PROPANE SERVICE PWS REV 1 13 JUL 12.docx

DRAFT PERFORMANCE WORK STATEMENT

FOR

BULK PROPANE DELIVERY

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST

Joint Base McGuire-Dix-Lakehurst Rev 1 13 Jul 12

PERFORMANCE WORK STATEMENT

FOR

BULK PROPANE DELIVERY

AT

JOINT BASE MCGUIRE-DIX-LAKEHURST (JB MDL)

1.0. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, consumables, supplies, vehicles, supervision, and other items or services necessary for bulk propane delivery at Joint Base McGuire-Dix-Lakehurst (JB MDL). The scope of work shall include but not limited to the procurement, scheduling and delivery of propane for 31 facilities.

1.1. BASIC SERVICES. The contractor shall provide propane fuel, propane tanks (if applicable), determine the usage frequency, respond to unscheduled / unplanned delivery requirements, deliver / offload the propane fuel, and provide delivery meter tickets in accordance with industry standards. The workload data information is provided on Appendix A.

1.1.1. PROPANE FUEL. Due to the volatility of the energy market, the contractor shall make every attempt to provide the Government with the least costly commodity price for propane fuel. The contractor shall provide documentation to the Government when propane prices rise or fall.

1.1.2. PROPANE TANKS. The propane tanks listed on Appendix A are predominantly owned by a local propane provider. Some propane tanks are owned by the Government. It is incumbent upon the contractor to determine if the propane tanks will be utilized “as is” or replaced at the convenience / cost to the contractor within thirty (30) days of award. This determination shall be provided in writing. The Government assumes no liability concerning the integrity of the propane tanks located at Joint Base.

1.1.3. DELIVERY SCHEDULE. The contractor shall determine the propane delivery schedule for facilities’ heating based on the industry standard of degree days. The Government will provide the contractor with all available historical information in order to assist the contractor. In some instances, the Government will require unscheduled / emergency tank refills in which the contractor is required to respond within eight (8) hours. The contractor shall deliver and offload propane fuel in accordance with Department of Transportation (DOT) and National Fire Protection Association (NFPA) regulations and codes.

1.1.4. REPORTS AND RECORDS. The contractor shall provide delivery meter tickets for each filled facility propane tank to the Contracting Officer Representative (COR) prior to leaving the base. There is a COR for McGuire-Dix and another COR for the Lakehurst portion of Joint Base. The contractor shall immediately notify the Contracting Officer (CO) and / or the COR of any dangerous or unsafe conditions observed during the delivery / offload process.

2.0. SERVICE DELIVERY SUMMARY.

3.0. GOVERNMENT FURNISHED PROPERTY AND SERVICES. The government shall not provide any facilities, equipment, materials and services.

3.1. POLICE PROTECTION. Base Security Forces shall provide initial law enforcement response and services to the contractor. The Base Security Operations Desk can be reached at phone numbers (609) 562-6001/2/3 (McGuire/Dix) or (732) 323-4000 (Lakehurst).

3.2. FIRE PROTECTION. Base Fire Department shall provide initial response and fire protection and emergency services to the contractor. The Base Fire Alarm Control Center can be reached at phone number 911 from a base telephone. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified.

3.3. EMERGENCY MEDICAL SERVICE (EMS). The medical treatment facility will provide urgent health care to contract employees (contract employee is not a Government employee but is a contractor or an employee of a contractor) for injuries occurring while on duty. Urgent health care is defined as medical care authorized to the extent necessary to save life or limb and prevent undue pain and suffering. The contract employee will be transferred to a civilian medical facility as soon as the contract employee is stabilized. The cost of such treatment will be paid for, in full, within a reasonable period of time, by the contract employee and will not be borne by the 87th Medical Treatment Facility, the United States Air Force or the Government. An AF Form 1127, Hospital Invoice/Receipt/Accounts Receivable Record, will be prepared to ensure collection and/or billing of charges. If a contract employee cannot pay for the treatment at the time of discharge, a statement of charges and a letter of indebtedness will be completed and billed to the contract employee for medical services rendered. An accounts receivable record will be established for each contract employee who receives medical care and is unable to pay at the time of discharge. Follow-up on accounts receivable will be completed in accordance with AFI 41-120, Medical Resource Operations. After an accounts receivable record is established and billing for outpatient medical services has occurred, the SF 558, Medical Record - Emergency Care and Treatment, will be annotated with the date of billing and the voucher number and forwarded to Outpatient Records to be filed in the medical record folder. The contract employee shall ensure that he/she provides timely notice to his/her medical insurance company and that if the insurance company is to make payment, the insurance company has adequate information and documentation to make payment. A contract employee treated in a natural disaster is not charged for outpatient care.

3.4. PHYSICAL SECURITY. The contractor shall be held fully accountable for any failure to maintain the physical security of all base restricted areas, secured facilities or sites that they are responsible for providing services within. The contractor shall be responsible for the safekeeping and inventorying of all Government-furnished keys and combinations issued for the performance of services within secured areas. All losses or damages caused by the contractor, or by the contractor’s failure or negligence in maintaining proper security of these areas will be paid for by the contractor. Upon termination or completion of the contract, the contractor shall secure the previously issued keys and return them to the COR or CO within twenty-four (24) hours.

