Final_RFQ_F19R010003.pdf

SOLICITATION/CONTRACT 1. THIS CONTRACT IS A RATED

5. SOLICITATION TYPE2. CONTRACT NO. 4. SOLICITATION NUMBER

PAGE OF PAGES

7. ISSUED BY CODE 8. THIS ACQUISITION IS

BIDDER/OFFEROR TO COMPLETE BLOCKS 11, 13, 15, 21, 22, & 27

RATING

ORDER UNDER DPAS (15 CRF 350)

3. AWARD/

EFFECTIVE DATE ISSUE DATE

6. SOLICITATION

UNRESTRICTED

SET ASIDE

SMALL BUSINESS

OTHER

COMBINED SMALL BUSINESS AND

LABOR SURPLUS AREA CONCERNS

LABOR SURPLUS AREA CONCERNS

SIC:

SIZE STANDARD:

9. (AGENCY USE)

NO COLLECT CALLS

10. ITEMS TO BE PURCHASED (BRIEF DESCRIPTION)

SUPPLIES SERVICES

11. IF OFFER IS ACCEPTED BY THE GOVERNMENT WITHIN

DAYS (60 CALENDAR DAYS UNLESS OFFEROR INSERTS A DIFFERENT

PERIOD) FROM THE DATE SET FORTH IN BLK 9 ABOVE, THE CONTRACTOR

AGREES TO HOLD ITS OFFERED PRICES FIRM FOR THE ITEMS SOLICITED

HEREIN AND TO ACCEPT ANY RESULTING CONTRACT SUBJECT TO THE

TERMS AND CONDITIONS STATED HEREIN.

CODE 12. ADMINISTERED BY

13. CONTRACTOR/ FACILITY 14. PAYMENT WILL BE MADE BY CODE CODE

OFFEROR CODE

TELEPHONE NO.

DUNS NO.

CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK:

15. PROMPT PAY DISCOUNT 16. AUTHORITY FOR USING OTHER THAN FULL AND OPEN COMPETITION

10 U.S.C. 2304 (C) ( 41 U.S.C. 253 (C) (

NEGOTIATED BID (RFP)

SEALED BID (IFB)

1 10

SMITHSONIAN INSTITUTION

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

% FOR

CALENDAR

x

OCON

33330219RF0010003

17.

ITEM NO.

18.

SCHEDULE OF SUPPLIES/SERVICES

19.

QUANTITY

20.

UNIT

21.

UNIT PRICE

22.

AMOUNT

This is RFQ F19R010003 for small business set aside A/E IDIQ contracts at the Smithsonian Astrophysical Observatory facilities in Hilo, Hawaii and Amado, Arizona.

The due date for qualifications statement is December 18, 2018 at 3pm.

Continued ...

27. SIGNATURE OF OFFEROR/CONTACTOR 28. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

NAME AND TITLE OF SIGNER (TYPE OR PRINT) DATE SIGNED NAME OF CONTRACTING OFFICER (TYPE OR PRINT) DATE SIGNED

25. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY CONTINUATION

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

26. AWARD OF CONTRACT: YOUR OFFER ON SOLICITATION

NUMBER SHOWN IN BLOCK 4, INCLUDING ANY ADDITIONS OR

CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS

TO ITEMS:

23. ACCOUNTING AND APPROPRIATION DATA 24. TOTAL AWARD AMOUNT (FOR GOVT USE ONLY)

Thomas Dempsey

NSN 7540-01-218-4386 1447-101 STANDARD FORM 1447 (Rev. 5-88)

Prescribed by GSA

FAR (48 CFR) 53.215-1(g)

F19R010003-Construction in AZ & HA

TYPE OR PRINT NAME AND TITLE OF SIGNER

SIGNATURENAME AND ADDRESS OF FIRM (Include ZIP Code)

WE DO NOT, DESIRE TO BE RETAINED ON THE MAILING LIST FOR FUTURE PROCUREMENTS OF THE TYPE OF ITEM(S) INVOLVED.WE DO

DO NOT REGULARLY MANUFACTURE OR SELL THE TYPE OF ITEMS INVOLVED

CANNOT MEET DELIVERY REQUIREMENT

OTHER (Specify)

UNABLE TO IDENTIFY THE ITEM(S)

CANNOT COMPLY WITH SPECIFICATIONS

PAGE

NO RESPONSE FOR REASONS CHECKED

10 2 OF

DATE AND LOCAL TIME

AFFIX

STAMP

HERE

TO:

FROM:

SOLICITATION NO.

