New_Appliance_PWS_2013_30_Jan_2013.docx

APPLIANCE MAINTENANCE SERVICES

PERFORMANCE WORK STATEMENT

EGLIN AFB, FLORIDA

CONTRACT#

30 January 2013

TABLE OF CONTENTS

SECTION NUMBER AND TITLE Page Number

APPENDICES

SECTION 1

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision, and other items and services necessary to perform, Appliance Maintenance Services for Government owned appliances at Eglin Air Force Base, Florida. Services shall be performed for Eglin Main, Duke Field, Camp Rudder, 7TH Special Forces, Eglin ranges and sites. The contractor shall perform work requirements in accordance with (IAW) commercial practices and procedures as defined by the manufacturer as well as all Federal, State, and local regulations. Estimated workloads are in Appendix A.

1.1. SERVICE CALLS.

1.1.1. Routine Service Calls. The contractor shall respond to service call requests IAW paragraph 1.5. and Appendix A. The Government Contracting Officer Representative (COR) will receive all service call requests. The COR will annotate on a locally developed form the information and assign a call number to each request received for contract repairs. The contractor or contractor's representative shall acknowledge receipt and acceptance of the assigned work by signing the completed form. Work is performed during normal duty hours. The contractor shall respond and start work within three (3) hours after notification. A copy of the completed, signed service request form will be provided to the contractor.

1.2. APPLIANCE REPAIR. The contractor shall perform service call work IAW paragraphs 1.1., 1.2., and 1.3. If repairs cannot be performed due to ordering parts or other delays, the contractor shall inform the COR and provide an estimated completion date for said repairs.

1.2.1. Routine/Minor Repair. Repair services other than major overhaul shall normally be performed at the job site. If major overhaul repairs are required, the contractor shall remove, transport and accomplish required repairs at an off-base contractor furnished repair facility.

1.2.2. Repair Criteria. The contractor shall not repair any appliance if the cost of repairs exceeds the amount of $100.00 without prior approval of the COR. The contractor shall submit a written repair estimate to include all parts and labor costs to the COR for approval. The COR will determine the feasibility of the repair and or replacement.

1.3. PREVENTIVE MAINTENANCE. (Dryers and Ice Machines) The contractor shall ensure appliances are maintained according to the manufacturer's recommendations by performing preventive maintenance tasks. The contractor shall minimize disruptions and inconveniences to users. All replacement parts will be new or reconditioned and must meet manufacturer's specifications. The contractor shall not exceed established repair cost limits without prior approval of the COR.

1.3.1. Dryers. Preventive maintenance shall be performed on the Government owned dryer inventory during the month of Oct of each year of the contract service. The PM will be performed IAW industry standards. Any deficiencies noted of the associated vent system should be relayed to COR as soon as practical.

1.3.2. Ice Machines Preventive maintenance shall be performed on the Government owned ice machines inventory during the month of March of each year of the contract service. The PM will be performed IAW industry standards. Any deficiencies noted should be relayed to COR as soon as practical.

1.4. GOVERNMENT OWNED PROPERTY CONTROL. The contractor shall obtain approval from the COR before removing any item from its existing location. Removal of any appliance shall be coordinated between the contractor, the COR and the end user or building custodian. All appliances to be discarded will be processed IAW established procedures to include all required documentation as directed by the Government. The contractor shall ensure all appliances to be discarded are “Freon-Free”. Discarded appliances shall be turned into the Defense Reutilization and Marketing Office (DRMO) at Eglin AFB by the end user or building custodian or as otherwise directed by the Government. The contractor shall submit a listing of the appliances and equipment scheduled for turn-in to DRMO. Listing shall include: type of appliance, brand name, model number, serial number, and its permanent location.

1.5. REPORTS AND RECORDS. The contractor shall provide a monthly invoice for services rendered. Invoices along with all service tickets and backup documentation shall be submitted to the COR no later than three (3) duty days following the month of service. Once the invoice is accepted and approved, the contractor will be notified. The contractor will be responsible for submitting the invoicing documents via methods as directed by the Government, i.e. submission in Wide Area Work Flow. Proper and timely submission of monthly invoicing is the sole responsibility of the contractor.