3.5. ANTI-TERRORISM. As a prelude and during performance of any contract, it is critical that the contractor be supportive of all DoD requirements to protect personnel, their families, installations, facilities, information, and other resources from terrorist acts. All contractors and sub-contractors are responsible for providing their personnel information on the Joint Base Antiterrorism Program. During performance of work, personnel security and protection of resources is critical for the installation to maintain a safe work environment. Contractor personnel will be alert for any suspicious activity observed by their work force or any personnel working on the installation. If any situation appears to be suspicious, immediate actions must be taken to make proper notification to 87th ABW Security Forces Squadron Joint Base McGuire-Dix-Lakehurst (JB MDL) Law Enforcement by calling JB MDL Security Forces Desk at phone number (609) 562-6001/2/3 (McGuire/Dix) or (732) 323-4000 (Lakehurst). Both personnel and vehicles must be strictly controlled during performance of duty. No personnel and/or equipment will be allowed to be placed in harm’s way that could aid or abet anyone with bad intention to cause harm to JB MDL. Any contractor doing construction work will adhere to the DoD Unified Facilities Criteria Requirements. Contractors are encouraged to contact the JB MDL Antiterrorism Office at (609) 754-1397 or (609) 754-1611 for information regarding the installation Antiterrorism Program.

3.6. RESTRICTED AREA BADGES. The Government shall furnish an USAF Restricted Area Badge (AF Form 1199A) to all authorized contractor employees with proper security clearances and a validated need for access to flight line areas to perform maintenance services. The contractor shall coordinate the required request for restricted area badges with the CE COR or CO.

3.7. RESTRICTED AREA ESCORTS. The Government shall provide escort services for contractor employees to provide maintenance services within base restricted areas only until the contractor has been provided with the required AF Form 1199A (with escort authorization) to provide their own escorts. The contractor shall coordinate the necessary Government escort services with the CE COR or CO. The contractor is required to obtain restricted area badges for employees. The contractor shall obtain the appropriate number of employees with badges to escort the workforce.

3.8. AIRFIELD COORDINATION. The contractor shall coordinate all activities in the airfield area by contacting Airfield Management. Work will be accomplished only after Airfield Management has approved scheduled times.

3.9. FLIGHT LINE DRIVERS. Training must be completed prior to operating vehicles on the flight line. All employees working in airfield areas shall be required to have an AF Form IMT 483, Certificate of Competency (flightline driver’s license) with them at all times. Vehicles must have a valid POV pass issued by Airfield Management prior to operating on the flight line. The contractor shall be responsible for insuring that all foreign objects and debris are removed from vehicle tires prior to entering all taxiways, runways, and aircraft parking aprons.

4.0. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop, submit for CO review, and maintain a quality control program and the necessary quality control procedures to ensure that services are performed in accordance with the established commercial standards within two (2) weeks of award. The Government, through the COR, shall periodically evaluate the contractor’s work performance in accordance with the specific contract performance requirements.

4.2. HOURS OF OPERATION. The normal hours of operation for the contractor to perform normal maintenance and repair services required under this contract are 7:00 AM to 4:00 PM, Monday through Friday. The contractor is not required to provide normal service except for emergencies on the following days: New Year’s Day, Martin Luther King’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The COR or CO must approve in advance, excluding legal holidays, any exceptions to the normal work hours and designated workdays. The contractor shall submit their request to COR and CO no later than two (2) business days in advance of the requested change(s).

4.3. CONTRACTOR PERSONNEL. The contractor and their employees shall comply with all base regulations at all times and shall conduct themselves in a professional manner. Uniforms, badges, and good behavioral conduct will be mandatory. The contractor shall provide a complete and current employee roster to the COR and CO within ten (10) business days of the contract award. The contractor’s employee roster shall identify the primary and alternate site manager or foreman and the Quality Control inspector and their telephone or cell phone numbers. As required, the contractor shall provide updated copies of their employee roster to the COR and CO.

4.4. CONTRACTOR EMPLOYEE UNIFORMS AND IDENTIFICATION. All contractor employees shall wear a distinctive company logo on their outer garment at all times. The contractor employee shall be neat and professional in appearance and meet current commercial standards. In addition, the contractor’s employees shall wear a company-issued identification badge with the company’s name, employee’s name and employee’s photo prominently displayed on their outer clothing.

4.5. TOBACCO POLICY. The contractor shall ensure that all contractor employees do not use tobacco products within 50 ft. of any base facility, around fuel tanks and generators, within any clearly marked “No Smoking” areas or within 50 ft. of any flight line aircraft parking areas.

