Performance_Work_Statement_(PWS)_Group_Fitness_Instructor_20_FEB_14.pdf

Performance Work Statement

(PWS)

for

5 FSS

Group Fitness Instructor Services at

Minot AFB, ND

1. SCOPE OF WORK:

1.1. Contractor shall conduct and administer all aspects of the exercise portion of the Fitness Improvement Programs (FIP) and Fitness Enhancement Programs, held at Minot Air Force Base McAdoo Fitness Center Bldg 455, North Dakota.

2. REQUIREMENTS:

2.1. Program shall consist of an aerobic and strength type workout sessions, e.g.

aerobics, Fit2Fight, circuit training, group cycling. Group fitness programming will be dictated by the Fitness Center Manager.

2.2. Classes will be performed based on the needs/requirements of our customers, providing the maximum participation for the classes. Class times will be coordinated with the Fitness Center Manager and the Aerobic Contract Manager.

Fifteen (15) minutes of prep time per class is required.

Total number of classes: 780 - 936 hours annually

The following schedule will be used for Holidays, Military Down days, Training Days and Family Days:

Christmas Day and New Years Day the Fitness Center will be closed, no classes will be offered.

Federal Holidays, no classes will be taught.

The contractor does not have to provide instructors on other days as identified by the Fitness Center due to closure or special circumstances when notification is given 24 hours prior.

3. PERSONNEL:

3.1. The contractor will provide an Aerobics Contract Manager (ACM) that is certified in Aerobics and Fitness Association of America (AFAA) Primary Group Exercise Certification or similar certification from another nationally recognized certifying agency, and has at least three (3) years teaching experience. The Contractor and/or ACM must be able to personally mentor new instructors in safety guidelines and methods of instruction.

3.2. The contractor shall designate in writing to the Fitness Center Manager, the names and telephone numbers of the ACM and an alternate (when ACM is not available). These designated individuals shall meet with Government personnel to discuss immediate problems, should they arise.

3.3. The contractor and/or ACM work under the direction of the Fitness Center

Manager or appointee. Complaints and request for all issues are to be addressed utilizing the chain of command.

3.4. The Contractor’s instructors will possess, as a minimum, certification by one of the following national fitness organizations: AFAA or American Council of Exercise (ACE). Other certifications such as Johnny G/Mad Dogg Spinning, or Yoga Fit, are required, if they are to teach those types of classes. In addition, all instructors (including substitutes) must possess a current Cardiopulmonary Resuscitation (CPR) card. All certifications must be valid prior to performance, and copies presented to the fitness center before providing instruction. Copies of the certification(s) will be maintained on file at the fitness center. If a certification expires on any instructor, instruction will cease until certification is renewed.

3.5. The Contractor is reminded that off-duty, active military personnel hired may be subject to permanent change of station (PCS), change in duty hours, recall and deployments. Their absence does not constitute a valid excuse for non-performance under this agreement.

3.6. The Contractor and/or ACM shall be financially responsible for any damage caused to Fitness Center equipment while it is under their control (i.e. broken keys/locks, stereo equipment, microphone/headset, etc.) to include the repair/replace, maintenance, shipping and handling of damaged equipment.

3.7. Contractor personnel must present a neat appearance and be easily recognizable while in the Fitness Center, which should be accomplished by wearing distinctive athletic attire.

4. ACM SPECIFIC DUTIES

4.1. Provide the Fitness Center, required certifying accreditation in physical conditioning, weight management, or certification from recognizable institutes for himself/herself and any other individuals who may instruct classes. As a minimum, the individuals must be certified by a nationally accredited organization stated in paragraph 3.4 above.

4.2. Provide a master program schedule, in a monthly calendar format, depicting aerobic instructor name for the designated type of class. This schedule must be submitted to the fitness center manager on the 15th of the month prior to the effected month.

4.3. Responsible to interview prospective instructors and verify certifications are valid and current

4.4. Provide the Fitness Center with a complete list of instructors, to include telephone numbers, as well as their qualification prior to performance under the contract, and keeping this list current and updated on a regular basis.

