RFQ_DFAC_Carpet.docx

DEPARTMENT OF THE AIR FORCE

48TH CONTRACTING SQUADRON (USAFE)

Combined Synopsis/Solicitation

RFQ – Dining Facility Carpet Removal and Installation – Reference (F2P3V25162A001)

This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a request for quotation IAW FAR Part 12 and 13. In order to be considered for award, offeror must adhere to all quotation requirements detailed herein. Submit written quotes in reference to Request for Quote (RFQ) reference F2P3V25162A001.

***To be considered for award, you or your company must be System for Award Management (SAM), www.sav.gov registered and subsequently enrolled in Wide Area Workflow (WAWF), https://wawf.eb.mil/, for purpose of invoice/payment if awarded the contract. Please note that WAWF is the ONLY ACCEPTABLE means of invoicing and payment. Offerors should provide their DUNS number, CAGE code, and confirmation of their SAM registration along with their quote.

Due to the overseas location of this solicitation, no set-aside will be used. The NAICS code for this requirement is 238330, Flooring Contractors.

This solicitation document and incorporated provisions and clauses are those in effect through FAC 2005-83, DPN 20150626, and AFAC 2015-0406.

Potential Offerors are to provide a quote for the items and installation included in the attached Statement of Work, using attached Quote Sheet.

FAR 52.323-18: Availability of Funds (Apr 1984)

Funds are not presently available for this contract. The Government’s obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

(End of Clause) FAR 52.252-1: Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://farsite.hill.af.mil/ FAR 52.252-2: Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://farsite.hill.af.mil/ The following clauses and provisions apply to this solicitation and are included by reference:

Addenda to FAR 52.212-1 Instructions to Offerors – Commercial Items

As prescribed in FAR 12.302(d) the following addendum is provided for solicitation provision FAR 52.212-1 and hereby amends any language therein:

Quotation Preparation Instructions:

A. To ensure the timely and equitable evaluation of quotations, offerors must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors and if applicable, sub-factors. Quotations submitted in response to this Combined Synopsis/Solicitation must address the following evaluation factors which include a price quote and technical qualifications as follows and defined in paragraph B – Quote Specifics, and the attached Statement of Work.

B. Quote Specifics: All quotes must include the following information:

1. Vendor’s complete mailng and remittance address.

2. Discount for prompt payment, if any.

3. Offeror shall be enrolled in the System for Award Management (SAM) database (www.sam.gov).

4. Quotes shall be quoted in United States Dollars ($) or British Pounds Sterling (£) and shall be valid through 01 October 2015. Please specify currency on your quote.

5. Prices shall be all inclusive (i.e., all materials, transportation, labor, etc.).

6. Return a completed copy of Offeror Representations and Certifications; please see FAR 52.212-3 with ALT I for additional direction OR provide updated information electronically through ORCA at www.sam.gov

C. Quotes are due to this office no later than 2:00p.m. British Summer Time Tuesday, 8 September 2015. Quotes may be sent via e-mail to SrA Megan Scioneaux at megan.scioneaux@us.af.mil.

(End Addendum)

FAR 52.212-2 Evaluation – Commercial Items (Jan 1999)

A. Award Basis: The Government’s evaluation of the quotation will fully account for the evaluation factors identified and required under the Addendum to FAR 52.212-1. The evaluation of these factors will utilize the lowest price technically acceptable award basis. Quotes that do not meet the quote specifics and requirements in the attached Statement of Work will be deemed technically unacceptable, and therefore not considered for award.

B. Evaluation: Evaluation factors required under FAR 52.212-1 will be evaluated by the Government as follows:

1. Price: To evaluate price reasonableness, a comparison will be made amongst all received quotations and the Government’s estimate.

2. Technical Qualification: An offer’s quotation will be considered technically acceptable if it meets the technical specifications detailed in the attached Statement of Work. Quotations that do not meet these requirements will be considered unacceptable and therefore under the evaluation process will not be considered for award.