1.6. VARIATION IN WORKLOAD. Workload estimates in Appendix A are provided as a guide to the contractor in estimating manpower workload and scheduling requirements. Appliance listings in Appendix (A) represent the current inventory on hand at the time of contract solicitation. Variations can be expected for all types of appliances as inventory changes due to renovations, new construction or demolition. Variations/deviations in workload data shall not constitute grounds for a claim against the Government. In accordance with Appendix A, Estimated Workload, the Government reserves the right to increase/reduce services to meet changing requirements and/or budget constraints. The contractor will be notified of any changes to contract requirements.

SECTION 2

2. SERVICE SUMMARY. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Service Call Response

2.1. Performance Assessment.

2.1.1. Customer Complaints. The COR will receive and investigate complaints. The COR shall be responsible for initially validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor. Validated customer complaints shall be re-performed after notification by the COR. Exceeding the performance threshold for performance objective in any one month period may result in a warning or letter of concern from the Contracting Officer.

Exceeding the performance threshold for performance objective for any two, or more consecutive or non-consecutive months during a contract period may constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.2. Periodic Progress Meetings. The Contracting Officer, COR, other Government personnel as appropriate, and the contractor shall periodically meet to discuss the contractor’s performance. The following issues should be discussed; opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and valid customer complaints against each performance objective observed and steps taken by the Contractor to prevent occurrences in the future. The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

Contracting will put the minutes in writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor and a copy placed in the official contract file. Should the contractor not concur with the minutes, the contractor will provide a written notification to the Contracting Office identifying areas of non-concurrence for resolution.

SECTION 3

3. GOVERNMENT FURNISHED PROPERTY. The Government will not provide any facilities or storage space for the contractor’s use under this contract.

3.1. Security, Fire and Medical Services. The Government will provide police and fire protection. In the event of a medical emergency, base ambulance service for transporting an injured employee to a local hospital is available on a cost reimbursement basis. Security Police/Fire Department telephone extension is 911 for emergencies. Security Police extension for routine calls is 850-882-2502 and Fire Department is 850-882-5856. The Government assumes no non-contractual, i.e. tort or other theory, liability, via its provision of these services.

3.2. Contractor-Furnished Property, Equipment and Services. The contractor shall furnish all personnel, vehicles, and equipment required to perform all contract requirements.

3.2.1. Telephone Service. The contractor shall maintain at his own expense an operating business telephone at all times. The contractor shall provide a point of contact and phone number at contract start.

3.2.2. Personnel.

The contractor shall furnish identification badges, clothing and equipment to contractor personnel as required for job performance. All personnel requirements in Section 4 shall apply.

SECTION 4

4. GENERAL INFORMATION.

4.1. QUALITY CONTROL. The contractor shall develop and maintain a “Quality Control Plan” to ensure appliance maintenance services are performed IAW established industry standards.. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. As a minimum the contractor shall develop quality control procedures addressing the areas identified in paragraph 2, Service Summary. Contractor records shall be kept and made available to the Government throughout the contract performance period. The Quality Control Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

4.1.1. Quality Control Manager. The contractor shall also appoint an individual as the Quality Control Manager. The Quality Control Manager shall ensure daily operations are on schedule and completed within specified timelines. Contractor quality control procedures and practices shall be independent from the Government quality control surveillance/inspections. The Quality Control Plan and name of appointed Manager shall be submitted to the Government prior to contract start date. The Quality Control Manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract.

4.2. QUALITY ASSURANCE. The Government will appoint a Contracting Officer Representative (COR) to inspect and evaluate the contractor’s performance to ensure services are received IAW contract requirements. The Government COR will evaluate the contractor’s performance through intermittent on-site inspections of the contractor’s quality control program, validating actual work performance, physically checking an attribute of the completed task, checking a management information report, and investigating customer complaints. The Government may alter the frequency of surveillance inspections at any time during the course of the contract.

4.2.1. Complaint Resolution. All customer complaints will be addressed to the Government COR. The COR will verify and validate each customer complaint. All valid complaints will be documented and the contractor will have four (4) work hours after notification to correct the discrepancy. Services that were not or cannot be re-performed in an acceptable manner will count against the performance threshold per Section 2, Service Summary.

4.2.2. Government Observations. Government personnel, other than Contacting Officers and Inspectors, may from time-to-time with CO coordination, observe or inspect contractor operations. However, these personnel may not interfere with contractor’s performance.

4.3. GOVERNMENT REMEDIES. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items, for contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

4.4. HOURS OF OPERATION. Normal hours of operation are 0600-1600, Monday through Friday, except for designated Government holidays. Services shall be accomplished IAW established timelines and procedures as specified in this PWS. The Government reserves the right to change hours of operation or restrict contractor access.

