ADVERTISEMENT FOR BIDS

SPECIAL PROVISIONS

BIDDERS DOCUMENTS

TRACS/Proj. No.:

070 GH 330 F075901C 070-A-NFA

GLOBE-LORDSBURG HIGHWAY (US 70)

(COTTONWOOD WASH-REAY LN)

Contracts and Specifications Group 205 S. 17TH Ave., 2nd Floor, M/D 121F

Phoenix, Arizona 85007-3217

Contracts & Specifications Special Provisions MN / Kimley-Horn 070 GH 330 F0759 01C June 2026 070-A-NFA

SPECIAL PROVISIONS

FOR

ARIZONA PROJECT

070 GH 330 F0759 01C

070-A-NFA

GLOBE – LORDSBURG HIGHWAY (US 70)

Cottonwood Wash – Reay Ln

PAVEMENT REHABILITATION

PROPOSED WORK:

The proposed project is located between the Towns of Pima and Thatcher in Graham County on US 70. The project begins at MP 330.20 and extending east to MP 335.59. The work consists of milling asphaltic concrete pavement and replacing it with new asphaltic concrete pavement. Additional work includes replacing guardrail and terminals, fencing, ADA improvements, replacing pavement markings and other miscellaneous work.

May 2026 070-A-NFA

PROFESSIONAL ENGINEERS SEALS

These Special Provisions represent the combined efforts of the following organizations:

(1) Kimley-Horn and Associates, Inc.

A representative of each organization has affixed their seal below, which attests that portions of these Special Provisions were prepared under their direction.

Kimley-Horn and Associates

(Civil)

Kimley-Horn and Associates

(Landscape)

ADOT Roadside Development

C

E R

IFICATE

N O

S A

R e g i s t e r e d P ro fes sionalEng in e e r

C i v il

U

D a t e

SignedA

RIZON

78899

TAGGART

BAXTER

/0

1/

05/ 01 / 20

MN / Kimley-H June 2026

June 2026 070-A-NFA

(SPC00ST, 03/19/26)

SPECIFICATIONS:

The work embraced herein shall be performed in accordance with the requirements of the following separate documents:

Arizona Department of Transportation, Standard Specifications for Road and Bridge Construction, Edition of 2021, Arizona Department of Transportation, Roadway Engineering Group, Construction Standard Drawings, listed in the project plans, and available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Manual of Approved Signs, available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Temporary Traffic Control Design Guidelines, dated April, 2025, available on the Department’s website, Manual on Uniform Traffic Control Devices for Streets and Highways, 2023 edition and Arizona Supplement to the 2023 edition, dated January, 2026, The Proposal Pamphlet which includes the following documents:

These Special Provisions, Appendix A – Subgrade Acceptance Chart, Appendix B – Western Burrowing Owl Awareness Flyer, Standard Federal Equal Employment Opportunity Construction Contract Specifications (Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Title VI / Non-Discrimination Assurances, Appendix A

Appendix E, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Executive Order 2009-09, November 13, 2009, Bidding Schedule, June 2026 070-A-NFA

Proposal, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

BID SUBMISSION:

In submitting a bid, the bidder shall completely execute the following documents:

Proposal, Bidding Schedule, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, and

Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

PROPOSAL GUARANTY:

Each bidder is advised to satisfy itself as to the character and the amount of the proposal guaranty required in the Advertisement for Bids.

CONTRACT DOCUMENTS:

The bidder to whom an award is made will be required to execute a Performance Bond and a Payment Bond, each in 100 percent of the amount of the bid, an Insurance Certificate and the Contract Agreement.

A copy of these documents is not included in the Proposal Pamphlet; however, each bidder shall satisfy itself as to the requirements of each document.

June 2026 070-A-NFA

The documents, approved by the Department of Transportation, Highways Division, are identified as follows:

Statutory Performance Bond, 12-1301, September, 1992

Statutory Payment Bond, 12-1302, September, 1992

Contract Agreement, 12-0912, August, 2000

Certificate of Insurance, 12-0100, June, 1998

A copy of each document may be obtained by making a request to Contracts & Specifications.

MATERIAL AND SITE INFORMATION:

Projects requiring materials, excavation, or site investigation may have additional information available concerning the material investigations of the project site and adjacent projects. This information, when available and applicable, may be examined in the Office of the Bridge Group-Geotechnical Services, located at 205 S. 17th Avenue, Phoenix, AZ 85007-3212. The contractor may contact Bridge Group at (602) 712-7481 to schedule an appointment to examine the information. This information will not be attached to the contract documents.