4.6. SAFETY AND ACCIDENT REPORTING. The contractor shall be responsible for providing services under this contract IAW all base, local, State and Federal occupational safety requirements. The contractor shall ensure that all services are conducted safely at all times. The contractor shall ensure that all contractor employees are issued and properly use all required safety personal protective equipment. The contractor shall use mechanically sound and safe vehicles and equipment in the performance of services under this contract. The contractors shall take necessary corrective actions if the contractor’s employees are conducting operations in an unsafe manner. In the event of an accident, the contractor shall contact the base emergency 911 service (see paragraph 3.2) and the COR immediately. If dialing 911 from a cell phone, the location must be fully identified to ensure that the proper responder is notified. Additionally, the contractor and contractor’s personnel will be knowledgeable of and comply with all other base incident-reporting procedures.

4.7. INCLEMENT WEATHER SCHEDULE. The contractor shall not provide operational service during periods of inclement weather.

4.8. HIRING GOVERNMENT PERSONNEL. The contractor is restricted from hiring the COR, inspectors, monitors or any other Government employees whose employment could result in conflict of interests in accordance with DOD 5500.7R.

4.9. SECURITY REQUIREMENTS / VEHICLES AND PASSES. All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. In addition, all vehicles described above must be registered through the Security Police Squadron, Pass and Registration and will comply with JB MDL directives. After award of contract, the contractor shall request through the COR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 29 Mar 10. Reference Appendix B.

4.10. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE

NATIONAL COMMAND AUTHORITY OR THE LOCAL INSTALLATION COMMANDER. This service does meet the criteria for continuation of performance during a crisis in accordance with Department of Defense Instruction (DODI) 1100.

4.11. EXECUTIVE ORDER (EO) 13423 (Strengthening Federal Environmental, Energy, and Transportation Management). The contractor shall assist in compliance with this EO through the:

(a) Use of products with post-consumer recycled content

(b) Use of products that are recyclable

(c) Use of low toxicity or non-toxic products

(d) Use and installation of low-maintenance products

The green procurement requirements related to the EO are available on Appendix C.

5.0. ENVIRONMENTAL COMPLIANCE. Contractor is required to comply with all applicable base, local, State and federal environmental laws and regulations, including Air Force Instructions in effect at the time of performance. Contractor shall be responsible for obtaining and complying with any required operating permits. Contractor shall be responsible and liable for penalties, fines, or environmental damage claims that may be required or assessed by the local, State or federal governments as a result of the contractor’s performance, or failure to perform, during the course of this contract. The government will inspect for environmental compliance at its discretion, and will notify the COR of any discrepancies found. In addition, contractor may be subject to contractual sanctions for environmental non-compliance including, but not limited to, termination, suspension, and debarment and adverse past performance assessment. Any damages incurred by the contractor’s operation or negligence shall be restored to their original condition by the contractor, at no additional cost to the government.

5.1. DISPOSAL OF WASTE. Contractor is responsible for the proper handling and disposal of solid waste. Contractor shall also be responsible for any enforcement action that may be taken by the State of New Jersey, other State or the Federal Government related to handling, transportation and the proper disposal of solid waste materials. If notification, certifications, documentation, manifests, permits or any other written materials are required by law to be obtained, prepared and/or submitted. Contractor shall prepare same and provide a written copy to the COR. Any action, which violates permit requirements for compliance, must be reported to 87 CES/CEAN at 754-6166 immediately.

5.2. NOTIFICATION OF ENVIRONMENTAL SPILLS. In the event contractor spills or releases any unpermitted substance, hazardous substance or hazardous waste into the environment, the contractor shall immediately report the incident to the Fire Department IAW paragraph 3.2, the COR, and the CO. Contractor shall be liable for the costs of clean up and remediation of any spills or the release of such substance into the environment. The government shall provide the contractor with the following utilities: electricity, and water. The government will only provide reasonable amounts in accordance with the PWS.

5.3. MATERIALS. All materials used in the performance of services on the installation shall be in compliance with industry standards, local, federal and State laws, and will be used according to manufactures' recommendations. Materials will be used for intended purposes and will be stored and utilized in accordance with industry standards. Contractor will submit Material Safety Data Sheets on all materials to be used fifteen (15) days prior use for approval by the COR.

6.0. APPENDICES.

A. ESTIMATED WORKLOAD DATA

B. SECURITY REQUIREMENTS

C. GREEN PROCUREMENT REQUIREMENTS

APPENDIX A

ESTIMATED WORKLOAD DATA

The estimated workload data is predicated on historical information and does not reflect a commitment or guarantee of firm work due to the dynamic mission of Joint Base McGuire-Dix-Lakehurst. The historical usage column, if available, reflects the amount of propane gallons utilized from October 2010 to September 2011

McGuire

Type

Dix

* Estimate ** Estimate & Under Construction *** Temporary Trailers

Lakehurst

APPENDIX B

SECURITY REQUIREMENTS

INSTALLATION ENTRY CONTROL PROCEDURES FOR ALL CONTRACTORS

After award of contract, the Contractor shall request through the COTR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 29 Mar 10.

