SOW 1095 Chiller Rental 28 May 2024.pdf

STATEMENT OF WORK

Provide Rental Chiller

Maxwell Air Force Base, Alabama Building 1095

WO# 13186897

Revised as of 28 May 2024

1.0 Description of Services

The 42d Air Base Wing has a requirement for a contractor to provide labor and material to provide a Rental Chiller for building 1095 Maxwell. See section 4.0 for description of work. The Service provider shall furnish all necessary equipment, labor, supervision and materials specified in this Subcontract. All work is to be performed in accordance with this specification and is subject to the terms and conditions of this contract and as specifically cited in the Contractor’s Proposal to the Buyer.

2.0 Acronyms/Definitions

CS – Contract Specialist GPM – Gallons per Minute CO – Contracting Officer HWR – Hot Water Return CPG – Comprehensive Procurement Guide HWS – Hot Water Supply SOW – Statement of Work KW – Kilowatts COR – Contracting Officer Representative TAB – Test, Adjust and Balance ADEM – Ala Dept. of Environmental Mgt 42 CES – Civil Engineering BAS – Building Automation System USDA – US Dept. of Agriculture BTUH – BTU per Hour

3.0 Applicable Specifications/Standard/Related Studies

Applicable Publications, Laws, Regulations, etc: All mechanical and electrical work accomplished under this contract shall conform to latest International Mechanical and SMACNA Code, and the newest National Electric Code guidelines. Refrigerant handling work will comply with EPA Regulation, Clean Air Act, Title VA, 1990, Section 608 “Refrigerant Recycling Rule.” The contractor will comply with NFPA and Unified Facilities Criteria (UFC) 3-600-01, 8 Aug 2016, ASHRAE guidelines and all State and local ADEM codes.

3.1 Fire Regulations. The Contractor shall comply with as aspects of the current editions of the US Army Corp of Engineers Engineering Manual 385-1-1, NFPA Standard 241, and Maxwell AFB Instruction 32-2005.”

3.2 Public Law 107-171: Farm Security and Rural InveCORent Act of 2002, 13 May 03. http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 also known as the “Farm Bill.”

4.0 Scope of Work: The Contractor shall furnish all necessary equipment, labor, supervision and materials specified in this statement of work (SOW) to install a temporary 40t chiller with associated pumps, piping, valves, power cables, and connectors required for operation. CLIN 0001- Rental cost (6 Months) CLIN 0002 - Installation and Startup Cost CLIN 1001 - Option Period Rental Cost (6 months)

4.1 Site Visit: The Contractor shall attend a site visit conducted by the Government scheduled for 4 Jun 2024 to determine the placement of the Chiller and associated work required.

4.2 Start-up and initial operational checks of the Chiller shall be completed within fourteen (14) calendar days of the execution of the contract.

4.3 The Chiller shall be Air cooled 40t, 460v, 3 phase. The Contractor shall be responsible to verify all size, power, and connection requirements required prior to installation.

4.4 Connection Tee’s will need to be installed.

4.5 The chiller will be placed approximately 100ft from both piping and electrical connections. All measurements must be field verified prior to installation.

4.6 The placement of the chiller will on a concrete surface that is easily accessible.

4.7 The existing pumps and separator can be used if tees are installed in the lead.

4.8 120v Control power is available.

4.9 The Contractor shall be responsible for all maintenance to the Chiller through the contract period. The Contractor shall provide within 24 hours an onsite response to any issues hindering the proper operation of the unit.

4.10 The Contractor shall coordinate with 42 CES to plan and schedule the installation and removal of the temporary Chiller.

5.0 Period of Performance

4.11 The Contractor shall consider any insurance requirements and notify the Government of any limitations prior to submitting proposal.

http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002 http://awic.nal.usda.gov/public-law-107-171-farm-security-and-rural-inveCORent-act-2002

The period of performance will be a six (6) month basic. With an additional 6-month option.

6.0 Place of Performance

The place of performance is Building 1095, (330 West Selfridge St) Maxwell Air Force Base, Alabama

6.1 Services shall be conducted in conformity with applicable regulations to contribute maximum satisfaction to responsible base offices. Services shall be made with minimum divergence from schedules once established. All services shall be made with minimum disturbance and maximum protection property.

The COR shall be notified 72 hours prior to work starting.

6.1.1 The Contractor must within 24 hours of notice that a delay will be incurred notify the contract specialist/contracting officer in writing.

This letter must identify why there will be a delay and how long. Also the Contractor shall take any actions in his control to prevent delay from occurring.

