2024 Statement-of-Work - 50 Bus.docx

STATEMENT OF WORK (SOW)

75 LOGISTICS READINESS SQUADRON

7250 Wardleigh Rd

HILL AFB, UT, 84056

11 April 2024

TABLE OF CONTENTS

INTRODUCTION/BACKGROUND

The 75 Logistics Readiness Squadron (LRS) is charged with providing transportation support for the 2024 Hill AFB Open House and Air Show. The show previously has attracted over 500K attendees. In order to provide the best possible experience to the guests, on-base and off-base, transportation services are being requested to reduce walk distances. Several bus routes will be established and followed to ensure consistent and timely transportation for attendees coming and going.

SCOPE OF WORK

The 75 LRS requires 50 buses, with a minimum of 50 drivers, capable of seating 44 or more passengers each, be fully insured that will shuttle visitors to the Hill AFB Air Show on June 29 & 30, 2024. These vehicles will be distributed across approximately five (5) driving routes on- and off-base, not to exceed five (5) miles from Hill AFB. Each route may have several bus stops. Drivers shall follow the routes they are provided by the Government. Each driver shall pass a background check. In addition, contractor should complete all required pre and post check items of their respective organization and as required by Department of Transportation (DOT) Regulation. Each vehicle can be expected to drive approximately 250 miles over the 2 day event, and be operated/driven for no longer than 10 hours per day and follow routes provided by Parking & Traffic Committee personnel (10 hours per day, 20 hours total). The contractor shall send at least a single person to meet a Parking & Traffic Committee member to discuss routes prior to the event, a minimum 2 days prior to the event. Contractor will ensure all drivers are in place at a determined time both mornings with vehicles clean, prechecked and ready for a safety and route briefing.

PERIOD OF PERFORMANCE

The Hill Air Force Base Air show is scheduled for 29-30 June 2024. Gate opening times have not been determined at this time, but period of performance will happen both days beginning no earlier than 0600 and ending no later than 2200 local time. Specific times will be determined as the air show performance schedule reaches final approval. Drivers shall arrive before gates open to ensure they can meet with designated Parking & Traffic Committee personnel.

All work will be completed within this timeframe to include daily briefings from Parking & Traffic Committee. Any modifications or extensions will be requested through the Parking & Traffic Committee.

PLACE OF PERFORMANCE

The work will be executed across several routes on Hill Air Force base. There will be an expected 4 routes on Hill AFB taking air show visitors to and from various parking lots to the front gates of the show near Wardleigh and E Ave. There are also routes off-base that will run from Weber State and Northridge High School.

WORK REQUIREMENTS

Contractor shall provide 50 buses that are clean and serviceable, free of damages for the purpose of providing shuttle transportation to Air Show attendees. The 50 assigned drivers shall understand their routes given to them and be flexible to change routes as passenger demands shift. The 50 assigned drivers shall drive throughout their entire work shift. The work shift will not exceed 14 hours total shift time, and 10 hours’ drive time per day. Drivers shall act in a professional manner (be kind, courteous and avoid conflicts) with air show volunteers and guests. Drivers shall present themselves with a professional appearance. Drivers shall follow determined routes and stops, and operate their vehicles in a safe and hazard free manner in accordance with all traffic laws and DOT regulations.

In the event of a vehicle break-down the Contractor will provide all repairs to vehicle and will make all attempts to either repair or replace the vehicle in a timely manner.

Tasks required to be completed are: Arrive prior to gates opening and meet with the Parking & Traffic Committee to get any required information needing distribution. The drivers and buses shall perform shuttle operations from various parking lot bus stops on the southern portion of Hill AFB to the air show entrance. In addition, several buses shall provide shuttle services to off-base parking lots, as determined but not to exceed 5 miles from Hill AFB.

OTHER REQUIREMENTS

DSD will provide a member to work in the Airshow Operations Center through the duration of the airshow to help direct bus drivers to shift routes as passenger demands change and ensure a smooth traffic pattern is maintained throughout the event.

In the event of an emergency, the drivers and buses shall deviate from their routes to respond to the DSD representative in the Airshow Operations Center to shuttle members to local hospitals, off base, and/or any other location deemed necessary.

Driver names and driver’s license number will be required at least 2 weeks prior to arrival to allow for background vetting as required by Hill AFB. Drivers may be required to present proof of identification upon arrival to Hill AFB.

ACCEPTANCE

Approved by:

ALISSA S. BUYNAK, 2d Lt, USAF Flight Commander, Fuels Management