SMITHSONIAN INSTITUTION

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

SF 1447 (5-88) BACK

33330219RF0010003

(A)

ITEM NO.

(B)

SUPPLIES/SERVICES

(C)

QUANTITY

(D)

UNIT

(E)

UNIT PRICE

(F)

AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 10

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

33330219RF0010003

Questions are due by November 29, 2018.

NSN 7540-01-218-4386 Standard Form 1447 (5-88)

Sponsored by GSA

FAR (48 CFR) 53.2151 (g)

RFQ F19R010003

FOR SELECTION OF ONE OR MORE

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

MULTIDISPLINE ARCHITECT-ENGINEER CONTRACTS

FOR EACH OF THE SMITHSONIAN INSTITUTION’S FACILITIES LOCATED ON MOUNT

HOPKINS, ARIZONA AND IN HILO AND ON THE SUMMIT OF MAUNA KEA ON THE BIG

ISLAND OF HAWAII

Notice Type: Request for Qualifications

1. CONTRACT INFORMATION:

The proposed procurements listed here are restricted to Small Business. The NAICS code is 541310, size standard is $7 million. This procurement has been established as a Small Business Set Aside and only Small Businesses shall be considered by the Smithsonian Institution.

The Smithsonian seeks multiple Architect-Engineer firms qualified to provide professional services via task orders on an Indefinite Delivery Indefinite Quantity (IDIQ) basis. The successful offerors will be responsible to provide design support for the Smithsonian Astrophysical Observatory (SAO) facilities: 1) the Fred Lawrence Whipple Observatory and Base Camp locations in Amado (Tucson), Arizona, or 2) the Submillimeter Array Facility located at the summit of Mauna Kea as well as SAO’s Hilo Base Camp facility in Hilo, Hawaii.

This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented by FAR Subpart 36.6—Architect-Engineer Services. It is anticipated that the base IDIQ contracts will be for a period of one year with nine one-year options.

After award of an IDIQ contract, A-E services will be provided on a work order contract basis. Individual work orders will not exceed $2.5 million per work order with an unlimited annual IDIQ contract ceiling. The selected firms must be capable of responding to and working on multiple, task orders concurrently. Task orders will be awarded based on the A-Es current workload and its ability to accomplish the order in the required time, type of services required, previous experience, including customer satisfaction, performance and quality of deliverables under the current IDIQ, and geographic location. Contracts may be issued up to one year after selection approval;

the government reserves the right to determine the quantity of contracts awarded.

2. PROJECT INFORMATION:

Multidisciplinary architectural and engineering services to be provided for the Smithsonian Institution may include but are not limited to the following services:

i. preparation of reports, studies and design criteria;

ii. site and geotechnical investigations;

iii. surveys;

iv. programming;

v. conceptual design;

vi. facilities assessment;

vii. facility and project master planning;

viii. consultations and presentations for project review by various bodies including Federal, State and local agency reviews including but not limited to the United States Forest Service, Native American Indian entities, and the Office of Mauna Kea Management, or other agencies relevant to the locales of Amado and Hilo, respectively;

ix. multidisciplinary architectural and engineering development of contract documents comprised of drawings and specifications for architectural, structural, mechanical, electrical, plumbing, fire protection, security systems and hazardous materials abatement for a variety of routine and complex projects;

x. cost estimating for project proposals and detailed construction cost estimating;

value engineering;

xi. code compliance and accessibility review;

xii. commissioning; and

xiii. technical information for design-build requests for proposals.

Task orders may entail work with new construction, major and minor repairs, alterations, building renovations, tenant fit-up and operations, landscape design, facility improvement projects, interior space planning, and development and implementation of facility master plan projects. Task orders may be awarded for discrete, minor projects; for projects to be performed in coordination with separately retained vendors;

and/or for comprehensive study and assessment through construction and project closeout. Deliverables described in this section are subject to review and comment by Smithsonian staff and external agencies. Deliverables under task orders will likely undergo multiple revisions. Where applicable, it is the Smithsonian’s expectation that the successful offerors will support SI and agency reviews through approval.

