and from the worksite will be made by the most direct route possible.

3. Force Protection Conditions (FPCONS): FPCONS describe the progressive level of countermeasures in response to a terrorist threat to US military facilities and personnel. Force Protection Condition measures are used to deter terrorist attacks on DoD facilities and personnel by:

(1) Varying routines.

(2) Being sensitive to changes in the security atmosphere around DoD facilities and personnel.

The five FPCONS are defined as the following:

Contractors may be asked to leave the base or not be allowed to enter the base when in elevated FPCONs.

For further information concerning FPCONs, contact the contracting administrator or contracting officer for additional guidance.

4. Contractors identified as mission essential, have been briefed on additional duties and responsibilities associated with increased FPCONs.

5. Suspicious Activities/Stolen Equipment: Please report any suspicious activity or stolen equipment to the Law Enforcement Desk at 294-6110.

6. Searches/Spot Checks: During increased Random Force Protection Measures (RAMs) contractors and their equipment are subject to search via RAMs at any time. Spot checks may also be conducted due to RAMs.

7. Identification: Contractor personnel must keep base issued identification on their person while working on base.

H. REQUIRED INSURANCE (IAW FAR 28-306(b))

Reference FAR clause entitled "Insurance . . . “ the Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

(1) Workmen's Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen's Compensation insurance shall extend to cover employer's liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

(2) General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

(3) Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required.

I. SALES TAX

Offutt Air Force Base is exempt from paying state and local taxes on purchases that it makes per the United States Constitution.

Nebraska Revised Statutes, Sec. 77-2704.02 and Nebraska Sales and Use Tax Regulations 1-12 and 1-72 implement this policy and are applicable to this purchase. The Nebraska Form 13, Nebraska Resale or Exempt Sale Certificate, is applicable to exempt taxes for contracts for services, commodities, and labor on construction projects. 55 CONS cannot provide signed Nebraska Forms 17G, Purchasing Agent Appointment by the Federal Government and Delegation of Authority for Sales and Use Tax, to exempt State taxes. Therefore, per FAR 52.229-3 or 52.229-4, applicable Nebraska State tax costs for materials should be included in the bid/proposal submitted by the offeror/contractor.

ATTACHMENTS & EXHIBITS:

Attachment 1: NCIC Application Attachment 2: Dormitory Washers/Dryers Performance Work Statement (PWS)

Attachment 1 NCIC Application

Attachment 2

PERFORMANCE WORK STATEMENT

for

DORMITORY WASHERS/DRYERS

TO INLCUDE MAINTENANCE & REPAIR at Offutt AFB, NE Base Contract 1 October 2014

Reviewed:

APPROVED:

PERFORMANCE WORK STATEMENT

September 2014

Lease and Maintenance of Washers and Dryers Offutt AFB, Nebraska

1.0 DESCRIPTION OF SERVICES: The contractor shall provide all labor, parts, tools, materials, equipment, personnel, supervision, transportation, and other items or services necessary to perform maintenance and repair on washers, and dryers at Offutt AFB, NE, in a manner that will ensure continuous and safe operation of washers/dryers. The level of service shall be compatible with commercial practices provided by private industry (i.e. Laundromats, etc.). The appliances will be dispersed throughout 3 centrally located facilities. Dormitories Facilities: Kisling Hall/Bldg. 364, Turner Hall/Bldg. 365, and Tuskegee Hall/Bldg. 367.

1.1 PERFORMANCE OBJECTIVE: The purpose of this service is the lease and maintenance of 25 single top load electric washers, 25 single electric dryers located in dormitories on Offutt AFB. The contractor shall provide appliances, parts, preventative maintenance, scheduled maintenance and emergency maintenance in accordance with paragraph 3.1 thru 3.4. The Contractor shall be responsible for the delivery, installation, cleaning, maintenance, repair, removal, and relocation of contractor furnished washers and dryers to exclude any coin operated appliances. Replacement machines shall not be older than the current age of the machine installed at the beginning of the contract.

1.2 CONTRACTOR FURNISHED ITEMS

1.2.1 Commercial Washers: Whirlpool Top Loading Automatic Washer Model # WTW4900X or equal. All washers shall be commercial type, top loading with an 18 pound load capacity. The washers shall be equipped with a minimum of adjustable water levels for small to extra-large loads. They will also have an automatic timer, or a manually adjustable timer. Washers will have three (3) wash cycles, and a three (3) position Water Temperature Control (Hot, Warm, and Cold). Washers shall also be equipped with a safety feature that will stop the flow of water, the agitator, and the spin action, whenever the lid is in the “open” position. Washers shall have standard Hot and Cold water connections and be capable of operating on a 120-volt, 20 amp circuit without overloading the electrical circuit under normal operations. The contractor shall furnish the same type of washer whenever new equipment is required, or when repairs to a machine(s) becomes uneconomical.

1.2.2 Electric Dryers: Whirlpool Electric Dyer Model # WED4800X or equal. All dryers shall be commercial type, Heavy Duty and shall operate on a 220 volt 30 amp circuit. The dryers shall have a minimum of three (3) cycles; Normal, Permanent Press, and Delicate. Dryers shall be equipped with a safety switch to stop operation whenever the door is in the “open” position. Dryers shall be thermostatically controlled in the Permanent Press or Wash and Wear cycles so as not to exceed 150 degrees Fahrenheit within the Tumbler Chamber at any time during the drying cycle.

1.2.3 Venting. For transition venting from the dryer to the wall, floor or ceiling, the contractor shall use flexible ducting made of flexible aluminum or resilient foil type material with manifold depending on the distance and dryer arrangements. Vent tubing shall be installed by fitting the flexible dryer vent hose completely around and over the existing four (4) inch facility vent tube and shall cover the end of the building vent tube no less than two (2) inches from the end.

1.2.3.1 The contractor shall provide original new manufactured flexible aluminum ducting which shall be a minimum of one…