F13SOL10007 _Fed_Biz.pdf

SOLICITATION, OFFER,

AND AWARD

2. TYPE OF SOLICITATION

6. PROJECT NO. 4. CONTRACT NO. 5. REQUISITION/PURCHASE REQUEST NO.

PAGE OF PAGES

7. ISSUED BY CODE 8. ADDRESS OFFER TO

SOLICITATION

(Construction, Alteration, or Repair)

1. SOLICITATION NO. 3. DATE ISSUED

IMPORTANT -- The "offer" section on the reverse must be fully completed by offeror.

9.

INFORMATION

a. NAME b. TELEPHONE NO. (Include area code) (NO COLLECT CALLS)

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder."

CALL:

FOR

SEALED BID (IFB)

NEGOTIATED (RFP)

SMITHSONIAN INSTITUTION

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

Vincent Blackwell 202-633-7278

111/14/2012

F13SOL10007

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying no., date)

FBO ANNOUNCEMENT F13SOL10007

FOR SELECTION OF ONE OR MORE

INDEFINITE DELIVERY INDEFINITE QUANTITY (IDIQ)

MULTIDISCIPLINE ARCHITECT-ENGINEER CONTRACTS

FOR EACH OF THE SMITHSONIAN INSTITUTION'S FACILITIES LOCATED ON MOUNT HOPKINS,

ARIZONA AND IN HILO AND ON THE SUMMIT OF MAUNA KEA ON THE BIG ISLAND OF HAWAII

11. The Contractor shall begin performance

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

award, notice to proceed. The performance period is mandatory negotiable. (See ________________________________________________.)

13. ADDITIONAL SOLICITATION REQUIREMENTS:

a. Sealed offers in original and is not required.is, b. An offer guarantee

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

(date). If this is a sealed bid solicitation, offers will be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, and the date and time offers are due.

d. Offers providing less than

12b. CALENDAR DAYSYES NO

(If "YES", indicate within how many calendar days after award in Item 12b.)

calendar days and complete it within ________________ ________________ calendar days after receiving

12/14/2012

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x x x x copies to perform the work required are due at the place specified in Item 8 by _____________ ___________________ (hour) local time calendar days for Government acceptance after the date offers are due will not be considered and will be rejected. _________________

STANDARD FORM 1442 (Rev. 4-85)

Prescribed by GSA

FAR(48 CFR) 53.236-1(d)

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of this solicitation, if this offer is accepted by the Government in writing within ____________________ calendar days after the date offers are due. (Insert any number equal to or greater than the minimum requirement stated in item 13d. Failure to insert any number means the offeror accepts the minimum in item 13d.)

14. NAME AND ADDRESS OF OFFEROR (Include ZIP Code) 15. TELEPHONE NO. (Include area code)

16. REMITTANCE ADDRESS (Include only if different than item 14.)

CODE FACILITY CODE

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGEMENT OF AMENDMENTS

OFFER (Must be fully completed by offeror)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

AMENDMENT NO.

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER (Type or print) 20b. SIGNATURE 20c. OFFER DATE

AWARD (To be completed by Government)

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

(4 copies unless otherwise specified)

ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

26. ADMINISTERED BY CODE 27. PAYMENT WILL BE MADE BY

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

(Contractor is required to sign this document and return (Contractor is not required to sign this document.)

Your offer on this solicitation is hereby accepted as to the items listed. This award consummates the contract, which consists of (a) the Government solicitation and your offer, and (b) this contract award.

No further contractual document is necessary.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED TO SIGN (Type or print) 31a. NAME OF CONTRACTING OFFICER (Type or print)

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. DATE

BY

2PAGE OF

OCON

P.O. BOX 37012

MRC 1200

Washington DC 20013-7012

OCON

Dorothy A. Leffler

28. NEGOTIATED AGREEMENT 29. AWARD

Contractor agrees to furnish and deliver all items or perform all work requirements identified on this form and any continuation sheets for the consideration stated in this contract. The rights and obligations of the parties to this contract shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, copies to issuing office.)

10 U.S.C. 2304(c) 41 U.S.C. 253(c)

STANDARD FORM 1442 (REV. 4-85) BACK

Continued...

ITEM NO.

