F079301C_Bid_Book.pdf

ADVERTISEMENT FOR BIDS

SPECIAL PROVISIONS

BIDDERS DOCUMENTS

TRACS/Proj. No.:

092 CH 329 F079301C 092-A-NFA

SIERRA VISTA-BISBEE HIGHWAY

(HEREFORD RD-PALOMINAS RD)

Contracts and Specifications Group 205 S. 17TH Ave., 2nd Floor, M/D 121F

Phoenix, Arizona 85007-3217

ARIZONA DEPARTMENT OF TRANSPORTATION

ADVERTISEMENT FOR BIDS

BID OPENING: FRIDAY, OCTOBER 2, 2026, AT 11:00 A.M. (M.S.T.)

TRACS NO 092 CH 329 F0793 01C

PROJECT NO 092-A-NFA

TERMINI SIERRA VISTA - BISBEE HWY

LOCATION HEREFORD RD - PALOMINAS RD

ROUTE NO. MILEPOST DISTRICT ITEM NO.

SR92 329.43 to 340.00 SOUTHEAST 104959

The amount programmed for this contract is $2,910,000. The location and description of the proposed work are as follows:

The proposed project is located in Cochise County along Arizona State Route 92 (SR92) between mileposts 329.43 and 340.00 near Palominas. The work consists of removing and replacing right of way fence.

The time allowed for the completion of the work included in this contract will be 95 working days.

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to §§ 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Contract documents, and other project documents, if applicable, are available as electronic files, at no charge, from the Department’s website through the ADOT Contracts and Specifications Group (https://azdot.gov/business/contracts-and-specifications/current-advertisements).

Documents will be available within one week following the advertisement for bids.

To submit a valid bid, the bidder must (1) have prequalification from the Department as necessary for the project, and (2) be included on the project Plansholder List as a Prime.

The Application for Contractor Prequalification may be obtained from the Contracts and Specifications website.

https://azdot.gov/business/contracts-and-specifications/current-advertisements https://azdot.gov/business/contracts-and-specifications/current-advertisements

This project requires electronic bidding. If a request for approval to bid as a Prime Contractor is received less than five working days prior to bid opening, the Department cannot guarantee the request will be acted on.

This contract is subject to the provisions of Arizona Revised Statutes Section 42-5075 -- Prime contracting classification; exemptions; definitions.

No proposal will be accepted from any contractor who is not a duly licensed contractor in accordance with Arizona Revised Statutes 32-1101 through 32-1170.03.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Contracts and Specifications Office by phone (602) 712-7221. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-7221.

The bidder shall provide an electronic proposal guaranty payable to the Arizona Department of Transportation for 10 percent of the amount of the bid.

Prior to the bid opening date, any questions pertaining to the project documents shall be submitted to the Department in a written format through the Bid Express (Bidx) website at https://www.bidx.com/az/lettings. Questions shall be submitted through the Questions and Answers (Q&A) link located within the corresponding letting date and project proposal number links. The Department may not answer all questions, and any decision on whether a question is answered will be within the sole discretion of the Department. Any questions received less than three working days prior to the bid opening date may not be answered.

The Engineering Specialist assigned to this project is: Mike Wechselberger, mwechselberger@azdot.gov, any correspondence with the Engineering Specialist is subject to posting onto Bidx through the project’s Q&A link. Answers to questions will not be given verbally, but will be posted exclusively to the Bidx website.

Brahama Singh, PE, Group Manager, Contracts & Specifications

Project Advertised on: 06/23/2026 https://www.bidx.com/az/lettings mailto:mwechselberger@azdot.gov

Contracts & Specifications Special Provisions

MW 092 CH 329 F079301C

June 2026 092-A-NFA

SPECIAL PROVISIONS

FOR

ARIZONA PROJECT

092 CH 329 F079301C

092-A-NFA

SIERRA VISTA-BISBEE HWY (SR 92)

FENCE REPLACEMENT

PROPOSED WORK:

The proposed project is located in Cochise County along SR 92 between mileposts 329.43 and 340.00, south of Sierra Vista. The work consists of replacing existing right of way fence.

-01 -26

June 2026 092-A-NFA

(SPC00ST,03/19/26)

SPECIFICATIONS:

The work embraced herein shall be performed in accordance with the requirements of the following separate documents:

Arizona Department of Transportation, Standard Specifications for Road and Bridge

Construction, Edition of 2021, Arizona Department of Transportation, Roadway Engineering Group, Construction

Standard Drawings, listed in the project plans, and available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Manual of Approved

Signs, available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Temporary Traffic

Control Design Guidelines, dated April, 2025, available on the Department’s website, Manual on Uniform Traffic Control Devices for Streets and Highways, 2023 edition and

Arizona Supplement to the 2023 edition, dated January, 2026, The Proposal Pamphlet which includes the following documents:

These Special Provisions, Standard Federal Equal Employment Opportunity Construction Contract Specifications

(Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Title VI / Non-Discrimination Assurances, Appendix A Appendix E, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity

(Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Executive Order 2009-09, November 13, 2009, Bidding Schedule, Proposal, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

BID SUBMISSION:

In submitting a bid, the bidder shall completely execute the following documents:

Proposal, Bidding Schedule, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, and

Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

PROPOSAL GUARANTY:

Each bidder is advised to satisfy itself as to the character and the amount of the proposal guaranty required in the Advertisement for Bids.