4.4.1. Federal Holidays. Unless required by the CO or designated representative, the contractor shall not provide routine services on the following holidays recognized by Eglin AFB. These holidays are normally as follows:

4.4.2. Hours of Operation Other Than Normal. There are numerous mission situations that may limit the contractors’ ability to accomplish work during normal hours. Some of these situations include but are not limited to: military exercises, contingency operations, weather emergencies, or other special events such as open house, change of commands, distinguished visitor support, inspection, fire power demonstrations, etc. The contractor shall notify the CO or COR as soon as possible if a delay in work completion will be encountered based on government imposed delays. All work in progress will be completed ASAP.

4.5. SECURITY REQUIREMENTS.

4.5.1. Contractor/Employee Base Pass and Identification, Special Clearances and Vehicle Passes. The contractor shall comply with all requirements and procedures IAW FAR 5353.242-9000, Contractor Access to Air Force Installations. All documentation shall be submitted at the pre-performance conference. The contractor shall also comply with all requirements and procedures IAW EAFBI 31-101, Installation Access. The contractor shall ensure all employees requiring access to the installation to include all ranges and sites have completed all requirements and obtained authorization from the contracting office. All vehicles shall be operated IAW Base traffic rules and regulations. The Government reserves the right to limit or deny access to the installation as required.

4.5.2. ID Retrieval. The contractor shall retrieve all identification media, including vehicle decals, from employees who depart for any reason before the contract expires, e.g. termination, retirement. All media shall be turned into the COR within ten (10) days of employees departure. Vehicles are subject to inspection by the COR, Base Safety Office, and Security Forces.

4.5.3. Restricted Areas. During the course of the contract, certain areas/sites may be restricted or closed to contractor personnel. The contractor shall comply with all requirements for entry to include signing in or securing an entry badge. In addition, unscheduled gate closures may occur at any time and personnel entering or exiting the installation may experience delays. Base access delays shall not constitute grounds for a claim against the Government.

4.5.4. Contractor-Furnished/Operated Vehicles. Vehicles shall be maintained in good operating order and meet all Federal, State, local, and base requirements. This includes but is not limited to: compliance with environmental laws, weight restrictions, and safety requirements. All Contractor-owned vehicles and equipment shall be identified and labeled with the Contractor’s full business name. The contractor shall not perform vehicle maintenance or repair on Government property unless classified as an emergency or as approved by the CO.

4.6. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE NATIONAL COMMAND AUTHORITY (NCA). IAW DFARS 237.76 and aforementioned Air Force implementation, unless otherwise directed by an authorized Government representative, it is determined that services as identified in this Performance Work Statement (PWS) are NOT essential for performance during a crisis.

4.6.1. Continuation of Essential DoD Contractor Services During Crisis. All services to be performed under the contract have been determined to be non-essential for performance during crisis, however, some services may be required to support an activation, exercise of contingency plans outside the normal duty hours or crisis. The Base could be closed because of security problems or other events. Should one of these situations occur, Civil Engineering or the Contracting Officer would determine services required during the crisis.

4.7. SPECIAL QUALIFICATIONS.

4.7.1 Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and alternate shall be designated in writing to the Contracting Officer prior to the contract start date. Changes to personnel shall be submitted to the Government within five (5) workdays of the changes. The contract manager or alternate shall have full authority to act on all contract matters relating to the daily operation of the contract. The contract manager or alternate shall be available to speak/meet with the CO or COR within one (1) hour of request within normal operating hours and two (2) hours after normal operating hours.

4.7.2. Contractor Employees. The selection, assignment, and management of contractor employees is the responsibility of the contractor; however, the contactor shall not employ any individual who is identified as a potential threat to the health, safety, security, and general well being, or operation of the installation’s mission or personnel. The contractor is fully responsible for the performance and conduct of his/her employees at all times. The contractor shall not allow any employee to perform work under this contract while under the influence of alcohol, drugs, or any other incapacitating agent. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

4.7.3 Licenses/Permits. The contractor shall, at no expense to the Government, obtain and maintain all licenses and permits required for the services identified in the contract.

4.8 RESERVED

4.9 RESERVED

4.10. SAFETY REQUIREMENTS AND REPORTS. The contractor shall perform work in a safe manner as required by Eglin AFB and in accordance with all Occupations Safety and Health Act (OSHA) standards. All requirements as specified in Appendix C, Safety Plan shall apply to the contractor and any and all subcontractors performing work under this contract. The contractor shall provide a verbal report to the CO/COR within four (4) hour for each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed hard copy of required Accident Investigation Reports to the CO within three (3) calendar days of each occurrence.

