Catholic RE Coordinator - PWS 20240207.docx

Contract #TBD

PERFORMANCE WORK STATEMENT (PWS) FOR

CATHOLIC COORDINATOR OF RELGIOUS EDUCATION

Effective 07 February 2024

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, supplies, supervision, and other items and services necessary to function as Catholic Coordinator of Religious Education at the McConnell Chapel, McConnell Air Force Base, Kansas. The contractor will work with the contract priest and Wing Chaplain (or designate) to support Catholic religious education for the McConnell Chapel. All work by the contractor shall be performed in accordance with all applicable laws, regulations, standards, instructions and commercial practices.

1.1 Qualifications.

1.1.1 Be a certified catechist of the Archdiocese for Military Services (AMS) or have at least 3-5 years teaching experience in Catholic Religious Education (RE) or at least two years experience as an RE Coordinator. If not currently certified by the Archdiocese for the Military Services (AMS), the Coordinator must enroll and be actively working toward Archdiocesan Certification. It is preferable that the CRE possess a Master’s degree in religious education or its equivalent as well as have experience in Catholic theology and catechesis.

1.1.2 Have a comprehensive knowledge of Roman Catholic teachings, religious rites, ceremonies, and traditions. The Catholic Coordinator of Religious Education (CRE) must be a practicing Catholic who has received the Sacrament of Confirmation, as stated in the directives of the AMS Priest’ Manual.

1.1.3 Must have the educational and administrative skills to organize and manage the entire Catholic Religious Education Program for Preschool through adults.

1.1.4 Be able to work within the pluralistic environment of the Air Force Chaplain Corps. Will preferably have some knowledge and experience working within US Military establishments.

1.1.5 Be able to maintain professional relationships with teachers/assistants, students, chapel staff, and public school staff.

1.1.6 Undergo a government background investigation (at government expense) in accordance with Department of Defense Instruction 1402.5.

1.1.7 Undergo a successful background criminal history check at local (base), state, and national levels, including an Installation Records Check (IRC) and a National Agency Check and Inquiries (NACI). Contractors may be hired pending successful completion of background checks at all levels.

1.1.8 The CRE will have completed current Safe Environment training as called for in the United States Conference of Catholic Bishop’s charter for the Protection of Children and Young People, article 13 and all applicable Department of Defense and Air Force instructions.

1.1.9 The contractor must be (or become upon hire) an active participant in the McConnell AFB Catholic Community including worship and Religious Education program.

1.2 Duties.

1.2.1 Coordinate with the contract priest and Wing Chaplain (or designate), as the resource person, advisor, and coordinator for Catholic religious education.

1.2.2 In cooperation with the Archbishop for the Military Services and under the direct supervision and evaluation of the AMS priest, the CRE “manages the day-to-day operation of the religious education program.

1.2.3 Attendance is required at Catholic Parish Advisory Council meetings. Maintain regular hours as identified in paragraph 4.1.1 of this Performance Work Statement (PWS). The contractor shall work approximately 10 hours per week 50 weeks per year. Two weeks per year when RE is not in session the contractor may be absent without providing a substitute. An additional 40 hours are allotted per year to be used at the discretion of the Chapel and RE Coordinator, bring the total yearly hours to 540.

1.2.4 Submits an annual calendar of events and budget proposal for Catholic RE programs. Must attend the Financial Working Group meetings.

1.2.5 Implements parish Sacramental programs under guidance of the contract priest or Wing Chaplain (or designate), including date of reception, times and length of classes, and parent and teacher sessions. Is responsible for parent classes.

1.2.6 Coordinates calendar of RE activities with parish master calendar and schedules.

1.2.7 Conducts regular meetings for consultation, support, and training of teachers and assistants at all levels. Will submit agendas for approval to the contract priest or Wing Chaplain (or designate) prior to meetings.

1.2.8 Recruit, train, and track volunteers’ hours. Provides and make necessary resources such as videos, CDs, etc. available to teachers and/or assistants. Conducts initial and annual refresher training to all volunteers. Maintains a record of all training attendance.

1.2.9 Implement registration policies and procedures as directed by the contract priest or Wing Chaplain (or designate).

1.2.10 Make assignments of teachers and assistants as well as students to classes and room numbers.

1.2.11 Coordinates the use of facilities; chapel, annex, and conference room by completing the proper forms. The contractor is accountable for security and cleanliness of all facilities utilized in conjunction with their programs. This includes all facilities utilized by the RE program. (Chapel and Dole Center)

1.2.12 Organizes special activities between teachers and assistants and classes, i.e. All Saints celebrations, Christmas, Easter events.

1.2.13 Maintain accurate records related to registration, attendance, and student evaluations, as well as any required documentation related to sacramental preparation and celebration. Is responsible for maintaining weekly statistical records of attendance for students, teachers, and assistants and of turning in information to designated priest or Wing Chaplain on a weekly basis.

1.2.14 With guidance from contract priest and Wing Chaplain (or designate), must provide necessary information for the ordering of textbooks and supplies for teachers and students used before suspense date.

1.2.15 Distributes to teaching staff information regarding supplementary, audio-visual and multimedia equipment.

1.2.16 Assigns specific duties to teaching staff as necessary.

1.2.17 Make recommendations to the contract priest and Wing Chaplain (or designate) for teachers to obtain catechist information and certification.

1.2.18 Coordinates and attends all meetings for teachers and assistants, and parish advisory council.

1.2.19 May attend diocesan meetings, in-service training, and special functions for religious education and enrichment and briefs the designated priest or Wing Chaplain, as funding is available.