(NOGOAL, 06/09/16)

NONDISCRIMINATION:

Policy:

The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract and the award of subcontracts and supply contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

(TITLEVI, 08/19/21)

STANDARD TITLE VI SPECIFIC ASSURANCES:

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

June 2026 070-A-NFA

GENERAL REQUIREMENTS:

Use of Prohibited Products:

The contractor shall not commit any of the following actions:

(1) Deliver, install, or include any prohibited product under this contract.

(2) Propose to deliver, install, or include any prohibited product under this contract.

(3) Enter into a new contract to procure or obtain any prohibited product.

For the purpose of this Section, “Prohibited Product” is defined as any telecommunication or video surveillance equipment, systems, or services produced by:

(1) Huawei Technologies Company.

(2) ZTE Corporation.

(3) Hytera Communications Corporation.

(4) Hangzhou Hikivision Digital Technology Company.

(5) Dahua Technology Company.

(6) Any subsidiary or affiliate of the entities mentioned in this Section.

The contractor shall identify the known subsidiaries and affiliates of the aforementioned from the following Website: https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0014132&sys_kb_id=28015b70 dbe0e3849382f1a51d96193f

BLM Material Sources:

If the contractor elects to pursue the use of material sources on BLM land under Title 30 Code of Federal Regulations, it is at the contractor’s sole risk, and the Department bears no responsibility for any delays or costs associated with the request to use material sources on BLM Land.

The Department will not request or pursue any “free-use permit” under Title 23 Code of Federal Regulations or any other arrangement with BLM on this project.

No extension in contract time or compensation will be granted for any attempt by the contractor to utilize BLM land.

Local Agencies Standards:

The plans and these Special Provisions reference certain Standard Details promulgated by a local agency or agencies. Any local agency’s Standard Specifications referenced on the standard details shall not be used unless they are so designated by these Special Provisions.

All Portland cement concrete and aggregate base shall conform to ADOT Standard Specifications. Whenever reference is made to structural concrete and aggregate base in the local agency’s specifications, the reference shall be construed to mean Class S concrete and Class 2 aggregate base, respectively.

June 2026 070-A-NFA

When not included in the project documents, copies of the latest Standard Specifications and Details for each local agency will be available on the local agency’s website.

Sawcutting

Saw cuts at points abutting existing AC pavements and concrete will be required. New construction shall match the grade of existing surfaces that are to remain where called for on the plans or where designated by the Engineer.

Existing surfaces, which are to be matched by new pavement, shall be trimmed to a neat true line with straight vertical edges free from irregularities with a saw specifically designed for this purpose. No wheel cutting will be allowed. Cuts of existing surfaces shall be full depth of surface.

No measurement or additional compensation will be made for saw cutting, the cost being considered as included in the prices of contract items.

Guardrail End Terminal Pads

Asphaltic Concrete (Miscellaneous Structural) for constructing the guardrail end terminal pads will be quantified and paid for by the respective bid item. No measurement or additional compensation will be made for constructing the pads, the cost being considered as included in the cost of the contract items.

Temporary Construction Easements

The Department has acquired temporary construction easements (TCE) where needed, to complete the work. The contractor shall not disturb existing improvements within the TCE which are not in conflict with the project. The contractor shall restore the TCE to its original condition when it is no longer needed. No direct measurement or payment will be made for the restoration, the cost being considered as included in the cost of the contract items.

Designated Staging Area:

Identifying staging areas will be the responsibility of the contractor. The contractor is responsible for obtaining the required environmental clearance and/or associated permits for staging areas for the project.

No measurement or direct payment will be made to the contractor for any cost associated with staging areas.

Access Requirements:

The contractor shall maintain access to all side streets, access roads, driveways, alleys, parking lots, and adjacent businesses during their hours of operations. Access to adjacent private driveways shall be provided during all non-working hours. Where property has more than one point of access, no more than one access may be restricted or closed at a time.

The contractor shall coordinate through the Engineer to inform all property and business operators that may be affected by any restrictions at least 72 hours in advance as a result of

June 2026 070-A-NFA construction activities of the scope of work, duration of construction activities, and the possible interference with their day to day activities. Any business or residential access restrictions shall be coordinated in writing through the Engineer with the affected businesses or residents at least one week in advance of the restriction.

