PWS_Moving_Services_for_AFTC-EN_Project_(V3).pdf

PERFORMANCE WORK STATEMENT

For

Moving Services to Support AFTC HQ Remodel Project

Purpose. Relocate AFTC Headquarters organizations, furniture, and associated equipment as required to execute the multi-phase AFTC Headquarters Remodel Plan.

Scope of Work. The Contractor will provide all labor, materials, transportation, and equipment required to complete sequential relocation of specified AFTC Headquarters organizations.

Moving tasks to be completed under this contract are grouped into three separate stages, each of which must be coordinated with construction and modular furniture installation activities as indicated on the Master Project Schedule. Required moving tasks are itemized as follows, but may not necessarily occur in the exact sequence shown:

General:

1. Deliver the required number of moving boxes to each organization for pre-packing

(1) week prior to their scheduled move date.

2. Meet with the Government representative to review room layouts and resolve potential removal and installation problems prior to start of any work.

3. Ensure that all furniture assemblies are level, square, and aligned with adjoining furniture, and that drawers and cabinet doors operate smoothly after installation.

4. Clear all residual packing materials, trash, and debris from contractor work areas.

5. Sweep floors and vacuum carpets in the work area and adjacent corridors as necessary to remove soil resulting from contractor activities.

Stage I Moves:

1. Move AFTC/DP file/storage cabinets with contents and one (1) refrigerator from Room 237A to Room 244 in Building 1.

2. Move excess file/storage cabinets from Room 104, Room 237A, and CONNEX container located near Building 1 to an on-base location TBD.

3. Move ten (10) chairs and one (1) small table from Room 228 in Building 1 to an on-base location TBD.

4. Move four (4) AFTC/DP personnel, including computers, files, and personal items, from Room 240 to Room 105, Room 238B, and Room 244 in Building 1.

5. Move five (5) AFTC/SE personnel, including computers, files, and personal items, From Room 238 and Room 238B in Building 1 to Building 2430.

6. Move refrigerator, printer, file/storage cabinets, and contents from Room 238 and Room 238B in Building 1 to Building 2430.

7. Move one (1) private office set with bookcases in Room 114 in Building 1 to end of room and cover with protective sheeting.

8. Dismantle two (2) modular workstations in Room 240 in Building 1, stack clear of designated work area, and cover with protective sheeting.

9. Dismantle four (4) modular workstations and one (1) modular reproduction area in Room and move components to Room 104A in Building 1 and/or CONNEX container located near Building 1.

Stage II Moves:

1. Move two (2) AFTC/DP personnel, including computers, files, and personal items, from Room 105 and Room 238B to Room 240 in Building 1.

2. Uncover and set up one (1) private office set with bookcases in Room 114 in Building

1.

3. Move one (1) private office set with bookcases from Room 226 to Room 114A in

Building 1.

4. Move one (1) AFTC/JA personnel, including computer, files, and personal items, from

Room 226 to Room 114A in Building 1.

5. Move six (6) AFTC/EN personnel, including computers, files, and personal items, from Room 106 and Room 106A to Room 228 and Room 238 in Building 1.

6. Move plotter, printer, shredder, file/storage cabinets, and contents from Room 106 to Room 238 in Building 1.

7. Dismantle one (1) workstation in Room 106 and reproduction area in Rm 110 in

Building 1 and stack components clear of designated work area.

8. Move three (3) file/storage cabinets from Room 104 to Room 103 in Building 1.

Stage III Moves:

1. Move five (5) AFTC/SE personnel, including computers, files, and personal items, from Building 2430 to Room 106 and Room 106A in Building 1.

2. Move refrigerator, printer, file/storage cabinets, and contents from Bldg 2430 to

Room 106 in Bldg 1.

3. Move one (1) AFTC/EN personnel, including computer, files, and personal items, from on-base location TBD to Room 238 in Bldg 1.

4. Move printer from Room 103 and move refrigerator, microwave/cabinet, and storage cabinet from Room 104 to Room 102 in Building 1.

5. Move conference table from on-base location TBD to Room 104A in Building 1.

Period of Performance. The period of performance for completing all moving tasks itemized in the Scope of Work will begin two business days after the contract award date and will extend until 31 May 2016.

