Combined_Synopsis-Solicitation_-_Automatic_Car_Wash_System.docx

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation number for this procurement is F1D3494237A001. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2005-62. This procurement will be 100% set aside for small business. The North American Industry Classification System (NAICS) code is 811192. The small business size standard for this NAICS code is $7.0M. Award will be based on Lowest Price Technically Acceptable (LPTA). Written proposals are required (oral offers will not be accepted). Only one contract will be awarded.

The Government will award a firm fixed price contract for a the purchase of a Automated Car Wash System that list the following specifications as stated in the Statement of Work.

ITEM(S) REQUIRED:

Delivery and Performance Address: 3356 Pennsylvania Ave., Joint Base Andrews, MD 20762.

Performance Period: 90 Days to complete construction.

SCOPE OF WORK STATEMENT

1. OJECTIVE

1.1. The Air Force must maintain safe and serviceable vehicles to maintain operational mission readiness. The 11th Wing Logistics Readiness Squadron (LRS), requires an automatic vehicle wash system to maintain serviceability of busses. These vehicles transit throughout the National Capital Region (NCR) and are ridden by the highest-level executives in the Air Force and other DoD components. Therefore, they must meet the highest quality standards in terms of appearance and durability.

2. SCOPE OF CONTRACT

2.1. The contractor shall provide all personnel, equipment, tools, labor, supplies, materials and supervision necessary to make all repairs to automatic wash system.

2.2. The Contractor shall begin construction No Later Than (NLT) thirty (30) days after the contract is awarded.

2.3. The Contractor shall provide an invoice not later than the fifth day after construction is complete.

2.4. Any correspondence pertaining to this contract between the Government and Contractor will be conducted with the utmost professionalism and courtesy by all parties at all times.

3. STANDARD REQUIREMENTS

3.1. The contractor will provide all necessary labor, tools and resources to complete construction of the automatic wash system.

3.1.1. The automatic wash system will be installed inside of bldg. 3356 and utilize current water and electricity sources. All sources have been evaluated and deemed appropriate for the new system. The contractor shall be responsible for making water and electricity connections with existing base infrastructure.

3.2. The Contractor shall provide at a minimum a 12 month warranty to maintain serviceability of the automatic wash system. Forward all documents pertaining to said warranty to 11th LRS upon completion of the final payment.

3.2.1. Any required repairs and upkeep after the contractor’s warranty will be the responsibility of the 11th LRS.

3.3. The Contractor has 90 days to complete construction of the automatic wash system.

3.4. The Contractor shall provide an initial testing and training for 11th LRS personnel.

4. SPECIFICATION FOR AUTOMATIC VEHICLE WASH SYSTEM

4.1. Hot dipped galvanized Steel Construction, Aluminum Splash Shield Around Side Brushes

4.2. Programmable Logic Controller

4.3. Stainless Stell Electrical Panel on Drivers Side

4.4. Direct drive worm gear reducers

4.5. Three Brush Gantry, Top: 48” Diameter, Sides: 40” Diameter, Shafts: 4.5” Unit capable of washing 12’ vehicles

4.6. Top Brush Movement: 26 Ft./Minute

4.7. Proximity Switches

4.8. Program unit to start anywhere after stopping

4.9. Soap and wax setup on unit

4.10. Customize unit to fit existing wash bay

4.11. Festoon setup with brackets

4.12. Capable of washing sedans, vans, coach buses and Pick-up trucks

5. INSURANCE COVERAGE

5.1. The Air Force is self-insured.

6. GOVERNMENT FURNISHED MATERIALS/TOOLS

6.1 The Government shall not provide any materials or tools.

7. QUALITY CONTROL

7.1. The Government shall employ quality control program/procedures to identify, prevent and ensure non-recurrence of defective services. Through implementation of the Government’s quality control program/procedures, the Government shall receive quality services meeting the requirements of this contract.

8. QUALITY ASSURANCE

8.1. The Government shall periodically evaluate the contractor’s performance by appointing a representative(s) to monitor performance to ensure services are received. The Government shall also receive and investigate complaints from various customers located on the installation. The Government representative shall evaluate the contractor’s performance through intermittent on-site inspections of the Contractor’s quality control program and receipt of complaints from base personnel. The Government may inspect each task as completed or increase the number of quality control inspections if deemed appropriate because of repeated customer complaints. Likewise, the Government may decrease the number of quality control inspections if performance dictates. The Contractor shall be responsible for initially validating customer complaints. However, the Government representative shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s).

9. PERFORMANCE OBJECTIVE SUMMARY

9.1. The Contractor service requirements are summarized into performance objectives that directly relate to essential items. The performance thresholds briefly describe the minimum acceptance levels of service required for each requirement. These thresholds are critical to Contractor’s success.

Performance Objectives

Reference

Performance Standard

10. GOVERNMENT REMEDIES

10.1. The Contracting Officer shall follow FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Apr 2014), for the Contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

11. SECURITY REQUIREMENTS

11.1. The Contractor’s employees shall conform to all base regulations and directives pertaining to security, traffic and fire while on this installation.

11.2. The Contractor shall be responsible for the action of any of his subcontractor and his employees who are working on Joint Base Andrews, MD.

12. BASE PASSES

12.1. Requests for base passes are reported immediately to the Contracting Officer with a written follow up to the Contracting Officer within 72 hours.

· Social security number

· Date of Birth

· Vehicle Tag number

· Home Address

13. HOURS OF OPERATION

13.1. After normal duty hours/weekends (24 hours a day), the Contractor shall provide the Government with a local or toll free phone number to effect services as required.