4.11. ENVIRONMENTAL CONTROLS.

4.11.1. Compliance with Laws and Regulations. The contractor shall comply with all applicable Federal, State, and local laws and permits, regulations, and requirements regarding environmental protection. This includes Air Force regulations, operating procedures and permit conditions. Contractor operations are subject to environmental compliance inspections without notice. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect.

4.11.2. Environmental Training. In accordance with Air Force regulations, the contractor shall have a Hazard Communication Program. Certification of hazards communication training shall be forwarded to the CO within ten (10) days after contract start date. Certification of training shall be updated annually, or as required. The contractor shall ensure that all efforts are made to prevent or minimize the exposure of any persons to health hazards during the performance of work under this contract. The contractor shall ensure the availability and use of appropriate personnel protective equipment.

4.11.3. Notification of Environmental Spills. If the contractor spills or releases any material in performance of this contract (Freon) or any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the CO or designated COR. The COR will notify 96 CEG/CEVCE.

4.11.4. Liability. The contractor shall assume liability for acts of omission in regard to compliance with Federal, State, and local environmental statutes, regulations and applicable guidelines, including, but not limited to fines or penalties associated with enforcement actions and costs for environmental restoration (removal actions, remedial actions, and corrective actions). The contractor and any subcontractor shall assume liability in the event that their actions result in the release of any hazardous substance in the air, soil, surface water. The contractor shall be responsible for documentation, reporting, assessment, and remedial action requirements associated with such release and any resulting contamination.

4.11.5. Environmental Pollution Prevention. The contractor shall perform all work so as to minimize environmental pollution or degradation of the environment or natural/cultural resources. The contractor shall comply with all Federal, State, and local regulations and guidelines while on Eglin AFB and the reservation to ensure safe working conditions for contractor personnel and a safe environment for the occupants of Air Force facilities.

4.11.6. Hazardous Materials/Waste. The contractor shall adhere to the provisions of the Eglin Hazardous Materials Management Control Program. Storage of hazardous materials on base is not authorized.

4.12. MANPOWER REPORTING

4.12.1 Contractor Manpower Reporting. The contractor shall report ALL contractor labor hours (including subcontractor labor hours) required for performance of services provided under this contract for Eglin AFB via a secure data collection site. The contractor is required to completely fill in all required data fields at http://www.ecmra.mil.

4.12.2. Reporting Periods. Reporting inputs will be for the labor executed during the period of performance for each Government fiscal year (FY), which runs 1 October through 30 September. While inputs may be reported any time during the FY, all data shall be reported no later than 31 October of each calendar year. Contractors may direct questions to the CMRA help desk.

4.12.3. Uses and Safeguarding of Information. Information from the secure web site is considered to be proprietary in nature when the contract number and contractor identity are associated with the direct labor hours and direct labor dollars. At no time will the Government release this data to the public with the contractor name and contract number associated with the data.

4.12.4. User Manuals: Data for Air Force service requirements must be input at the Air Force CMRA link. However, user manuals for government personnel and contractors are available at the Army CMRA link at http://www.ecmra.mil.

SECTION 5

APPENDIX A

ESTIMATED WORKLOAD DATA

Workload estimates are provided as a guide to the contractor in estimating manpower, workload and scheduling requirements. The majority of the appliances are located in the following facilities: B19, B107, B854, B855, B875, B877, B879, B1331, B2400, B3040, B4470, B6071, B8636, B12515. Variations can be expected during the course of the contract. Variations/deviations in workload data shall not constitute grounds for a claim against the Government.

ROUTINE SERVICE CALLS

Estimated hours spent on service calls 150 HR

PREVENATIVE MAINTENANCE

Estimated number of appliances receiving preventative maintenance 119EA

WASHING MACHINES

Estimated Number of Washers 55 EA

CLOTHES DRYERS

Estimated Number of Dryers 79 EA (All dryers will have one (1) preventative maintenance inspection performed one (1) time per year)

WASHER/DRYER COMBO

Estimated Number of Combos 84 EA

ICE MACHINES

Estimated Number of Ice Machines 40 EA (All ice machines will have one (1) preventative maintenance inspection performed one (1) time per year)