CONTRACT DOCUMENTS:

The bidder to whom an award is made will be required to execute a Performance Bond and a Payment Bond, each in 100 percent of the amount of the bid, an Insurance Certificate and the Contract Agreement.

A copy of these documents is not included in the Proposal Pamphlet; however, each bidder shall satisfy itself as to the requirements of each document.

The documents, approved by the Department of Transportation, Highways Division, are identified as follows:

Statutory Performance Bond, 12-1301, September, 1992

Statutory Payment Bond, 12-1302, September, 1992

Contract Agreement, 12-0912, August, 2000

Certificate of Insurance, 12-0100, June, 1998

A copy of each document may be obtained by making a request to Contracts & Specifications.

MATERIAL AND SITE INFORMATION:

Projects requiring materials, excavation, or site investigation may have additional information available concerning the material investigations of the project site and adjacent projects. This information, when available and applicable, may be examined in the Office of the Bridge Group-Geotechnical Services, located at 205 S. 17th Avenue, Phoenix, AZ 85007-3212. The contractor may contact Bridge Group at (602) 712-7481 to schedule an appointment to examine the information. This information will not be attached to the contract documents.

(NOGOAL, 06/09/16)

NONDISCRIMINATION:

Policy:

The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract and the award of subcontracts and supply contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

(TITLEVI, 08/19/21)

STANDARD TITLE VI SPECIFIC ASSURANCES:

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

GENERAL REQUIREMENTS:

Transition of Select AASHTO Standard Test Method to Arizona Test Method Equivalent:

Whenever reference is made in the specifications to an AASHTO Test Method, the reference shall be construed to mean it’s equivalent Arizona Test Method as listed in the table below.

TEST METHOD TRANSITION TABLE

AASHTO Standard Equivalent Arizona Test Method

R 66 103

R 97 104

R 90 105

T 11, T 27 201

T 85 210

T 84 211

T 335 212

T 99

T 224 227

T 191 230

T 272 232

T 310 235

T 288, T 289 236

T 176 242

T 99 245

T 272 246

T 304 Method A 247

T 24 317

T 329 406

R 68, T 245 410

T 355 412

T 166 415

R 47 416

T 209 417

T 287 421

T 269 424

T 308

BLM Material Sources:

If the contractor elects to pursue the use of material sources on BLM land under Title 30 Code of Federal Regulations, it is at the contractor’s sole risk, and the Department bears no responsibility for any delays or costs associated with the request to use material sources on BLM Land.

The Department will not request or pursue any “free-use permit” under Title 23 Code of Federal Regulations or any other arrangement with BLM on this project.

No extension in contract time or compensation will be granted for any attempt by the contractor to utilize BLM land.

Environmental Mitigation Measures:

The contractor’s commitments are identified in the Environmental, Permits, Issues, and

Commitments (EPIC) Plan Sheet 1F. The contractor shall follow the requirements specified in the EPIC plan sheet 1F, Subsection 104.16 of the specifications and these Special

Provisions.

In addition, the contractor shall pay attention to the project specific environmental commitments that are specified in Section 10 of the EPIC Plan Sheet 1F.

Use of Prohibited Products:

The contractor shall not commit any of the following actions:

(1) Deliver, install, or include any prohibited product under this contract.

(2) Propose to deliver, install, or include any prohibited product under this contract.

(3) Enter into a new contract to procure or obtain any prohibited product.

For the purpose of this Section, “Prohibited Product” is defined as any telecommunication or video surveillance equipment, systems, or services produced by:

(1) Huawei Technologies Company.

(2) ZTE Corporation.

(3) Hytera Communications Corporation.

(4) Hangzhou Hikivision Digital Technology Company.

(5) Dahua Technology Company.

(6) Any subsidiary or affiliate of the entities mentioned in this Section.

The contractor shall identify the known subsidiaries and affiliates of the aforementioned from the following Website: https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0014132&sys_kb_id=28015b70 dbe0e3849382f1a51d96193f

On-site Protection of All Identified Native Neltuma Species and Agave chrysantha:

The contractor shall be in compliance with Environmental Commitments to protect all identified native Neltuma species (native Mesquite trees) and Agave chrysantha plants onsite during construction at no additional cost to the Department. No identified native Neltuma species (native Mesquite trees) and Agave chrysantha plants shall be removed from the project site. When trimming the protected native Neltuma species (native Mesquite trees) and Agave chrysantha plants is necessary for construction and safety, it shall be conducted without detrimental damaging to the protected native plants. Trimming the identified native Neltuma species (native Mesquite trees) and Agave chrysantha plants shall be prior evaluated by an ADOT Construction Professional Landscape Architect (PLA) and approved by the Engineer.