APPENDIX C

GREEN PROCUREMENT REQUIREMENTS

The contractor shall adhere to the attached green procurement attachments during the execution of the exhaust systems maintenance and repair service:

Green Procurement Memorandum

Green Procurement Determination Form

Environmental Protection Agency Recovered Materials

United States Department of Agriculture

GREEN PROUREMENT MEMORANDUM, 10 Mar 2011.pdf image3.emf

GREEN PROCUREMENT DETERMINATION FORM.doc

DEPARTMENT OF THE AIR FORCE

87TH AIR BASE WING (AMC)

MEMORANDUM FOR 87 CONS

FROM: _____________________

SUBJECT: Determination of EPA Designated Item and USDA Biopreferred Product Usage

1. I reviewed the EPA-designated item list on http://www.epa.gov/cpg/products.htm and the USDA BioPreferred categories on http://www.biopreferred.gov/DesignationItems.aspx for the following procurement:

(description of requirement)

2. I made the following determination:

a. This procurement WILL / WILL NOT require the delivery, specify the use or involve the use of EPA-designated items.

b. This procurement WILL / WILL NOT require the delivery, specify the use or involve the use of USDA biopreferred categories.

3. I hereby certify the Statement of Work/Specifications or Performance Work Statement for the procurement listed above complies with applicable standards for EPA recovered materials and USDA biopreferred materials.

4. Point of contact for this determination is _____________________________________.

_1296456053.doc image4.emf

EPA RECOVERED MATERIALS.pdf

EPA Recovered Materials List

Below is a non-inclusive list of common EPA designated items. For details on EPA-designated products or what is the required recycled content, refer to product descriptions on EPA’s website at http://www.epa.gov/cpg/products.htm. If the acquisition requires delivery, specifies the use or involves the use of any EPA-designated items, answer yes on the determination form.

PAPER AND PAPER PRODUCTS PARKS AND RECREATIONAL

PRODUCTS

Commercial/Industry Sanitary tissue Park benches and picnic tables Miscellaneous papers Plastic fencing Newsprint Playground surfaces Paperboard and packaging Running tracks Printing and writing papers LANDSCAPING PRODUCTS

VEHICULAR PRODUCTS Hydraulic mulch Re-refined lubricating oils Garden and soaker hoses Rebuilt vehicular parts Plastic lumber landscaping timbers and posts Retread Tires Lawn and garden edging

CONSTRUCTION PRODUCTS Compost from yard trimmings or food waste Building Insulation NON-PAPER OFFICE PRODUCTS Carpet (polyester) Binders, clipboards, file/presentation folders Carpet cushion Office recycling containers Cement and Concrete Containing Fly Ash Ground Granulated Blast Furnace Slag, Cenospheres, or Silica fume

Office waste receptacles Plastic desktop accessories Plastic envelopes

Consolidated and reprocessed latex paint Printer ribbons Floor tiles Toner cartridges Flowable fill Plastic trash bags Laminated Paperboard MISCELLANEOUS PRODUCTS Modular threshold ramps Awards and plaques Nonpressure pipe Industrial drums Patio blocks Manual-grade strapping Railroad grade crossing surfaces Mats Roofing materials Pallets Shower and restroom dividers/partitions Signage Structural fiberboard Sorbents

TRANSPORTATION PRODUCTS

Channelizers Parking stops Delineators Traffic cones and barricades image5.emf

USDA BIOPREFERRED PRODUCT CATEGORIES.pdf

USDA BioPreferred Product Categories Below is a non-inclusive list of common USDA BioPreferred Product Categories. For details on USDA BioPreferred Categories or the required content, refer to product descriptions on USDA’s website at http://www.biopreferred.gov/DesignationItems.aspx. If the acquisition requires delivery, specifies use or involves the use of any USDA-designated products, answer yes on the determination form.

CONSTRUCTION AND INDUSTRIAL FACILITY OPERATIONS AND

MAINTENANCE

Carpets 2-Cycle Engine Oils Chain and Cable Lubricants Corrosion Preventatives Composite Panels:

Acoustical Diesel Fuel Additives Dust Suppressants

Interior Panels Fertilizers Plastic Lumber Gear Lubricants Structural Interior Panels General Purpose De-Icers Structural Wall Panels Greases:

Concrete/ Asphalt Release Fluids Food Grade Expanded Polystyrene Foam Recycling Products Multipurpose Forming Lubricants Other Fluid-Filled Transformers

Synthetic Ester-Based Rail Truck Track

Vegetable Oil-Based Heat Transfer Fluids Hydraulic Fluids: Ink Removers Cleaners

Mobile Equipment Mulch and Compost Materials Stationary Equipment Multipurpose Lubricants

Industrial Cleaners Penetrating Lubricants Metalworking Fluids: Sorbents

General Purpose Soluble and Synthetic Oils Turbine Drip Oils High Performance Soluble and Synthetic JANITORIAL Straight Oils Adhesive and Mastic Removers

Parts Wash Solution Bathroom and Spa Cleaners Plastic Insulating Foam for Construction Carpet and Upholstery Cleaners:

Roof Coatings General Purpose Water Tank Coatings Spot Removers Wood and Concrete Sealers: Floor strippers

Membrane Concrete Sealers General Purpose Household Cleaners Penetrating Liquids Glass Cleaners

MISCELLANEOUS Graffiti and Grease Removers Bedding, Bed Linens, and Towels Laundry Products:

Firearm Lubricants General Purpose Hand Cleaners Pretreatment/Spot Removers Hand Sanitizers Multipurpose Cleaners Lip Care Products Trash Bags/Can Liners (Films):

Topical Pain Relief Products Non-Durable/Semi-Durable

FOOD SERVICE

Disposable Containers Disposable Tableware Disposable Cutlery Food Cleaners image1.emf

CONTRACTOR SECURITY APPENDIX - 29 MAR 10.docx

SECURITY REQUIREMENTS

After award of contract, the Contractor shall request through the COTR, CO and Security Forces to be issued base passes and identification badges for their employees and work vehicles in accordance with the attached Contractor Security Appendix – 29 Mar 10.

