Hanger_Door_PWS.pdf

PERFORMANCE WORK STATEMENT

MAINTENANCE OF CANOPY HANGAR DOORS,

Building 285 02 September 2015

1. DESCRIPTION OF SERVICES

The Contractor shall provide all management, tools, supplies, equipment, transportation, man-lifts, and labor necessary to inspect, maintain and repair commercial/industrial tip-up one piece canopy aircraft hangar doors in a manner that will ensure dependable and safe operation of the doors identified in this contract at Nellis AFB,NV. The Contractor shall be fully responsible for compliance with all base, local, state, national, and federal environmental/occupational safety laws, rules and regulations as referenced to include, but not limited to EPA, NFPA, NEC, & OSHA.

2. QUARTERLY INSPECTIONS & PREVENTIVE MAINTENANCE SERVICES

2.1. The Contractor shall perform the following inspections and preventative maintenance as specified: Four (4) quarterly inspections are to be performed yearly beginning in the quarter of October - December. The contractor shall coordinate in writing, to the Contracting Officer Representative (COR), when the quarterly inspection can be accomplished. Quarterly inspections shall occur at 90 calendar day intervals, or as approved by the COR. The Contractor shall prepare and submit a written report within five (5) business days after completion of the quarterly inspection. The report shall include identification of each door system, location of door within the building, the repairs needed to each door (with written quote for needed repairs), date of inspection and inspector. The Contractor shall perform preventive maintenance to ensure safe and proper operation of all aircraft hangar doors. The maintenance work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or higher quality.

2.1.1. Quarterly Inspections shall consist of but not limited to inspecting: 12-volt batteries for corrosion and water level; hydraulic pumps, fittings, and lines for leaks and fraying; electrical wiring for loose, broken, frayed, or corroded wires and connectors; proper operation of up/down controls and speed of hangar door movement, per manufacture's requirements; bearings, cables, and pulleys for wear; Limit Switches for proper operation and will stop door movement in the proper direction; wire rope, connections, clamps, and fixtures for damage and proper tension; where necessary, remove motor/gearbox cover plate/panel to provide access for inspection of components and reinstall plate/panel when inspection is completed; tightness of all fasteners associated with the door operating mechanisms; door weather-seals for damage, dry-rotting and proper sealing.

2.1.2. Preventative maintenance is defined as routine maintenance and shall be performed in conjunction with the quarterly inspection. Preventative maintenance and consist of, but not limited to: servicing of batteries; tightening of all hydraulic fittings; replacing and or repairing loose, broken, frayed, or corroded electrical wires and connectors;

greasing all joints, bearings, cables, pulleys, motors, gearboxes, as applicable; adjusting hangar doors to ensure proper opening and closing speed and to prevent binding; adjusting Limit Switches to ensure the doors stop movement in the proper direction; replacing worn, broken, frayed wire ropes; adjusting wire ropes to ensure proper tension and tightening of wire rope clamps as needed; tightening of all fasteners associated with door operating mechanisms; replacing door weather-stripping as needed to ensure proper seal; replace filter filters as required and ensure all fluids are at proper operating levels, as applicable.

3. REPAIRS

3.1. Minor repairs are defined as non-routine scheduled & unscheduled repairs and cost no more than $3,000 to make repairs. Minor repairs shall be paid for utilizing the Government-Wide Purchase Card (GPC). Contractor shall accept GPC as a form of payment.

3.1.1. When minor repairs are required, the contractor shall prepare and submit a detailed cost estimate to the COR that includes labor, trip charges (if applicable), and materials costs required to complete the repair. The contractor shall commence repair work after receiving authorization from the COR. All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or higher quality.

3.2. Major repairs are defined as non-routine scheduled & unscheduled repairs and cost more than $3,000 to make repairs. Major repairs will be invoiced using a separate line item on the contract through the Wide Area Workflow

System (WAWF).