Vegetation Removal and Disturbed Soil/Ground Stabilization for Fence Construction:

When required, the contractor shall remove the native vegetation to finished grade level without uprooting it to curtail soil/ground disturbance along the fence replacement construction zone. Invasive and non-native weed species shall be eradicated according to the MISCELLANEOUS WORK (CONTROL OF NOXIOUS PLANTS) of these Special Provisions.

Areas where the contractor is to remove the vegetation for the fence replacement, the removal shall be limited to 7 feet or less (≤ 7 feet) on the Right-of-Way (ROW) or easement side of the fence center line. If required, the contractor may remove vegetation for fence construction only from the ROW or easement side of the fence, up to 7-foot wide from the fence center line, as per the approval of the Engineer. New soil exposure caused by the fence replacement and maintenance shall be avoided to the maximum extent practicable (MEP). Construction equipment/vehicles shall all have rubber tires to reduce soil/ground disturbance.

No separate measurement or direct payment will be made for the removal (flush cutting) of existing native vegetation in preparation for the fence replacement; the cost being considered is included in the price of the respective contract item for fence replacement.

The contractor shall use chipping methods to spread out removed native plant materials onsite, cover and stabilize unpaved disturbed soil/ground surface as approved by the Engineer. Chipped native plant material shall be spread on the surface of the disturbed soil/ground area or designated project area with a thickness of no more than one inch (≤ 1”).

There will be no separate measurement or direct payment for chipping, spreading, covering, stabilizing, and returning the disturbed project area to pre-construction grade unless otherwise called for in the plans or directed by the Engineer.

Erosion, Sediment Control and Stormwater Quality Protection:

The contractor shall pay attention to the impact of the construction operations on the natural landscape and shall take care to maintain the natural surroundings undamaged. The contractor shall minimize soil disturbance by implementing Low Impact Development (LID) methods to control erosion as close as possible to the source of disturbance.

The contractor shall maintain the independence of discrete locations of construction by accessing them through the paved area only. For project areas above/outside the Jurisdictional Waters of the U.S., the contractor shall minimize off-pavement (off-road) soil/ground disturbance at each discrete construction location to ensure disturbance is less than one acre (< 1 acre) beyond all new shoulder build-up areas (edge of pavement build-up areas). No unpaved temporary construction roads shall be created to directly connect discrete locations of soil/ground disturbance above/outside the Jurisdictional Waters of the U.S.

The contractor shall use all means necessary to significantly reduce impacts by staging/stockpiling and conducting project activities in such a way as to minimize the potential for erosion and discharge of pollutants from the project site.

In addition to what is shown in the plans and/or details, when required, the contractor shall apply perimeter/containment control Best Management Practices (BMPs) or temporary stormwater quality Control Measures (CMs) on the down-slope perimeter of construction disturbed areas, unpaved on-site staging/storage, and unpaved on-site stockpiling at no additional cost to the Department. The contractor shall also apply perimeter/containment control BMPs/CMs parallel to the slope contours and beyond the toe of new guardrail end treatment pad disturbed slopes. To prevent sediment from bypassing the perimeter control BMP/CM end, the end of the BMP/CM shall be turned up the slopes for a minimum of three

(3) feet to form an “L” shape. No portion of the BMPs/CMs shall be installed within six (6) feet from the edge of the pavement. BMPs/CMs shall not be placed over any driveways or access roads that intersect with the roadway mainline. Unless otherwise called out in the plans/details and approved by the Engineer, such BMPs/CMs shall not be placed on the flow path of inlets and outlets of drainage facilities. All BMPs/CMs shall be installed in accordance with the manufacturer’s instructions. Moreover, perimeter/containment control BMPs/CMs shall be applied outside and above adjacent wetlands, as well as water courses. The contractor shall adjust the field layout of erosion control and sediment prevention elements according to the actual limits of soil/ground disturbance as approved by the Engineer. The contractor shall also observe ADOT traffic safety standards when installing perimeter/containment control BMPs/CMs in the traffic clear zone/recovery area.

Wattles/logs, bio-socks, filter socks, compost socks, or compost tubes shall be deemed as temporary stormwater quality CMs/BMPs. The non-biodegradable and/or non-photodegradable components of such temporary CMs/BMPs shall be removed when the project site has achieved stabilization as approved by the Engineer. Rock materials used for temporary stormwater quality protection CMs/BMPs may be left on-site to cover unpaved disturbed soil area for permanent stabilization as approved by the Engineer. If approved, on-site rock materials shall be flattened and re-graded to match the final unpaved finished grade.