(A)

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

F13SOL10007

Synopsis:

1. CONTRACT INFORMATION:

The proposed procurements listed here are restricted to Small Business. The NAICS code is

541310; size standard is $7 million. This procurement has been established as a Small

Business Set Aside and only Small Businesses shall be considered by the Smithsonian

Institution. This announcement is for the selection and award of one or more

Architect-Engineer Indefinite Delivery Indefinite

Quantity (IDIQ) Multidiscipline Contracts for

EACH location that would provide design support for Smithsonian facilities at the Smithsonian

Astrophysical Observatory's (SAO) Fred Lawrence

Whipple Observatory and Base Camp locations in

Amado (Tucson), Arizona, or at SAO's Big Island

Hawaii-based facilities at the Submillimeter

Array Facility located at the summit of Mauna Kea as well as SAO's Hilo Base Camp facility in Hilo.

This contract is being procured in accordance with the Brooks Architect-Engineer (A-E) Act as implemented by FAR Subpart 36.6

Architect-Engineer Services. It is anticipated that the base IDIQ contracts will be for a period of one year with nine one-year options. After award of an IDIQ contract, A-E services will be provided on a work order contract basis.

Individual work orders will not exceed $2.5 million per work order with an unlimited annual

IDIQ contract amount. The selected firms must be capable of responding to and working on multiple, task orders concurrently. Task orders will be awarded based on the A-Es current workload and its ability to accomplish the order in the required time, type of services required, previous experience, including customer satisfaction, performance and quality of deliverables under the current IDIQ, and geographic location. Contracts may be issued up to one year after selection approval; the government reserves the right to determine the quantity of contracts awarded.

2. PROJECT INFORMATION:

Multidisciplinary architectural and engineering

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Sponsored by GSA

FAR (48 CFR) 53.110

SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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services to be provided for the Smithsonian

Institution may include but are not limited to the following: preparation of reports, studies and design criteria; site and geotechnical investigations; surveys; programming; conceptual design; facilities assessment; facility and project master planning; presentations for project review by various bodies including

Federal, State and local agency reviews including but not limited to the US Forest Service, Native

American Indian entities and the Office of Mauna

Kea Management ; multidisciplinary architectural and engineering development of contract documents comprised of drawings and specifications for architectural, structural, mechanical, electrical, plumbing, fire protection, security systems and hazardous materials abatement for a variety of routine and complex projects; cost estimating for project proposals and detailed construction cost estimating; value engineering;

code compliance and accessibility review;

commissioning; technical information for design-build requests for proposals. The work may include new construction, major and minor repairs, alterations, building renovations, tenant fit-up and operations, landscape design, facility improvement projects, interior space planning, and development and implementation of facility master plan projects. Post design and construction phase services may include construction bid and negotiation support, site visits, construction administration, shop drawing and submittal reviews, technical assistance, commissioning/start-up/fit-up design support and preparation of as-built record drawings. A-Es will be expected to respond to Smithsonian requests for services with expediency, thoroughness and a high level of design quality.

Projects may include, but are not limited to astrophysical research and observatory facilities, dormitories and housing, education and visitor centers, storage and maintenance facilities, and associated road, civil and utility infrastructure projects. Firms unable to accept hazardous materials abatement projects need not apply.

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SUPPLIES/SERVICES

(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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3. SELECTION CRITERIA: The Smithsonian

Institution will interview only the most highly qualified submissions to this Solicitation. Firm evaluation and selection will be conducted in accordance with FAR 36.6 and will be based on the following primary criteria which are listed in descending order of importance:

A. Prime contractor and subcontractors¿ firm qualifications, experience and past performance in the following types of projects: design of a variety of sizes of new and renovations of education and visitor centers, scientific research and astrophysical observatories.

Projects submitted must be only from the past 10 years and must demonstrate experience in addressing issues associated with facilities accommodating large numbers of public visitors, environmentally sensitive sites, renovation of facilities while maintaining operations, Leadership in Energy and Environmental Design

(LEED) criteria, and developing design build request for proposals. Responding firms are required to clearly identify disciplines to be performed in-house and those to be subcontracted.

Firms must submit the names and supporting qualifications of all subcontractors.

B. Demonstration of specialized experience and technical competence of the staff with the following: design of a variety of sizes of new and renovations of education and visitor centers, scientific research/astrophysical observatories.

Experience submitted must demonstrate experience in addressing issues associated with facilities accommodating large numbers of public visitors, environmentally sensitive sites, and renovation of facilities while maintaining operations, Leadership in Energy and Environmental Design

(LEED) criteria, and developing design build request for proposals. The firm must have registered and licensed personnel, either in-house or through consultants, in the following key disciplines and areas of expertise: Project manager, architect, civil engineer, electrical engineer, communications and related systems engineer, structural engineer, mechanical

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(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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engineer, plumbing engineer, fire protection engineer, geotechnical engineer, land surveyor, interior designer, cost estimator, landscape architect, and industrial hygienist. The fire protection engineer shall also have a minimum of five years experience dedicated to fire protection engineering, and have a degree in Fire

Protection Engineering from an accredited university. The evaluation of these disciplines will consider education, training, overall and relevant experience and longevity with the firm.

