SOW Arizona Conference Room Furniture 20250616.pdf

SOW Office Workplace Furniture

SOW Arizona Conference

Room Furniture

Basic

AFTC/AZD - Edwards AFB, CA

J-Tech II Program Management Office

16 June 2025

Table of Contents

Section

Section Revision History

1.0 Introduction/Background

2.0 Scope

3.0 Description of Work

3.1 General Services

3.2 Design Work

3.3 Delivery Work

3.4 Installation Work

3.5 Inspection/Acceptance Checklist

4.0 Product

4.1 Furniture

4.2 Chairs

6.0 Site Conditions

7.0 Voluntary Protection Program (VPP)/Safety

8.0 Base/Installation Specifics

9.0 Deliverables (CDRLs)

Revision History

Author Name Date Reason For Changes Version

1.0 Introduction/Background

Recently, AZ relocated the Arizona Conference room. This facility will be utilized as a conference room, training and meetings. The purchase of furniture will facilitate the use of this conference room for meetings and training events. We will need to purchase one compact V-shaped conference room table with no power-outlets nor Wi-Fi capabilities, two frosted glass cubicles with height adjustable desks to include power surge under the desk and door for each cubicle (powered through power whips), one 2-person workstation with height adjustable desks and power surge fixed under each desk (2) (mount will have to be able to stand on its own as walls can’t be penetrated) (powered through power whips), one 3-person workstations with height adjustable desks and power surge fixed under each desk (3) (powered through power whips), one presentation manager’s desk (receptionist), one cabinet desks with a beverage refrigerator opening, one small cabinet table for the printer, one console table with no drawers, one cabinet that can withstand a microwave, one podium, and 7 black leather chairs and 3 visitor chairs. Please ensure that ALL laminate colors are the same for continuity purposes. The installation of these items will enhance the utilization of the conference room, as well as facilitate working space in meeting settings.

2.0 Scope

The conference room furniture shall be delivered and installed at Bldg. 2800, South Wing, Edwards Air Force Base, CA.

Requirements floor plan overview. Only walls that can be penetrated are marked yellow.

3.0 Description of Work

3.1 General Services

Coordination and management of all products, equipment and personnel required to create, deliver and install conference room furniture in Bldg. 2800, South Wing, Edwards Air Force Base. Scope includes ongoing service of any defective items due to manufacturing error as well as for replacement or repair of any damaged item after purchase.

3.1.1 Delivery Details: The contractor will deliver and install the following items at Edwards AFB Building 2800 South Wing 5S Wolfe Ave, Edwards AFB, CA 93524. Please note that the pictures provided are to be used as reference. The maximum door opening is 2’-3” W and 7” H. The office’s entrance contains ramps to allow access into the building. There is an alternate entrance that has one step to enter the building.

3.1.2 Please be advised that all proposals will be evaluated based on best value.

3.1.3 Furniture details are shown below for reference, similar items shall be considered. All wood laminate for the furniture shall be the same color for coherence.

3.1.4 The contractor shall be responsible for all personnel, equipment, tools, materials, supervision, storage, assembly, transportation, incidentals and all other items and services necessary to provide and install all furniture.

3.1.5 The contractor shall be knowledgeable of and shall comply with all applicable federal, state, and local laws, codes, permits, DoD, AF, and base requirements and instructions required for the performance of the duties in this Statement of Work (SOW).

3.1.6 The contractor shall ensure policies and procedures are established that protect the safety and welfare of customers, employees, and the community to minimize or eliminate safety or environmental risks. These policies shall follow Federal and Installation policies and procedures.

3.1.7 The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternate who shall act for the contractor when the manager is absent shall be designated in writing to the Contracting Officer (CO) within 10 days after contract award. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to the daily operations of this contract on the installation.

3.1.8 Any electrician provided by the contractor shall be a licensed electrical contractor. The electrician will be paid in accordance with Davis- Bacon wage determination in Kern County as of November 2023.

3.1.9 The contractor shall submit a complete list of personnel in accordance with installation policy, including deliverymen, who will be expected to work on the installation at least 3 days prior installation. The list must include full legal name, driver’s license number and issued state, date of birth, citizenship and last 4 of the social security number (no expiring, suspended nor revoked licenses will be accepted). T h i s list will contain Privacy Act information as required as well as the expectation that everyone will be able to present a current and valid state/federal identification complying with the REAL ID Act, to meet local Air Force security requirements.

3.1.10 The contractor shall not employ people for work on this contract if such an employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees.

