SFV CCTV SOW June 2024.pdf

91 Security Forces Group CCTV Project

Minot AFB, ND 58750

POC: TSgt Jesse Messamer

GENERAL REQUIREMENTS

1.1 Contractor Personnel:

1.1.1 The Contractor must provide the Government with a point of contact to act as the

Contract Manager. The Contractor must supply an alternate point of contact to the Government if the primary point of contact becomes unavailable. The Contract Manager must have full authority to act on the Contractor’s behalf on all matters relating to daily operation of this requirement. The Contract Manager must be available during normal work hours listed under “Hours of Operation”.

1.1.2 Contractor personnel must present a professional appearance proper to the duties performed. Contractor personnel must be easily recognizable while performing contract work on Minot AFB. The Contractor may do this through the wearing of distinctive clothing, overcoats, or hats bearing the company name or logo. The coloring or design of the items selected should allow easy identification.

1.1.3 When attending meetings, answering government telephones, and working in other situations where the Contractor’s status is not obvious to third parties, the Contractor employees and subcontractors must identify themselves as Contractors.

1.1.4 The Government may restrict base access to anyone identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.2 Codes and Standards:

1.2.1 All Contractor work must conform to the requirements of this task order and to the Local, State, and Federal or National code for the technology or system being implemented. All work must conform to local installation facility standards when identified. All products and equipment provided by the Contractor must be UL or equal. All codes and standards must the latest edition at the time of award.

1.3 Training:

1.3.1 The Government may need the Contractor to complete government provided training during this requirement. The Government will provide this training to the Contractor at no cost. This includes training to protect government resources and personnel. This training consists of subjects like information protection, operational security, force protection, use of government systems, etc.

1.3.2 The Contractor must provide the following training to the Government during this requirement:

1.3.2.1 Operation and playback of contractor installed equipment.

1.4 Hours of Operation:

1.4.1 Work Hours:

1.4.1.1 Normal work hours are 8:00 a.m. to 4:30 p.m. CST, Monday through Friday excluding

Federal Holidays. If the Contractor would like to work outside normal work hours, the Contractor must request approval at least three days in advance. The Contractor must make all requests to the Government in writing. The Government will make the final determination and will let the Contractor know of the decision. The Government reserves the right to deny work outside normal hours. The Contractor must carry out any change to work hours at Contractor request at no added cost to the Government.

1.4.2 Federal Holidays: [Only used when the Government have a requirement to control contractor work hours]

1.4.2.1 The Government recognizes all Federal Holidays. The Contractor [is required to/is not required to/ is not authorized to] perform services on the following Federal Holidays.

See https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ for specific dates and more information.

1.4.2.1.1 Current Federal Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day

1.4.3 Family Days:

1.4.3.1 Minot AFB has occasional “Family Days” prior to or following federal holidays.

Government offices may adjust or restrict access to base and facilities during these days. The Contractor’s employees or subcontractors must work on these days unless they take time off per the Contractor’s procedures. Days not worked are not payable under this requirement.

1.5 Base Closure:

1.5.1 The Government may stop or delay work at Minot AFB due to weather, exercises, or mission necessities. This requirement is considered mission essential. The Contractor is not expected to continue work during weather emergencies. The Contractor must listen to local radio, television, or other alerting systems to learn the condition of the base.

When applicable the Government will let the Contractor know of the delay.

1.5.1.1 US-83 between the town of Minot and Minot AFB is prone to road closures during inclement weather.

1.5.2 Work scheduled but not carried out because of base closure due to weather, exercises, or mission necessities must begin as soon as possible after the base reopens, unless otherwise directed by the Government.

1.5.2.1 If weather, exercises, or mission necessities delay Contractor work, the Contractor must let the Government know of the consequence of the delay as soon as possible.

1.6 Tobacco Use:

1.6.1 The Government prohibits tobacco use on its installations except in designated tobacco areas. Tobacco use includes cigarettes, cigars, electronic cigarettes, stem pipes, water pipes, hookahs, and smokeless products that you chew, dip, or sniff. Following contract award, the Government will identify the designated tobacco areas to the Contractor. The Government prohibits the use of tobacco in government vehicles.

