2017_Grease_Trap_Maintenance_PWS_CO_Review.doc

Performance Work Statement

GREASE TRAP MAINTENANCE

21 March 2017

CEOES

Section-1

1.0 OVERVIEW: HANSCOM AIR FORCE BASE

Located in Bedford, Massachusetts Hanscom AFB is approximately 20 miles Northwest of Boston, Massachusetts and 20 miles Southeast of Harvard Massachusetts. Nearby cities surrounding the base include Lincoln, Sudbury, Lexington, Lowell, North Chelmsford, Woburn, Waltham, Watertown, and Newton, Massachusetts. The Hanscom Air Force Base (AFB) 66th Air Base Group provides worldwide support for the Air Force Life Cycle Management Center (AFLCMC), one of five centers under the Air Force Materiel Command (AFMC). The AFLCMC is the single center responsible for total life cycle management of Air Force weapon systems. The AFLCMC mission is to deliver affordable and sustainable war-winning capabilities to U.S. and international partners on time, on cost, anywhere, anytime, from cradle to grave.

2.0 SERVICE

The contractor shall conduct Grease Trap Maintenance at Hanscom AFB. In accordance with Federal Acquisition Regulation (FAR) 37.101, this requirement is for non-personal services meaning that the personnel rendering the service are not subject, either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government and its employees.

3.0 SCOPE

The contractor shall travel to Hanscom AFB located in Bedford Massachusetts in order to maintain the grease traps. See Table-1 for general workload requirements. The contractor shall be responsible for insuring all services and parts provided under this contract are in accordance with the terms and conditions outlined herein and conform to the manufacturer’s equipment specifications and this Performance Work Statement (PWS).

4.0 REQUIREMENTS

The contractor shall provide all labor, tools, equipment, hoses, gauges, test equipment, hearing protection, eye protection including prescription safety glasses, materials, supplies and parts, transportation and other incidentals necessary to travel to Hanscom AFB, MA, to maintain grease traps, accordingly the contractor shall:

4.1 Inspect all grease traps monthly;

4.2 Pump out all grease and residues from traps, remove waste build up from traps or pit walls, and all associated equipment within the pit;

4.3 Flush down with water and pump out remaining residue as required by the unique configuration of the grease trap;

4.4 Residual or recharge water must be higher than lower inlets;

4.5 Clear obstructions in the inlet/outlet pipes to ensure unrestricted flow;

4.6 Transport all materials from grease traps to an approved off-base facility;

4.7 Shall be responsible for insuring that all services and parts provided under this agreement are in accordance with the terms and conditions set forth in this PWS as well as the manufacturer’s equipment specifications;

4.8 Should the Service Contracts Manager (66 ABG/CEOES) submit a written complaint or work issue to the contractor, the contractor shall submit a Corrective Action Report (CAR) to the Service Contracts Manager (66 ABG/CEOES) within one (1) business day from receipt. The contractor’s response shall address the root cause, corrective action plan, and preventative action(s);

4.9 Contractor shall submit documentation for each inspection and cleaning manifests identifying volume of material withdrawn from each trap within 2-3 business days of each scheduled service;

4.10 Prior to beginning any work, the contractor shall report to building #1810, located at 120 Grenier Street, and sign in at the customer service desk.

4.11 Fill out sign and return Preventative Maintenance Task List (PMTL) checklist to Contracting Officer Representative.

5.0 EMERGENCY SERVICE CALLS

Normally, all work will be in accordance with the Contractor’s work schedule. Unexpected services may be required in the event of natural disasters or other unscheduled repairs to pipes or other infrastructure involving grease traps. In the event that servicing is required outside the Contractor’s schedule, the contractor shall begin the service within 12 hours after notification. On-call service shall be priced separately as negotiated in the contract.