13.2. During normal duty hours: 0730 – 1630 hours Monday – Friday, the Contractor shall provide a cell phone, pager number, and name of Project Superintendent who can speak on behalf of Contractor.

14. APPLICABLE PUBLICATIONS AND FORMS

14.1. The Contractor shall provide operator manuals.

15. PERFORMANCE OF SERVICES DURING CRISIS DECLARED BY THE COMMANDER OF THE 11 WING

15.1. In the event the Contractor is unable to provide his services due to peacetime emergency and/or wartime contingency disturbances, etc. neither the Government nor the Contractor shall take action for non-compliance with contact requirements.

It is the vendor’s responsibility to be familiar with all applicable clauses and provisions. All FAR/DFARS/AFFARS clauses and provisions may be viewed in full text via the Internet at http://farsite.hill.af.mil/ or http://www.arnet.gov/far/.

The following provisions are applicable:

52.212-1 - Instructions to Offerors – Commercial;

52.212-2 - Evaluation -- Commercial Items. EVALUATION PROCEDURES: The government will award a contract resulting from this solicitation on the basis of a ‘Lowest Price Technically Acceptable’ (LPTA) approach. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

The Government will award a contract resulting from this solicitation on the basis of a “Lowest Price Technically Acceptable” (LPTA) approach.

1. Part I - Technically Approach: the capability of the services being offered to satisfy the requirement of the Statement of Work (SOW). Offeror shall provide with his/her offer, sufficient documentation, specifically addressing the automatic car wash system. The documentation must enable the Government to reasonably evaluate Offeror’s total proposal for evidence of Offeror’s demonstrated understanding of the specific tasks included in the SOW.

1. Part II - LPTA: an award will be made to the lowest evaluated priced proposal meeting the acceptability standards to the non-priced factors. Offeror shall complete and provide pricing for CLINs 0001 through 0002. The pricing must be sufficient price information to enable the Government to determine the completeness and reasonableness of the Offeror’s prices.

The Government may communicate with an offeror in order to clarify or verify information submitted in their offer.

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.212-3 - Offerors Representations and Certifications – Commercial Items. All offerors must submit representations and certifications in accordance with this provision along with their offer. This provision can be downloaded from the internet via http://farsite.hill.af.mil/ or from https://www.sam.gov/ if registered in SAM (System for Award Management). Offerors that fail to furnish the required representation information or that reject the terms and conditions of the solicitation may be excluded from consideration;

52.214-31 – Facsimile Bids (Dec 1989);

52.252-1 – Solicitation Provisions Incorporated by Reference (Feb 1998).

The following clauses are applicable:

52.204-7 - System for Award Management Registration Deviation (Jul 2013) 52.212-4 - Contract Terms and Conditions – Commercial Items (June 2010);

52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items (May 2011) (DEVIATION);

52.219-6 - Notice of Total Small Business Set-Aside (Nov 2011) 52.222-3 - Convict Labor (Jun 2003);

52.222-19 - Child Labor-Cooperation with Authorities and Remedies (Jul 2010);

52.222-21 - Prohibition of Segregated Facilities (Feb 1999);

52.225-13 - Restrictions on Certain Foreign Purchases (Jun 2008);

52.223-3 - Hazardous Material Identification and Material Safety Data (Jan 1997);

52.233-3 – Protest After Award (Aug 1996);

52.233-4 - Applicable Law for Breach of Contract Claim (Oct 2004);

52.252-2 – Clauses Incorporated by Reference (Feb 1998) 52.252-6 – Authorized Deviations in Clauses (Feb 1998) 252.204-7004 - Alternate A, Central Contractor Registration (May 2013);

252.212-7001 - Contract Terms and Conditions Required to Implement Statues or Executive Orders Applicable to Defense Acquisitions of Commercial Items (Jun 2011) (DEVIATION) applies to this acquisition and specifically the following clauses under paragraph (b) are applicable;

252.232-7003 – Electronic Submission of Payment Requests and Receiving Reports (June 2012);

252.232-7006 – Wide Area Workflow Payment Instructions (May 2013);

To be eligible for an award, contractors must be registered in the System for Award Management (SAM) database. A contractor can contact the SAM database by calling 1-888-227-2423 or e-mail at http://www.sam.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow (WAWF). You can register at https://wawf.eb.mil/.

SITE VISIT:

A site visit will be conducted on 22 September 2014 at 1:00 p.m. EST. Offerors planning to attend the site visit must submit their names via e-mail to Ms. Brenda Jackson-Pryor at brenda.m.jacksonpryor.ctr@mail.mil by 19 September 2014 at 12:00 p.m. EST. Plan to meet at the Joint Base Andrews visitor’s center at 11:30 a.m. EST. Attendees must have a picture ID, vehicle registration, and proof of vehicle insurance in their possession.

QUESTIONS:

Questions shall be submitted to Ms. Brenda Jackson-Pryor at brenda.m.jacksonpryor.ctr@mail.mil no later than 12:00PM EST, 23 September 2014.

PROPOSALS:

All proposals must be sent via email to Brenda Jackson-Pryor at brenda.m.jacksonpryor.ctr@mail.mil, with a courtesy copy to Miriam Riegler at miriam.riegler.civ@mail.mil; however, you must confirm timely receipt. Proposals shall be submitted no later than 12:00PM EST, 25 September 2014.

An official authorized to bind your company shall sign and date the proposal. Late replies to the Combined Synopsis/Solicitation will be processed in accordance with FAR 52.212-1(f), "Late submission: modifications, revisions and withdrawals of offers."