The contractor shall coordinate with the Engineer to make a good faith effort to make personal contact with affected property owners or business operators. If primary access cannot be maintained, the contractor shall coordinate through the Engineer provide an alternative that will be pre-determined with the business prior to instituting the closure or restriction. If the property owner or business operator cannot be contacted, then the Engineer shall be the sole judge for the approval of any closures or restrictions.

The contractor shall include temporary “Business Access” signs for affected businesses.

No separate measurement or payment will be made for providing alternatives to maintaining access or maintaining accesses, the cost being considered as included in the price of the contract items.

Access For and Protection of Pedestrians:

Pedestrian access shall be maintained across the construction work zone at all times where pedestrian facilities are present. When crosswalks or other pedestrian facilities are closed or relocated, temporary facilities shall be detectable and shall include accessibility features.

At all times the contractor shall conduct operations to safeguard pedestrians within the vicinity of the project. Any holes or trenches left open overnight shall be protected with 6-foot temporary chain link fence. If required or approved by the Engineer, the contractor shall provide Type II barricades and Type A flashing lights connected by warning tape, ribbon rope, a plywood covering or other protection over the holes. No measurement or direct payment for work site protection measures the cost is considered included in price of the contract items.

Transition of Select AASHTO Standard Test Method to Arizona Test Method Equivalent:

Whenever reference is made in the specifications to an AASHTO Test Method, the reference shall be construed to mean it’s equivalent Arizona Test Method as listed in the table below.

TEST METHOD TRANSITION TABLE

AASHTO Standard Equivalent Arizona Test Method

R 66 103

R 97 104

R 90 105

T 11, T 27 201

T 85 210

T 84 211

T 335 212

T 99

T 224 227

T 191 230

June 2026 070-A-NFA

T 272 232

T 310 235

T 288, T 289 236

T 176 242

T 99 245

T 272 246

T 304 Method A 247

T 24 317

T 329 406

R 68, T 245 410

T 355 412

T 166 415

R 47 416

T 209 417

T 287 421

T 269 424

T 308

Maintenance of Project Site:

The contractor shall be responsible for maintaining a clean project site within the project limits including the removal and disposal of all trash, debris and litter during the construction period.

No measurement or direct payment will be made for this maintenance, the cost being considered as included in the price of other contract items.

The contractor shall be responsible for maintain existing plant material not identified for removal within the project limits, including crossroads, at all times in accordance with Subsection 806-2.11 of the specifications.

Verification of Existing Features:

The locations and dimensions of existing roadway features shown on the plans are based on as-built plans, aerial photographs, and field surveys. It shall be the contractor’s responsibility to field-verify the information given on the plans wherever that information affects the new work. Significant differences between the measured and plan information shall be submitted to the Engineer prior to proceeding with the work. Minor adjustments to curb staking, catch basin locations, and other elements, to the extent they are required to match existing construction and do not affect the disposition of other project features, will not require review or approval by the Engineer.

Coordination between Control of Noxious Plants and Seeding:

All unpaved construction disturbed project areas shall ultimately be stabilized with the Class II Seeding unless otherwise stabilized by equivalent permanent stabilization measures as approved by the Engineer. As a part of Integrated Vegetation Management, the contractor shall re-establish diversified native vegetation through seeding after successful control of noxious plants as approved by the Engineer in accordance with an ADOT construction Professional Landscape Architect’s (PLA) evaluation. The well-established diversified plant

June 2026 070-A-NFA community through seeding of desirable native species will be able to effectively compete and resist the spread of non-native invasive weed species from re-invasion / re-infestation.

The contractor shall avoid herbicide persistence in subsequent desirable seeding establishment. Pre-emergent herbicide shall not be applied on all project seeding areas during Control of Noxious Plants. The time period and length of an herbicide product remains active in soil, which is the acceptable herbicide Soil Persistence or Soil Residual Life, shall be approved by the Engineer in accordance with an ADOT construction PLA’s evaluation. As herbicides vary in their length of time to persist in soil, the contractor shall demonstrate information / method(s) on how the application of herbicide(s) will not harm the expected desirable seed species germination and establishment as specified in the Items 9240181 and 9240182 of these Special Provisions.

Erosion / Sediment Control and Stormwater Quality:

The contractor shall give attention to the impact of the construction operations upon natural landscape, and shall take care to maintain natural surroundings undamaged. The contractor shall minimize soil disturbance by implementing Low Impact Development (LID) methods to control erosion as close as possible to the source of disturbance.