JOINT BASE MCGUIRE-DIX-LAKEHURST

CONTRACTOR SECURITY APPENDIX

87th SECURITY FORCES SQUADRON (SFS)

APPENDIX TO ALL STATEMENTS OF WORK FOR

JOINT BASE MCGUIRE-DIX-LAKEHURST, NEW JERSEY

The following appendix provides information from Air Force Instruction 31-101 and local supplements on requirements for entering and conducting business while on Joint Base McGuire-Dix-Lakehurst (JB MDL), New Jersey.

1. Contract Award.

1.1. Upon award of a contract, all contractors who will be entering the installation for 30 or more days in one year., including Small Purchase contractors, must initiate a criminal history record information/background check for non-criminal justice purposes on all personnel requiring access to JB MDL to the 87th Security Forces Squadron.

1.2. JB MDL requires all contractors to conduct a criminal history record information/background check WITH fingerprints prior to be issued an initial long term Installation Access Pass. This check is done at the contractor's expense and not at government expense. This will be completed prior to any permanent access credential for JB MDL being issued to the contractor personnel. Subsequent criminal history checks, after the initial 3 year period, may be accomplished with a name check only. Each state must be contacted to verify if it offers this option.

1.2.1. If the contractor requires access to the installation for less than 30 days in one year, Welcome Center personnel will conduct a ZW Person Inquiry and issue a pass not to exceed 7 days. Prior to issuing another Visitor Pass another ZW Person Inquiry will be conducted.

1.2.2. If the contractor attempts to enter the installation more than 30 days in a year, they will be denied access unless a criminal history check is conducted or appropriately applied for.

1.2.3. A maximum of one 30 day visitor passes will be issued to anyone requesting an Installation Access Pass who is awaiting a criminal history record information/background check.

1.2.3.1. If an individual is still awaiting the results of a criminal history record information/background check after the initial 30 day visitor pass is issued. A copy of the submitted application for the applicable state (Morpho Track Form D for NJ checks) must be presented to Welcome Center personnel to receive additional 30 day visitor passes.

1.2.3.2. A maximum of one additional 30 day pass will be issued to the person showing proof he has submitted the criminal history record information/background check.

1.3.1. This check will require the completed criminal history record/background check results or report be sent by the applicable State Police Department conducting the check to the 87th SFS Welcome Center at the following address.

87th SFS ATTN: Welcome Center

6049 8th Street

Joint Base McGuire-Dix-Lakehurst NJ 08640

1.4. All applicants possessing a current driver’s license in PA, DE and NY are required to have a criminal history record information/background check for non-criminal justice purposes from BOTH the State of Residence and State of Employment. Applicants with a driver’s license issued in any other state need only accomplish a criminal history record information/background check for non-criminal justice purposes in the where they reside.

NOTE: If the applicant lives and works in NJ, then only the NJ check is needed.

1.4.1. General guidance for New Jersey on this process is provided by the NJ State Police and is found in attachment 1 of this Contractor Security Appendix.

1.4.2. General guidance for Delaware on this process is provided by the DE State Police and is found in attachment 2 of this Contractor Security Appendix.

1.4.3. General guidance for New York on this process is provided by the NY State Police and is found in attachment 3 of this Contractor Security Appendix.

1.4.4. General guidance for Pennsylvania on this process is provided by the PA State Police and is found in attachment 4 of this Contractor Security Appendix.

1.4.5. For guidance from any of the other state or US Territory (i.e. Puerto Rico), contact the state police of that particular state and follow the requirements of para 1.2. and 1.3. above.

1.5. The 87th SFS will not be used to conduct this criminal background check.

1.6. State Police Department background check results must be sent directly from the Investigating Agency to the 87th SFS at the above listed address. Forms sent from the contractor will no longer be accepted.

1.6.1. Contractors and sub contractors may contact the 87th SFS/Welcome Center at 609-754-3197 to determine arrival of and verify status of Criminal History Record and Background Checks.

1.7. Failure to provide the completed check for each contractor individual requesting entry to the 87th SFS will result in that specific individual not being allowed access to JB MDL until the background check has been completed and provided.

1.8. The contractor will provide an initial Entry Authority List (EAL) (see attachment 5 for EAL requirements) to the administrative contracting office (i.e. 87th CONS, US Army Corps of Engineers (USACE), NAS Lakehurst, 87th CES, etc.). The contracting office will provide a copy of the initial EAL to the 87th SFS/Welcome Center. The contracting office will maintain any required documentation until the contract has been completed or terminated for any reason.