The contractor is responsible for maintaining the functional longevity and good working conditions of all stormwater quality protection CMs/BMPs during the entire contract time. No separate measurement or direct payment will be made for the maintenance and/or replacement of such CMs/BMPs to assure manufacturer-specified functionality; the cost is considered included in the price of the respective contract items.

The contractor is also responsible for protecting Storm Drain Inlets within the project limits from pollutants/contaminants discharged by construction at no additional cost to the Department.

Fine particles including minor miscellaneous dirt, dust, rock fragments, milled asphaltic concrete (AC) or construction debris that may be associated with stormwater discharges into catch basins / Storm Drain Inlets shall be prevented and controlled to the maximum extent practicable (MEP) at no additional cost to the Department. Such compliance measures may include frequent dry vacuuming and/or pavement sweeping during construction to ensure no debris, dirt, dust, and material fragments will build up within twenty-five (25) feet from catch basins / Storm Drain Inlets. On-site staging, material storage, and stockpiling shall not be allowed within fifty (50) feet from catch basins / Storm Drain Inlets.

During construction, the contractor shall minimize vehicular travel or equipment operation on unpaved soil areas to the MEP. The contractor shall develop and implement procedures to avoid earth disturbance, soil compaction, and damage to vegetative cover from vehicular travel or equipment operation during inclement weather or unsuitable soil conditions. The contractor shall stabilize all construction-disturbed soil areas at no additional cost to the Department.

Furthermore, the contractor shall minimize off-site sedimentation including minor miscellaneous dirt, dust, rock fragments, or construction debris by eliminating the tracking of such contaminants from construction sites.

No grout, concrete or wash water shall be disposed of within the project limits or its vicinity.

The contractor shall install concrete washout CM/BMP as needed and under the direction of the Engineer at no additional cost to the Department. This CM/BMP shall include proper disposal of all excess grout, concrete, and wash water.

The contractor shall not use unpaved areas within the project limits for staging or stockpiling without first installing erosion control and sediment prevention CMs/BMPs and as directed and approved by the Engineer. Staging and stockpiling on the unpaved areas shall be avoided to the MEP.

Erosion and Sediment Control beyond the Project Limits:

The contractor shall apply erosion/sediment and water quality protection CMs/BMPs as required by the commercial material source owner and environmental permit standards at no additional cost to the Department.

The contractor shall apply erosion/sediment and water quality protection CMs/BMPs for off-project-site staging, material storage, maintenance yard, disposal spots, and stockpiling areas as required by the facility owner and environmental permit standards at no additional cost to the Department.

If the contractor elects to obtain off-project site for staging, stockpiling, material storage, maintenance yard, or waste disposal, the contractor shall meet the requirements for erosion control, sediment prevention, and stormwater quality protection measures within the written agreements with the facility and/or the landowner, as well as environmental permits for such operations.

Ground Disturbance on areas above and outside the Waters of the United States

(WOTUS):

The contractor shall minimize the ground disturbance of any unpaved areas within the project limits. If the disturbance is not avoidable due to construction activities, the disturbance areas at each discrete location shall be less than one contiguous acre. If the disturbed areas equal or exceed one contiguous acre, the contractor shall conform to all applicable requirements of Subsection 104.09 of the specifications, the Arizona Pollutant Discharge Elimination System (AZPDES), and/or National Pollution Discharge Elimination System (NPDES) at no additional cost to the Department. Shoulder build-up areas will not be considered as disturbed areas.

(101DEFN, 04/21/22)

SECTION 101 DEFINITIONS AND TERMS:

101.02 Definitions:

Acceptance: of the Standard Specifications is hereby deleted:

Characteristic: of the Standard Specifications is revised to read:

A measurable or an observable property of a material, product, or item of construction.

City, County, Township, or Town: of the Standard Specifications is hereby deleted:

Contract Bonds (Performance Bond and Payment Bond): the title and text of the Standard Specifications is revised to read:

Contract Bonds:

Surety Bonds that include Performance Bond and Payment Bond.

Highway, Street, or Road: of the Standard Specifications is revised to read:

A general term denoting a public way for purposes of travel, vehicular, pedestrian or by other means, including the entire area within the right-of-way.

Roadbed: of the Standard Specifications is revised to read:

The graded portion of a highway, prepared as a foundation for the pavement structure and shoulders.

Roadside Development: of the Standard Specifications is revised to read:

Activities which provide for the preservation of landscape materials and features; the rehabilitation and protection against erosion of all areas disturbed by construction through seeding, sodding, mulching and the placing of other ground covers; or such planting and other improvements as may increase the effectiveness and enhance the appearance of the highway.