The contractor shall use all means necessary to significantly reduce impacts by staging/stockpiling and carrying out project activities in such a way as to minimize the potential for erosion and discharge of pollutants from the project site.

In addition to what is shown in the plans and/or details, the contractor shall apply perimeter/containment control Wattle Best Management Practices (BMPs) or temporary stormwater quality Control Measures (CMs) on the down-slope perimeter of construction disturbed areas, unpaved on-site staging/storage, and unpaved on-site stockpiling at no additional cost to the Department. The contractor shall also apply wattles parallel to the slope contours and beyond the toe of guardrail end treatment pads newly disturbed slopes. To prevent sediment from bypassing the perimeter control BMP/CM end, the end of the BMP/CM shall be turned up the slopes for a minimum of 3 feet to form an “L” shape. No portion of the BMPs/CMs shall be installed within 6 feet from the edge of the pavement. BMPs/CMs shall not be placed over any driveways or access roads that intersect with the roadway mainline.

Unless otherwise called out in the plans/details and approved by the Engineer, such BMPs/CMs shall not be placed on the flow path of inlets and outlets of drainage facilities. All BMPs/CMs shall be installed in accordance with the manufacturer’s instructions. Moreover, perimeter/containment control BMPs/CMs shall be applied outside and above adjacent wetlands, as well as water courses unless otherwise called out in the plans/details and approved by the Engineer. The contractor shall adjust the field layout of erosion control and sediment prevention elements according to the actual limits of soil/ground disturbance as approved by the Engineer. The contractor shall also observe ADOT traffic safety standards when installing perimeter/containment control BMPs/CMs in the traffic clear zone/recovery area.

With the approval of the Engineer, the contractor may choose to replace straw/excelsior Wattles/Logs with equivalent or enhanced BMP/CM products of compost Logs/Wattles, bio-socks, filter socks, compost socks, or compost tubes covered with dense geotextile fabric as the outer layer at no additional cost to the Department. Such replacement may be applicable

June 2026 070-A-NFA to protect sensitive biological resources (native species and/or habitats) within the project limit or its vicinity. The color of BMP/CM products of compost Logs/Wattles, bio-socks, filter socks, compost socks, or compost tubes shall be harmonized with the natural surrounding existing ground cover as approved by the Engineer in accordance with the ADOT construction Professional Landscape Architect’s (PLA’s) evaluation. Black color exterior surface layer of such compost BMP/CM products shall be prohibited. For paved or rocky surface, the compost perimeter/containment control and stormwater quality protection BMPs/CMs shall have enough weight so that no staking shall be required for flat construction zones, and gentle slopes of less than five percent. The equivalent compost BMP/CM products stated above shall demonstrate the same or better stormwater pollutants loading/filtering capacities as well as qualities in comparison with straw/excelsior Wattles/Logs. All fabric materials of compost perimeter/containment control and stormwater quality protection BMPs/CMs shall be biodegradable. No separate measurement or direct payment will be made for the replacement of the straw/excelsior Wattles/Logs with compost BMP/CM products; the cost being considered is included in the price of the respective contract item of Wattles/Logs.

Compost material used for perimeter/containment control and stormwater quality protection BMPs/CMs shall not discharge harmful level of pollutants/nutrients that impair stormwater quality. The Engineer shall randomly sample/exam a minimum of three compost-filled BMPs/CMs by opening the outer fabric layer. Non-compost materials such as: animal manures/wastes, city biosolids, rocks, tree barks, unspecified wood chips, construction debris, soil clumps, and/or other unspecified inert material shall NOT be allowed within the compost BMP/CM products.

Wattles/logs, silt fences, bio-socks, filter socks, compost socks, or compost tubes shall be deemed as temporary stormwater quality CMs/BMPs. The non-biodegradable and/or non-photodegradable components of such temporary CMs/BMPs shall be removed when the project site has achieved stabilization as approved by the Engineer. Rock materials used for temporary stormwater quality protection CMs/BMPs may be left on-site to cover unpaved disturbed soil area for permanent stabilization as approved by the Engineer. If approved, on-site rock materials shall be flattened and re-graded to match with the final unpaved finished grade.