6.2 Supervision: Contractor shall provide competent supervision at all times when work is in progress. Contractor is responsible for scheduling and coordinating various trade activities. Contractor is also responsible for assuring that all work accomplished and materials used are in accordance with industry standards.

6.3 Access: The contract specialist/contracting officer shall have access any and all times to the contractor’s equipment, materials, supplies, assigned areas and sites of operation for inspection purposes.

6.4 Performance Time: Fourteen (14) days after the ‘Notice to Proceed’ has been signed.

6.5 Hours of Operation: The contractor will be able to accomplish this work between the hours of 7:00 AM and 5:00 PM. The contractor will not normally be permitted to work on weekends or on the following legal holidays (or the day the Federal Government observes these holidays) unless he has coordinated such work with the contractor representative at least seventy-two

(72) hours in advance:

a. New Year’s Day g. Labor Day

b. Martin Luther King, Jr’s Birthday h. Columbus Day

c. Washington’s Birthday i. Veteran’s Day

d. Memorial Day j. Thanksgiving Day

e. Independence Day k. Christmas Day

f. Juneteenth Independence Day

If interruption of any building utility services such as but not limited to the following, chilled water, electrical power, domestic water, fire protection water supply, or communications etc. are required, the contractor shall perform the work after 5:00 PM and before 7:00 AM on weekdays or normal work week hours during the weekend. The contractor shall coordinate the interruption of the utilities 14 days in advance with the COR and User.

6.6 Ground Fault Circuit Interrupters: Whenever Contractor uses portable electrical tools or equipment in an outside location where operator will be in contact with a grounded surface or in an interior wet location where floor is conductive such as concrete, Contractor shall provide and use a portable ground fault circuit interrupter (GFCI). This shall apply wherever electric power is supplied through government-owned facilities. Contractor shall be responsible for maintaining the GFCI in operating condition and testing it before each use.

6.7 Pass and Identification Items: The contractor shall ensure the following pass and identification items required for contract performance are obtained for employees and non-government owned vehicles:

4.10.1 DD Form 1172, Application for Uniformed Services Identification Card (AFI 36-3026, Identification Cards for Members of the Uniformed Services, their family members and other eligible personnel, and AETC Instruction 36-3001, Issue and Control of AETC Civilian Identification (ID) Cards).

4.10.2 AETC Form 58, Civilian Identification Card (AETCI 36-3001)

4.10.3 AF Form 1199, USAF Restricted Area Badge, or locally developed badge.

4.10.4 AF Form 75, Visitor/Vehicle Pass (AFI 31-204)

6.8 Freedom of Information Act Program (FOIA): The contractor shall comply with DOD5400.7-R_AFMAN 33-302, Freedom of Information Act Program (FOIA), and requirements. The regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding material.

6.9 Physical Security: Areas controlled by contractor employees shall comply with Base Operations Plans/instructions for Force Protection Condition procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use.

At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

6.10 Inspection and Acceptance: Inspection and acceptance of Services will be performed at Maxwell AFB and Gunter Annex, Alabama by a Contracting Officer Representative (COR). Inspection and acceptance will be conducted in accordance with the contract and Statement of Work.

6.11 Communications Cabling Protection: Contractor shall protect all communications cabling while working and if damaged is caused by the contractor than the contractor shall replace the damaged communications cabling with same or for internal cable base standard CAT6 cable. All CAT6 cable must be home run to communications room. Copper tie cables must be replaced with same. Fiber optic cables must be a continuous strand with no splices. All communications cabling must be wired to the T568B standard.

6.12 Fire Regulations: Contractor shall comply with all aspects of The National Fire Protection Association(NFPA) Standard 241, "Standard for Safeguarding

Construction, Alteration, and Demolition Operations," current edition, and United Facilities Criteria (UFC) 3-600-01, “Fire Protection Engineering for Facilities,” current edition.

7.0 Government Furnished Property/Facilities/Equipment

No Government Furnished Property, equipment, materials, or services will be provided as part of this contract.

8.0 Security Requirements

8.1 Contractor Notification Responsibilities: The contractor shall notify the contracting officer within 14 days before on-base performance of the service. The notification shall include:

a. Name, address, and telephone number of contractor employees working on the contract.

b. The contract number and contracting agency.

c. The location(s) of service performance and future performance, if known.

d. The date service performance begins.

e. Any change to information previously provided under this paragraph.