6.0 QUALITY ASSURANCE

The government will evaluate the contractor’s performance under this contract. The 66 ABG/CEOES will be the point of contract for quality assurance, and will participate in the administration of this contract. Any matter concerning a change to the scope, prices, terms or conditions of this contract shall be referred to the assigned PZIB Contracting Officer. Should the 66 ABG/CEOES submit, in writing, questions or complaints to the contractor regarding quality assurance, the contractor shall provide a written response in the form of a Corrective Action Report to the 66 ABG/CEOES within one (1) working day of receipt of such question(s) or complaint(s). Accordingly, Mr. Roland Hartz 66 ABG/CEOES will be the contract manager, and Mr. Victor Martin will be the Contracting Officer for this requirement, their point-of-contact information is as follows:

6.1 Contracting Officer

SSgt Christian Salinas 16 Eglin Street, Building 1604

Hanscom AFB; Bedford, MA 01731-2107

Phone: 781-225-0198

6.2 Contract Manager

Mr. Roland Hartz 120 Grenier Street, Building 1810

Hanscom AFB; Bedford, MA 01731

Phone: 781-225-5924

7.0 CONTINUATION OF ESSENTIAL SERVICES

This requirement has been determined not to be essential and does not require continued support during a crisis as define in DFARS Clause 252.237-7023.

8.0 HOURS OF OPERATION

The contractor shall perform work Monday thru Friday, under this contract during the following hours: 07:00 a.m. until 3:00 p.m., excluding Federal Holidays. Work required to be performed outside of these hours shall only be done after approval from the assigned Contracting Officer.

9.0

HOLIDAYS

Hanscom AFB recognizes the following holidays:

New Year’s (observed)

Martin Luther King Jr. Birthday

Presidents’ Day

Memorial Day

Independence Day (observed)

Labor Day

Columbus Day

Veterans’ Days

Thanksgiving

Christmas 10.0

CONTRACTOR PERSONNEL

The contractor shall designate in writing the name of the Contract Manager (CM) and any alternate(s) who shall act for the contractor when the manager is absent and their telephone numbers where they may be contacted any time to the assigned Contracting Officer, and the 66 ABG/CEOES within five (5) calendar days after contract award. The CM or alternate shall have full authority to act for the contractor on all matters relating to operation of this contract at Hanscom AFB. The CM or alternate shall be available to meet on the installation with government personnel designated by the assigned Contracting Officer to discuss problem areas.

11.0

CONTRACTOR EMPLOYEES

The contractor shall provide the 66 ABG/CEOES with the name and contact information of a Contract Manager who can read, write, speak, and understand English fluently. The contractor shall provide and maintain an updated listing of contractor employee names and position titles to the 66 ABG/CEOES prior to the start date of the contract. This list shall be updated no later than ten (10) workdays after an employee or position change has occurred.

The contractor shall not employ persons on this contract if such employee is identified to the contractor as a potential threat to the health, safety, security and general wellbeing or operational mission of the installation and its population. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest, nor shall the contractor employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to the DoD 5500.7-R Joint Ethics Regulations (JER). In addition, the contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, Air Force Industrial Labor Relations Activities. The contractor shall be prohibited from employing off-duty COR’s who are monitoring any contracts/subcontracts awarded to the Contractor. All contract employees depending on particular condition, occasion or place, or job assignment shall require professional, suitable attire. All contractor employees shall conduct themselves in a professional, courteous manner. The selection, assignment, reassignment, transfer, supervision, management, and control of contractor employees in performance of this PWS shall be the responsibility and prerogative of the contractor; however, the contractor shall comply with the requirements set forth in this PWS and Hanscom AFB regulations concerning conduct of employees as referenced herein. The contractor shall employ and maintain a technically trained and experienced work force.

12.0

ENVIRONMENTAL PROTECTION AND SAFETY

The contractor shall be knowledgeable of and comply with all applicable federal, state and local laws, regulations and requirements regarding environmental protection and occupational safety and health. The contractor shall comply with any laws or regulation changes during the term of this contract. The contractor shall follow manufacturer’s guidelines and professional recommendations for control of humidity, temperature, cleanliness and materials handling (including hazardous materials).

