Combined Synopsis-Solicitation (Golf Cart Rental).docx

GENERAL INFORMATION

42d Air Base Wing (42d ABW) at Maxwell AFB, AL 36112-6334, has a requirement to rent Golf Carts and Gator Carts during the 2024 Maxwell Air Force Base (AFB) Airshow in accordance with (IAW) the attached Statement of Work (SOW). This is a combined synopsis/ solicitation for commercial items prepared IAW the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This requirement is issued as a Request for Quote (RFQ) (Reference-Number (F2X0A44064A001). The solicitation document and incorporated provisions and clauses are those in effect the Federal Acquisition Circular 2024-02, Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) 2023-0707, and the DPN 20231222.

A Firm Fixed Priced Award will be made IAW the following: NAICS Code: 532284; Size Standard: $9.0M IMPORTANT NOTES:

1. THIS IS REQUIREMENT IS BEING SOLICITED AS A 100% SMALL BUSINESS SET-ASIDE.

NATURE OF ACQUISITION:

42d Air Base Wing (42d ABW), located on Maxwell AFB, AL has a requirement to rent the below listed items outlined in CLINS 0001-0006. This procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures.

All inquiries/questions regarding this notice must be received by Tuesday, March 12th, 2024 at 4:30 PM CST. SCHEDULE OF SUPPLIES/SERVICES:

This acquisition is for the purchase of the following items:

Item 0001 - Non Personal Service: FY24 Airshow - Standard 2 Seat Golf Carts (Gas Powered) (Qty: 12 EA) Item 0002 - Non Personal Service: FY24 Airshow - 4 Seat Golf Carts (Gas Powered) (Qty: 18 EA) Item 0003 - Non Personal Service: FY24 Airshow - 6 Seat Golf Carts (Gas Powered) (Qty: 5 EA) Item 0004 - Non Personal Service: FY24 Airshow - 2 Seat Golf Carts with Bed (Gas Powered) (Qty: 29 EA) Item 0005 - Non Personal Service: FY24 Airshow - 4 Seat Golf Carts with Bed (Gas Powered) (Qty: 6 EA) Item 0006 - Non Personal Service: FY24 Airshow - Delivery (Qty: 1 EA)

DELIVERY INFORMATION

42 MSG CC

AF BPN NO MILSBILLS PROCESSES, 50 LEMAY PLAZA SO BLD 804 RM NE 101 MAXWELL AFB, AL 36112-5000

UNITED STATES

ATTACHMENTS:

Attachment 1 - Statement of Work (SOW) Attachment 2 - Clauses and Provisions

QUOTATION PREPARATION INSTRUCTIONS

NOTICE TO OFFERORS: Funds are presently available for this effort. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Contractor shall provide pricing valid through 30 April 2024.

1. The offeror must submit a dated quote with unit prices and extended prices in response to this solicitation. To ensure timely and equitable evaluation of quotes, offerors must comply with instructions contained herein. Failure to do so may result in an offer being determined non-responsive. Quotes must be complete, self- sufficient, and respond directly to the requirements of this RFQ.

2. Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers. Request for Quotations or modification of quotes received at the address specified for the receipt of offers after the exact time specified for receipt of offers will be considered late and handled in accordance with FAR 52.212-1(f). Multiple offers will not be accepted under this Request for Quotation nor will multiple awards be considered.

3. THE OFFEROR’S QUOTE PACKAGE SHALL INCLUDE THE FOLLOWING:

The offeror must submit dated quote with unit prices and extended prices in response to this solicitation and Statement of Work.

a. Manufacturer Specifications: The offeror shall provide manufacturer specifications sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0001 as outlined in the attached Statement of Work (SOW).

b. Period of Performance: April 1 2024 – April 9 2024.

c. Representations and Certifications:

i. IAW 52.212-3, the offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Web site accessed through http://www.sam.gov/portal. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u) of this provision, including the additions to (c) (11) at 52.212-3, Alternate I.

ii. Offeror must confirm country of origin. If any products offered are not a domestic, qualifying country, or designated country end product IAW DFARS 252.225-7001 (Buy American and Balance of Payments Program), offerors are required to submit a completed copy of the DFARS 252.225-7000 (Buy American--Balance of Payments Program Certificate) certification, from SAM, with their quote.

d. Interested parties capable of providing the requirement must include discount terms, if applicable, tax identification number, cage code, and DUNS.

e. SECTION 889: Offerors must complete and return with quote the provisions 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment and 52.204-26, Covered Telecommunications Equipment or Services- Representation.

f. To be eligible to receive an award resulting from this RFQ, contractors MUST BE REGISTERED and ACTIVE in the DoD Systems for Award Management (SAM) database at time of quotation submission, no exceptions. Contractors not registered in SAM, your quote will not be evaluated. To register, please visit http://www.sam.gov or call 1-866-606-8220.

g. Responses to this notice shall be provided in writing via email to both the Contract Specialist, SrA Lance Redolosa at lance.redolosa.ph@us.af.mil and the Contracting Officer, SSgt Drew Matter at drew.matter@us.af.mil All responses shall be received NLT 12:30 pm CST on Friday, March 15th, 2024. Email is the preferred method. Upon receipt of your quote, the Government will confirm receipt within 24 hours. If a confirmation has not been received within 24 hours, please contact the Contract Specialist or the Contracting Officer identified in this notice.

BASIS FOR AWARD

1. This will be a competitive best value acquisition utilizing FAR 13, Simplified Acquisition Procedures. Award will be made to the lowest priced offeror that meets the minimum criteria identified below. Quotes will be assigned ratings of Acceptable (clearly meets minimum requirements) and Unacceptable (does not clearly meet minimum requirements).

a. Manufacturer Specifications: The offeror’s provided manufacturer specifications will be evaluated to ensure they are sufficient in detail to clearly demonstrate their capability of providing all of the required items for CLIN 0001 as outlined in the attached Statement of Work (SOW).

2. Price. The Government may use any of the following price analysis techniques IAW FAR 13.106-3(a) to determine price reasonableness: competitive quotes, comparison of the proposed price with prices found reasonable on previous purchases, a comparison with similar items in a related industry, comparison to an independent Government estimate, or any other reasonable basis.

Attachment 1: Statement of Work Attachment 2: Clauses and Provisions

AFFARS CLAUSES IN FULL TEXT

5352.201-9101 Ombudsman 2019-10 SEC I "(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. David E. Jones, Deputy Director of Contracting, AFICC/KT, 2035 First Street West, JBSA Randolph TX 78150-4304, telephone 210-652-1722, david.jones.3@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer."

(End of clause)