6913G626Q300050.pdf

COMBINED SYNOPSIS/SOLICITATION

(i) DESCRIPTION

This is a combined synopsis/solicitation for commercial services prepared in accordance with FAR Part 12. This announcement constitutes the only solicitation; quotations are being requested and a separate solicitation will not be issued.

Solicitation Number 6913G626Q300050 is issued as a request for quotation (RFQ) for for Army Locomotive Safety Inspections & Technical Support Army Sustainment Command (ASC) Locomotive Safety Inspections

This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

Title: Army Locomotive Safety Inspections & Technical Support Army Sustainment Command (ASC) Locomotive Safety Inspections

Issuing Office: U.S. Department of Transportation (DOT), Volpe National Transportation Systems Center

NAICS Code: 488210 – Support Activities for Rail Transportation. Size standard: $34.0M

Contract Type: Firm-Fixed-Price (FFP)

(ii) REQUIREMENTS/CONTRACT LINE ITEMS (CLINS)

Please see the attached pricing schedule of CLINs 00100, 00200, 00300, and 00400. A price must be entered for each CLIN and a total amount for all CLINs. Pricing shall be firm-fixed-price and inclusive of all labor, travel, tools, equipment, materials, and incidentals necessary to perform inspections in accordance with the PWS.

(iii) DESCRIPTION OF REQUIREMENT

The Contractor shall perform all services in accordance with the Performance Work Statement (PWS), dated August 19, 2026, entitled: “Performance Work Statement for Army Locomotive Safety Inspections & Technical Support Army Sustainment Command (ASC) Locomotive Safety Inspections”

The full technical requirements, locations, inspection quantities, deliverables, and personnel qualifications are defined in the PWS.

(iv) DATES AND PLACES OF PERFORMANCE

The period of performance is date of award through September 24, 2026 at four (4) Army installations within the continental United States, as identified in the PWS.

(v) SOLICITATION PROVISIONS

52.212-1 Instructions to Offerors—Commercial Products and Commercial Services (JUL 2026) http://www.acquisition.gov/

Instructions to Offerors—Commercial Products and Commercial Services (Deviation SEP 2025) (NOTE: Tailored for Simplified Procedures of FAR (RFO) 12.201-1)

(a) Submission of quotations. Submit signed and dated quotations to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, quotations shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the vendor;

(3) The vendor’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require vendor completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period of Quotation Validity. The vendor agrees to hold the prices in its quotation firm for 60 calendar days from the date specified for receipt of quotation, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of quotations.

(1) Vendors are responsible for submitting quotations and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any quotation, modification, or revision received after the time specified for receipt of quotations is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition. However, a late modification of an otherwise successful quotation that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of quotations will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Vendors may withdraw their quotations by written notice to the Government received at any time before award.

(d) Purchase Order Award. The Government intends to evaluate quotations and award a purchase order without discussions with vendors. Therefore, the vendor’s initial quotation should contain the vendor’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all quotations if such action is in the public interest, accept other than the lowest quotation, and waive informalities and minor irregularities in quotations received.

(e) Explanations for unsuccessful quoters. If a brief explanation of the award decision is provided to requesting unsuccessful quoters, the Government may disclose the following information, if applicable:

(1) The number of quotations received

(2) The name of each quoter receiving an award

(3) The total contract price

(4) In general terms, the reason(s) the quotation was not accepted, unless the price information shared readily reveals the reason. In no event shall an quoter’s cost breakdown, profit, overhead rates, trade secrets, manufacturing processes and techniques, or other confidential business information be disclosed to any other quoter.

(End of provision)

(vi) PURCHASE ORDER CLAUSES

Clauses Included by Reference:

52.203-17 Contractor Employee Whistleblower Rights

52.203-18 Prohibition on Contracting With Entities that Require Certain Internal Confidentiality Agreements or Statements – Representation

NOV 2023

JAN 2017

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

52.204-7 System for Award Management – Registration (Deviation SEP 2025)

52.204-9 Personal Identity Verification of Contractor Personnel

JAN 2017

SEP 2025

JAN 2011

52.204-13 System for Award Management (Deviation SEP 2025)

52.204-19 Incorporation by Reference of Representations and Certifications

DEC 2014

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations – Representation (Deviation Sep 2025)

52.209-6 Protecting the Government’s Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (Deviation Sep 2025)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Deviation SEP 2025)

52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Deviation Sep

SEPT 2025

52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (Deviation SEP 2025)

52.219-1 Small Business Representations (Deviation Sep 2025)

52.219-6 Notice of Total Small Business Set Aside (Deviation NOV 2025)