13.0

HAZARDOUS MATERIAL (HAZMAT)

The contractor shall not store chemicals/HAZMAT on Hanscom AFB. All chemicals/HAZMAT shall be approved prior to being transported on base for use by any contractor. The contractor shall prepare and submit to the 66 ABG/CEOES, ten (10) calendar days after contract award date, one (1) each, Chemical/Hazardous Material Request Authorization Form (Air Force Form 3952) and Safety Data Sheets (SDS) for each chemical, material and substance proposed to be used in performance of this PWS. The 66 ABG/CEOES will forward the completed AF Form 3952(s) and SDS to 66 ABG/CEIE for approval. The contractor shall not transport or use any chemical, material or substance on Hanscom AFB before written approval is provided by 66 ABG/CEIE. Contractor shall maintain copies of SDS(s) for all chemicals. The SDS(s) shall correspond with the manufacturers of the chemicals on hand. Manufacturer, material, and SDS shall match. NOTE: SDS refers to manufacturer SDS. Once material is approved for use, contractor shall contact base Environmental Management (EM) (66 ABG/CEIE) and provide a list of all material. 66 ABG/CEIE shall determine any additional material requirements based on the hazard code of the material. Compliance required in accordance with Hanscom AFB Hazardous Material Operation Plan (HMOP) Change 9, December 2016 14.0

HAZARDOUS WASTE

Contractor shall dispose of any spent/processed chemical solutions and used rags in waste drums located in the shop/area where the work is being performed.

15.0

DISCHARGES

Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Waste Water Discharge Permit as instructed by 66 ABG/CEIE. The contractor shall maintain records of written authorization issued by 66 ABG/CEIE for discharges into IWTP and sanitary sewer.

Any discharges into industrial waste treatment plant (IWTP) or sanitary sewer shall be done in accordance with Hanscom Industrial Waste Water Discharge Permit as instructed by 66 ABG/CEIE. The contractor shall maintain records of written authorization issued by 66 ABG/CEIE for discharges into IWTP and sanitary sewer.

16.0

SPILLS

Upon occurrence of any spills that could enter the storm system or cause any harmful environment effects, the contractor shall immediately call 911 to report the incident. When possible, the contractor shall use a base telephone to receive help from Hanscom AFB 911. If using a cell phone, request Hanscom AFB 911. The contractor shall report all environmental violations to the 66 ABG/CEOES. The contractor shall submit a typed or written report about the incident within four (4) clock hours. The contractor shall provide five (5) copies of the written report. The contractor shall provide one copy to the assigned Contracting Officer, two copies to the 66 ABG/CEOES, a copy for Unit Environment Coordinator (UEC) and a copy for record. The format of the report shall be left up to the contractor, but the report shall contain the following information:

Equipment) and whether 911 was called and which agencies responded.

17.0

ENVIRONMENTAL AND SAFETY TRAINING

The contractor personnel shall have Resource Conservation Recovery Act (RCRA) environmental and safety training required by the state and federal government. The training shall be IAW the following regulations: Resource Conservation Recovery Act (RCRA) 40 Code of Federal Regulation (CFR) 265.16 “Personal Training”, Occupational Safety and Health Administration (OSHA) Hazardous Waste Operations and Emergency Response Standard Title 29, CFR Part 1910.120 “Hazardous Waste Operations and Emergency Reponses”, Hazardous Waste Management Instruction, Section 13, and AFI 32-7042, “Solid and Hazardous Waste Compliance”, Section 2.

18.0

FORMS AND PUBLICATIONS, TO, AFI, AND AFMCI

The contractor shall obtain the forms and publications expressly required to perform the work in this contract via internet at www.e-publishing.af.mil In the event that a form or publication is not available online, the 66 ABG/CEOES will provide the form, instruction, or publication to the contractor upon written request (e-mail is acceptable) by the contractor. In the event that laws, regulations, TO’s, AFI, AFMCI’s change during the term of this contract, the contractor is required to comply as such changes come into effect. Contractors delivering or handling official USAF records shall comply with the applicable records management regulations AFI 33-322, Air Force Manual (AFMAN) 33-363, and AFI 37-138 (in their entirety).

19.0

HOUSEKEEPING

The contractor shall keep the work areas clean and neat in accordance with Industry Standards, Occupational, Safety and Health Administration (OSHA), fire and safety standards and this PWS.20.0

TOOL CONTROL AND ACCOUNTABILITY

While performing contract services in or around Maintenance Production Shops including Ramp areas, the contractor shall comply with AFI 21-101 AFMC Sup 1, 21-101, Chapter 10 (all paragraphs). The contractor or contractor’s personnel shall inventory the container or bag of tools at the beginning of each work day and at the end of each work day. Contractor personnel shall immediately notify the 66 ABG/CEOES of any tools that are missing or lost from the work area or container (i.e. tool or job box or tool bag). The 66 ABG/CEOES will report to appropriate government personnel of any missing contractor’s tool(s) not located within one hour after notification of lost or missing tools.