1.9. Upon receipt of the results of the check, the Welcome Center will review the results and determine whether personnel will be authorized to enter JB MDL. The Welcome Center will maintain and file a copy of the original documents for future reference.

1.10. The Welcome Center will also notify the appropriate Administrative Contracting Office or unit POC of those personnel who are being denied access to the installation because of an issue with the individual’s criminal background investigation. The disposition date (date the charges were finalized in court) is the date used to determine time frames. The below criminal history findings will automatically disqualify the person in question from being granted access to the installation:

1.10.1. Any criminal record which is not conducive to good order and discipline.

1.10.2. Any outstanding warrants or personnel who are in the country in violation of immigration law.

1.10.3. US Citizenship, immigration status, or Social Security Account Number cannot be verified.

1.10.4. Barred from entry/access to any military installation or facility.

1.10.5. Wanted by federal or civil law enforcement authorities, regardless of offense/violation.

1.10.6. Any conviction of firearms or explosives violation.

1.10.7. Incarcerated for 12 months or longer within the past three years, regardless of the offense or violation. This can be a single incarceration or several combined which total 12 months.

1.10.8. Any conviction of espionage, sabotage, treason, terrorism or murder.

1.10.9. Any conviction of DUI manslaughter or involuntary manslaughter in the past 10 years.

1.10.10. Any conviction of sexual assault, armed assault/robbery, rape, child molestation, drug possession with intent to sell, or drug distribution within the past 10 years.

1.10.11. Any person with a pending court resolution will be denied access for any offense listed above. The disposition date (defined as the date the charges were finalized in court) is used to determine the barment period.

1.10.12. Any person with a pending court resolution for an offense not listed above will be issued a pass for two weeks at a time until the case is finalized in court. If the charges are dismissed the person will be considered to have a favorable criminal history.

1.11. The contractor will provide a final listing of personnel on an Entry Authority List (EAL) in letter format to the requesting Administrative Contracting Office.

1.12. The administrative contracting office (such as the 87th Contracting Squadron, the US Army Corps of Engineers, etc.) will authenticate and forward the EAL to the 87th SFS Welcome Center, NLT 72 hours prior to contract start date.

1.13. If EAL’s are not accurate or contain fraudulent information, contractor identification badges will not be issued.

1.13.1. Pen and ink changes for deletion purposes may be made to an EAL.

1.13.2. Pen and ink additions to an EAL will not be accepted. All additions must be made by initiating a new EAL.

1.13.2.1. The Master EAL will be resubmitted with the additions included. Individual letters for long term employees will not be accepted if the contract exceeds 30 days.

1.14. The Welcome Center will maintain a copy of the documents for 90 days after expiration for future reference.

1.15. Contractor Criminal History Record and Background Checks will be valid for a period not to exceed 3 years.

1.15.1. At the 3 year mark, the contractor is required to complete a new check for each individual still employed and working at JB MDL.

1.15.2. Background checks older than 3 years will be updated through the NJ State Police or the State Police department for which they reside and/or are employed. Records older than three years on file will be destroyed.

1.16. Contractors who are also required to do Criminal History Background checks for employment purposes and maintain the background per state laws are required to bring the original completed background check and a copy of the check to the 87th SFS Welcome Center.

1.16.1. Welcome Center personnel will verify the copy of the background check and will stamp both the original and copy.

1.16.2. Welcome Center personnel will keep the copy of the background check.

1.16.3. Companies which maintain the original background check will be required to re-verify the status by bringing the original background checks to the Welcome Center on a yearly basis.

1.17. Holders of other federal credentials must have a validated need for installation access and will not be granted unlimited or unrestrained access to all USAF installations. Therefore, identification credentials/tokens issued by other Federal departments, such as the Transportation Workers Identification Credential (TWIC) [produced in accordance with the Maritime Transportation Security Act of 2002 and Security and Accountability for Every (SAFE) Port Act of 2006] or other Federal credentials, may be authorized to support physical access to DoD installations if there is a valid need to enter the installation. The USAF allows for Installation Commanders to issue local access credentials/passes or to grant access based on presentation of these credentials at their discretion. The TWIC and other Federal government identification credentials only alleviate the installation’s requirement to identity proof and vet access candidates.

2. Contractor Visitor Passes for Entry to JB MDL.

2.1. Contractors and vendors will be issued a computer generated or hand written Visitor Pass, Installation Access Pass or Defense Biometrics Identification System (DBIDS) card identifying them as a contractor authorized access to JB MDL.

2.1.1. Contractor and vendor visitor passes will be issued at a Welcome Center or the Commercial Vehicle Inspection facility for all contractors or vendors who require access to the installation for less than 30 days in a year.

2.1.1.1. Visitor passes will be issued to contractors or vendors who do not access the installation at least three days per week.