C. AWARD DETERMINATION: As a result of the Government’s aforementioned evaluation, only those vendors whose quotes are determined to be technically acceptable will be considered for award. No trade-offs will be permitted between price, and the non-price factor of technical capability. This is a competitive solicitation for quotations on a Lowest Price Technically Acceptable basis conducted in accordance with FAR parts 12 and 13. The Government will award from among the technically acceptable quotes based on price and technical acceptance.

Federal Acquisition Regulation (FAR) Provisions/Clauses by Reference:

Department of Defense Federal Acquisition Regulation Supplement (DFARS) Provisions/Clauses by Reference:

_X_ 52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207).

(1) _X_ 252.203-7000, Requirements Relating to Compensation of Former DoD Officials (SEP 2011) (Section 847 of Pub. L. 110-181).

(23) _X_ 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227).

(29)(i) _X_ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631).

(iv) _X_ Alternate III (MAY 2002) of 252.247-7023.

52.252-5 Authorized Deviations in Provisions (Apr 1984)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

(b) The use in this solicitation of any Defense Federal Acquisition Regulation (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Provision)

52.252-6 Authorized Deviations in Clauses (Apr 1984)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the clause.

(b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation (48 CFR 2) clause with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of Clause) 5352.201-9101 Ombudsman.

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Primary:

Mr. Douglas Guldan

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: douglas.guldan@us.af.mil Tel: DSN: (314)480-2209 Fax: (49)-6731-47-2025

Alternate:

Ms. Heidi Hoehn

AFICA/KU, UNIT 3103, APO, AE 09094-3103

AFICA/KU, Geb 404, Flugplatz Ramstein, 66877 Ramstein-Miesenbach, Germany E-mail: heidi.hoehn.de@us.af.mil Tel: DSN: (314)480-9330 Fax: (49)-6731-47-2025

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/HQ AFICA/AFISRA/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause) 5352.223-9001 Health and Safety on Government Installations

(a) In performing work under this contract on a Government installation, the contractor shall:

(1) Comply with the specific health and safety requirements established by this contract;

(2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract;

(3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and

(4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes.

(b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

(c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

(End of clause)

5352.242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2007)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment.

(End of clause) If you have any questions or concerns, please contact one of the following:

Primary point of contact:

Contract Specialist: Megan Scioneaux TEL: 01638-522215 or EM: megan.scioneaux@us.af.mil

Attachment(s):

1) Statement of Work

2) Quote Sheet

ATTACHMENT I

Knight’s Table Dining Facility Statement of Work: DFAC Carpet installation

1. DESCRIPTION OF SERVICE: The contractor shall furnish all personnel, equipment, tools, materials, supervision, transportation and all other items and services for delivery, removal/disposal of existing carpeting and padding, and the installation of new carpeting and base, to include leveling of floors if necessary at Bldg 934on RAF Lakenheath. Contractor shall conform to all requirements listed in the statement of work. The contractor shall also comply with local laws regarding disposal of old carpeting and associated materials.

2. REQUIREMENTS

2.1 SUPPLIES: Carpeting shall be 2.8 mm thick, tessera carpet titles with two colors, ruby and glacier; acoustic backing, 9-10mm. Approximately 600 square meters to cover 2 dining rooms and two offices. DV Dining room will receive glacier tessera carpet along with the two offices. Main dining room (booth side) will receive ruby glacier tessera carpet. Contractor shall supply all bonding and transition strips color to match base as required for carpet installation.

2.2 INSTALLATION: Contractor shall remove existing carpet. All removed carpet material shall be disposed of through a certified reclamation facility by the contractor. The Contractor is responsible for coordinating all necessary labor, preparation and transportation of taken up material to a certified recycling facility so it shall not end up in a landfill.

2.2.1 All surfaces shall be completely dry and clear of all loose floor tile, dirt, oil, wax, grease, and free from all other debris and from foreign matter. All holes or openings in the floor not necessary to remain shall be filled so floor surfaces are structurally firm and level before installation.

2.2.2 The contractor is responsible for the storage and safekeeping of all material to be used in the work including the purchase of all carpet, adhesives, transition strips, and other sundry items.

2.2.3 Installer must make every attempt to protect all government and non-government property and personnel on base from inconvenience and damage or injury.