1.7 Fire and Emergency Reporting:

1.7.1 For emergencies on Minot AFB property call 723-2461 from a mobile or standard phone or 911 from a standard phone. Calling 911 from a mobile phone will connect the Contractor to the nearest civilian agency which may delay the response.

1.8 Site Maintenance:

1.8.1 The Contractor must keep a safe and clean work site during this requirement. This includes:

1.8.1.1 Properly disposing of all trash and waste per local laws and regulations.

1.8.1.1.1 Placing all trash and waste in a suitable container while waiting for disposal.

1.8.1.2 Safely storing all materials, tools, and equipment not in use.

1.8.1.3 Properly collecting any waste scattered by natural or man-made events unless the waste moves into an area which the Contractor may not enter.

1.8.1.4 Performing a final cleanup of any remaining material, tools, equipment, and waste to return the work site to its original state.

1.8.2 The Government may charge the Contractor for the cost of any cleanup completed by the

Government, due to failure or neglect on Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.

1.9 Damage to Government Property:

1.9.1 The Contractor must let the Government know any time the Contractor damages government property. The Contractor must report the damage, the cause if known, and a proposal for repair. The Contractor must repair the damaged items to their previous condition or replace any damaged property at the Contractor’s expense. The Government may charge the Contractor for the cost of any repairs completed by the Government due to failure or neglect on the Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the repairs.

1.10 Close Circuit Television Camera (CCTV) Statement of Work requirements:

1.10.1 CCTV Scope:

1.10.1.1 This Statement of Work (SOW) defines the requirements for the Contractor to design, furnish, install, and test Closed Caption Television (CCTV) cameras and recording systems for Building 773 Standardization and Evaluation (SFV).

1.10.1.2 The Contractor must provide all equipment, tools, materials, supplies, transportation, labor, supervision, management, and other incidentals necessary to meet the requirements as stated in this Statement of Work.

1.10.1.3 Minot AFB is home to two major Air Force units: the 5th Bomb Wing and the 91st

Missile Wing. Minot AFB is located approximately 13 miles north of Minot, North Dakota and approximately 120 miles north of the North Dakota state capital, Bismark. Minot is known for pleasant, warm to moderately hot summers and bitterly cold winters. At times the area can have extreme winds, with wind speeds exceeding forty miles per hour occurring regularly.

Minot AFB is in the central time zone. For more information visit https://www.minot.af.mil/, https://minotnd.gov/, and https://visitminot.org/. Web links provided within this performance work statement are for informational purposes, and the Contractor must not consider them contractual guidance.

1.11 CCTV Requirements:

1.11.1 All equipment, supplies, and materials provided by Contractor must be new. The

Government will not accept refurbished or like new equipment.

1.11.1.1 All equipment must be compatible with section 889 of the John S. McCain National

Defense Authorization Act (NDAA) for Fiscal Year (FY) 2019.

1.11.1.2 The Government does not allow wireless equipment in many areas. All equipment must directly connect to their corresponding network and may not have wireless capability.

1.11.1.3 The Government’s 5th Communication Squadron and Operation Security office must approve of the CCTV system prior to award of the Contract.

1.11.2 CCTV Design:

1.11.2.1 The CCTV system layout for each building that provides coverage of the areas identified in Appendix 1, “SFV Layout Final”.

1.11.2.2 Each CCTV system must be a stand-alone system, as they cannot connect to the Minot

Air Force Base network.

1.11.2.3 Each viewing system must have one 8TB or larger NDAA compliant NVR with sufficient ports to house all cameras plus 10%.

1.11.2.4 Each system must provide power to the cameras through the Network Video Recorder

(NVR)

1.11.2.5 Each camera will need to clearly depict facial features clearly out to 20 feet.

1.11.2.6 All cameras must be securely fixed to the walls or ceiling as depicted in appendix 1

“SFV Layout Final” and route all cables and wiring above the drop ceiling or existing conduit path where available.

1.11.3 CCTV Equipment Requirements:

1.11.3.1 Building 773 SFV CCTV system layout will provide appropriate coverage of the areas identified in appendix 1, “SFV Layout Final” page 1. All cameras must be able to identify key facial features.