8.2 Installation Access Requirements: As prescribed by the DAFFARS 5352.242- 9000, Contractor access to Air Force installations, AFI 31-218, Motor Vehicle Traffic Supervision, and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

The contractor shall submit a written request on company letterhead to the Contracting Officer (CO) listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

During performance of the service, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials for any employee who no longer requires access to the work site.

Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

Failure to comply with these requirements may result in withholding of final payment.

Vehicle Inspections. All commercial vehicles will be directed to Gate 3 (Kelly St) or Gate 4 (Congressman Dickenson for Gunter) for processing through the Commercial

Vehicle Inspection (CVI) Area, when operational. During non-duty hours and holidays, commercial vehicle inspections will be conducted at Gate 1 (Maxwell Blvd) or Gate 4 only. Inspection members will conduct thorough inspections of the interior and exterior of the vehicle for items prohibited from the installation such as explosive devices, weapons and ammunition, drugs, and open or closed alcohol containers.

8.3 Controlled/Restricted Areas: If work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DoDM5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

8.4 Reporting Requirements: The contractor shall comply with AFI 71-101, Volume- 1, Criminal Investigations, and Volume-2, Protective Service Matters, requirements.

Contractor personnel shall report to 42d Air Base Wing Information Protection Office, any information or circumstances of which they are aware may pose a threat to the security of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Contractor employees shall be briefed by their immediate supervisor upon initial on-base assignment and as required thereafter.

8.5 Traffic Laws: The contractor and their employees shall comply with base traffic regulations set forth in AFI 31-218, Motor Vehicle Traffic Supervision and DoDM5200.08v3_AFMAN31-101v3, Installation Perimeter Access Control.

Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

8.6 Random Installation Entry/Exit Checks: Entry/exit vehicle checks are conducted by order of the 42 ABW Commander. These checks are conducted for the purpose of safeguarding the base and protecting government property by discovering and seizing stolen property, classified information, and contraband. Refusal to submit to an installation (entry/exit) vehicle check may result in the loss of base driving privileges, revocation of base registration, or debarment action.

8.7 Cellular Phone Operation Policy: The use of cellular phones while operating a motorized vehicle is prohibited on Maxwell-Gunter. Although discouraged, drivers are authorized to use devices, i.e. ear bud or ear boom, which allows their cellular phone to be operated hands-free. The device must not cover both ears. This policy applies to everyone driving on Maxwell AFB and Gunter Annex. Personnel in violation may be issued a Central Violations Bureau Form 1805 traffic ticket.

8.8 Wireless Electronic Devices: The contractor will not establish their own Information Technology (IT) systems or networks (Local Area Networks [LAN], Wide Area Network [WAN], Cellular phone/USB Modem as WAN, Wi-Fi as WAN, etc.), or camera system without the direct permission of the Program Manager and governing communications and responsible information systems office (42 CS).

8.9 Firearms and Ammunition: Transporting weapons or ammunition, concealed or otherwise, IS NOT permitted by any non-law enforcement personnel on Maxwell AFB/Gunter Annex at any time regardless of state issued concealed weapons/LEOSA permits. Violations may result in criminal prosecution under the applicable federal laws.

8.10 Illegal Weapons. The below weapons are considered illegal, unless specifically authorized by competent authority and are prohibited on Maxwell AFB/Gunter Annex. Violations may result in criminal prosecution under the applicable federal laws.

a. Switchblade knives or knives with any type of automatic blade release.

b. An incendiary/explosive weapon (e.g., grenades, flash bangs).

c. Fireworks

d. Homemade mortars, aka "tennis ball launchers" or similar devices.

9.0 Safety

The Contractor shall implement a safety program that ensures protection of Government personnel and property.

In the event of an accident/mishap, the Contractor shall take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence. A written or email copy of the accident / incident notification shall be sent within three (3) calendar days to the Contracting Officer Representative, who will forward it to 42 ABW/SE Safety Office.

10.0 Contracting Officer Representative

10.1 The Contracting Officer Representative (COR) is a government employee assigned to interface with the Contractor. The COR is authorized to provide technical direction within the scope of the contract. All technical direction shall be issued to the COR countersigned by the contract specialist.

COR POC:

Name: Will Wilson Phone: 334-549-8190 Email: james.wilson.178@us.af.mil Mailing Address:

400 Cannon Street Bldg 1060 Maxwell AFB AL 36112

10.2 The COR can assist the Contractor in the interpretation of technical requirements and performance of the effort required. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the Contracting Officer and not to the COR. The services to be performed by the contractor during the period of this contract shall at all time and place be subject to review by the Contracting Officer or authorized representative.

mailto:james.wilson.178@us.af.mil