2.2.4 The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which shall include: Lights shall be used only in areas where and when work is actually being performed, doors shall be kept closed when air-conditioning or heating systems are running except when opened to move materials or enter or exit the work area. Water faucets or valves shall be turned off after the required usage has been accomplished.

2.2.5 Furniture shall be moved out of the way, without causing damage to the furniture or facility, to facilitate carpet removal and installation. Furniture shall then be replaced by the contractor.

2.2.6 All products shall be installed per the manufacturer’s instructions, as well as be in compliance with all applicable laws, regulations, ordinances, and standards related to environmental matters.

2.2.7 Installer shall validate all underlay requirements in prior to installation; installer shall be responsible for excess underlay purchased and disposal.

2.2.8 Installer shall cut and position carpet to ensure that patterns are carefully matched. Installer shall vacuum clean substrate. Spread releasable adhesive in quantity recommended by manufacturer, after any required priming, to ensure proper adhesion over full area of installation.

2.2.9 All carpet shall be installed with full spread glue method unless otherwise noted.

2.2.10 Carpet shall be extended under open-bottomed obstructions and under removable flanges and furnishings and into alcoves and closets of each space. Carpet shall be cut and fit neatly around projections through floor and to walls and other vertical surfaces.

2.2.11 Seams shall be straight, not overlapped or peaked, and free of gaps so as not to detract from the appearance of the carpet, nor to decrease its life expectancy.

2.2.12 Seams shall not be noticeable and are to be kept out of main traffic areas.

2.2.13 Carpet pattern shall run parallel to walls.

2.2.14 Installer shall not change run of pile in any one room or from one room to the next where continuous through a wall opening.

2.2.15 Transition strips shall be installed where carpeting terminates at other floor coverings. Full length pieces shall be used only and shall butt tight to vertical surfaces. Where splicing cannot be avoided, ends shall butt tight and flush.

2.2.16 In doorways, carpet shall be placed under removable thresholds. If there are none existing, contractor shall supply and install them.

2.2.17 Fit joints of rubber cove base tight and vertical. Maintain minimum measurement of 18 inches between joints. Miter internal corner and use pre-molded sections for external corners and exposed ends. Base to be installed on a solid backing and should be adhered tightly to wall and floor surfaces. Scribe and fit to door frames and other obstructions. Horizontal variation should not be more than 1/8” over ten feet. All adhesives shall be removed from floor, base, and wall surface without damage. Same standards to be used for carpet base or wood base.

2.2.18 Following installation, entire surface of carpet shall be vacuumed clean. Any carpet soiled during or after installation, and prior to final acceptance shall be thoroughly cleaned, using materials and procedures recommended by the manufacturer.

2.2.19 Installer is to provide all remaining materials not installed for the facility to be used for future patching.

2.2.20 Remove all equipment, drums, containers, and all other construction material upon completion of contract.

3. Delivery: Delivery and installation shall be completed within 60 calendar/business days from contract award.

3.1 Delivery and installation shall take place during the scheduled times and dates coordinated with the Governments POC, MSgt Lauralee Okoniewski, who can be reached at 01638522915.

4. QUALITY ASSURANCE: The government shall periodically inspect the contractor during installation. Any discrepancies discovered shall be reported to the contractor for remedial action. Any remedial action shall be carried out prior to completion of installation, or earlier depending on the nature of the discrepancy. The government’s representative shall have the final decision on the acceptance of work carried out. Job is considered finished after a walk through has been accomplished with the Commandant and a representative from Civil Engineering to determine any punch list items and those items have been remedied to the satisfaction of the Commandant and Civil Engineering.

ATTACHMENT II

Quote Sheet

Lot

* Prices shall be quoted in USD ($) or GBP (£); please specify

Total

Price Valid Until (date):

Discount Terms:

Delivery:

Company Name:

Address:

CAGE/NCAGE:

DUNS:

Point of Contact:

Office Phone #:

Mobile Phone #:

Email:

Signature/Date:

Additional Notes:

* Prices shall be all inclusive, and be valid through 01 October 2015

* Quotes may be emailed to megan.scioneaux@us.af.mil

* Award will be made to the quotation which offers the lowest price technically acceptable

* Please include any specifications as a separate attachment image1.jpeg