1.11.3.1.1 There will be three fixed ceiling mounted cameras: one in each Alarm response evaluation rooms Identified with a red X. (See appendix 1, Page 1)

1.11.3.1.2 There will be two pan, tilt, zoom (PTZ) cameras in each of the Flight Security Controller (FSC) rooms (See appendix 1, Page 1)

1.11.3.1.2.1 FSC 1 Room will have the PTZ camera ceiling mounted in the northwest corner observing the east door to the most southwest corner. Control room for this camera will be in the adjacent room just south of the eval room, for this camera the room requires one 36-42” monitor and the control module with video feed of FSC 1 camera. (See appendix 1, Page 1)

1.11.3.1.2.2 FSC 2 Room will have the PTZ camera ceiling mounted in the northeast corner observing the east door to the most northwest corner observing the entire room. The Control room for this camera requires one 36-42” monitor and the control module with video feed of FSC 2 camera. (See appendix 1, Page 1)

1.11.3.1.3 There will be one NVR device and one 45-50” monitor in the superintendent’s office located in the northeast of the building that views and records all cameras in the building but doesn’t have control of the PTZs. (See appendix 1, Page 1)

2 SECURITY REQUIREMENTS

2.1 Base Access:

2.1.1 Unescorted: The Contractor must obtain all necessary passes or other items needed for access to the work performance areas. The Contractor must request contractor passes through the Government by supplying the name, Social Security number, date of birth, work phone, and home phone of employees requiring passes. To better ensure access, the Contractor must adhere to the REAL ID Act. The Government will send pass requests to the 5th Security Forces Squadron Visitor Control Center for approval and issue.

2.1.1.1 Upon completion or termination of the contract, the Contractor must return all passes issued to the Contractor to the Visitor Control Center. Upon resignation or termination of an employee, debarment from base, or termination of a subcontract, the Contractor must collect the passes from those individuals and return those passes to the Visitor Control Center.

2.1.1.2 The Government will supply the Base Access Request template at contract award. The request form is due to the Government within ten days after award. Visit https://www.minot.af.mil/About-The Government/Newcomers/ for information concerning base access. The Contractor is subject to all base regulations.

2.1.1.3 Personnel requesting vehicle access to Minot AFB must supply a valid, REAL ID Act compliant driver's license, current vehicle registration, and insurance.

2.1.2 Escorted: When requesting access to Minot AFB, the Contractor must have a valid state or government picture identification card. Individuals presenting identification cards from a state that is non-compliant with the REAL ID Act will require more documentation to gain base access. More documentation includes a valid U.S. or foreign government issued passport, an employment authorization document that has a photograph, or identification cards issued by federal, state, or local government agencies that include a photo and biographic information. The Contractor can find more information, including a full list of REAL ID Act compliant states at https://www.dhs.gov/current-status-states-territories.

2.1.3 Personnel requesting vehicle access to Minot AFB must supply a valid, REAL ID Act compliant driver's license, current vehicle registration, and insurance.

2.2 Physical Security:

2.2.1 Safeguarding Government Property: The Contractor must safeguard all provided government property and controlled forms. At the end of each work period, the Contractor must secure all government facilities, equipment, and materials under the Contractor’s control.

2.2.2 Reporting Requirements: The Contractor must report any information or circumstances the Contractor believes may pose a threat to the security of DoD, civilian, or contractor personnel and resources. The Contractor must also report any threat to DoD classified or unclassified defense information. The Contractor must make the report to a law enforcement officer or security forces member. The Contractor must inform Contractor employees and subcontractors of the reporting requirement before they enter the base for the first time under this requirement.

https://www.dhs.gov/current-status-states-territories

2.2.3 Weapons, Firearms, and Ammunition: The Government prohibits contractor employees from having weapons, firearms, or ammunition on themselves or within their Contractor-owned or privately owned vehicle while on Minot AFB.

2.3 Motor Vehicles:

2.3.1 Vehicle registration: The Contractor may need to register Contractor vehicles, either permanently or temporarily per applicable State Law.

