SOW PORTABLE FIRE EXTINGUISHERS

STATEMENT OF WORK

FOR

MAINTENANCE AND SERVICING

OF

PORTABLE WHEELED FIRE EXTINGUISHERS

AT

Beale AFB, Ca.

Revision A 7/22/10

STATEMENT OF WORK

FOR

MAINTENANCE AND REPAIR

OF THE

PORTABLE WHEELED FIRE EXTINGUISHERS

AMEREX 600

1. SCOPE OF WORK

1.1 This Statement of Work (SOW) provides for and outlines the requirements for testing, maintenance and repair of all portable wheeled fire extinguishers utilized on Beale AFB.

1.2 DESCRIPTION OF SERVICE: The contractor shall provide all supplies, materials, tools and equipment, and qualified supervisory labor necessary to inspect, test, and maintain the PORTABLE WHEELED FIRE EXTINGUISHERS (Amerex 600) at Beale AFB, CA in a manner that will ensure serviceability and prevent deterioration of operational effectiveness. Parts pickup and delivery will not be billed separately and shall be included in the price of servicing. The work shall be performed in accordance with the following:

a. National Fire Protection Association (NFPA) 10

b. Technical Order (TO) #13F-4-4-121 Chapter 5

c. California Code of Regulations, Title 8, Section 6151

d. OSHA 1910.157

e. AFOSH STD 91-501

f. AFI 32-7086, chapter 4

g. Original manufacture’s specifications

h. this SOW The work shall also be subject to the terms and conditions of any resulting contract. The fire extinguishers shall be serviced in a manner which ensures their serviceability in the event their use is required and which prevents them from deteriorating in value and ability. Replacement parts shall first be obtained from the fire extinguisher manufacturer for that particular make, model and type being inspected, serviced and tested.

1.3 The Contractor shall perform annual maintenance inspections of all flightline portable fire extinguishers located on the flightline ramp areas, hangars and shelters on Beale AFB, (BAFB). The Fire Emergency Services Flight shall coordinate pick up and drop off site location.

1.4 The Contractor shall coordinate with Fire Emergency Services personnel to pick up and deliver the fire extinguishers to the ready line located on the flightline, Beale AFB, and perform the required work at a shop owned and operated by the Contractor or at designated place on Beale AFB.

1.5 The Contractor is not required to purchase Class 1 Ozone Depleting Substance (ODS) for the maintenance of Halon fire extinguishers.

1.6 The work shall be conducted to conform to applicable Fire codes as referenced and in a manner that shall provide maximum satisfaction to the user and the responsible officer. Work shall be accomplished without divergence from established schedules unless prior approval has been received from the contracting officer or his designated representative.

1.7 Work shall be performed by a licensed, experienced firm regularly engaged in the inspection, maintenance, and testing of fire extinguishers, in compliance with State and National Fire Code Criteria. Craftsmen performing these services shall be thoroughly trained and experienced in the maintenance and repair of fire extinguishers.

1.8 The Contractor shall personally supervise the work or have a competent work leader or superintendent perform these duties. This person must be thoroughly trained and experienced in the maintenance and repair of fire extinguishers.

1.9 Services and supplies furnished under this contract shall be covered by the most favorable commercial warranties the contractor gives to any customer for such services and supplies. If commercial warranty is applicable to services and supplies being furnished under this contract, one copy of the warranty will accompany the services and supplies at the time of delivery. Said warranty shall be in addition to the rights conferred on the Government by this contract and to the extent said commercial warranty restricts or conflicts with any clauses, terms, or conditions of this contract, the contract shall take precedence over the commercial warranty.

1.10 The Contractor will furnish in writing advice and recommendation on necessary repairs, testing, and replacement parts required by this contract.

1.11 The contractor shall provide an onsite contract manager who shall be responsible for the performance of work. The name of this person and an alternate(s) who shall act for the contractor when the manager is absent, shall be designated in writing to the Administrative Contracting Office and Government inspector (duly authorized representative) at the pre-performance conference.

