Hoist and Cranes PWS.pdf

PERFORMANCE WORK STATEMENT

FOR

HOIST AND CRANE INSPECTION, MAINTENANCE AND REPAIR

McConnell AFB, Kansas March 4, 2024

PERFORMANCE WORK STATEMENT

FOR

INSPECTION, PREVENTIVE MAINTENANCE AND REPAIR FOR HOISTS, AND

CRANES SERVICES

1. DESCRIPTION OF SERVICE. The Contractor shall provide all management, tools, supplies, equipment, labor, transportation, supervision and any other items and services necessary to perform Inspection, Preventive Maintenance, and Repair Services for Aircraft Hoists, and Cranes, for McConnell Air Force Base, Kansas in accordance with all applicable laws, regulations, commercial practices, and manufacturer’s specifications as described in the Performance Work Statement (PWS) with emphasis placed on safety and customer service. The contractor is expected to use innovative solutions to effectively accomplish PWS requirements in a timely manner at reduced costs and in a way that fosters pride and ownership in the services performed.

1.1 INSPECTIONS, PREVENTIVE MAINTENANCE AND CERTIFICATIONS FOR

HOISTS AND CRANES. The contractor shall perform inspections, preventive maintenance and load tests on the hoists and cranes at the locations designated in Appendix C. Inspection tags on the hoists/crane shall be updated with current tags. The contractor shall prepare and submit a written report to the POC within 10 days of completion of all inspections. The report shall include identification of hoist or crane, measurement of hook opening, hook manufacturer specifications, difference if any between the current measurement and manufacturers specifications, location, preventive maintenance work performed, repairs needed, repairs completed, date of inspection, overall condition of the hoist or crane, and name of inspector. The contractor shall perform preventive maintenance during inspections to ensure reliable and continuous safe operation of the hoists and cranes. If a hook opening measures with more than 5 percent of normal throat opening not to exceed 1/4 inch or has more than a 0-degree twist from the plane of the original baseline measurements the hoist shall immediately be removed from service and identified to the POC. All needed repairs shall be reported to the POC for approval prior to start of work. Repair parts and/or special rental equipment over $500 will be approved by the Contracting Officer (CO). All inspections, repairs and certifications shall be accomplished prior to the expiration date on current Load Test Certificates. Inspections for all hoists and cranes must be recertified annually. The annual Load Limit Test and certification shall be conducted at the time of each crane and hoist inspection. The maintenance work shall be in accordance with commercial practices or manufacturer’s specifications. All service and maintenance work performed by the contractor shall conform to the applicable latest editions of the following specifications and standards:

- AFI 91-203 https://static.e-publishing.af.mil/production/1/af_se/publication/ dafman91-203/dafman91-203.pdf

- OSHA 29 CFR 1910.179 https://www.osha.gov/laws-regs/regulations/%20standardnumber/1910/1910.179 https://static.e-publishing.af.mil/production/1/af_se/publication/afman91-203/afman91-203.pdf https://www.osha.gov/laws-regs/regulations/%20standardnumber/1910/1910.179 https://www.osha.gov/laws-regs/regulations/%20standardnumber/1910/1910.179

- Crane Manufacturer’s Association of America (CMAA) Specifications (Latest Edition) http://www.mhi.org/cmaa

- American Gear Manufacturers Association (AGMA) https://www.agma.org/

- Manufacturer’s Recommendations and Warranty Requirements

1.2. LOAD LIMIT TEST. A Load Limit Test and certification shall be included with each crane and hoist inspection. The contractor shall be responsible for providing weights for all weight tests. The contractor shall stencil the weight capacity of each hoist and crane on the railing if unreadable or missing.

1.3. CATALOG OF CRANES AND HOISTS. After inspection and certification, the Contractor shall catalog each crane and hoist as follows: make, type, model number, tonnage, specific location and condition. All cranes and hoists shall be evaluated to determine the projected life remaining on the piece of equipment. The catalog shall indicate which hoists and cranes require replacement or repair and prioritize which hoist or crane should be repaired/ replaced first. The contractor shall provide a copy of the catalog to the POC within 10 days of completion of the annual inspections. The format of the catalog is at the discretion of the Contractor. In addition to the catalog an AFTO95 and AFTO244 shall be accomplished and submitted with the catalog annually.