State: of the Standard Specifications is revised to read:

The State of Arizona, acting through its authorized representatives.

(102BID, 03/19/26)

SECTION 102 BIDDING REQUIREMENTS AND CONDITIONS: of the Standard

Specifications is revised to read:

102.01 Contract Documents:

(A) General:

The Contract Documents, including but not limited to, Advertisement for Bids, Project Plans, and Proposal Pamphlets will be available in electronic format, on the ADOT Contracts and Specifications Group website. Any interested party may access the advertised Contract Documents.

(B) Advertisements for Bids:

The advertisement for bids may contain the following information:

• Programmed Amount,

• Project number and name of highway,

• Route number and mileposts,

• Date and time of opening of bids,

• Location of the project,

• General description of work,

• Specified contract time for completion of contract work,

• Statement of proposal requirements,

• Manner in which project plans and specifications may be obtained,

• Type and amount of proposal guaranty.

(C) Proposal Pamphlet:

The Proposal Pamphlet will include the location and general description of the contemplated construction, an approximate estimate of the quantities and types of work to be performed and/or materials to be furnished, a schedule of bid items for which unit prices are invited, the specified time for completion, any applicable Special Provisions or supplemental requirements, and all necessary bidding documents.

102.02 Prerequisites for Bidding:

(A) General:

To submit a valid bid, the bidder shall:

(1) Have prequalification from the Department as necessary for the project, in accordance with Subsection 102.02(B) of the specifications; and

(2) Be included on the project Plansholder List as a Prime in accordance with

Subsection 102.02(C) of the specifications.

(B) Prequalification of Bidders:

Prior to submitting a bid, the bidder will (unless waived by the Department) be required to be prequalified with the Department to bid on the project. The submission of Prequalification information and determination of Prequalification shall be in accordance with the requirements of the Rules for Prequalification of Contractors as approved and adopted by the Department.

(C) Plansholder List:

It is the bidder’s responsibility to ensure that their firm is on the Plansholder List as a Prime prior to submitting a bid.

Firms may register electronically requesting placement on the project Plansholder List as a Prime contractor as follows:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Bidder” radio button;

(6) Complete all required fields;

(7) Click “Save”. This submits the request to the Department; and

(8) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear. An email will also be sent to the email address provided acknowledging the receipt of the request.

Requests to be included on the Plansholder List as a Prime will be evaluated by the Department to determine whether the bidder is prequalified for the project. The Department cannot guarantee that requests to be on the Plansholder List will be considered if the request is submitted less than five working days prior to the bid opening. The Department will send an email to the email address provided notifying the contractor of the results of their request.

The Department’s email will state whether the request was approved or denied. More information regarding the Department’s decision may be obtained by contacting the ADOT Contracts and Specifications Group.

If an individual from a firm submits a duplicate request to be placed on the Plansholder List, the request will be denied. The Department will register the contact person listed on the duplicate request to receive email notices of updates to the project. The Department will send an email to the email address provided notifying the contractor of the results of their request.

(D) Registration for Notifications:

Subcontractors, Vendor and other interested parties may electronically register to receive email notifications regarding updates or changes to specific advertised contracts.

To register:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Other” radio button, as applicable;

(6) Select the “Yes” in response to the prompt “Are you interested in registering to be notified about any changes made to this advertisement?”;

(7) Complete all required fields;

(8) Click “Save”. This submits the request to the Department; and

(9) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear and a confirmation email will be sent to the email address provided.

All registered parties will receive notifications when changes are made to the associated contract advertisement.

102.03 Suspension from Bidding:

The Department may suspend any person and any subsidiary or affiliate of any person from further bidding to the Department and from being a subcontractor or a supplier or otherwise participating in the work:

(A) If that person or any officer, director, employee or agent of that person is convicted, in this State, or any other jurisdiction, of a crime involving any of the following elements or actions:

1) Entering into any contract, combination, conspiracy or other unlawful act in restraint of trade or commerce;

2) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device;

3) Making false, fictitious, or fraudulent statements or representations;

4) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry;

5) Misrepresentation or false statement on any application for bonding;

6) Misrepresentation or false statement on any application for prequalification;

(B) If the Department makes a finding of any of the above or finds that the contractor is not a Responsible Bidder or a Responsible Contractor; or

(C) If the Department determines that a contractor, subcontractor, or supplier has repeatedly or willfully failed to comply with federal or state immigration laws.

Under this subsection, a person means any individual, partnership, joint venture, corporation, association, or other entity formed for the purpose of doing business as a contractor, subcontractor, or supplier.