3.1.11 The contractor shall be the authorized dealer of the specific office workplace furniture manufacturer proposed for the project.

3.1.12 The contractor shall manage ordering, shipment, delivery and installation of all new furniture from manufacturer to final acceptance by the Government Project Manager (GPM).

3.1.13 The contractor shall provide customer service during normal duty hours, 0600-1630 hours, Monday through Friday; except for federal holidays.

3.1.14 Recognized US Federal Holidays are as follows: New Year’s Day, Birthday of Martin Luther King Jr., Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day. If the holiday falls on a Saturday, it is observed on Friday. If the holiday falls on Sunday, it is observed on Monday.

3.1.15 When the contractor desires to work other than standard times, a written request shall be submitted to the GPM for approval. Written approval from the CO must be received before proceeding with the work. The request shall be submitted at least five (5) workdays prior to the proposed performance of work, and it shall indicate the day/days, time/amount of work, and reason why performance is necessary during nonstandard hours.

3.1.16 All Air Force inquiries shall be responded to by a contractor representative within two business days.

3.1.17 Meetings may periodically be held between base personnel and contractor management to discuss contract status. The CO will notify the contractor in writing in advance of the place and time of the required meetings.

3.1.18 The contractor shall be responsible for the coordination of an escort through any controlled areas through the local GPM.

3.1.19 Lost vehicle and entry passes shall be reported immediately to the Security Police as well as the GPM in accordance with the local security forces policy.

3.1.20 The contractor shall be responsible for any storage of all furniture, components, parts and assemblies prior to and during installation in accordance with the agreed upon delivery schedule.

3.1.21 The contractor shall maintain the capability to adjust workforce in the event of unforeseen circumstances such as extended duty hours, travel, classes and education, and mission related changes.

3.1.22 The contractor shall maintain continuity between the support operations at Edwards AFB, California and all other assigned performance locations and the contractor’s corporate offices. The contractor shall provide the necessary resources to manage and administer the contract. The contractor shall, as a minimum, maintain a single point of contact for this effort to be available in person to the AFTC/AZ (building 2800), during the same business day.

3.1.23 All personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.2 Design Work

Provide professionals versed in space planning and product design specifications who have the knowledge to communicate product capabilities to the customer and ensure products purchased meet the requirements.

3.2.1 As a part of the request for proposal/quote process, the contractor shall propose products design that takes into account site layout considerations, as well as other information gathered during initial customer review at the discounted price upon which the award will be based.

3.2.2 In no case should product prices exceed the discounted amounts set forth in the Tier I contract applicable to the contractor. The proposal shall show list prices and discounts and net prices.

3.2.3 The contractor shall provide design services, including space planning, site verification, material selection and programming as necessary for the project.

3.2.4 The contractor shall be responsible for collection of information relevant to the design/redesign of items to be delivered. Examples could include personnel interviews, questionnaires and walk-through inspections of the facility, as well as the existing furniture database (if available).

3.2.5 Services should include site evaluation to ensure the proper fit of the furniture within the given space and that all structural and other anomalies are taken into account.

3.2.6 No electrical cables shall be exposed to avoid tripping hazards.

3.2.7 Design should consider wall mounted applications will NOT be possible for this project.

3.2.8 All designs of furniture layouts, including original designs and any subsequent redesigns, must be accomplished by qualified professional designers and should have three years’ experience installing furniture similar to that proposed for this contract.

3.2.9 The contractor shall meet with the GPM to review the furniture design prior to submission of any revised price quote.

3.2.10 The contractor shall provide additional drawings of furniture layouts, if requested by the GPM on a non-rewritable CD or DVD in both .dwg and .pdf formats unless otherwise specified in the contract.

3.2.11 Design service shall include an initial complete design with up to two additional minor revisions prior to final approval.

3.2.12 Within ten (10) workdays after the final design has been accepted by the base requesting organization, a bill of items detailing all inventory, and copies of all furniture including basic design and electrical layouts will be provided to the GPM for the project.

3.2.13 The contractor shall maintain an updated, automated master copy of all furniture, (designs/redesigns) accomplished under this contract for the duration of the warranty, after government acceptance of the project.

3.2.14 Drawing changes required to a layout due to contractor errors or omissions shall be the responsibility of the contractor and the corrected drawing and bill of materials shall be delivered to the government within three calendar days of the request.

3.2.15 The contractor shall provide the GPM a copy of the installation drawings and bill of materials via mutually agreed upon electronic media.

3.2.16 Contractors shall make the government aware of any discrepancies to existing conditions not previously identified.