1.4. REPAIR SERVICE CALLS FOR HOISTS AND CRANES. The POC will notify the contractor of repairs to be made from the inspection reports or a customer service call. The contractor shall respond to the Government’s request for repairs within 24 hours of notification.

The contractor shall provide the POC with an estimated cost of parts, labor and special rental equipment within 24 hours from the time the contractor reports to the work location and surveys the repairs. An additional Load Limit Test is required after each repair. The POC has the authority to approve repair parts and special rental equipment up to $500. Repair parts and special rental equipment over $500 shall be approved by the Contracting Officer (CO). The contractor shall complete repairs within 72 hours after notice to proceed from the POC or as otherwise approved by the POC. All repair work shall be in accordance with commercial practices or manufacturer’s specifications. (NOTE: Parts, Special Rental Equipment & Labor for repair work shall be reimbursed, at cost, under designated contract CLINS).

1.5. EMERGENCY SERVICE CALLS FOR HOIST AND CRANES. An emergency is anything which if not remedied will cause further property damage creating cost to the government. The POC will notify the contractor of the location of the inoperative hoist or crane.

The contractor shall report to the work location no later than two (2) hours from notification, survey the scope of work involved and provide service. The contractor shall take corrective actions to secure the hoist or crane, make the area safe for personnel, prevent any further damage to the building and brief the facility manager and the POC. Additional repairs shall be made during normal duty hours. The contractor is authorized to make emergency repairs if the cost http://www.mhi.org/cmaa https://www.agma.org/ does not exceed $500.00. If costs of repairs exceed this amount, the contractor shall take the corrective actions listed above, and then provide the POC with an estimated cost of parts, labor and special rental equipment within 24 hours. Repair parts and special rental equipment over $500.00 shall be approved by the Contracting Officer (CO). The contractor shall complete repairs within 72 hours after notice to proceed from the POC or as otherwise approved by the POC. The contractor shall notify the POC when repairs are complete. All repair work shall be in accordance with commercial practices or manufacturer’s specifications. (NOTE: Parts, Special Rental Equipment & Labor for repair work shall be reimbursed, at cost, under designated contract CLINS).

1.6. SPECIAL RENTAL EQUIPMENT. The Government will reimburse the contractor for rental of personnel lifting equipment, which the contractor does not own, such as high-reach man lifts and high-reach boom lifts necessary to complete repairs identified through routine and emergency service calls. The Government will reimburse the contractor for the rental of counterweights required for additional load testing as a result of repair service calls and emergency service calls.

Performance Objective PWS Para Performance Threshold

Provide Catalog for Hoists and Cranes. 1.3 Catalog shall be submitted to the POC within 10 calendar days of completion on an annual basis.

Perform Inspections and Preventive Maintenance, Load Tests, and Certifications on Hoists and Cranes.

Provide all supervision, personnel, equipment, transportation, material, and other items and services necessary to inspect, service and maintain hoists and cranes in accordance with the PWS. Provide Preventive Maintenance, Load Tests and Certifications on lift equipment in accordance with 29 CFR, AFOSH, CMAA, and AGMA Standards and Manufacturer’s Recommendations and warranties.

1.1, 1.2 Contractor alerts POC of repairs before incurring cost. Repairs are made within 24 of notice to proceed from POC.

Perform Service Calls as needed on Hoists, and Cranes.

1.4 Contractor responds within 24

hours of notification. Service Call Repairs are made within 72 hours after notice to proceed from the POC or as otherwise approved by the POC.

Perform Emergency Service Calls as Needed on Hoists, and Cranes. 100% of Emergency Service Calls responded to within 2 hours of notification.

1.5 Contractor responds no later than

2 hours of notification. Service Call Repairs are made within 72 hours after notice to proceed from the POC or as otherwise approved by the POC.

2. GOVERNMENT FURNISHED PROPERTY AND SERVICES. None.

3. GENERAL INFORMATION.

3.1. GOVERNMENT REMEDIES. The contracting officer shall follow the requirements of FAR 52.212-4(d), Contract Terms and Conditions for Commercial Items (June 2010), for contractor’s failure to correct nonconforming services.