52.219-28 Postaward Small Business Program Representation (Deviation Nov 2025)

52.222-3 Convict Labor (Deviation Oct 2025)

52.222-36 Equal Opportunities for Workers with Disabilities (Deviation Oct 2025)

52.222-41 Service Contract Labor Standards (Deviation Oct 2025)

52.222-42 Statement of Equivalent Rates for Federal Hires

NOV 2025

OCT 2025

MAY 2014

52.222-62 Paid Sick Leave Under EO 13706 (Deviation Apr 2026)

APR 2026

52.222-90 Addressing DEI Discrimination by Federal Contractors (DEVIATION APR 2026)

52.223-23 Sustainable Products (Deviation Dec 2025)

52.225-1 Buy American – Supplies (Deviation Nov

DEC 2025

52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving

52.232-23 Assignment of Claims

MAY 2024

MAY 2014

52.232-33 Payment by Electronic Funds Transfer- System for Award Management

OCT 2018

52.232-39 Unenforceability of Unauthorized Obligations

52.233-4 Applicable Law for Breach of Contract Claim (Deviation Sep 2025)

52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Deviation Sep 2025)

52.240-90 Security Prohibitions and Exlusions Representations and Certifications (Deviation Sep 2025)

52.240-91 Security Prohibitions and Exlusions (Deviation Sep 2025)

52.240-93 Basic Safeguarding of Covered Contractor Information Systems (Deviation Sep 2025)

52.244-6 Subcontracts for Commercial Products and Commercial Services (Deviation Apr 2026)

JUN 2013

52.253-1 Computer Generated Forms (Deviation Oct 2025)

Clauses Included by Full Text:

Solicitation Provisions Incorporated by Reference (Feb 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): ACQUISITION.GOV

(End of provision)

Clauses Incorporated By Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this/these address(es):

Acquisition.gov

(End of clause)

Authorized Deviations in Provisions (Nov 2020)

(a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the provision.

(b) The use in this solicitation of any FAR provision with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of provision)

Authorized Deviations in Clauses (Nov 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any FAR clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

TAR CLAUSES INCLUDED BY FULL TEXT

1252.232-70 Electronic Submission of Payment Requests (TAR Class Deviation 2025-02_A1)

(a) Definitions. As used in this clause—

(1) Contract financing payment has the meaning given in FAR 32.001.

(2) Payment request means a bill, voucher, invoice, or request for contract financing payment or invoice payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices,” this clause, and the applicable Payment clause included in this contract.

(3) Electronic form means an automated system transmitting information electronically according to the accepted electronic data transmission methods and formats identified in paragraph (c) of this clause. Facsimile, email, and scanned documents are not acceptable electronic forms for submission of payment requests.

(4) Invoice payment has the meaning given in FAR 32.001.

(b) Electronic payment requests. Except as provided in paragraph (e) of this clause, the contractor shall submit payment requests in electronic form. Purchases paid with a Governmentwide commercial purchase card are considered to be an electronic transaction for purposes of this rule, and therefore no additional electronic invoice submission is required.

(c) Processing system. The Department of Transportation utilizes the DELPHI system for processing invoices. The DELPHI module for submitting invoices is called iSupplier. Access to DELPHI is granted with electronic authentication of credentials (name & valid email address) utilizing the GSA credentialing platform login.gov. Vendors submitting invoices are required to submit invoices via iSupplier (DELPHI) and authenticated via www.login.gov.

(d) Invoice requirements. To receive payment and in accordance with the Prompt Payment Act, all invoices submitted as attachments in iSupplier (DELPHI) shall contain the following:

(1) Invoice number and invoice date.

(2) Period of performance covered by invoice.

(3) Contract number and title.

(4) Task/Delivery Order number and title (if applicable).

(5) Amount billed (by CLIN), current and cumulative.

(6) Total ($) of billing.

(7) Cumulative total billed for all contract work to date.

(8) Name, title, phone number, and mailing address of person to be contacted in the event of a defective invoice.

(9) Travel. If the contract includes allowances for travel, all invoices which include charges pertaining to travel expenses will catalog a breakdown of reimbursable expenses with the appropriate receipts to substantiate the travel expenses.

(TAR Class Deviation 2025-02_A1)

(10) The following statement “The Contractor certifies that, by submitting this invoice to the Government, the supplies and/or services billed have been shipped, rendered, or delivered in accordance with instructions issued by the ordering officer; that they are reflected in the quantities and/or period of performance stated on the invoice; and that such supplies and/or services conform to the quantity and quality requirements specified in the applicable contract, order, or blanket purchase agreement.