1.12 The contract manager or alternate shall be available during normal duty hours within four (4) work hours to meet by telecom, video conference, or electronic mail with Government personnel designated by the Administrative Contracting Officer to discuss problem areas. If the problem cannot be resolved by the aforementioned means, the contractor shall provide compliant personnel to the installation to rectify the problem within 24 hours of notification. After normal duty hours the manager or designated alternate shall be available within 12 hours by telecom, video conference, or electronic mail.

1.13 The Government is authorized to restrict the employer under this contract of any contractor employee, or prospective contractor employee who is identified as a potential threat to the health, safety, general well being, or operational mission of this installation and its population.

2. SERVICES TO BE PERFORMED

2.1 Inspections: Fire extinguishers shall be inspected, tested and maintained according to previously identified references. As required by NFPA 10, all inspections and testing accomplished by the contractor shall be performed by personnel with knowledgeable expertise in these fields.

2.2 Extinguisher Recharge: Fire extinguishers shall be recharged as indicated in the listing of work provided to the Contractor. If the extinguisher has a full charge of agent upon pickup, the Contractor shall return the extinguisher in the same condition without charge for the agent unless that agent is found to be unserviceable.

2.3 Complete Maintenance (six year teardown): 150 1bs Halon 1211 Wheeled Extinguishers shall receive complete maintenance as outlined in NFPA 10, as indicated in the listing of work accompanying the extinguishers.

2.4 Hydrostatic testing of fire extinguishers shall be conducted in accordance with the NFPA 10, (frequency of testing is listed in a table under the current code) and manufacturer's recommendations. The contractor shall attach a sticker/plate identifying pertinent information as required by the manufacturer and NFPA 10. The flight line fire extinguishers shall have all applicable information as required from the above listed documents and manufacturer's Technical Order on all extinguishers that pass the test. Extinguishers that fail the test shall be identified as having failed.

2.5 The contractor shall submit a plan on corrosion control refurbishment indicating the equipment and techniques to be used and showing compliance with the manufacturer's requirements. Where a conflict exists, the contractor shall make the contracting officer aware of the conflict in writing. In all cases, the Technical Order publication requirements will take precedence until the conflict is resolved. Extinguishers are to be logged in on a "shop repair take out order" form, along with quantities and any special instructions.

2.6 Extinguishers should be inspected at the time of disassembly for any rust or corrosion that may compromise the cylinder's integrity. Internal inspection should be done using the inspection light recommend or approved by the manufacturer.

2.7 Contractor personnel shall present a neat appearance and be easily recognized. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name.

3. HOURS OF OPERATIONS

3.1 Except for emergency service, all work shall be performed during normal duty hours. The contractor shall maintain the following service hours: 0730 to 1615, Monday through Friday.

3.2 The contractor is not required to provide service on the following days: New Years Day, 1 January; Martin Luther King’s Birthday, 3rd Monday in January; Presidents’ Day, 3rd Monday in February; Memorial Day, last Monday in May; Independence Day, 4 July; Labor Day, 1st Monday in September; Columbus Day, 2nd Monday in October; Veterans’ Day, 11 November; Thanksgiving Day, 4th Thursday in November; and Christmas Day, 25 December.

3.3 Any Holiday falling on a Saturday or Sunday will be observed on the following Monday.

3.4 The office having responsibility for inspection and acceptance is 9th CES/CEFP, Beale AFB, CA.

3.5 All equipment, parts, and services supplied by the contractor shall conform to applicable safety and health standards as indicated in the current Code of Federal Regulations, Title 29, Chapter XVII, Para 1910, Occupational Safety and Health Act.

3.6 The contractor shall be required to attend a pre- performance conference at 9th RW Contracting Squadron, Beale AFB, CA, prior to contract start date.

4. DEFINITIONS

4.1 Defective service: A service output that does not meet the standard of performance associated with it in this SOW

4.2 Inspector: A Government person responsible for surveillance of contractor performance.

4.3 Annual Service Maintenance: At least once a year, or more frequently if indicated by an inspection, service maintenance should be performed

4.4 Defender 2000: Defender 2000 is a unit designed to meet government standards for the recovery, recharge, and recycling of the fire fighting agent Halon 1211.

4.5 O. D. S.: Ozone Depleting Substance.

4.6 Portable Wheeled Fire Extinguisher: A portable device carried on wheels and operated by hand, containing an extinguishing agent that can be expelled under pressure for the purpose of suppressing or extinguishing fire.