2.1.1.2. Contractors and vendors who access the installation less than three days per week, but will access the installation for longer than one month will be included on an EAL with the date the contract expires. These personnel must stop at the Welcome Center each time they are needed to perform work. They will be issued a Visitor Pass each time they need to enter the installation. These personnel will be identified on the EAL as requiring periodic access.

2.1.1.3. DBIDS or SFMIS Installation Access Passes will be only be issued to contractors or vendors requiring access at least 3 days a week for more than 30 days in a year. Personnel will only be issued an Installation Access Pass after all required Criminal History Checks are completed. Installation Access Passes will only be issued at any of the Welcome Centers or Commercial Vehicle Inspection facilities for the entire JB MDL. These personnel will be identified on the EAL as requiring daily access.

2.2. Contractor passes will be updated annually at the Welcome Center or Checkpoint 9 for contracts lasting over 1 year.

2.3. Contractor passes will be issued for the duration of the contract, or the length of the option period not to exceed 1 year, whichever is less.

2.4. Welcome Center personnel will review previously provided background investigations on all contractors prior to issuing/updating identification credentials.

2.5. NON U.S. CITIZENS: All non-U.S. citizens must provide a Work Permit Visa or Alien Registration Card with immigration number when requesting entry onto JB MDL. Upon completion of an approve Alien Immigration background check, the foreign national will be permitted to be sponsored onto the installation.

2.5.1. Foreign nationals requesting access onto Lakehurst NAES must be initially authorized access and then be escorted to and from the required location.

2.5.1.1. Sponsors must meet their Foreign National visitor at the Welcome Center.

2.5.2. Non US citizens will not be issued a Access Pass for longer than their Work Permit Visa is valid.

2.6. Those contractors working under the AF Industrial Security program will provide an EAL to the Welcome Center.

2.6.1. Those contractors under the AF Industrial Security program requiring access to the AF computer network may be issued a Common Access Card (CAC) in lieu of the normal contractor visitor pass.

2.6.2. Those contractors under the AF Industrial Security program who have not been issued a CAC will be issued a contractor visitor pass if they will be on the installation less than 30 days. These Contractors will be issued an Installation Access Pass if they will be on the installation longer than 30 days.

2.6.3. Those contractors under the AF Industrial Security Program who maintain an active DoD security clearance shall provide a Joint Personnel Adjudication System (JPAS) printout in lieu of the required background checks.

2.6.4. Installation Access Cards or temporary visitor / vehicle passes are issued for a specific purpose. It is not intended to allow unrestricted installation access and is to be used only when access is required for the stated purpose. Access Cards are the property of the government and must be returned to the issuing office when no longer authorized (termination, retirement, end of contract, expired, etc) or required. The misuse of an Access Card or a temporary pass may be cause for confiscation and barment from the installation. All visitors and contractors will be advised that the acceptance of an Access Card and or temporary pass will be considered implied consent to inspect passenger(s) and vehicle at any time while on the installation. When an Access Card, visitor or vehicle pass has expired, renewal is not automatic. The sponsor or requesting individual must resubmit required information.

3. Contractor Vehicle Passes for Entry to JB MDL.

3.1. Contractor vehicle passes will be issued at the Welcome Center or Checkpoint 9.

3.2. All vehicles and drivers must have the following documentation prior to being granted access to JB MDL:

3.2.1. Valid state driver's license with photo.

3.2.1.1. Valid state driver’s license without photo with another government/state issued form of identification with photo .

3.2.2. Valid vehicle insurance.

3.2.3. Valid vehicle registration.

3.2.4. Bill of Lading (if available).

3.2.5. A JB MDL point of contact with a phone number.

3.3. Contractors will be issued AF Form 75, Vehicle Pass for entry to JB MDL provided the required documentation listed in 3.2 is valid.

3.4. Contractor vehicle passes will be updated annually at the Welcome Center or Checkpoint 9 for contracts lasting over 1 year.

3.5. Contractor vehicle passes will be issued for the duration of the contract or 1-year, whichever is less.

3.6. Commercial vehicles issued a Vehicle Pass must enter the installation through Checkpoint 9.

4. Contractor, Commercial and Oversized Vehicles.

4.1. All contractor, commercial and oversized vehicles must enter JB MDL Main Base through Checkpoint-9 located on Saylor’s Pond Road.

4.1.1. All contractor, commercial and oversized vehicles must enter JB MDL Lakehurst through the Commercial Vehicle Inspection (CVI) gate located on CR 547.

4.2. The following are considered “commercial and oversized” vehicles at JB MDL and these vehicles can only enter the installation IAW paragraph 4.1., above.

4.2.1. All vehicles registered and licensed for commercial purposes with “commercial” license plates, regardless of state of issue.

4.2.2. All vehicles, regardless of type, license plate, or size, having more than two (2) axles.

4.2.3. All vehicles used to carry tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.4. All vehicles displaying a commercial plaque, logo or emblem carrying tools, machinery, equipment, or other commercial related equipment onto the installation.

4.2.5. Pick-up trucks which have not been equipped with storage containers and are not loaded with material in the bed of truck may enter JB MDL through any gate.