3.2. HOURS OF OPERATION. 0800 to 1600 Monday through Friday, excluding Federal holidays.

3.3. SECURITY REQUIREMENTS. The contractor shall comply with all requirements and procedures IAW DFAR 5352.242-9000, Contractor Access to Air Force Installations included herein. All contractor employees shall carry contractor photo identification at all times.

Contractor employees shall comply with any base security measures implemented at all times.

This includes, but is not limited to, vehicle and goods searches and identification checks during times of increased security.

3.3.1. CONTRACTOR/EMPLOYEE BASE PASS AND IDENTIFICATION, SPECIAL

CLEARANCES AND VEHICLE PASSES. All documentation shall be submitted at the pre-performance conference. Strict security and personnel access control is enforced at MAFB. All employees desiring access must be identity proofed and vetted. All Contractors and sub-contractors must pass a Criminal History Report Inquiry (CHRI) through National Crime Information Center (NCIC), National Law Enforcement Telecommunication System (NLETS) and state and local law enforcement databases. The primary contractor will ensure all employees possess proper credentials allowing them to work in the United States. IAW E.O 12989, the use of E-Verify is mandatory. Identification required for identity proofing is but not limited to:

a. United States Passport

b. Permanent Registration Card/Alien Registration Receipt Card (Fm I-551)

c. Foreign Passport with a temporary [I-551] stamp or temporary (Fm I-551) printed notation on machine readable immigrant visa

d. employment authorization document that contains a photograph (Fm I-766)

e. Current /Valid Driver’s License

f. Identification card issued by federal, State or Local Government

g. Social Security Card

Employees will be identity proofed and vetted each time a pass/credential is issued. Security Forces may conduct random screenings at any time; if disqualifying information as prescribed in DoD, Air Force, or local directives is found, employees may denied access. The COR will be notified of the denial. Due to mandates of 5 USC 552a (b) (3) as related to Privacy Act 1974 as amended the information can only be discussed with the employee and will not be expressed outside of law enforcement. Employees requesting to contest denial of installation access, or requesting a waiver/exception to policy must submit a written rebuttal /request to Commander, 22d SFS/CC, through 22d SFS/S-3, Attention: 22d SFS/S-3P, McConnell AFB, KS 67221.

Foreign passports with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer. In the case of a nonimmigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I- 94Abearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provision of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required. The application for a pass/credential if driving must be accompanied by a valid REAL ID compliant driver’s license, state vehicle registration and proof of insurance. Further, the vehicles and equipment may be escorted during exercise operations and may be rendered immobile when not in operation by the removal of ignition keys or by other readily reversible means. Contractor vehicles are subject to search prior to entering and exiting the base and while on the base.

3.3.2 BASE ACCESS CREDENTIALS. The Contractor shall submit a request to the Contracting Officer/Administrator (COR) for all mandatory information on each employee as indicated in sub-paragraph 3a. et seq. below to 22 SFS/S-3PV via encrypted e-mail (22SFS.S5PV@us.af.mil) on each employee or sub-contract employee requiring access to the base. The information submitted will be reviewed and signed by personnel authorized to submit and sign as sponsors. Contractors who are not U.S. citizens must also submit an INS Form I-9 accompanied with all original supporting documents. A formatted Contractor/Vendor Access Request/Authorization template will be provided upon request for ease of information submission. Use of this template is mandatory by the CA/COR. For the protection of the personal information, Pass and Registration officials provide a secure website for contractors to use, (https://safe.amrdec.army.mil/safe/Welcome.aspx) for submission. This website will allow mailto:22SFS.S5PV@us.af.mil https://safe.amrdec.army.mil/safe/Welcome.aspx you to create an encrypted email that can be forwarded to the Government sponsor. When the contractor or sub-contractor chooses not to use the template the following information is required to be submitted with each request for access (Sub-paragraphs a.-v)

a. Complete name as it appears on identification (last, first, middle initial)

b. Complete address; (Street, Apt number, City, state, Zip)

c. Social Security Number

d. Date of Birth

e. (REAL ID) compliant Driver’s license or identification number & issuing authority

f. Company or vendor name

g. Company address, phone number

h. Base job phone number

i. Are you a sub-contractor or vendor?