4.7 Six Year Maintenance Fire Extinguishers: Those extinguishers require maintenance every six years. Maintenance is to be performed in accordance with published regulations and standards.

4.8 Twelve Year Hydrostatic Test: A thorough examination of fire extinguishers, it is intended to give maximum assurance that a fire extinguisher will operate effectively and safely. It includes a thorough examination and any necessary repair or replacement. It will normally reveal if hydrostatic testing or internal maintenance is required.

4.9 Recharging: The replacement of the extinguishing agent (Except Halon) also includes the expellant for certain types of extinguishers.

5. GOVERNMENT FURNISHED SERVICES/EQUIPMENT

5.1 The Government will furnish the contractor with a list of buildings and map, to identify location of extinguishers due inspections at the pre-performance conference.

6. CONTRACTOR FURNISHED PROPERTY

6.1 Contractor shall provide personnel, materials, tools, equipment, and transportation necessary to perform all operations in connection with the inspection, maintenance, testing, and recharging, of all 150 lbs. Halon Wheeled Flight Line Extinguishers, as defined in this SOW.

6.2 The contractor will furnish all electric power and other utilities necessary to perform the services required in this SOW.

6.3 The contractor will furnish their own Halon Recovery, Recharge and Recycle Unit. This system will process contaminated Halon 1211 from extinguishers, filter out contaminates and remove moisture.

6.4 Except for those items or services specifically stated to be Government furnished in Section 5, the contractor shall provide everything required to perform this SOW, including Halon 1211 for recharging as necessary.

7. SCHEDULING

7.1 Upon receipt of award, 9th CES/CEF will provide the contractor with a bi-annual or annual maintenance schedule for all fire extinguishers that require maintenance.

7.2 The contractor shall be responsible for any accidental discharge (including clean-up) occurring during any servicing.

7.3 The contractor must notify 9th CES/CEF, Fire Emergency Services, for schedule maintenance at least 24 hours in advance and when changes occur. A fire inspector will be assigned to accompany contractor personnel on the extinguisher inspection. Telephone numbers will be provided at the pre-performance conference.

7.4 After maintenance has been accomplished, the contractor shall provide a service ticket containing as a minimum; date of maintenance, nature of maintenance performed, name and signature of contractor’s personnel performing maintenance, and the acceptance signature of the Government inspector.

8. REPLACEMENT/REPAIR PARTS

8.1 The contractor shall furnish all parts and materials with an individual item value of $5.00 or less as a regular maintenance cost. The contractor shall be reimbursed for parts and materials at manufacturer’s published list price or contractor’s invoice, whichever is less, and after being approved in writing by the Administrative Contracting Officer or a duly authorized representative. I.E., if an item cost $20.00, the Government will reimburse $20.00 to the contractor, when approved by the Contracting Officer.

8.2 The contractor is required to furnish an itemized list showing parts and material used or needed for any repair(s) within ten (10) working days after inspection. The contractor shall provide parts that are new or reconditioned to equal or exceed the original manufacturer’s parts and shall carry a part number.

8.3 Once the contractor has been given notice to proceed, repairs (both minor and major) shall be completed within five (5) working days, unless otherwise approved by the Administrative Contracting Officer or his duly authorized representative.

8.4 Parts replaced remain the property of the Government, except where an exchange has been recognized and approved as resulting in a lower cost to the Government. Replaced parts shall be presented to Fire Prevention for validation prior to submission of invoices.

8.5 Discrepancies that exist outside of normal practice or outside the scope of this contract shall be reported to the Administrative Contracting Officer or his/her duly authorized representative at the time they impact upon work, or planning for work, under this contract. The contractor is not automatically empowered to correct not to order parts against such unspecified items.

9. QUALITY CONTROL

9.1 Contractor shall develop and maintain a quality program to ensure maintenance and repair services are performed in accordance with the NEC and the manufacturer’s instructions. The contractor shall develop and implement procedures to identify and prevent defective services from occurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in Section 2, Services to be Performed. The government evaluator must have a specific contractor quality control point of contact to notify in case of customer complaints.