C. Capacity of the project team to accomplish the work within specified time constraints based on submittal of firms¿ current and projected workloads. Firms should demonstrate experience with task order contracts and handling multiple, task orders simultaneously. The availability of an adequate number of personnel in the key disciplines shall be presented to insure that the firm can meet the potential of working on multiple task orders for multiple customers in the required timeframes.

D. Firm competence as demonstrated by past performance on contracts in terms of work management, responsiveness, quality of work, cost control and compliance with performance schedules. A proposed Work Management and Design

Quality Management Plan shall be submitted with your SF 330 and shall include an organization chart and briefly address management approach, team organization, professional registration, coordination of in-house disciplines and consultants, and prior experience of the prime firm and any of their significant consultants on similar contracts. The plan shall also address quality control procedures, cost control, coordination of in-house disciplines and consultants, and scheduling procedures. Only submit examples from the past 10 years.

E. Firm location in reasonable proximity of the

Smithsonian Institution facilities in Arizona and

Hawaii. The primary office where the work will be performed and the staffing at that office shall be clearly indicated on the Work Management

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(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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Plan. Firms servicing Mt. Hopkins shall be located within 100 miles of the SAO facility in the Tucson area. Firms serving SAO Hilo and

Mauna Keas shall be located in Hawaii with additional consideration given to the location of prime and consultants on the Big Island of

Hawaii. The geographic location of the firm will also be considered in order to evaluate the firm¿s knowledge of the potential project locations.

F. Computer capability. Contractor and subcontractors must be able to comply with

Smithsonian Institution standards for documentation, drawings and specifications. These standards are available for viewing at the SI

Office of Facilities Engineering and Operations

Architect-Engineer Information Center website, at http://www.ofeo.si.edu/ae_center/index.asp

Required proficiencies include the following:

(1) AutoCAD 2010; (2) Microsoft Office, including

Project (3) Adobe Acrobat Professional; (4)

3-dimensional modeling, rendering and animation in specialized software such as Autodesk 3ds Max, Autodesk Maya.

4. SUBMISSION REQUIREMENTS: The successful firms will be expected to sign a standard, unmodified, Smithsonian A-E contract.

Interested, qualified firms are invited to submit the required information as specified below via courier:

XXXXXXX

Smithsonian Institution, Office of Contracting &

Personal Property Management

2011 Crystal Drive, Suite 350

Arlington, VA 22202

Via U.S. Postal Service:

Smithsonian Institution, Office of Contracting &

Personal Property Management

Attention: Vincent A. Blackwell

MRC 1200, P.O. Box 37012, Continued ...

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(B)

QUANTITY

(C)

UNIT

(D)

UNIT PRICE

(E)

AMOUNT

(F)

NAME OF OFFEROR OR CONTRACTOR

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Washington, DC 20012-7012

Fax submissions will NOT be accepted.

The deadline for submission is no later than

December 14, 2012 3:00 PM. EST

Firms shall clearly indicate for which location they are submitting their package for: Arizona or

Hawaii or both (if applicable and within the maximum proximity listed in the solicitation)

Firms must submit Parts I and II of the Standard

Form 330 for the prime and joint venture(s).

Part II of the SF330 must be submitted for each consultant. On SF 330, Part I, Block 5, include

DUNS number for the prime firm. On the SF 330, Part I, Block F, provide the title and contract award dates for all projects listed in that section. 5 copies of the SF 330 are required.

Failure to submit the completed SF 330 will render the submission unacceptable. Part I of the

SF 330 shall have a page limit of 125 pages. A page is one side of a sheet. Font size shall not be less than 10 font. Preface the submission with an attached original and loose copy of a brief letter on company letterhead.

Questions shall be directed to Vincent A.

Blackwell in the Office of Contracting & Personal

Property Management via email at

Blackwellv@si.edu.

The Smithsonian will dispose of submitted material 60 days after receipt unless a specific written request is made for its return. Returns will be at the expense of the firm submitting the information. THIS IS NOT A REQUEST FOR PROPOSAL.

Period of Performance: 03/01/2013 to 02/28/2018

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