102.04 Availability of Documents:

The following documents, if applicable, will be available in electronic format on the ADOT Contracts and Specifications Group website:

A. Project Plans.

B. Advertisement for Bids.

C. Proposal Pamphlet.

D. Cross Sections.

E. Earthwork Report.

F. Other Available Reports.

G. Existing Ground Digital Terrain Model (DTM).

H. Design Ground Digital Terrain Model (DTM).

I. Survey Control Sheet.

The project plans, proposal pamphlet, cross sections, earthwork report, survey control sheet, and any applicable reports are provided in PDF format. The Department makes no representation or warranties as to the compatibility, usability, or readability of the PDF documents with any system, software, hardware, or application package other than that on which the files were originally saved. The contractor bears the sole risk of any modifications, manipulations, or alterations to the plans, proposal pamphlet, and any applicable reports.

The existing ground DTM and the design DTM, if applicable, are provided in either DTM or DGN files for informational purposes only. The DTMs are not part of the contract documents.

The contractor’s use of the information in the DTMs is at the contractor’s sole risk. The Department makes no representation or warranties as to the compatibility, usability, or readability of the DTMs with any system, software, hardware, or application package other than that on which the files were originally prepared. The version of Microstation used to save the DTMs is indicated at https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd.

https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd

The Department is providing the available electronic project documents to bidders for informational purposes in conjunction with work or services to be provided to the Department under the contract. Any use of the electronic files for any purposes other than for this project is prohibited.

102.05 Plansholder Eligibility:

The Department reserves the right to disqualify a prequalified contractor from being a Plansholder for any of the following reasons:

(A) Lack of competency or adequate machinery, plant and other equipment, as revealed by the financial statement and experience questionnaires required under Subsection 102.02 of the specifications.

(B) Incomplete work which, in the judgment of the Department, might hinder or prevent the prompt completion of additional work if awarded.

(C) Failure to pay, or settle satisfactorily, all bills due for work on other contracts.

(D) Failure to comply with any qualification regulations of the Department.

(E) Default under previous contracts.

(F) Unsatisfactory performance on previous work.

(G) Entering into any contract, combination, conspiracy, or other unlawful act in restraint of trade or commerce.

(H) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device.

(I) Making false, fictitious, or fraudulent statements or representations.

(J) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry.

(K) Misrepresentation or false statement on any application for bonding.

(L) Misrepresentation or false statement on any application for prequalification.

(M) Lack of sufficient ability or integrity to complete the contract.

102.06 Interpretation of Quantities in Bidding Schedule:

The quantities appearing in the bidding schedule, except as provided elsewhere, are approximate only and are prepared for the comparison of bids. Payment to the contractor will be made only for the actual quantities of work performed and accepted or materials furnished in accordance with the requirements of the contract. The scheduled quantities of work to be done and materials to be furnished may each be increased, decreased, or omitted as hereinafter provided in Subsection 104.02 of the specifications.

102.07 Examination of Plans, Specifications and Site of Work:

The bidder shall examine the site of the proposed work and the contract before submitting a Proposal. If no site investigation is performed, the bidder is responsible for all site conditions that should have been discovered had a reasonable site investigation been performed. The submission of a Proposal will be considered conclusive evidence that the bidder is satisfied with the conditions to be encountered in performing the work and as to the requirements of the proposed contract.

The bidder shall take no advantage of any apparent error or omission in the plans, bid schedule items, estimated quantities, specifications, or other contract documents. In the event the bidder discovers such an error or omission, the bidder shall immediately notify the Department. The Department will then make such corrections and interpretations as may be deemed necessary.

Any request for explanation of the meaning or interpretations of the contract shall be submitted in adequate time to allow a reply to reach all bidders before submission of their Bid Proposal. If the Department determines interpretations or explanations are warranted, the response will be issued, if necessary, through an addendum to the contract documents, and will be made available to all prospective bidders before the time set for opening of Proposals.

The Department will not be bound by any statement or representation concerning conditions or description of the work unless they are included in the contract. Oral explanations, interpretations, or instructions given before the opening of the bids by Department employees or agents are not binding.

102.08 Preparation of Proposal:

The bidder shall prepare and submit its proposal using Department-approved bid preparation software.

Proposals shall be prepared and submitted in accordance with the requirements of Subsection 102.08(B) of the specifications.

The bidder shall submit its proposal using the electronic bid process described herein.

(B) Electronic Submittal:

(1) General:

In order to submit a bid electronically, a firm shall have obtained a bidder identification number from the Department, at the office of ADOT Contracts and Specifications Group, 205 South 17th Avenue, Maildrop 121F, Phoenix, AZ 85007, phone (602) 712-7221.

In addition, bidders shall subscribe to Info Tech, Inc., doing business as Infotech’s Bid Express® service at www.bidx.com, an online bidding service, and obtain an online Digital ID. Bid Express can be reached at www.bidx.com, phone (888)-352-2439 and/or customer.support@bidx.com. The bidder shall also download and install a copy of the AASHTOWare Project Bids Bid Component from the internet at the Bid Express website. The version of the software currently used by ADOT can then be located by selecting the ADOT tab and the “AASHTOWare Project Bids” link under Downloads.