MICROWAVE OVENS

Estimated Number of Microwaves 897 EA

CONVECTION/ MICROWAVE OVENS

Estimated Number of Microwaves 203 EA

REFRIGERATORS W/ICE MAKER

Estimated Number of Refrigerators ----------------------------------------------------------- 194 EA

REFRIGERATORS WO/ICE MAKER

Estimated Number of Refrigerators ----------------------------------------------------------- 61 EA

MICRO REFRIGERATORS

Estimated Number of Micro Fridges --------------------------------------------------------- 479 EA

ELECTRIC RANGE W/OVEN

Estimated Number of Electric Ranges ------------------------------------------------------- 331 EA

ELECTRIC COOKTOP RANGE

Estimated Number of Electric Cook tops ----------------------------------------------------- 238 EA

DISHWASHER

Estimated Number of Dishwashers ----------------------------------------------------------- 97 EA

GARBAGE DISPOSAL

Estimated Number of Garbage Disposals ---------------------------------------------------- 43 EA

APPENDIX B

SAFETY REQUIREMENTS

1. The contractor must have and submit a “Safety and Health Plan” which addresses in detail the items listed below prior to commence of work. The company’s specific processes and procedures must be included in the Safety and Health Plan. If task specific procedures are incorporated into a company local document, those procedures must be attached to the submitted Safety and Health Plan. Referencing the company's local procedure/document in the Safety and Health Plan is not adequate; procedures/processes must be part of the plan. If the company's local procedure/document is not attached; the submitted Safety Plan will be returned NOT ACCEPTED by the Government. The Safety and Health Plan shall be approved prior to contract start date and revised, as required, through the life of the contract.

2. CONTRACTOR EMPLOYEES: Contractor employees must comply with all state, federal and local regulations, Occupational Safety and Health Administration (OSHA) standards, Air Force Occupational Safety and Health (AFOSH) Standards and Corps of Engineers Safety Manual (EM 385-1-1) while working on an Air Force Installation. If a conflict is noted, the most stringent requirement takes precedence. The government shall assume no liability or responsibility for the contractor's compliance or non-compliance with such requirements. The contractor shall furnish to each of his/her employees a place of employment, which is free from recognized hazards. The contractor shall brief his/her employees on the safety requirements of this contract and on hazards associated with prescribed tasks. In addition, the contractor is required to flow down the safety requirements/specification to all subcontractors. This contract shall in no way require persons to work in surroundings or under working conditions which are unsafe or dangerous to their health. The contractor must coordinate and perform work so as not to impact the safety of government employees or cause damage to government property. This requires providing personnel with protective equipment and associated safety equipment as may be necessary. The contractor must also protect personnel from hazards generated by the work. If the contractor employs BILINGUAL speaking employees, they must post bilingual signs and have written procedures for specific tasks in applicable languages. As part of the Contractor Safety and Health Program, the contractor shall assign in their plan, by name and phone number, a person who will be the primary point of contact for safety and health issues for the on-site operation.

3. MISHAP NOTIFICATION: The contractor shall notify the Center Safety Office (AAC/SEG) telephonically at (850)-882-5603 during duty hours and (850)-883-4020 after hours, within four (4) hours after initial notification of all mishaps or incidents for damage to DoD property (material plus labor) entrusted by this contract and employee injuries as a result of the contract operation per Air Force Instruction (AFI) 91-202/AFMC Sup 1, chapter 12.2.4. A follow-up (written or e-mail) of this mishap/incident notification shall be sent within three (3) calendar days to the Contracting Officer (CO) or the Administrative Contracting Officer (ACO) and the Government Contract Representative (COR)/Quality Assurance Personnel (COR), who will forward it to the Center Safety Office. The information that is not available at the time of the initial notification shall be provided within 20 calendar days after the mishap. Mishap notification shall contain, as a minimum, the following information:

Note: If requested by Government Personnel (CO/ACO/COR), the contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the investigating safety office. If the Government investigates the mishap, the contractor and the subcontractors shall cooperate fully and assist the Government personnel until the investigation is finalized and closed out.

4. CELL PHONE USAGE: It is prohibited to use a cell phone while operating a motor vehicle on Eglin AFB, except when using a hands-free device. A hands-free device is a headset (such as a Bluetooth) or earpiece that allows vehicle operators to keep both hands on the steering wheel and eyes on the road whenever the vehicle is in motion. Speakerphone is not hands-free. Texting while driving a vehicle is PROHIBITED on Eglin Air Force Base.

