Combo Solicitation AFLCMC Audiovisual.pdf

GENERAL INFORMATION

The 42nd Contracting Squadron, 50 LeMay Plaza, Bldg. 804, Maxwell AFB, AL requires the procurement of Audio/Visual (A/V) Equipment for the Air Force Life Cycle Management Center (AFLCMC) at Maxwell AFB, AL. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice.

This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The solicitation number for this procurement is F2XTTQ4131AW01 and is issued as a Request for Quotation (RFQ). This solicitation document and incorporated clauses and provisions (see Attachment #2) are those in effect in the Federal Acquisition Circular (FAC) 2024-05, Defense Publication Notice (DPN) 20220826 and Department of the Air Force Acquisition Circular (DAFAC) 2024-0612.

A Firm Fixed Priced Award will be made in accordance with the following:

NAICS Code: 334310; Size Standard: 750 EMP

IMPORTANT NOTES:

1. THE GOVERNMENT IS SOLICITING FOR “OPEN MARKET” QUOTES ONLY.

GENERAL SERVICES ADMINISTRATION (GSA) QUOTES OR OTHER

GOVERNMENT-WIDE ACQUISITION CONTRACTS (GWAC) QUOTES WILL NOT BE

CONSIDERED.

2. ALL PRODUCTS MUST BE NEW: NO REFURBISHED OR USED ITEMS WILL

NOT BE ACCEPTED.

NATURE OF ACQUISITON

AFLCMC requires the procurement of A/V equipment to replace the existing video and audio hardware, software, and cabling in building #892 Conference Room 110A including new displays, AV furniture, sound system and control processing.

SCHEDULE OF SUPPLIES/SERVICES:

The offeror shall provide all personnel, equipment, supplies, transportation, and supervision to provide the following items:

CLIN Description of Requirement Qty

Conf Rm AV Equipment Upgrade Bldg. 892 in accordance with (IAW) the Statement of Requirements (SOR) (see Attachment 1, SOR para 4.0-4.11)

1 EA

Installation IAW the SOR (see Attachment 1, SOR para 5.0)

1 EA

DELIVERY INFORMATION

Air Force Life Cycle Management 490 East Moore Drive Bldg. 892 Maxwell/Gunter Annex, AFB, AL 36114

QUOTATION PREPARATION INSTRUCTIONS

1. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive and ineligible for award.

Quotes must be complete, self-sufficient, and respond directly to the requirements of this RFQ. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

2. Offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. SITE VISIT: A site visit is scheduled for the AFLCMC, Bldg 892, 490 East Moore Drive, Maxwell/Gunter AFB, AL 36114 on Wednesday 24, July 2024, at 12:00 PM Central Standard time (CST). Offerors should be at the Maxwell Blvd Gate, Visitor’s Center at Maxwell AFB, AL at 10:50 AM CST to receive a visitor’s pass. Please provide a list of all attendees and ensure they have their driver’s license, proof of vehicle insurance, and vehicle registration. All attendees’ names will need to be submitted by Tuesday, 23 July 2024, at 4:00 PM CST. In addition to the attendees name (as reflected on their driver’s license), include title and a telephone number for each individual. Submit the requested information to A1C Troy Cournoyer at troy.cournoyer@us.af.mil . Offerors are encouraged to visit the site and take steps as may be reasonably necessary to ascertain the nature and location of work and the general and local conditions that can affect the work or cost thereof. Failure to do so will not relieve offerors from the responsibility for estimating properly the difficulty or cost of successfully performing the work. The Government will assume no responsibility for any understanding or representation concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in this RFQ, the specification, or related documents. All pertinent questions shall be submitted by e-mail 26 July 2024 at 12:00 PM CST.

4. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated quote on company letterhead with unit prices and extended prices in response to this solicitation.

a. Product Requirement: The offeror shall provide manufacturer specifications, literature or brochures that clearly meet the requirements as outlined in the attached Statement of Requirements (SOR) Paragraphs 4.0- 4.11.

b. Delivery Date: The Government has a desired delivery date of 20 Aug 2023; however, the offeror shall propose a realistic delivery date (based on days after date of contract) for the requirement identified in this solicitation. The delivery date shall take into consideration availability, ordering, shipping, COVID-19 and any other factors that could affect the delivery of the items being proposed mailto:troy.cournoyer@us.af.mil

c. Price: The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation.

Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the

Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through

(v) of this provision.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

d. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation.

e. Interested parties capable of providing the requirement must include discount terms, tax identification number, cage code, and Unique Entity Identifier (UEI).

5. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

6. Responses to this notice shall be provided in writing via email to both the Contract Specialist, A1C

Troy Cournoyer at troy.cournoyer@us.af.mil and the Contracting Officer, William Stallings at william.stallings.1@us.af.mil . All responses shall be received NLT 12:00 PM CST on 31 July 2024.

Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures for Certain Commercial Items. Award will be based on technical acceptability and price. For quotes determined technically acceptable, a best value selection will be based on price.

1. Technical Acceptability: Initially, the Government shall evaluate each offer’s quote, as it pertains to the following subfactor, on a pass/fail basis, by assigning ratings of Acceptable (clearly meets minimum requirements) or Unacceptable (does not clearly meet minimum requirements) http://www.sam.gov/portal http://www.sam.gov/ mailto:troy.cournoyer@us.af.mil mailto:william.stallings.1@us.af.mil

Manufacturer Specifications: The offeror provided manufacturer specifications, literature or brochures will be evaluated for completeness to ensure the requirements as outlined in the attached SOR paragraphs 4.0-10.0 have clearly been met.

2. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

ATTACHMENTS (2):

Attachment #1 – Statement of Requirements (SOR) Attachment #2 – Contract Clauses and Provisions