j. Prime contractor’s name (if our a sub-contractor)

k. Prime contract number

l. Sponsoring Unit

m. Authorized Point of Contact (CA/COR) rank, name and duty phone

n. Contract for or type of service

o. Location of work

p. Start and end dates

q. Days and times access is required

r. E-Verify case number (If this employee is working under Federal contract, IAW Executive Order 12989, 11 June 2008, employment eligibility has been electronically verified in E- Verify.)

s. Is the employee a U.S. citizen? (If no, provide INS form I-9 and or all supporting documents. Names must match on all IDs and forms provided)

t. Is the individual going to be designated to sponsor passes?

u. Does the individual require access to the Flight line Maintenance Complex (FMC), inside the controlled area fence line?

v. Does the individual require Mission essential base access? (Must be listed in the 22 ARW Mission Assurance Plan)

The Government sponsor will verify the information and forward the required employee information via encrypted email to the Issuance Office, 22SFS.S5P@us.af.mil. Incomplete information will result in requests not being processed and will be returned to the COR.

Processing the requests will take from three to five business days. Upon completion of processing, the Government sponsor will be notified by a Pass and Registration issuing official via confirmation email with instructions for the employee(s) to proceed to the Contracting Identification Office. Approved individuals will report to the Contractor I.D. Office (Bldg. 169) at the Visitor Center. Hours of operation for badge issuing are 0700-1545, M-F. This must be accomplished within 45 days of approval, and a government-issued photo ID is required. The request must be resubmitted for approval if the credential is not issued within 45 days. The applicant will be issued a DBIDS Access Credential (DAC) for the duration of the contract period, not to exceed one year. DACs will be renewed annually if required after a current criminal history check has been conducted. In the event of loss or the credential is stolen the employee must report this to the Contract Administrator. The Contract Administrator will notify mailto:22SFS.S5P@us.af.mil the Contractor I.D. office, (316) 759-1781 during duty hours, or the 22nd Security Forces Base Defense Operations Center, (316) 759-3976/3978 during non-duty hours. A new request and a Lost Badge letter must be submitted for a replacement credential by the Contract Administrator.

Credentials and/or passes will not be issued to personnel who are waiting for the processing.

Also, a pass does not replace the requirement for a contractor I.D. for temporary employees working longer than five days, even though they are under the escort of a person holding a contractor credential with sponsorship privileges. All personnel issued DACs must display their credential(s) on the front of their outermost garment, on the upper torso, while working on MAFB. The ID allows movement for the issued employee to and from work sites only. Use by any persons other than the issued employee is strictly prohibited is punishable under multiple federal, state and local laws. The ID does not authorize entry/access to restricted areas contractors/vendors who need access into a restricted area must be escorted IAW AFI 31-101, Integrated Defense.

Credentials and associated access cards are property of the U.S. Government. The contractor and the CA are jointly responsible for ensuring that all credentials and other forms issued by MAFB are returned after completion of the contract or should an employee no longer work for the contactor/subcontractor. Failure to return all credentials may result in final payment being withheld and debarment. Items may be returned in person at either office or by mail to 22 SFS/S-3P, 53403 Kansas St McConnell AFB, KS 67221-3716 ATTN: Pass & Registration.

3.3.3. ANTITERRORISM AWARENESS. Contractors should be familiar with and in compliance with all local security procedures that govern their access to the base or installation.

Contractors should anticipate they may have to accommodate random schedules, access and/or search requirements and changes in the local threat level. During heightened Force Protection conditions (FPCON) contractor personnel may be directed to enter the installation through designated access points and only at specified times so that they can be identified and searched.

The FPCONs are as follows:

ALPHA, Expect Random Vehicle Checks and Increased Crime Prevention Efforts.

BRAVO: Expect To See Closer Inspection of Vehicles and Deliveries, ID Checks, And A Greater Presence of Guards on McConnell AFB.

CHARLIE: Expect Rigorous Efforts to Inspect Vehicles and Facilities; you may be required to evacuate McConnell AFB, or you will not be allowed on-base without escort.