3.3 Delivery Work

Transportation of all products, loading, unloading, storage and all necessary movement from factory to final onsite set up. The contractor will deliver and install the furniture items on the same day at Edwards AFB Building 2800 South Wing 5S Wolfe Ave, Edwards AFB, CA 93524. Please note that the pictures provided are to be used as reference. The maximum door opening is 2’-3” W and 7” H. The office’s entrance contains ramps to allow access into the building. There is an alternate entrance that has one step to enter the building. We will not accept any delivery of unassembled items.

No storage will be provided for unassembled items.

3.3.1 The contractor Project Manager shall be responsible for on-site coordination of all staging and deliveries, to include access to and operation of any equipment needed for unloading and movement of materials or product.

3.3.2 The contractor shall be responsible for determination of the appropriate delivery method and handling, based on site conditions to include the non-existence of loading docks and equipment at any given location. Special circumstances may be identified to and negotiated with the CO.

3.3.3 Delivery shall be in accordance with the terms of the contractor's agreement. If the ordering activity designates an accelerated delivery schedule it will be identified in the contract.

3.3.4 Work shall comply with applicable building standards and codes, specifically: National Electrical Code (National Fire Protection Association (NFPA 70) and National Life Safety Code (NFPA 101).

3.3.5 The contractor shall be responsible for following all safety and security guidelines within the area in which work is being performed, to include securing any contractor owned tools or equipment, and any on-site storage being utilized.

3.3.6 The contractor shall prevent its personnel from entering any area other than the designated work area.

3.3.7 The contractor shall maintain a means of agreement within all designated work areas to comply with fire codes.

3.3.8 The contractor shall ensure its personnel eat, drink, or smoke only in designated areas.

3.4 Installation Work

Manufacturer certified professionals to install office workplace furniture by approved design drawings.

3.4.1 Contractors shall provide or have the capability of obtaining support services to include warehousing of the proposed furniture.

3.4.2 The contractor shall appoint an authorized representative who will be the company's senior representative on site for all customer communication and enforce compliance of all requirements for the project. This representative shall have a physical presence during any delivery and throughout installation unless agreed to by the GPM.

3.4.3 The contractor representative shall meet with GPM to review the furniture design prior to installation.

3.4.4 The contractor shall be liable for any damage to government property caused by the contractor or their representatives.

3.4.5 During installation the contractor shall protect all furniture and building materials, to include carpet existing within the space with industry approved protective coverings inclusive of craft paper, moving blankets and such types of material. The contractor shall not use protective materials that will leave any type of residual print, outline or image on any furniture or building materials. The contractor shall not repair damage to finishes unless directed by CO but will be responsible to pay for damages. The government will make repairs and back charge the installation contractor.

3.4.6 Services shall include product transportation of existing inventory as required.

3.4.7 The contractor shall uncrate/unpack all items and perform the required assembly in accordance with the manufacturer instructions.

3.4.8 Services should include inspection of products for shipping damage. If damage is found it shall be the responsibility of the contractor to notify the GPM and make all arrangements for replacement or repair of the item(s) damaged. Damaged items are not to be installed unless otherwise directed by the GPM.

3.4.9 Services shall include an assembly of products to conform to final CO approved design drawings.

3.4.10 The contractor shall ensure that all communication outlet faceplates are provided with the furniture, based on the unique specifications of the IT requirements at that location.

3.4.11 Services should include removal of packing materials from the installation and cleaning of products.

3.4.12 All trash removed from the worksite shall be disposed of in accordance with state laws, and packaging and other recyclable materials shall be recycled wherever possible.

3.4.13 The contractor should maintain environmental control when working in any government facility, to include but not limited to keeping doors shut and lights off when not in use and turning off vehicle engines when parked.

3.4.14 Prior to acceptance, the contractor shall clean all furniture only with the manufacturer's recommended cleaning agents/products.

3.4.15 The contractor shall provide all components, completely assembled, installed, and operational, including keys for the door.

3.4.16 Furniture, equipment, and accessories shall be level, square, and in proper alignment with adjoining furniture.

3.4.17 The contractor shall inspect to ensure the furniture is free of surface dirt and defects, the installation is complete, and the furniture is ready for use.

3.5 Inspection/Acceptance Checklist

Validation between the contractor and the GPM that all products have been installed according to manufacturer guidelines and customer specifications.