2.3.2 Traffic Laws: The Contractor must follow all base traffic regulations. The Contractor must not use hand-held cellular telephones, Global Positioning System, and other portable electronics while driving on Minot AFB properties.

2.4 Site Restrictions:

2.4.1 The Contractor requires access to secure work areas. The Government will let the

Contractor know what areas within the facility have access restrictions upon contract award.

2.4.1.1 The Government will supply escorts, as needed, for work in secure areas. When working in any area identified as requiring an escort, the Contractor must follow all escort guidance.

2.4.2 This requirement involves access to areas where the Government prohibits mobile electronic devices capable of transmitting or receiving electronic signals. These items include cellular telephones, portable computers and tablets, Bluetooth enable devices, key fobs. This list is not all inclusive and is subject to change.

2.4.2.1 Contractor personnel must leave all such equipment in Contractor vehicle or place the equipment in a locker where provided. The Government may confiscate any equipment found in violation of this requirement.

2.4.2.2 Due to the mission of the 5th Bomb Wing and the 91st Missile Wing, the Government may temporarily or permanently suspend the use of mobile electronic devices at any location. When possible, the Government will let the Contractor know of the suspension in advance.

2.4.3 Restricted worksite notification:

2.4.3.1 The Contractor must schedule work with the Government a minimum of 24 hours prior to start of the work to guarantee access to the worksite.

2.4.3.2 The Contractor must notify the 91st Missile Security Operations Squadron at 701-723-

6406, or 253-678-2675 a minimum of 1 hour prior to arrival to allow the Government to supply escorts to restricted areas.

2.5 Entry Authorization List (EAL):

2.5.1 Within ten days of contract award, the Contractor must provide the Government with information needed to process an EAL authorizing the Contractor, Contractor vehicles, and Contractor equipment access to the site.

2.5.1.1 Each person listed on the EAL will undergo a security background check. Once the Government has received the needed information from the Contractor, the EAL takes a minimum of twenty working days to process. The Contractor must manage the approved EAL, to include requesting a new EAL in advance of the EAL end date, so the Government can process a new EAL. If the Contractor needs to add personnel, vehicles, or equipment to the EAL, all the earlier authorized entries, including personnel, vehicles, and equipment, require reprocessing and the prior EAL is invalid.

2.5.2 EAL Requirements:

2.5.2.1 The Contractor must submit a list showing the full name, exactly as it appears on the identification, birth date, Social Security number, and two forms of credentialed identification for each employee or subcontractor to the Government. At least one of the forms of identification must have a photograph, and one of the forms of identification must have a Social Security number on it. The following forms of identification are acceptable: passport, state issued driver's license, state issued photograph identification, Social Security card, or Base identification if issued for prior on-base work only. The Contractor must include a photocopy of all the forms of identification used with the EAL submittal. The Government will use this list to prepare the EAL. The Contractor must show supervisors and superintendents as such on Contractor’s EAL request. If the Contractor needs vehicles during the performance of this requirement, the Contractor must submit a list of vehicles showing the year, make and model, license number and state, and color of vehicles to the Government.

3 QUALITY ASSURANCE AND CONTROL PROGRAMS (QA/QC)

3.1 Contractor Quality:

3.1.1 The Contractor must manage the quality of Contractor services tendered under this contract.

3.1.2 The Contractor must only tender for acceptance of those items that conform to the requirements shown in this performance work statement.

3.1.3 For recurring services shown in this performance work statement, the Government defines “tendered for acceptance” to identify either:

3.1.3.1 The scheduled time of completion for any recuring services plus sufficient time for the Contractor to complete internal quality assurance and Corrective actions, or

3.1.3.2 Any time the Contractor has marked the services as complete through internal processes, i.e., inspection checklist or certificate of completion.

3.1.4 Continuously occurring services must always be within the standards.

3.1.5 The Contractor must develop and maintain a quality control program, ensuring the services follow this requirement and commonly accepted commercial practices.

3.1.6 NOTE: The intent of this deliverable is to provide the Government with an understanding of the Contractor’s plan.

3.1.7 NOTE: The Government will not approve or disapprove of this plan; however, the

Government may supply feedback and request further clarification.