The contractor shall propose the locations and install the temporary Stabilized Construction Entrance/Exit Gravel Pads (Item 8101018, Detail E1) on the unpaved new construction access roads as approved by the Engineer. Minimum of two Stabilized Construction Entrance/Exit Gravel Pads have been estimated in accordance with project plans and site conditions.

The contractor is responsible to maintain the functional longevity and good working condition of all stormwater quality protection CMs/BMPs during the entire contract time. No separate measurement or direct payment will be made for the maintenance and/or replacement of such CMs/BMPs to assure manufacturer-specified functionality; the cost being considered is included in the price of the respective contract items.

The contractor is responsible to protect Storm Drain Inlets within the project limits from pollutants/contaminants discharged by construction at no additional cost to the Department.

June 2026 070-A-NFA

Fine particles including minor miscellaneous dirt, dust, rock fragments, milled asphaltic concrete (AC) or construction debris that may be associated with stormwater discharges into catch basins / Storm Drain Inlets shall be prevented and controlled to maximum extent practicable (MEP) at no additional cost to the Department. Such compliance measures may include frequent dry vacuuming and/or pavement sweeping during construction to ensure no debris, dirt, dust, and material fragments will be built up within 25 feet from catch basins / Storm Drain Inlets. On-site staging, material storage and stockpiling shall not be allowed within 50 feet from catch basins / Storm Drain Inlets.

All Rock Mulch and Rock Riprap used for erosion/sediment control shall be placed and shaped as shown on the CMs/BMPs’ plans/details. Rock Mulch/Riprap materials shall be fractured/crushed rocks in angular shape for effective erosion/sediment control and energy/velocity dissipation as defined in the Section 810 / 913 of Specifications. Unless otherwise called out in the plans/details/estimates or as directed by the Engineer, natural river-run materials, especially the rounded natural river rocks/cobblestones and pebbles are not acceptable. The color of Rock Mulch and Rock Riprap shall be harmonized with the natural surrounding rock/inert artificial existing ground cover material as approved by the Engineer in accordance with the ADOT Construction PLA’s evaluation.

During construction, the contractor shall minimize vehicular travel or equipment operation on the unpaved soil areas to maximum extent practicable (MEP). The contractor shall develop and implement procedures to avoid earth disturbance, soil compaction, and damage to vegetative cover from vehicular travel or equipment operation during inclement weather or unsuitable soil conditions. The contractor shall stabilize all construction disturbed soil areas at no additional cost to the Department. Furthermore, the contractor shall minimize off-site sedimentation including minor miscellaneous dirt, dust, rock fragments or construction debris by eliminating the tracking of such contaminants from construction sites.

No grout, concrete or wash water shall be disposed of within the project limits or its vicinity.

The contractor shall install concrete washout CM/BMP as needed and under the direction of the Engineer at no additional cost to the Department. This CM/BMP shall include proper disposal of all excess grout, concrete, and wash water.

The contractor shall not use unpaved areas within the project limits for staging or stockpiling without first installing erosion control and sediment prevention CMs/BMPs and as directed and approved by the Engineer. Staging and stockpiling on the unpaved areas shall be avoided to MEP.

Erosion/Sediment Control beyond the Project Limits:

The contractor shall apply erosion/sediment and water quality protection CMs/BMPs as required by the commercial material source owner and environmental permit standard at no additional cost to the Department.

The contractor shall apply erosion/sediment and water quality protection CMs/BMPs for off-project-site staging, material storage, maintenance yard, disposal spots, and stockpiling areas as required by the facility owner and environmental permit standard at no additional cost to the Department.

June 2026 070-A-NFA

If the contractor elects to obtain off-project site for staging, stockpiling, material storage, maintenance yard, or waste disposal, the contractor shall meet the requirements for erosion control, sediment prevention, and stormwater quality protection measures within the written agreements with facility and/or the land owner, as well as environmental permits for such operations.

Environmental Mitigation Measures:

The contractor’s commitments are identified in the Environmental, Permits, Issue, and Commitments (EPIC) Plan Sheet 1F. The contractor shall follow the requirements specified in the EPIC Plan Sheet 1F, Subsection 104.16 of the specifications and these Special Provisions. In addition, the contractor shall pay attention to the project specific environmental commitments that are specified in Section 10 of the EPIC Plan Sheet 1F.

(101DEFN, 04/21/22)

SECTION 101 DEFINITIONS AND TERMS:

101.02 Definitions:

Acceptance: of the Standard Specifications is hereby deleted:

Characteristic: of the Standard Specifications is revised to read:

A measurable or an observable property of a material, product, or item of construction.