21.0

VISITOR PASS

The contractor shall comply with requirement and procedures IAW AFFARS 5353.242-9000, Contractor Access to Air Force Installations. Passes shall be distributed at the visitor’s center at the Vandenberg gate. Workers shall have proof of identification as well as a valid license, registration and insurance if bringing a vehicle onto base. Contractor employees must have identification readily identifies them as contractors. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays.

22.0

FOREIGN NATIONAL(S)

The contractor shall notify the 66 ABG/CEOES Service Contract Manager before sending a Foreign National representative to perform services. Special rules apply for foreign national(s) visiting a US Government facility.

23.0

HEALTH AND SAFETY ON A GOVERNMENT INSTALLATION

When performing work under this contract on a Government installation, the contractor shall comply with federal, state and local regulations regarding occupational safety and health and the specific health and safety requirements established by this contract and Appendix C. The contractor shall notify the 66 ABG/CEOES Service Contract Manager of any injuries that occur to contractor personnel while on the installation. The contractor shall notify the 66 ABG/CEOES of damage to government property or equipment during the execution of the contract.

24.0

EMERGENCY PROCEDURES

Contractor employees shall follow the direction of Government employees in regards to emergency evacuation procedures, i.e. fire, tornado, active shooter and bomb threats. It is the contractors’ responsibility to account for their employees following an emergency evacuation. Contractor personnel shall participate with government personnel in all fire and tornado drills and at no additional cost to the government.

Section-2

Performance Assessment

The contractor shall be aware that in the absence of any contract requirement from the Service Summary does not detract from its enforceability nor limit the rights or remedies of the government under any other provision of the contract. The contractor shall ensure the following service summary requirements are accomplished.

OBJECTIVE

PWS

PARAGRAPH

PERFORMANCE

THRESHOLD

Section-3

GOVERNMENT-FURNISHED PROPERTY AND SERVICES

1.1.

Government Furnished Property (GFP)

Government Furnished Property is not applicable to the in the performance of this contract.

1.2.

Reserved.

1.3.

Government Furnished Services Government Furnished Services are applicable during the performance of this contract.

1.3.1.

Security Police

The government will provide general on base Security Forces service. The Security Forces’ telephone number is 911 for emergencies, for crime in progress 781-225-5613 and 781-225-5613 for non-emergency calls.

1.3.2.

Fire and Emergency Services

The government will provide general on-base fire protection services. The contractor shall comply with fire prevention rules and regulations enforced by the Hanscom AFB Fire Prevention Branch. Call 911 for emergencies. For routine fire prevention matters and/or calls to dispatch, call 781-225-3330.

1.3.3.

Emergency Medical Service: The government will provide 24 hour on-base state certified paramedic level emergency response and patient transport services for contractor personnel who are injured or become seriously ill while on Hanscom AFB. The telephone number is 911 for emergencies.

Note: Calling 911 from a cell phone will be received by off base emergency 911 system, causing a delay in response time by emergency personnel. When possible use a base telephone to receive on base help.

1.3.4.

Utilities

The government will furnish utility services. These utilities include natural gas, electricity, water and sewer for the sole purpose of accomplishing this contract. If the contractor requires additional utility services, it shall be the contractor’s responsibility to provide. Contractor shall use due care and diligence in efforts to conserve utilities to reduce utility costs.

1.3.5.

Refuse Collection

The government will provide refuse collection services limited to the extent provided in the Base Refuse Collection Contract for government provided facilities. The government will only allow non-hazardous refuse to be emptied into the nearest authorized refuse dumpster for trash collection. Do not use the government dumpsters for collection of construction debris.

1.3.6.

Workspace

The government will provide adequate workspace around the equipment area.

APPENDIX-A

TABLE-1

GENERAL WORKLOAD REQUIREMENTS