3.2.1. When major repairs are required and or identified during the quarterly inspections, the contractor shall prepare and submit a detailed cost estimate to the COR that includes labor, trip charges (if applicable), and materials costs required to complete the repair. The contractor shall commence repair work after receiving authorization from the Contracting Officer (CO). All repair work shall be in accordance with normal commercial practices using parts specified by the manufacturer or items of equal or higher quality.

3.3. Repair Reports shall prepare and submit to the COR within three (3) business days after the repair is completed. The report shall include the date & time of repair service call, the name of the technician performing the repairs, the repairs performed, repair time, and description of part/parts required for repair. All parts and repair invoices are to be submitted with supporting documents (receipts from suppliers and vendors) to the COR prior to submitting for payment.

4. SERVICE CALL REQUIREMENTS

4.1. Contractor shall coordinate, with the COR, the arrival and departure of repair personnel on Nellis AFB. Coordination is required so the users are notified prior to hangar door maintenance being performed.

4.2. REPAIR SERVICE CALLS

4.2.1. A repair service call is an unscheduled major or minor repair. A call of this type would suggest that there has been a door failure or the possibility of a failure if the issue is not corrected. Additionally, this type of call does not pose a threat to the safety of personnel, property, equipment, aircraft, or mission accomplishment.

4.2.2. The contractor shall respond to Repair Service Call notifications during normal business hours no later than the following business day. A repair service call may require, but is not limited to troubleshooting, door adjustment, testing, repair or replacement of parts, and all other work necessary to restore the doors to a safe and operable condition. Upon arrival, the contractor shall diagnose the condition of the door and perform required repairs in accordance with paragraph 3 and any applicable subparagraphs above.

4.3. EMERGENCY REPAIR SERVICE CALLS

4.3.1. Emergency repair services shall be provided 24 hours a day, seven days a week.

4.3.2. An emergency repair service call is an unscheduled major or minor repair. A call of this type would suggest that there has been a door failure that presents a serious threat to the safety of personnel, property, equipment, aircraft, or mission accomplishment.

4.3.3. The contractor shall respond to Emergency Repair Service Call notifications within two (2) hours during normal business hours and within four (4) hours at times other than normal business hours. An emergency repair service call may require, but is not limited to troubleshooting, door adjustment, testing, repair or replacement of parts, and all other work necessary to restore the doors to a safe and operable condition. Upon arrival, the contractor shall diagnose the condition of the door and follow the procedures outlined in paragraph 3 and any applicable subparagraphs above.

5. Payment for Service Calls shall be made in accordance with paragraph 3 and any applicable subparagraphs above. The payment will not be approved until report is received.

6. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor's Quality Control Plan provide information on contract requirements, the expected level of contractor's performance and the expected method of government surveillance and confirmation of services provided.

Performance Objective PWS Para Performance Threshold

1. Quarterly Inspection Completed 2.1 & 2.1.1 Zero defects: Inspections completed quarterly.

2. Quarterly Inspection Report 2.1 Zero defects: Inspection report provided within five (5) business days after completion of quarterly inspection and with required information.

3. Preventative Maintenance Performed 2.1 & 2.1.2 Zero defects: Preventative maintenance performed during quarterly inspection.

4. Repair Reports 3.3 1 defect per month: Repair report provided within Three (3) business days after completion of repair;

with required information.

5. Repair Service Calls 4.2.2 One (1) defect per month: Respond the following business day.

6. Emergency Repair Service Calls 4.3.3 Zero defects: Respond to emergency repair within 2 hours during normal duty hours, or 4 hours after normal duty hours.

7. QUALITY CONTROL. The contractor shall develop and maintain a quality control program to ensure maintenance services are performed in accordance with commonly accepted commercial practices and services identified in this PWS. The contractor shall develop and implement procedures to identify, prevent and ensure non-performance of defective services does not occur. A written Quality Control Plan shall be submitted to the CO within five (5) business days after contract award for review and acceptance.