Contract Management. Following contract award and prior to commencing work, the contractor will designate in writing a contract manager with full responsibility for coordination with government representatives and for performance of the work. The contract manager will respond to all Government requests and inquiries concerning the project within two business days of receipt. The government representative will notify the contract manager, in writing or via email, of meetings required to discuss contract status and job performance.

Legal and Regulatory Compliance. The contractor will be knowledgeable of, and will comply with, all applicable federal, state and local laws and codes, and with all DoD, Air Force, and base regulations and instructions in the performance of tasks listed in this PWS.

Hours of Operation. Service shall be performed by the contractor during normal government working hours, 7:30 am to 4:30 pm Monday through Friday, excluding U.S. Federal holidays.

Holidays falling on Saturday are observed on Friday and holidays falling on Sunday are observed on Monday. Any deviations of this schedule shall be coordinated with the government representative.

Government Support. The Government will provide adequate work space with working lights, heating and air conditioning, and access to a freight elevator. Water and electricity will be furnished to the contractor from existing Government systems and outlets at no cost to the contractor. The contractor shall furnish all equipment, material, and labor necessary to obtain the utilities from the existing systems/outlets. Restrooms will be available for contractor use.

Vehicle Access: The contract manager will coordinate with the Government representative at least one business day in advance of start date to arrange access to EAFB and to the work areas.

At that time, the contractor must provide the full name of each crew member along with a list of vehicle makes and license numbers. If required under the Force Protection Condition at time of entry, a Government sponsor will meet contractor personnel at the designated entrance gate pass and ID office. Contractor personnel will be required to present the following item when entering EAFB:

• Current registration for each vehicle

• Current proof of insurance for each vehicle

• Valid driver’s license for each driver

• Valid state identification for each passenger

Prohibitions. Firearms and illegal substances may not be brought onto EAFB under any circumstances. The contractor must not employ persons on this contract who, based on the contractor’s prior knowledge, would pose a potential threat to the health, safety, well-being, or mission of EAFB and its population. At the discretion of the installation commander, individuals with criminal records may or may not be allowed on EAFB. Contractor personnel are prohibited from sponsoring guests on the installation.

Safety. The contractor will establish policies and procedures to protect the safety and welfare of customers, employees, and the community. Those policies and procedures must comply with all federal, state, and EAFB occupational safety, health, and environmental standards.

Resolution of citations for violations of safety, health, and environmental standards will be the contractor’s responsibility.

Smoking. Air Force Policy prohibits SMOKING in any Government vehicle or building in accordance with AFI 40.102 (3 Jun 1994). Smoking is permitted in “Designated Areas Only”.

Damage Prevention. The contractor will take all reasonable precautions to avoid damaging furniture, floor coverings, walls, doors, and other building components while completing tasks enumerated in this PWS. Industry-approved protective coverings will be used where appropriate during furniture disassembly, transport, and installation operations. Protective materials and tape that leave residue or marks of any kind on furniture or building surfaces will not be used.

Contractor Liability. The contractor will be liable for any damage to government property caused by its employees or agents. In the event of contractor-caused damage, the Government will arrange proper repairs and subsequently bill the contractor for reimbursement. The contractor will not unilaterally repair damage to Government property without expressed approval by the Government representative.

Mission Essential Services. Contractor services performed under this Statement of Work are not considered mission essential services during emergency conditions or in the event of base closure actions.

Energy Conservation. The contractor will adhere to Government energy conservation policies to include closing doors and windows, turning off lights when not in use, and shutting down vehicle engines while parked.

Installation and Cleanup. All equipment entering designated areas must be inventoried before entry and prior to leaving the designated areas. The contractors will be responsible for clean-up and disposal of all debris, excess material, packing, and other waste resulting from performance of this contract when all work has been completed.

Final Inspection. The contract manager and Government representative will conduct a walk-through inspection to identify and document required corrective actions, if any, upon completion of each moving stage. Following completion of required corrective actions by the contractor, the Government representative will verify satisfactory job completion and sign the contractor invoice to certify receipt of installation services.