RFQ_F2VTJ24319AQ01.pdf

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DEPARTMENT OF THE AIR FORCE

6TH AIR REFUELING WING (AMC)

MACDILL AIR FORCE BASE, FLORIDA

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

The Request for Quotation (RFQ) number F2VTJ24319AQ01 shall be used to reference any written quote provided under this RFQ.

The RFQ document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-01; Effective 11/12/2024.

This is a set-aside for 100% Small Business.

The North American Industry Classification System (NAICS) code for this project is 811210 with a size standard of $34,000,000.00.

**Notice to Vendor(s)/Supplier(s)**:

Lack of registration in the SAM database will make an offeror ineligible for award. Offeror must also be registered in Wide Area Work Flow to receive payment through electronic funds transfer.

The purpose of this Combined Synopsis and Solicitation (hereinafter referred to as “Request for Quote” and/or “RFQ”) is to:

This Request for Quote is for a one (1) base year plus three (3) option years.

The contractor shall provide all management, labor, tools, equipment, transportation, materials and incidentals necessary to provide annual preventative maintenance service on one Model 23 SEM Disintegrator.

Ship to Address and/or Place of Performance:

BLDG 861, JCSE, MacDill AFB, FL.

1. Addendum to 52.212-1, Instructions to Offerors – Commercial Services (SEP 2023)

FAR Provision 52.212-1, Instructions to Offerors – Commercial Services (SEP 2023) applies to this acquisition and is incorporated by reference. The below items have been revised.

- The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

- Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

- Paragraph (g) second sentence revised as follows: “The Government intends to evaluate quotes and award a contract without interchanges. The government however, reserves the right to conduct interchanges with one, some, none or all vendors at its discretion."

- Paragraph (B)(12) is added as follows:

As part of a vendors quote, the following information must be furnished:

(i) Company Name

(ii) UEI Number

(iii) Cage Code

(iv) Number of Employees (used to evaluate size status)

(v) Total Yearly Revenue (used to evaluate size status)

(vi) Estimated Delivery Date

(vii) Payment Terms

(viii) Warranty Terms

(ix) FOB (Destination or Origin)

(x) Shipping Costs

2. Evaluation of Quotations or Offers

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Quotes will be evaluated for technical compliance and price.

a. Technical.

To be considered responsive, vendors are required to provide the following as part of their technical submission:

(1) Specific evidence that offeror understands all requirements of the SOW. Evidence should include:

(i) Projected performance schedule for regular maintenance

(ii) List of all maintenance tasks to be performed annually

(iii) Procedures for use of unscheduled maintenance CLINs (i.e. Emergency & Urgent)

b. Price. To be considered responsive, vendors shall provide pricing for all items specified in the above CLIN Schedule

3. Basis for Award

Lowest Price Technically Acceptable (LPTA). A technical advisor will compare a vendor’s submission quote against the requirements of the SOW attachment #1 and assign a technical rating of either “Acceptable” or Unacceptable”. If the lowest priced vendor is rated to be “Technically Acceptable”, evaluation will stop without any further consideration of additional quotes. If the lowest priced vendor is rated to be “Technically Unacceptable”, review of the next lowest priced quote will continue until a “Technically Acceptable” rating is achieved or until all quotes are evaluated.

4. Quote/Question Suspense & Submission Instructions

NOTE: Required method of receipt is via email. ZIP files are not an acceptable format for the Air Force Network and will not go through our email system. Vendors should place a read/delivery receipt and/or request confirmation of receipt by the government.

Any offer not sent via email to the appropriate government POC’s, will be considered nonresponsive.

a. RFQ due date: 12/24/2024 RFQ due time: 10:00 AM EST Email Quotes to: daniel.johnson.141@us.af.mil & derek.botelho.2@us.af.mil

b. All questions regarding this RFQ must be emailed to daniel.johnson.141@us.af.mil & derek.botelho.2@us.af.mil by 10:00 AM EST on the 12/17/2024

5. Basis for Provisions and Clauses

The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (FAR) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the FAR and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

Provisions and clauses may be obtained via the internet through the following website:

https://www.acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT

TIME OF AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

The following FAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 3 for list of applicable FAR provisions and clauses.

The following DFAR Provisions and Clauses are applicable to this RFQ:

- Reference attachment # 3 for list of applicable DFAR Provisions and Clauses.

The following AFFARS clauses are applicable to this RFQ:

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB

Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of

Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen]. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force

Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

Attachments: (5)

1. Statement of Work (SOW)

2. CLIN Structure

3. Provisions & Clauses

4. WD 2015-4571 Rev 24 Dtd 22 Jul 24