Wash Rack Preventative Maintenance SOW.pdf

Statement of Work (SOW) Wash Rack Preventative Maintenance and

Repairs Creech Air Force Base, hereinafter referred to as CAFB, has the need for preventative maintenance (PM) and repairs for water filtration/ wash systems at (3) locations; Building “Shack” (10200), Building 1011 (10201), and Building 789 (10202).

These systems are used throughout the year to wash vehicles, trucks, and other equipment. These systems are mission critical; the repairs to and maintenance of the systems should be performed with an emphasis on keeping the systems performing as designed between PM services.

There must be a sense of urgency in the contractor’s response to repair any breakdown that should occur between PM services. The contractor must provide year-round repair services Monday through Friday between the hours of 0600 and 1700 (PDT) with no more than (48) hours of notice.

The contractor and all service technicians are required to be knowledgeable and properly trained or certified if applicable on the systems that they are servicing. This is to ensure that the service technician can provide all necessary repairs in a timely manner.

1.1 SCOPE OF WORK

The contractor will be responsible for providing the preventative maintenance (PM) services of the following: the filtration system (including all plumbing, filters, housings, pumps, motors, valves, floats, and any other related but unnamed components) and pressure washer system. PM service visits will be conducted once per month for a total of (12) months during each contract year.

All materials and parts needed for completion of the PM service are to be supplied by the contractor;

this includes the following: filters (socks, bags, and cartridges), belts, compressor oil, pressure washer oil, lubricants, and any other unnamed consumables needed for the PM. For building 798 1 5 gallon pail of enzymes will be included per month.

The contractor will provide a completed PM report with all findings to the customer following the completing of each service visit.

The preventative maintenance tasks to be performed include the following:

• Inspect the system for proper operation and identify any repairs required.

• The contractor will make repairs such as stopping leaks, replacing fittings or other hardware;

replacing worn out hoses, replacing belts, rebuilding pressure washer spray wands, repair or replacement of ozone injector valves, repair of high pressure pumps, and repair of pressure regulators up to the $50 parts allowance, additional parts and major repairs to be quoted on an as needed basis.

• Record meter readings and maintain comprehensive maintenance records.

• Analyze system performance using maintenance records and observations to identify performance degradation trends and recommend appropriate corrective action.

• Clean lantec filters – replace damaged or unserviceable filters as required.

• Check filtration tank and clean as needed.

• Clean high pressure filter. Replace filter if unserviceable.

• Ensure that the high pressure filter system “change filter” indicator functions correctly.

• Drain waste oil from the oil skimmer. Contractor to properly dispose of waste oil off-site in accordance with all applicable Federal, State, and local regulations.

• Check complete filtration system function including recovery, recirculation, and repressurization.

• Clean oil / water separator recirculation solenoid valve and ensure it operates correctly.

• Check the filtration pump for proper operation and that they are free of leaks. Ensure that flow rates and pressures are within established operating parameters.

• Clean the ozone injector and ensure that it is leak free.

• Check the ozone generator and ozone pump for proper operation.

• Check the oil level in all high pressure pumps add oil as necessary to maintain the proper level.

Change the oil as needed.

• Ensure that the high pressure wand operates properly and is leak free.

• Rebuild or replace wands as required to ensure proper operation.

• Check pressure washer for auto shutdown, proper pressure, and proper temperature.

• Check operation of each wash station including booms, hose reels, etc.

1.2 EXTRA REPAIRS AND LABOR

The contractor shall provide a complete, accurate and true price quote for any recommended or required repairs in a timely manner to the POC for approval following each service visit. Upon approval the parts will be secured, and the repair will be scheduled.

1.3 ADDITIONAL COSTS

Soap (QSSII) shall be sold to the customer on an as needed basis.

1.4 CONTRACTORS RESPONSIBILITY

The contractor shall be responsible for the following:

• All work shall follow all current applicable City, County, State, and National building codes. The work area is to be maintained in compliance with all health and safety requirements applicable to OSHA standards.

• Careful examination of the job site(s) conditions to be encountered in performing the work.

• Preparation of a written schedule including dates and times, prior to the performance of the work and notifying the Government POC one (1) day in advance of scheduled service calls.

• Returning work area to original condition at completion of work.

• Removal of all trash and debris created by the work. No materials may be disposed of onsite – the contractor is responsible for the proper disposal of all waste materials off-site in compliance with all applicable regulatory requirements.

• The contractor shall maintain sufficient supplies of filters and all other parts and materials required to complete the PM in a timely fashion.

• Items furnished hereunder shall conform to the requirements of this contract and shall be free from defects in design materials and workmanship. Parts are to be OEM or equivalent approved by the POC.

• The contractor must maintain sufficient supplies of common repair items to facilitate minor repairs of equipment during a routine scheduled service call.

• Use of subcontractors for this project will require advance written approval of CAFB.