In order to obtain a Digital ID, bidders shall name at least one authorized signatory, as approved by the Department to commit the firm to the terms and conditions specified in the Proposal and the contract documents.

The bidder shall download the electronic copy of the project EBSX file, listed as an AASHTOWare Project Bids Data File on the Bid Express website. The file includes a schedule of items folder containing the bid schedule, a miscellaneous data folder containing the proposal and attachments, contractor authorization folder containing bidders’s contact information, and a bid bond folder. The bidder shall review the proposal and complete the bidding schedule, as specified herein, and the attachments.

The bidder shall include with its bid an email address and recipient name as its contact information for the purpose of receiving the notice of award or other notices related to the bidding. The Department will send the notice of award, executed contract and other notices to the requested email address and recipient name.

It is the contractor’s responsibility to provide the updated contact information to the Department if there are any changes to the above requested email address or recipient name prior to the award of the contract.

The bidder shall specify a unit price for each pay item for which a quantity is given in the bidding schedule. The software will automatically produce the extended amount, as the product of the quantity given and the specified unit price.

The bidder shall also download all addenda files issued and update the project file accordingly. The bidder shall be responsible for the successful submission of its electronic bid prior to the time specified for submission of bids. The bidder agrees that the Department bears no liability resulting from the bidder's failure to successfully submit an electronic bid.

(2) Procedure for Missing Bids:

If a bidder believes that its electronically submitted bid should have been read at the bid opening but was not read, the bidder shall notify the Department at CSGroup@azdot.gov of the apparent irregularity and provide its bid receipt for the bid in question no later than three hours after the time specified for submission of bids.

Upon proper notification of a missing bid by a bidder, the Department will notify all bidders that a missing bid has been reported. The Department will begin an investigation to determine the status of the bid, and will review all electronic bids received from Bid Express service.

The Department will direct Infotech to review their records and determine whether the missing bid was submitted. Infotech will make a determination about receipt of the bidder’s missing bid.

mailto:CSGroup@azdot.gov

If requested by the Department, Infotech will attempt to retrieve a copy of the encrypted bid from the bidder’s computer.

The Department will partner with Infotech and implement best practices to configure the Bid Express service to decrypt the bid.

If the Department determines that a bid cannot be recovered, the Department will notify all bidders of its determination.

If a missing bid is recovered, the Department will determine the validity of the bid, and may recommend award of the contract to the bidder submitting the missing bid if appropriate. The Department will notify all bidders.

102.09 Non-Collusion Certification:

By submission of its bid electronically, the bidder makes the certification stated in the following paragraph, binding as if it had been signed by the bidder.

The bidder certifies that, pursuant to Subsection 112(c) of Title 23, United States Code and Title 44, Chapter 10, Article 1 of the A.R.S, neither it nor anyone associated with the company, firm, corporation, or individual has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the submitted bid.

102.10 Irregular Proposals:

(A) Proposals may be considered irregular and may be rejected for any of the following reasons:

(1) If there is a submission of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(2) If the bid is mathematically unbalanced.

(3) If the bid is materially unbalanced.

(B) Proposals will be considered irregular and will be rejected for any of the following reasons:

(1) If the bidder or surety fails to provide a proposal guaranty as specified in Subsection 102.11 of the specifications.

(2) If the bidding schedule does not contain a unit price for each pay item listed.

(3) If the bidder fails to meet the required goal for Disadvantaged Business Enterprises (DBE) established in the Special Provisions or show good faith effort as determined by the Department.

102.11 Proposal Guaranty:

The bidder shall provide an electronic proposal guaranty payable to the Arizona Department of Transportation for 10 percent of the amount of the bid.

The surety (bid) bond shall be executed by the bidder and a surety company or companies holding a certificate of authority to transact surety business in this State issued by the Director of the Department of Insurance. The agent for the surety shall be licensed to act as an insurance agent in Arizona.

Bidders shall provide an electronic proposal guaranty as described herein.

Two companies have established web-based surety processing procedures with Bid Express:

Surety 2000 (https://surety2000.com/) and Sure Path Network (http://web.insurevision.com/).

Bidders may contact these companies for additional information and requirements on electronic proposal guaranty.

102.12 Withdrawal of Proposals:

A bidder may withdraw its electronic submittal at a minimum 30 minutes prior to the time specified for bid opening in writing to the Contracts and Specifications Manager through the Contract and Specifications Group email at CSGroup@azdot.gov-

(B) Conditional Withdrawal:

When proposals for more than one contract are to be publicly read on any one date, a bidder may request in the event it is the apparent low bidder on a given contract or contracts, that one or more subsequent bids be withdrawn.

The bidder shall submit a written request for conditional withdrawal to the Contracts and Specifications Group Manager via email at CSGroup@azdot.gov a minimum of 30 minutes prior to the specified bid opening time.