5. MOTOR VEHICLES: Contractor shall comply with the standards in: DoD Directive 5525.4, Enforcement of State Traffic Laws on DoD Installations", Nov 2, 1981, para 3-4; DODI 6055.4, DoD Traffic Safety Program, 20 Jul 99; AFI 91-207, USAF Traffic Safety Program, 22 May 07; and AFI 91-207 AFMC SUP1, The US Air Force Traffic Safety Program, 1 Oct 07. Each applies to all persons at any time on an Air Force Installation and includes all leased, owned, or privatized property including housing areas. In addition: AFI 13-213, Airfield Management, 29 Jan 08, paras 1.3.6 and 4.4.2.1 guidance applies to all contractors, sub-contractors, vendors, commercial delivery companies, and all other private business vehicles who operate on an Air Force Base, including the airfield (to include the industrial areas and any buildings or hangars located upon the airfield) in support of their mission.

6. FOREIGN OBJECT DAMAGE (FOD) Awareness, Prevention and Responsibilities Contractor shall comply with the standards in: AFI 21-101 AFMC SUP 1, Aircraft and Equipment Maintenance Management, 14 Dec 07, paragraphs 14.19 - 14.19.10.1.13; National Aerospace Standard (NAS) 412, Foreign Object Damage/Foreign Object Debris (FOD) Prevention Program, Oct 97; AFOSH STD 91-100, Flight line Vehicle Operations, 1 May 98, Chap 6; for Eglin AFB. The FOD program must be integrated into the day-to-day operations to reduce/eliminate FOD incidents. Programs will include covering waste dumpsters, waste hauling trucks, barriers in place to stop migrating FOD from dirt and gravel piles, and end of shift or daily clean-up. The contractor will brief their personnel at least weekly on any FOD requirements. All contractors, subcontractors performing maintenance in a FOD–potential area will receive and have documented initial FOD Awareness and Prevention training. Contact Tim Gunnison, phone: 882-2614 to enquire about training. All vehicle operators are responsible for performing a Foreign Object (FO) inspection on their vehicles including all towed equipment, vehicle tires and open cargo areas of vehicles prior to entering the marked runway, taxiway, flight line, and aircraft parking ramps and other areas as directed by the Installation FOD Awareness and Prevention Officer. All “open-air” delivery vehicles must be free of loose items/debris that could potentially fall from the vehicle and cause a FOD hazard. The cargo beds of pickups truck must be clean or covered prior to entering the airfield. Vehicles will be subject to inspection and denied entry if found unacceptable. Contractors and site/operations evaluators will ensure tools; equipment, rags, residue and hardware are properly stored and accounted for. “Clean as you go” methods are required.

7. POWERED PLATFORMS, MANLIFTS AND VEHICLE-MOUNTED WORK PLATFORMS: Contractor shall comply with the standards in 29 CFR 1910 Subpart F. Man lifts are used for the purpose of allowing workers to perform duties at elevated levels. A competent and qualified person must be onsite to make decisions on manlift operations.

Note: Fall restraint is the preferred method for fall protection. Contractor’s Safety Plan shall also address:

8. HAZARDOUS COMMUNICATIONS: Contractor shall comply with the standards in 29 CFR 1910.1200. Contractor’s Safety Plan shall address:

-Employee information and training-methods used to inform employees of the hazards, and precautionary measures

9. INCLEMENT/SEVERE WEATHER PLAN: Contractor shall develop and comply with the inclement weather requirements listed in EM 385-1-1, para 06.1. Contractor’s Safety Plan shall address instructions for personnel to follow during inclement and severe weather as well as equipment requirements during all weather conditions.

10. FLIGHTLINE VEHICLE OPERATION: Persons driving on the flight line or to activities related to the flight line will be knowledgeable of and comply with the requirements listed in AFOSH Std 91-100, chapter 6. Personnel exposed to a traffic environment or flight line operations during hours of darkness, periods of reduced visibility will be provided and use reflective vests and accessories IAW AFOSH Std 91-501, para 14.6.10.2.

11. Honoring the Reveille/Retreat:

This is to inform you that the Reveille will be played at 0730 daily and the Retreat will be played at 1700 daily on Eglin Air Force Base. During those times, patriots will stop their cars to show respect for all the men and women of the Armed Forces. All entry lanes at the gates will stop to avoid additional traffic build up; lanes exiting the base will remain open. Drivers must remain alert at all times and stop if the car/traffic ahead of them stops. Stop time is approximately 2.5 minutes.