3.2 Government Quality:

3.2.1 The Government will rely on the Contractor’s quality assurance system as a substitute for

Government inspection and testing unless customary market practices include in-process inspections.

3.2.2 Upon the tendering for acceptance, as found under “Contractor Quality”, The Government will inspect and evaluate Contractor performance to ensure services meet the requirements in this performance work statement.

3.2.2.1 The Government reserves the right to inspect or test any supplies or services that the Contractor has tendered for acceptance. The Government may ensure conformance with the requirements, check required reports, investigate customer complaints, confer with facility managers, and review the task or its results to decide whether performance meets all standards. Results of the surveillance then become the official Air Force record of Contractor performance.

3.2.2.2 If the Contractor does not meet a performance threshold, the Government will provide the Contractor with a Performance Assessment Report, Contract Discrepancy Report, or Corrective Action Request for Contractor action.

3.2.2.3 The Government may request a contract performance meeting if the Contractor does not meet any two requirements in a single month or if the Contractor does not meet the same requirement two or more months in a row.

4 ENVIRONMENTAL

4.1 Notification of Environmental Spills:

4.1.1 The Contractor must report any spills at once by calling the Fire Department at 723-2461 or 911 from a standard phone. If the Contractor spills or releases any substance listed in 40 CFR 302, Designation, Reportable Quantities, and Notification, the Contractor must report the type of material and quantity spilled. The Contractor is liable for the spill or release of such substances and must clean up all spills of less than twenty-five gallons.

The Contractor is liable for the cleanup and cost of any spill greater than twenty-five gallons that occurs through Contractor negligence.

4.2 Hazardous Materials:

4.2.1 The Contractor must have Safety Data Sheets on all the Contractor’s hazardous materials.

The Contractor must supply a list of all hazardous materials to the Government at least 30 days prior to bringing the hazardous material on base. The Government will distribute the list to all proper agencies for approval. The list must have the following information: the name, an estimated quantity, and the expected storage location of each hazardous material. The list must also include a copy of the Safety Data Sheet for each hazardous material. The Contractor must not bring any hazardous materials on base without written approval.

4.3 Compliance with Environmental Laws and Regulations:

4.3.1 The Contractor must know and comply with all applicable federal, state, and local laws, regulations, Department of the Air Force Instructions and Manuals, and other requirements regarding environmental protection to include; AFI 32-7001, Environmental Management (23 August 2019), AFMAN 32-7042, Environmental Compliance and Pollution Prevention (4 February 2020), 40 CFR 273, 40 CFR 133, North Dakota Administrative Code 33-24-02-06, and the Base Hazardous Waste Management Plan (October 2017). Department of the Air Force Instructions and Manuals are available from the Government upon request. If a change to an environmental law or regulation occurs during the term of the contract, the Contractor must follow the laws and regulations as changed. The Contractor must notify the Government of any impact resulting from the change in the laws and regulations. The Contractor must follow the Base Hazardous Waste Management Plan (October 2017) when turning in wastes generated from spill cleanup.

5 ADMINISTRATIVE RECORDS MANAGEMENT

5.1 Records, Files, and Documents:

5.1.1 All records, files, and documents, regardless of media, that are Contractor responsibility to record and keep are the property of the Government and remain so upon termination or completion of the contract. The Contractor must maintain and dispose of them following the requirements established in Air Force Instruction 33-322, Records Management, and Information Governance Program (23 March 2020, IC 1 28 July 2021), and the Air Force Records Disposition Schedule. The Contractor must turn over all records to the Government upon completion of the contract unless otherwise stated. All records are subject to the Freedom of Information and Privacy Acts. The Contractor may contact Minot AFB Records Management Office (5 CS/SCXR), 723-7542/1124, for help and training on records management to ensure compliance with federal record keeping requirements.

1.8.2 The Government may charge the Contractor for the cost of any cleanup completed by the Government, due to failure or neglect on Contractor’s part. To do this, the Government may establish a debt against the contract for the cost of the cleanup.