4.5. Train instructors on proper usage of stereo equipment prior to equipment being used.

4.6. Ensure each instructor incorporates standardized and safe warm up, dynamic stretching, effective exercise techniques, and a safe cool down period to conclude the cardio segment of each class.

4.7. ACM or representative will attend monthly meeting with the Fitness Center staff to receive any changes and class scheduling.

4.8. ACM shall conduct a monthly meeting with all instructors to keep them informed of facility/base policy changes or any other information needed to ensure a quality program.

4.10 ACM will ensure an instructor is present for scheduled classes. If for some reason a scheduled instructor cannot make a scheduled class, the ACM must provide a qualified substitute to teach at scheduled time.

4.11 ACM shall ensure instructors notify on-duty fitness center staff of any injuries or accidents associated with aerobic patrons. Should ambulatory services be needed, the fitness center shall notify the proper agency for assistance. The instructor is required to assist the fitness center staff in the completion of an accident report after the conclusion of the incident.

4.12 ACM will contact the Contracting Officer to obtain the necessary information required to request issuance of a base pass to gain entry onto the base during contract period of performance.

5. INSTRUCTORS SPECIFIC DUTIES

5.1. The contractor will provide classes Monday thru Friday between the hours of 0500-2100 and Saturday, Sundays and down days between the hours of 0800- 1600.

5.2. Instructor shall arrive 10-15 minutes prior to the scheduled class start time in order to sign out keys, headset and equipment for each class. In addition, instructors will provide their own music, either by compact disc or MP3s for each class.

5.3. Instructor will use stereo equipment provided in each room and ensure all equipment is in good working order before and after use. Ensure the exercise area is clean after the class and keys are returned to the front desk.

5.4. Instructors shall report any equipment malfunction or problems with the class to the Fitness Center Manager or representative by the end of the class.

5.5. Instructors will record an accurate head count for each class performed using attendance forms provided by the Fitness Center.

5.6. Instructors will provide specialized instruction for students demonstrating high and low impact options as well as beginning, intermediate, advanced techniques in a progressive building format.

6. SERVICE SUMMARY (SS): The SS below highlights the most critical services required by the contract effort. The SS defines the minimum, satisfactory performance thresholds for each service. The absence of any contract requirement from the SS shall not limit its enforceability nor the rights or remedies of the Government under any provisions of the contract.

Service Performance Threshold Description Number of Classes No more than 1 class missed per month Instructors are to find subs if they cannot teach the class

Monthly Calendar No more than 2 months per year with late calendar

Calendar shall be sent to Fitness staff NLT 10 days prior to effected month

Instructor Certification No instructor will teach without proper certification

AFAA/ACE, Nationally Recognized with current CPR certification, specialty class require specific certifications

7. CONTRACTORS FAILURE TO PERFOM: If contractor fails to perform required services within the specific limitations, the government may:

a. Accept the services at a later date; or

b. Refuse to accept the service at a later date (in which case the government will bear no cost and make no payment for the missed service).

8. GOVERNMENT FURNISHED PROPERTY:

8.1. The Government shall provide, without cost to the contractor, the utilities necessary to accomplish the tasks specified in the Performance Work Statement, including electric, fire protection and 911 services.

8.2. The Government shall provide a designated area suitable for aerobics instruction.

In addition, the Government shall provide steps, mats, weights, bands, balls, spinning cycles and a sound system.

9. GOVERNMENT RESPONSIBILITES:

9.1. The Fitness Center Manager will train the contractor and/or ACM on proper usage of stereo equipment prior to being used.

9.2. The Government will monitor the quality of instruction provided by all instructors as well as to ensure instructors are eligible to participate under this performance work statement.

9.3. The Fitness Manager may cancel or add aerobic classes (upon the availability of funds) due to mission requirements, insufficient class attendance or substandard contractor performance.

10. INVOICES AND PAYMENTS:

10.1 Contractor will invoice in Wide Area Workflow (WAWF) on a monthly basis for actual hours performed during that respective month. 30 minute classes will be invoiced at .5 hour. 45 minute classes will be invoiced at .75 hour.