5. Contractor vehicle and personnel processing requirements

5.1. Checkpoint - 9 is open for personnel and vehicle processing from 0600-1900 hours Monday through Friday and 0600-1800 hours Saturday, Sunday and Holidays.

5.1.1. Contractor/Commercial vehicles requesting JB MDL Main Base entry from 1900-0600 will not be allowed entry. Unusual circumstances will be handled on a case by case basis. Contact the Base Defense Operations Center (BDOC) at (609) 754-2001/2002.

5.2. Lakehurst CVI is open for personnel and vehicle processing from 0700-1600 hours Monday through Friday.

5.2.1. Contractor/Commercial vehicles requesting JB MDL Lakehurst entry from 1600- 0700 or on weekends must be coordinated with the Lakehurst BDOC at (732) 323-4000.

6. Subcontractors.

6.1. All subcontractors are required to follow the same instructions listed above for their subcontractor personnel.

6.2. Contractors with an immediate access requirement for a short-term subcontractor must coordinate with their Contracting Officer prior to authorization of access without following the normal procedures.

6.3. Short term Subcontractors will be issued a pass not to exceed 1 week.

7. Contractors working in USAF Restricted Areas will comply with the following:

7.1. All contractors meeting the standard of visitor groups IAW AFI 31-501 will be issued line badges for working on the flight line and restricted areas. Those contractors must be working 90 or more consecutive days. All other contractors will require escort.

7.2. Each individual contractor (person) will be required to complete a Standard Form 85P - Questionnaire for Public Trust Position before accessing the Restricted Area. This is an investigation to determine the trustworthiness of the individual requiring access to the Restricted Area. This is not the same type of investigation as the NJ or other state background checks required to be conducted to access JB MDL.

7.2.1. Each individual will work with the unit security manager the contractor is supporting to complete the SF 85P.

7.2.2. Upon completion, the contractor will submit to the unit security manager for review.

7.2.2.1. If the 85P package contains errors, the individual will work with the security manager to correct.

7.2.2.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.2.3. If the SF 85P package contains no errors, the unit security manager will complete an AF Form 2586 - Unescorted Entry Authorization Certificate for accessing the restricted area.

7.3. The unit security manager will make an appointment with 87th ABW/IPP Personnel Security office for contractor processing and turn-in AF Form 2586.

7.3.1. The contractor will meet 87th ABW/IPP personnel and submit the completed SF 85P. 87th ABW/IPP will review SF 85P for accuracy and completion.

7.3.1.1. If the 85P package contains errors, the individual will work with the personnel security office to correct.

7.3.1.2. If unable to correct, the individual will not be allowed access to the restricted area and may be asked to leave the installation.

7.3.1.3. If no issues with 85P, the 87th SFS Reports and Analysis will conduct a local files check on the individual.

7.3.2. Upon local files check completion (no issues), contractor will be directed to the Pass & Registration (Bldg 1738) where a restricted area badge can be issued on an interim basis based on submission of the 2586 to S-5B.

7.3.2.1. S-5B will review AF Form 2586 for accuracy and completion.

7.3.2.2. If there are no errors, then an AF Form 1199 - Restricted Area Badge will be produced for the contractor.

7.3.2.3. If there are errors on the AF Form 2586, the contractor will be directed to return to the unit security manager for re-accomplishment of the form.

7.4. If potential disqualifying information is discovered the file is forwarded to the 87th ABW IPP office. The IPP office will coordinate with the unit and appropriate wing to determine an appropriate status for the contractor. If the determination is unfavorable the IPP office will notify the 87th SFS and unescorted entry privileges to restricted areas and the flightline will be withdrawn automatically.

7.5. Any work on or near the flightline will be coordinated through the JB MDL Installation Constable located in bldg 1738.

7.5.1. The Installation Constable will verify the need to access the restricted area and determine if a Free Zone can be established.

8. Flightline Driving.

8.1. Only authorized contracted or privately owned vehicles with colored cones/placards are authorized on the flightline and/or flightline road unless driving a government vehicle or under authorized escort.

8.2. Contractor personnel who are authorized to drive on the flightline will be issued a colored cone/placard from Airfield Management.

8.2.1. Cones/placards must be visible during operations of the vehicle when driving on the flightline and when parked on the flightline.

8.2.3. The cone/placard must be secured (put away) upon departure from the flightline.

8.3. Restricted Areas: Defined as an area delineated by ropes, red lines or barriers that contain Protection Level resources (i.e. aircraft or equipment).

8.3.1. These areas require a certain level of protection, and entry is only allowed by authorized personnel wearing a restricted area badge or personnel under authorized escort.

8.3.2. Aircraft hangars are restricted areas when aircraft are present.

8.3.3. Signs are posted every 100 feet on the exterior of restricted area boundaries stating; "Deadly Force is Authorized."

8.3.4. Contractors will never enter restricted areas unless properly escorted or authorized by the installation commander or designee through the issuance of a restricted area badge.

8.4. If the Security Forces or a military member detains a contractor or contract employee at any time or for any reason, the contractor will comply with their request and will not become combative or argumentative.

9. Miscellaneous Requirements

9.1. All requests for additional contractor personnel must meet the same…