8. GOVERNMENT FURNISHED PROPERTY AND SERVICES

8.1. FACILITIES. None

8.2. UTILITIES. The Government will furnish electricity, water, and sewage as necessary for accomplishment of work in accordance with this contract. All facilities do not receive the same utility services. The Contractor shall not change or modify any utility system or component; or connect any contractor property, equipment, or system without prior CO review and approval.

8.3. MATERIALS. None

8.4. SECURITY, FIRE, & MEDICAL SERVICES. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available, on a cost reimbursement basis.

8.5. TELEPHONE. None

8.6. SOLID WASTE COLLECTION & DISPOSAL. None

9. GENERAL INFORMATION

9.1. DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION. Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 -"Protection of Government Buildings, Equipment, and Vegetation."

9.2. ENVIRONMENTAL REQUIREMENTS. In addition to all applicable Federal, State and local environmental codes and regulations, the following specific guidance is provided:

9.2.1. HAZARDOUS MATERIAL MANAGEMENT. The contractor shall have approval from the Base Bio- Environmental and HAZMAT sections prior to purchasing, handling, using and storing any chemicals, solvents, lubricants and other products that require Material Safety Data sheets (MSDS). The contractor shall identify these materials and products on Air Force Form 3952, Chemical/Hazardous Material Authorization Request, Process Identification Form and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to BEE and HAZMAT sections for review prior to any chemicals being brought onto Nellis AFB. The contractor shall maintain one copy of the MSDS for each hazardous material line item used within the work center.

9.2.1.1. The contractor shall maintain spill control material on hand at all times sufficient to contain a worse case spill, both volume and hazard level.

9.3. PERMITS, LICENSES & CERTIFICATIONS. Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications; give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review.

9.4. HOURS OF OPERATIONS. Perform inspection/maintenance, repairs services during normal duty hours which are7:00AM - 4:00PM, Monday through Friday, excluding federal holidays, unless otherwise required in the contract or approved by the CO.

9.5. RECOGNIZED HOLIDAYS. The contractor is not required to provide service on federal holidays, except in emergency situations; the holidays are:

New Year's Day - l January Martin Luther King Day - 3rd Monday in January Presidents Day - 3rd Monday in February Memorial Day - last Monday in May Independence Day - 4 July Labor Day - 1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December

If these holidays fall on Saturday, the proceeding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day post the holiday observance.

9.6. SECURITY REQUIREMENTS. The contractor shall comply with Security and base access requirements contained in clause 5352.242-9000 "Contractor Access to Air Force Installations." Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice.

9.7. SPECIAL QUALIFICATIONS. The contractor shall provide the name and telephone number of the Contractor's on-site contract manager and alternate responsible for all requirements in the PWS. Provide telephone numbers of contractor manager and alternate(s) for after duty hours. The contract manager and alternate(s) must be able to read, write, speak and understand English.

9.7.1. IDENTIFICATION OF CONTRACT EMPLOYEES. Contract personnel shall present a neat & professional appearance. Contractor personnel shall be easily recognizable while on the installation in conjunction with this contract. This shall be accomplished through the wearing of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

9.7.2. The Contractor shall be licensed (current) by the State of Nevada. All work shall be performed by tradesmen and craftsmen who have at least five (5) years of experience in repairing all brands of hangar doors.

Evidence of all required licenses, as well as documentation of the qualifications of personnel, shall be provided to the CO prior to award of the contract.

9.7.3. INTERFACES. Do not unduly interfere with regularly scheduled Government operational activities in the performance of contract requirements. In the event a Government employee requests temporarily cease work in the area, report the instructions given and the name of the Government employee involved to the CO immediately; by the most expedient means. Notify the CO verbally of disputes with customers or other base contractors and follow-up in writing.

9.7.4. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by OSHA safety and health requirements. Provide a verbal report to the CO as soon as possible of each occurrence of damage to Government property, or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the CO within five (5) calendar days of each occurrence.

9.7.5. CONTRACTOR-FURNISHED ITEMS AND SERVICES. Except for those items or services specified as Government-Furnished, the Contractor shall furnish everything needed to perform this contract according to all its terms and conditions.