Furthermore, pursuant to Executive Order 14173, Ending Illegal Discrimination And Restoring Merit-Based Opportunity, the Contractor certifies that it is in compliance with the Equal Protection principles of the Constitution and all applicable Federal anti-discrimination laws, and acknowledges that such compliance is material to the Government’s payment decision under the False Claims Act (31 U.S.C. § 3729(b)(4)). The Contractor also affirms that it does not operate any diversity, equity, and inclusion (DEI) initiatives that are inconsistent with the Equal Protection principles of the Constitution and the non-discrimination requirements of Federal law, as interpreted by the Supreme Court in Students for Fair Admissions v. Harvard, 600 U.S. 181 (2023).”

(e) Payment system registration. All persons accessing the iSupplier (DELPHI) will be required to have their own unique user ID and password and be credentialed through login.gov.

(1) Electronic authentication. See www.login.gov for instructions.

(2) To create a www.login.gov account, the user will need a valid email address and a working phone number. The user will create a password and then www.login.gov will reply withcan email confirming the email address.

(3) iSupplier (DELPHI) registration instructions: New users should navigate to: http://einvoice.esc.gov to establish an account. Users are required to log in to iSupplier (DELPHI) every 45 days to keep it active.

(4) Training on DELPHI. To facilitate use of DELPHI, comprehensive user information is available at http://einvoice.esc.gov.

(5) Account Management. Vendors are responsible to contact their assigned COR when their firm's points of contacts will no longer be submitting invoices, so they can be removed from the system.

(f) Waivers. For contractors/vendors who are unable to utilize DOT's DELPHI system, waivers may be considered by DOT on a case-by-case basis. Vendors should contact their Contracting Officer's Representative (COR) for procedures.

(g) Exceptions and alternate payment procedures. If, based on one of the circumstances set forth in 1232.7002(a) or (b), and the contracting officer directs that payment requests be made by mail, the contractor shall submit payment requests by mail through the United States PostalService to the designated agency office. If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. If DELPHI is succeeded by later technology, the Contracting Officer will supply the Contractor with the latest applicable electronic invoicing instructions.

(End of clause)

TAR CLAUSES INCORPORATED BY REFERENCE

1252.204-70 Contractor Personnel Security and Agency Access (NOV 2022)

1252.223-71 Accident and Fire Reporting (NOV 2022)

1252.223-73 Seat Belt Use Policies and Programs (NOV 2022)

(vii) DATE, TIME AND RECEIPT OF QUOTE

Quotations shall be submitted by email only. The quoter shall email its quotation to the Contracting Officer (Andrew Josephs, andrew.josephs@dot.gov) with a copy to the Branch Chief (Matthew Phelps, matthew.phelps@dot.gov). Quotations must be received no later than August 27, 2026, at 5:00 PM Eastern Time. Late quotations will not be considered. The Government will not pay for any costs incurred in preparation and submission of quotations.

Quotations shall be valid for 90 calendar days from the RFQ close date.

Quotation Format

Quotations shall consist of two (2) volumes:

Volume I – Technical Approach and Personnel Qualifications

The Technical Volume shall address, at a minimum:

• Understanding of the PWS requirements;

• Technical approach to performing inspections;

• Qualifications of proposed personnel;

• Capability to perform brake tests on NYAB CCB-26 and 26L/26NL brake systems;

• Scheduling approach and ability to meet inspection due dates;

• Tools, diagnostic equipment, and field service capabilities.

Volume II – Price Quotation

Provide firm-fixed-prices for each CLIN and period of performance. Pricing shall be fully burdened and include all costs. Quoter shall also provide a breakdown of the pricing elements for each CLIN:

Fully burdened labor rates and estimated hours per labor category, material/equipment/tool pricing, and travel.

(viii) OTHER INFORMATION

BASIS FOR AWARD

The Government intends to issue a purchase order resulting from this combined synopis/solicitation to the responsible vendor that submits the quotation representing best value to the Government. The following factors will be considered in determining best value:

1. Technical Approach

2. Personnel Qualifications

3. Past Performance

4. Price

Price Reasonableness: The Contracting Officer will determine the price to be fair and reasonable in accordance with FAR (RFO) 12.204(a).

The Government intends to evaluate quotations and make award without discussions but reserves the right to conduct discussions if determined to be in the Government’s best interest.

Contractors must maintain their SAM registration throughout the life of the contract through final payment. Contracting officers must validate the contractor has an active Federal Government contracts registration in SAM.

ATTACHMENTS

Attachment 1: Pricing Sheet

Attachment 2: Performance Work Statement (PWS), dated August 19, 2026