Post design and construction phase services may include construction bid and negotiation support, site visits, construction administration, shop drawing and submittal reviews, technical assistance, commissioning/start-up/fit-up design support and preparation of as-built record drawings.

A-Es will be expected to respond to Smithsonian requests for services with expediency, sensitivity to local cultural or tribal customs, thoroughness and a high level of design quality. Projects may include, but are not limited to astrophysical research and observatory facilities, dormitories and housing, education and visitor centers, storage and maintenance facilities, and associated road, civil and utility infrastructure projects.

Firms unable to accept hazardous materials abatement projects need not apply.

3. SELECTION CRITERIA: The Smithsonian Institution will shortlist and interview only the most highly qualified submissions to this Solicitation. Firm evaluation and selection will be conducted in accordance with FAR 36.6 and will be based on the following primary criteria which are listed in descending order of importance:

A. Prime contractor and subcontractors’ firm qualifications, experience and past performance in the following types of projects: design of a variety of sizes of new and renovations of education and visitor centers, scientific research and astrophysical observatories. Projects submitted must be only from the past 10 years and must demonstrate experience in addressing issues associated with facilities accommodating large numbers of public visitors, environmentally sensitive sites, renovation of facilities while maintaining operations, Leadership in Energy and Environmental Design (LEED) criteria, and developing design build request for proposals. Responding firms are required to clearly identify disciplines to be performed in-house and those to be subcontracted. Firms must submit the names and supporting qualifications of all subcontractors.

B. Demonstration of specialized experience and technical competence of the staff with the following: design of a variety of sizes of new and renovations of education and visitor centers, scientific research/astrophysical observatories. Experience submitted must demonstrate experience in addressing issues associated with undeveloped, remote site locations; facilities accommodating large numbers of public visitors, environmentally and culturally sensitive sites; complex civil engineering and geotechnical analysisand renovation of facilities while maintaining operations, Leadership in Energy and Environmental Design (LEED) criteria, and developing design build request for proposals. The firm must have registered and licensed personnel, either in-house or through consultants, in the following key disciplines and areas of expertise: Project manager, architect, civil engineer, electrical engineer, communications and related systems engineer, structural engineer, mechanical engineer, plumbing engineer, fire protection engineer, geotechnical engineer, land surveyor, interior designer, cost estimator, landscape architect, and industrial hygienist.

The fire protection engineer shall also have a minimum of five years experience dedicated to fire protection engineering, and have a degree in Fire Protection Engineering from an accredited university. The evaluation of these disciplines will consider education, training, overall and relevant experience and longevity with the firm as well as the relevance of all staff experience and competence to the Smithsonian’s Astrophysical Observatories located in Amado, Arizona and Hilo, Hawaii, respectively.

C. Capacity of the project team to accomplish the work within specified time constraints based on submittal of firms’ current and projected workloads. Firms should demonstrate experience with task order contracts and handling multiple, task orders simultaneously. The availability of an adequate number of personnel in the key disciplines shall be presented to insure that the firm can meet the potential of working on multiple task orders for multiple customers in the required timeframes.

D. Firm competence as demonstrated by past performance on contracts in terms of work management, responsiveness, quality of work, cost control and compliance with performance schedules. A proposed Work Management and Design Quality Management Plan shall be submitted with your SF 330 and shall include an organization chart and briefly address management approach, team organization, professional registration, coordination of in-house disciplines and consultants, and prior experience of the prime firm and any of their significant consultants on similar contracts. The plan shall also address quality control procedures, cost control, coordination of in-house disciplines and consultants, and scheduling procedures. Only submit examples from the past 10 years.

E. Firm location in reasonable proximity of the Smithsonian Institution facilities in Arizona and Hawaii. The primary office where the work will be performed and the staffing at that office shall be clearly indicated on the Work Management Plan.

Firms servicing Mt. Hopkins shall be located within 100 miles of the SAO facility in the Tucson area.

Firms serving SAO Hilo and Mauna Keas shall be located in Hawaii.