3.5.1 A post-installation walkthrough shall be coordinated with the contractor’s authorized representative and GPM.

3.5.2 All areas requiring correction shall be documented in a punch list by the contractor and provided to the GPM upon completion of a joint walk through by the contractor and the GPM. No payment will be authorized while punch list items remain open.

3.5.3 A final walk through will be performed with the contractor and the GPM and the CO to ensure all punch list items have been addressed to the satisfaction of the government.

4.0 Product

4.1 Furniture: All wood color materials shall match laminate colors to ensure coherence. Chairs must be leather material and black (23 items total).

4.2.1 192”W X 60”D X 29”H - V Shaped Conference Room Table:

The table base shall be centralized and not interfering with chairs allocations and shall include privacy cover for the legs of the table. Table shall be able to enter in sections as the entrance space is limited. Length of the table shall be 192”, the depth shall be no more than 48” on the smaller end and no more than 108” on the bigger end with an overall height of ~29”. No power cables nor Wi-Fi will be accepted. Furniture shall be delivered and assembled the same day. Table parts must fit through a 2'-3" door opening. Quantity needed: 1

4.1.2 12’W X 12’D X 82” H Tempered Frosted Glass Office Cubicle: Door Opening shall be ADA compliant. The cubicle should include a small adjustable height desk and 1 “flip open” storage overhead bin. The dividing wall between both cubicles shall be shared. Each cubicle must measure 6'X6'. Power whips shall run through the system furniture to allow at least 2 receptacles for a total of 4 electrical plugs per cubicle. Additionally, power surge should be installed fixed on the bottom of each desk (120V only, NO USB, NO USB-C, NO ETHERNET, NO PHONE LINE). Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.3 8’W X 2’D X 64”H “Call Center - Hot Desk”: 2-person workstations, adjustable desk height may be considered. Workstations’ divider shall be shared with another desk to have 2 desks together side by side and give privacy with a divider height from 55”-64”. Each workstation should be no more than 4’ wide.

Power whips shall run through the system furniture to allow at least 2 receptacles for a total of 4 electrical plugs per workstation. Power surge should be installed fixed on the bottom of each desk (120V only, NO USB, NO USB- C, NO ETHERNET, NO PHONE LINE). Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.4 12’W X 2’D X 64”H “Call Center - Hot Desk”: 3-person workstations, adjustable desk height may be considered. Workstations’ divider shall be shared with another desk to have 2 desks together side by side and give privacy with a divider height from 55”-64”. Each workstation should be no more than 4’ wide.

Power whips shall run through the system furniture to allow at least 2 receptacles for a total of 4 electrical plugs per workstation. Power surge should be installed fixed on the bottom of each desk (120V only, NO USB, NO USB- C, NO ETHERNET, NO PHONE LINE). Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.5 63”W X 24”D X 30-42H” Office Desk (presentation manager): Desk shall have a lower height desk (30”H) and a higher height (42”H) (receptionist style). Desk shall not be wider than 63”. Power surge should be installed fixed on the bottom of each desk (120V only, NO USB, NO USB-C, NO ETHERNET, NO PHONE LINE). Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.6 72”W X 24”D X 36H” Cabinet Desks: Table shall be able to fit a beverage refrigerator (refrigerator dimensions no less than: 18.9”D x 17.5”W x 31.5”H) under the table. Power surge installed on the top desk to allow easy access to power plugs. 3-6” wood back splash to avoid items to fall behind the cabinet.

Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.7 24”W X 24”D X 24”H Printer Cabinet: Shall be able to withstand the weight of a tabletop printer on top of the Cabinet. Cabinet shall have at least 1 door to store printer supplies and casters for mobility. Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.8 63”W X 14”D X 34H” Console Table: Table shall not have drawers. Furniture shall be delivered and assembled the same day. Quantity needed: 1

4.1.9 63”W X 24”D X 36H” Office Cabinet: Doors shall pull to the outside. It shall also be able to withstand the weight of a microwave and coffee machine (~50lbs.). Power surge installed on the top desk to allow easy access to power plugs. 3-6” wood back splash to avoid items to fall behind the cabinet.

Delivered and assembled the same day. Quantity needed: 1

4.1.10 29”W X 19”D X 48”H Office Podium with casters to facilitate storage and mobility. Delivered and assembled the same day. Quantity needed: 1

4.2 Chairs: All chairs shall be for seating during a prolonged period of time. All chairs provide a high level of comfort with cushioned back (lumbar support) and seats for meetings lasting more than 8 hours.

4.2.1 High-Back Leather Executive Ergonomic Chairs. With casters, padded armrests, 90 degrees flip up armrest and multiple angle adjustment options.