DELTA: If On-Base, follow Security Forces instructions. You may be directed to evacuate or seek shelter. If Off-Base, you may be denied access until the incident has been taken care of.

Additional security measures will delay and interrupt normal routines.

In general, contractors providing goods and services during elevated FPCONs, or in areas with mission critical personnel, equipment, and facilities should anticipate additional security and AT requirements. All contractor employees shall be offered AT Awareness training through the requesting unit’s Antiterrorism Officer (ATO) or Antiterrorism Program Manager (ATPM) as stipulated below:

Initial Training. Each contractor employee must receive a localized Antiterrorism Awareness briefing and will be issued the AT level I information pamphlet at time of credential issue.

Additionally, the CA will be provided with the Contractor/Vendor Security requirements Handbook digitally as well as approved AT Level 1 information [pamphlets] and general presentations will be provided by the government.

Documentation and tracking of training will be accomplished by the CA. Documentation will be available to 22 SFS/S5XM (Mission Assurance) for inspection upon request. It is important that all training be recorded in a method easily accessible, transportable and inclusive of the information briefed.

3.4. SPECIAL QUALIFICATIONS. Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements in maintenance of elevators.

4. APPENDICES.

A. Hoist and Crane Locations

B. Hoist and Cranes Access Requirements

C. Required Forms

Appendix A

HOIST AND CRANE LOCATIONS

There are 22 Hoist/Cranes

HOIST AND CRANE LOCATIONS

BUILDING NUMBER AND TYPE LOCATION

670 1 ea. 5 ton electric/chain SE side bay area 670 1 ea. 1 ton manual/chain NW side bay area 672 1 ea. 1 ton manual/chain Pump House 691 1 ea. 2 ton manual/chain Sheet metal/weld shop 714 1 ea. 2 ton electric/wire rope Transportation 952 1 ea. 0.5 ton manual/chain hoist Main bay SW side 969 1 ea. 1 ton manual/chain North side 970 1 ea. 1.5 ton manual/chain hoist Fuels area 970 1 ea. 1 ton manual/chain hoist Fuels area 1092 1 ea. 3 ton electric/wire rope Room 104 1092 1 ea. 1 ton manual/chain hoist Room 105 1092 1 ea. 2.5 ton electric wire rope Sim Bay AA101 1094 1 ea. 3 ton electric/wire rope Room 116 1126 1 ea. 2 ton manual/chain hoist Maintenance room (508) NE of center hangar bay 1128 1 ea. 2 ton manual chain hoist SE side of roll up door, Rm

1151 1 ea. 4 ton electric/wire rope Topeka Ct. & Kansas St.

1171 1 ea. 3 ton electric/wire rope Bay area 1171 1 ea. 5 ton electric/wire rope Bay area 1176 1 ea. 5 ton electric hoist Hangar bay area 1210 1 ea. 2 ton manual/chain hoist Near 1218 1218 1 ea. 1 ton manual/chain hoist Prime beef side 1270 1 ea. 1 ton manual chain hoist Hydrant

APPENDIX B

HOIST AND CRANE ESCORT REQUIREMENTS & ACCESS REQUIREMENTS

BLDG # FACILITY MGR PHONE #

ESCORT

REQUIREMENTS

ACCESS

REQUIREMENTS

670 4453 No Escort Call same day 672 4453 No Escort Call same day

691 Weld shop 1400/5819 No Escort Call same day

714 4691 No Escort Call same day 952 4690 No Escort Call same day 969 3803/3027 No Escort Call same day 970 3803/3027 No Escort Call 1 day before 1092 1020/1753 No Escort Call same day 1094 1020/1753 No Escort Call same day 1126 3450/4877 No Escort Call same day 1128 34673450 Escort Required Call to coordinate 1151 4453 No Escort Call same day 1171 4814/5813 No Escort Call same day 1210 4482 No Escort Call same day 1218 498243839/4370 No Escort Call same day 1270 1033/4120 No Escort Call same day

All numbers are preceded with 759-xxxx, unless otherwise noted.

APPENDIX C AFTO 95

APPENDIX D AFTO 244