The geographic location of the firm will also be considered in order to evaluate the firm’s capability to efficiently perform and respond to the Smithsonian’s request for work. For the purposes of evaluating capability to perform, the Smithsonian reserves the right to give greater consideration to firms with office locations or material capabilities to mobilize services geographically closer to the relevant SAO site.

F. Computer capability. Contractor and subcontractors must be able to comply with Smithsonian Institution standards for documentation, drawings and specifications.

These standards are available for viewing at Smithsonian Facilities Architect-Engineer Information Center website, at http://www.sifacilities.si.edu/ae_center/index.asp Required proficiencies include the following: (1) AutoCAD 2018; (2) Microsoft Office, including Project (3) Adobe Acrobat Professional or approved equivalent; (4) 3-dimensional modeling, rendering and animation in specialized software such as Autodesk Revit.

4. CONTRACT TERMS: The successful firm will be expected to sign a standard, unmodified, Smithsonian A-E contract, which includes standard FAR clauses governing A/E Contractor Responsibilities as well as Smithsonian specific provisions. A full copy of these provisions will be provided upon request by the Contracting Officer identified below.

5. SELECTION & STATEMENT PREPARATION INSTRUCTIONS

A. Under this RFQ, the Smithsonian Institution will select the most qualified Offerors for task order projects as described above. Qualifications will be determined through review of your submitted Statement of Qualifications evaluated using criteria and information requested in this RFQ. Your Statement of Qualifications must be completed using Standard Form 330 (SF 330).

To assure your Statement is given full consideration, you must do the following:

• Read this RFQ carefully to make sure you understand what is required.

• Include all the requested information. Failure to complete any part of the statement, or failure to submit on a form other than SF 330 may result in lower consideration or being judged nonresponsive. Offerors should not assume they will be contacted for clarifications.

B. Preparation Instructions.

1) Submit the required information in pdf format using a filesharing format transmitted by email to Eve Errickson at ErricksonE@si.edu. Your correspondence should be addressed to Smithsonian Institution, Office of Contracting & Personal Property Management (OCON&PPM), 600 Maryland Avenue SW, Suite 5001, Washington, DC 20024 Attention: Eve Errickson. Firms must submit Parts I and II of the Standard Form 330 for the prime and, if applicable, joint venture(s). Part II of the SF330 must be submitted for each consultant. On SF 330, Part I, Block 5, include DUNS number for the prime firm.

On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section. Failure to submit the completed SF 330 may render the submission unacceptable. Part I of the SF 330 shall have a page limit of 125 one-sided pages, excluding the sample report. Font size shall not be less than 10 font. Preface the submission with a brief letter on company letterhead;

please attach a copy of your most recent SAM registration confirmation.

2) The prime must include past experience as prime contractor on Comparable Projects. Comparable Projects are those of the same or similar cost, building type, disciplines required, type of construction, age, safety requirements and meeting other factors listed in this RFQ.

3) Include Current references (name, address, and telephone number) for your comparable projects as listed in your submission. If the Evaluation Team is unable to contact the references listed to verify experience and performance, that project may not be considered.

C. Unsuccessful offerors will be notified at the same time as successful offerors and provided an opportunity for debriefing. A debriefing is an opportunity for the firm to understand how the Smithsonian Institution assessed the strengths and weaknesses of its submission. Requests for debriefing must definitively state names and titles of attendees, their availability and be in writing, to be received by the Smithsonian no later than three (3) calendar days after receiving notice of your status regarding the prequalification. Email is acceptable for this purpose. Statements will not be maintained or returned. Offerors will not be reimbursed for any expense(s) incurred in developing their Statement. The Smithsonian Institution reserves the right to request project documents prior to award.

D. This (RFQ) is intended to provide all offerors with sufficient information to enable them to prepare and submit their qualifications for review and consideration by the Smithsonian Institution. The RFQ neither commits the Smithsonian Institution to pay any proposal preparation costs, nor obligates the Smithsonian to procure or contract for construction or services. It shall not be construed as authorization to proceed with or to be reimbursed for any of the costs for any of the work specified herein. THIS IS NOT A

REQUEST FOR PROPOSALS.

end of RFQ