Waterproof and wear resistant. BIFMA Compliant. Big and Tall. Delivered and assembled the same day. Quantity needed: 5

4.2.2 Visitor Chairs with casters and lumbar support. Upholstery fabric for the seat and mesh for the back. Delivered and assembled. Quantity needed: 3

4.2.3 High-Back Leather Executive Ergonomic Chairs. With casters, padded armrests, 90 degrees flip up armrest adjustable tilt lock, swivel rolling chair and multiple angle adjustment options. Waterproof and wear resistant. Delivered and assembled. Quantity needed: 2

6.0 Site Conditions

6.1 Standard site conditions shall be considered those that include:

6.1.1 Free and clear hard surface access to the receiving and installation location during regular working hours (0600-1600).

6.1.2 Parking and off-loading area suitable for access by a semi-trailer combination or truck within 100 feet of the building entrance closest to product installation area

6.1.3 Threat condition level of the base is Alpha. This requires dealer personnel to get base access in order to complete the product installation.

6.1.4 A staging area adequate to sort, stage and uncrate products along with a waste receptacle suitable for disposal of materials.

6.1.5 Includes electric power, working lights, heating and air conditioning, and the location is on the first floor.

6.1.6 Current and correct CAD drawings of the building shell

6.1.7 The conference room is under construction and scheduled to be completed in July.

6.1.8 Be advised that the east and north wall shall not have any penetration under any circumstance.

6.2 The contractor shall notify the CO of any deviations from the above standards, as well as any requests for equitable adjustment to the contract price based on a condition not available at site visit.

7.0 Voluntary Protection Program (VPP)/Safety

7.1 Voluntary Protection Program: The Air Force is part of the AOSHA VPP. All contractors are required to familiarize themselves with the requirements of the VPP. Information on VPP can be accessed at https://www.osha.gov/vpp

7.2 An Applicable Quality Control Plan must identify the processes and procedures the contractor will use to track compliance with the Safety and Health Plan, and the process and procedures that will be used to correct violations. The Contractor must provide Total Case Incidence Rate (TCIR) and Day Away, restricted and or Transfer Case Rate (DART) to N/A by N/A each year.

Upon contract award, the contractors working at Building 2800 5S Wolfe Ave, Edwards CA, will have a safety briefing N/A.

8.0 Base/Installation Specifics

8.1 All personnel who access the location must be US Citizen and sign a sign sheet upon entrance. All commercial trucks must enter through Westgate, which is through Rosamond Boulevard, Rosamond, CA for inspection. In accordance with the Installation 412th SFS; base entry procedures must adhere to delivery vehicle process requirements mandated by the Wing. Once at Westgate, the driver must have a current pass that will be given upon request, please contact AFTC/AZD, Charlene Maldonado at 661-277-9449, Building 2800 5S Wolfe Ave, Edwards AFB, CA 93524, and be able to show:

• Current Vehicle Registration

• Current Proof of Insurance

• Valid and current Driver's License (Real ID) for the driver

• Valid and current Driver's License (Real ID) for any passenger(s) in the vehicle.

• Other forms of ID accepted are:

• Passport http://www.osha.gov/vpp

• Original Birth Certificate, Original Social Security Card and a valid photo ID.

8.2 Gate Procedures:

• Once at Westgate, be prepared to exit the vehicle and allow for vehicle inspection. At this time, you may ask for directions to your final destination.

• If the final destination requires the driver to leave Westgate, and re-enter the base through an alternate gate, the pass received will be sufficient documentation for entry into both gates, within a pre-established time directed by the Security Forces representative.

• Arrival at the appropriate gate after the designated allotted time will result in non-admittance to the installation.

• This procedure will occur each time a commercial truck requests access to the base.

8.3 Current Bill of Lading (BOL) to get delivery driver and the vehicle on base. BOL must include the AF installation name, date of anticipated delivery, and specific destination (including building number, street address, and point of contact information).

8.4 Depending on the current Force Protection Condition, a government representative may be required to sponsor those people in person at Pass & ID, building 2800.

• The sponsor must state the guest's purpose and destination. It is the responsibility of the contractor to validate this need with their government POC prior to their arrival so as to coordinate the arrival time accordingly.

Sponsors may request that a pass be applicable for multiple days if needed.

8.5 Mission Essential Services: Contractors are not considered mission essential.

8.6 Prohibitions: Firearms may not be brought on base under any circumstances.

Individuals with criminal records are not allowed on base. Contractor personnel are prohibited from sponsoring guests onto the installation.