1.2.20 Arrange for a fully qualified substitute to provide required services in the absence of the Coordinator. Subcontractors must meet the same qualifications as the contractor and be approved as suitable by the Contract Officer, who will coordinate approval with the Wing Chaplain. Absences and substitutes will be approved in advance by above parties. Short term sub-contractors (generally less than one month) do not need to become part of the McConnell AFB Catholic Community. Sub-contractors that intend to be longer term need to meet the expectation of becoming part of the community stated in 1.1.9.

1.2.21 Must post sign on exterior office, on the door, or wall and send email to the staff when changes to their schedule occur. A current work schedule shall be maintained and distributed; updated schedule will be posted not less than monthly.

1.2.22 Completes AF Form 4356, CTOF Purchase Request, obtains authorization and coordinates purchase with the Contract Priest and the CTOF Account Manager.

1.2.23 Develop program guidelines in compliance with the AMS Forming Disciples for the New Evangelization: Archdiocean Religion Curriculum Guide and the National Catechetical Directory.

1.2.24 Manage the AMS Family Faith Assessment online resource to support at-home family faith learning.

1.2.25 Train catechist to use a variety of resources to develop effective and engaging lesson plans based upon the AMS Religion Curriculum Guide standards and indicators.

1.2.26 Monitor catechists to ensure that they become certified per the AMS policies utilizing the AMS Catechist Manual as a reference guide.

1.2.27 Work with parents to ensure their support and involvement in the catechetical program.

1.3 Compliance and Standards.

1.3.1 Contractor will comply with all requirements set forth in applicable Air Force Instructions, regulations, and policies (includes locally established policies). These will be provided in writing before the contractor start of work.

1.3.2 While on the military installation, the Contractor shall be subject to monitoring and inspection but under no circumstances shall such person be deemed to be employees or agents of the government.

1.3.3 The contractor shall be responsible for the AMS Catechist Certification fees and associated cost. Additional AMS catechist certificate information may be found at the AMS website: www.milarch.org.

1.3.4 Failure to complete and/or maintain current AMS Catechist Certification shall be grounds for termination for default of the contract.

1.3.5 The contractor shall submit required documentation for background checks. Background checks shall be started within 30 days of the award of the contract. Failure to complete the background check(s) or derogatory findings will be grounds for terminating the contract.

1.3.5 The Wing Chaplain or their designee for this contract will:

1.3.3.1 Provide items deemed necessary to perform services described in this PWS.

1.3.3.2 Monitor and inspect the Contractor’s performance. The Contractor will be notified in writing of all noncompliance work, and will be given an opportunity to correct, if possible, non-conforming work. The contractor will be given the opportunity to respond in writing to any notice of noncompliance.

1.3.3.3. The contractor coordinates all support requirements with the Wing Chaplain.

2. SERVICE DELIVERY SUMMARY.

Paragraph* Performance Threshold

quarter

Maintain regular work hours Contractor submits work schedule regularly and adheres to posted work hours.

* Each paragraph referenced includes all related subparagraphs

3. GOVERNMENT FURNISHED PROPERTY/SERVICES/EQUIPMENT.

The Government will provide:

3.1 Office. Reasonable office space with suitable office furniture, computer, telephone, and file cabinets. The contractor may or may not utilize this equipment.

3.2 Supplies. Necessary supplies in limited quantities, as required or available.

3.3 Reprographics. Reproduction support, including use of the chapel copier, for official use only.

4. GENERAL INFORMATION.

4.1 Hours of Operation.

4.1.1 Standard Duty Hours. The contractor shall perform the services required under this contract during the hours listed below unless otherwise coordinated through the Contracting Officer. Schedule as required between 9:00a.m. – 5:00p.m. Monday through Friday. Scheduled times may vary dependent upon mission requirements. The contractor shall work approximately 10 hours per week.

Office Hours/Meetings/RE class/obtaining supplies Schedule as required. Attend meetings, classes, obtain supplies, office approximately 7-10 hours maintaining office hours, leading RE events, obtaining supplies, meetings

4.1.2 Federal Holidays. The contractor shall be required to provide services on some holidays in conjunction with religious observances.

4.1.3 Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

4.2 Base Passes and Identification. The Contractor shall obtain base passes and identification cards for all employees and vehicles. Application will be coordinated through the Contracting Officer or designated representative. The contractor shall return contract passes of terminated employees within 24 hours of termination. The contractor shall comply with all requirements and procedures in accordance with DAFFARS 5352.242-9000, Contractor Access to Department of the Air Force Installations.

4.3 Safety.

4.3.1 Contractor shall comply with all applicable OSHA and AFOSH standards.

4.3.2 Contractor shall not bring any hazardous material onto McConnell AFB or use hazardous materials in any McConnell Facility.

4.3.3 Weapons, Firearms, and Ammunition: Contractor employees are prohibited from possessing weapons, firearms, or ammunition on themselves or within their contractor-owned or privately- owned vehicles while on McConnell Air Force Base.

4.4 Personnel. The governments is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employees, who is identified as a potential threat to the health, security, general well-being, or operational mission of the installation and its population. Contractor personnel shall present a neat appearance.

4.5 Period of Performance. The period of performance for this given contract period is 1 October 2024 – 30 September 2029

4.6 Period of Service.

4.6.1 The period of performance will be a base year with four one-year options: Base Year 1 Oct 2024 – 30 Sept 2025 Option Year 1 - 1 Oct 2025 – 30 Sept 2026 Option Year 2 - 1 Oct 2026 – 30 Sept 2027 Option Year 3 - 1 Oct 2027 – 30 Sept 2028 Option Year 4 - 1 Oct 2028 – 30 Sept 2029