102.13 Combination or Conditional Proposals:

At the Department’s discretion, proposals may be issued for projects either separately or in combination. Bidders may submit bids for the combination or for individual units within the combination, as allowed in the proposal. The Department reserves the right to award contracts based on separate or combination bids, whichever is most advantageous to the state. Only combination bids specifically authorized in the Department's proposal will be considered.

102.14 Public Opening of Proposals:

Proposals will be opened and read aloud at the time indicated in the advertisement for bid.

mailto:CSGroup@azdot.gov-mailto:CSGroup@azdot.gov

Bidders, their authorized agents and other interested parties may attend the bid opening while they are read aloud. After the completion of the bid opening, the as-read bid results will then be made available through the ADOT Contracts and Specifications Group website.

102.15 Licensing:

It is the responsibility of the bidder to determine whether it has the appropriate contracting licenses to perform the work. For all projects except Federal-aid funded projects, the bidder shall have the proper licenses at the time of bid opening. The successful bidder’s failure to meet with the necessary license requirements at the time of bid opening will result in the rejection of the bid.

On Federal-aid funded projects, the bidder is not required to have the licenses at the time of bidding, but it must procure the licenses from the State Registrar of Contractors, in accordance with A.R.S. 32 1101 et seq. before award can be made, and no later than 60 days after the date bids are opened. The bidder's failure to get the necessary licenses within 60 days after the bid opening date will result in rejection of the bid.

Licensing information is available from:

Arizona Registrar of Contractors

1700 W. Washington St. Suite 105 Phoenix, AZ 85007-2812 Phone: (602) 542-1525

Email: Webmaster@azroc.gov www.roc.az.gov

102.16 Boycott of Israel:

All bidders are required to certify in their bid proposal on the “Participation in Boycott of Israel Certification” form either:

(A) The bidder does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with ARS 35-393.01; or

(B) The bidder does participate in a boycott of Israel as defined in ARS 35-393.01.

The Department will not recommend award of the contract unless the bidder makes the certification described in subparagraph (A) of this Subsection.

102.17 Forced Labor of Ethnic Uyghurs Ban:

All bidders are required to certify in their bid proposal on the “Forced Labor of Ethnic Uyghurs Ban Certification Form” either:

(A) The bidder does not use the Forced labor of Ethnic Uyghurs as described in A.R.S.

35-394; or

(B) The bidder does use the Forced labor of Ethnic Uyghurs as described in A.R.S. 35-

394.

http://www.roc.az.gov/

The Department will not recommend award of the contract if the bidder makes the certification described in subparagraph (B) of this Subsection, unless the bidder uses an exempt contractor.

For the purposes of this subsection, a contractor is defined as an exempt contractor if it is a sole proprietorship; has fewer than 10 employees; and/or is a non-profit organization.

(104TPDDC, 08/21/25)

SECTION 104 SCOPE OF WORK:

104.04 Maintenance of Traffic: of the Standard Specifications is modified to add:

Prior to construction, alterations to contract phasing, detours, and Maintenance and Protection of Traffic plans shall be reviewed by the Engineer at the preconstruction conference or a pre-activity meeting based on the contractor’s preliminary schedule and proposed contract phasing.

104.04 Maintenance of Traffic: of the Standard Specifications is modified to add:

D. General Traffic Control Information:

No traffic control plans have been provided for this project.

The traffic control concepts in these Special Provisions represent a suggested method for traffic control during construction. The contractor shall prepare and submit traffic control plans to the Engineer for review and approval at the Preconstruction Conference.

Construction work activities that impact traffic shall not begin until the traffic control plans and days and times impacted have been approved by the Engineer.

The project traffic control shall be constructed in accordance with Part VI of the Manual on Uniform Traffic Control Devices (MUTCD) 2023 Edition, the Arizona Supplement to the MUTCD 2023 Edition, the Arizona Department of Transportation Temporary Traffic Control Design Guidelines (TTCDG) Current Edition, and the project plans and specifications. The contractor shall establish the traffic control necessary to provide a safe and efficient work zone without unduly delaying traffic. Alterations and modifications to the traffic control concepts included in the specifications will be considered if they conform to the references listed above.

E. Traffic Control Requirements:

The contractor shall maintain all traffic lanes as directed by the Engineer. Traffic control shall generally conform to Figure 6P-1 of the MUTCD, “Work Beyond the Shoulder (TA-1)”. The contractor shall utilize 36” x 36” size for all diamond-shaped signs. The contractor shall additionally install a 48” x 36” “END ROAD WORK THANK YOU” sign (G20-2AZ) 1,000 ft beyond the limit of the work zone. All other sign spacing shall be as shown in MUTCD Table 6B-1 except where the Engineer allows for adjustment of locations due to site conditions.