City, County, Township, or Town: of the Standard Specifications is hereby deleted:

Contract Bonds (Performance Bond and Payment Bond): the title and text of the Standard Specifications is revised to read:

Contract Bonds:

Surety Bonds that include Performance Bond and Payment Bond.

Highway, Street, or Road: of the Standard Specifications is revised to read:

A general term denoting a public way for purposes of travel, vehicular, pedestrian or by other means, including the entire area within the right-of-way.

Roadbed: of the Standard Specifications is revised to read:

The graded portion of a highway, prepared as a foundation for the pavement structure and shoulders.

Roadside Development: of the Standard Specifications is revised to read:

Activities which provide for the preservation of landscape materials and features; the rehabilitation and protection against erosion of all areas disturbed by construction through seeding, sodding, mulching and the placing of other ground covers; or such planting and other

June 2026 070-A-NFA improvements as may increase the effectiveness and enhance the appearance of the highway.

State: of the Standard Specifications is revised to read:

The State of Arizona, acting through its authorized representatives.

(102BID, 03/19/26)

SECTION 102 BIDDING REQUIREMENTS AND CONDITIONS: of the Standard Specifications is revised to read:

102.01 Contract Documents:

(A) General:

The Contract Documents, including but not limited to, Advertisement for Bids, Project Plans, and Proposal Pamphlets will be available in electronic format, on the ADOT Contracts and Specifications Group website. Any interested party may access the advertised Contract Documents.

(B) Advertisements for Bids:

The advertisement for bids may contain the following information:

• Programmed Amount,

• Project number and name of highway,

• Route number and mileposts,

• Date and time of opening of bids,

• Location of the project,

• General description of work,

• Specified contract time for completion of contract work,

• Statement of proposal requirements,

• Manner in which project plans and specifications may be obtained,

• Type and amount of proposal guaranty.

(C) Proposal Pamphlet:

The Proposal Pamphlet will include the location and general description of the contemplated construction, an approximate estimate of the quantities and types of work to be performed and/or materials to be furnished, a schedule of bid items for which unit prices are invited, the specified time for completion, any applicable Special Provisions or supplemental requirements, and all necessary bidding documents.

June 2026 070-A-NFA

102.02 Prerequisites for Bidding:

(A) General:

To submit a valid bid, the bidder shall:

(1) Have prequalification from the Department as necessary for the project, in accordance with Subsection 102.02(B) of the specifications; and

(2) Be included on the project Plansholder List as a Prime in accordance with Subsection 102.02(C) of the specifications.

(B) Prequalification of Bidders:

Prior to submitting a bid, the bidder will (unless waived by the Department) be required to be prequalified with the Department to bid on the project. The submission of Prequalification information and determination of Prequalification shall be in accordance with the requirements of the Rules for Prequalification of Contractors as approved and adopted by the Department.

(C) Plansholder List:

It is the bidder’s responsibility to ensure that their firm is on the Plansholder List as a Prime prior to submitting a bid.

Firms may register electronically requesting placement on the project Plansholder List as a Prime contractor as follows:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Bidder” radio button;

(6) Complete all required fields;

(7) Click “Save”. This submits the request to the Department; and

(8) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear. An email will also be sent to the email address provided acknowledging the receipt of the request.

Requests to be included on the Plansholder List as a Prime will be evaluated by the Department to determine whether the bidder is prequalified for the project. The Department cannot guarantee that requests to be on the Plansholder List will be considered if the request is submitted less than five working days prior to the bid opening. The Department will send an email to the email address provided notifying the contractor of the results of their request.

June 2026 070-A-NFA

The Department’s email will state whether the request was approved or denied. More information regarding the Department’s decision may be obtained by contacting the ADOT Contracts and Specifications Group.

If an individual from a firm submits a duplicate request to be placed on the Plansholder List, the request will be denied. The Department will register the contact person listed on the duplicate request to receive email notices of updates to the project. The Department will send an email to the email address provided notifying the contractor of the results of their request.

(D) Registration for Notifications:

Subcontractors, Vendor and other interested parties may electronically register to receive email notifications regarding updates or changes to specific advertised contracts.

To register:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Other” radio button, as applicable;

(6) Select the “Yes” in response to the prompt “Are you interested in registering to be notified about any changes made to this advertisement?”;

(7) Complete all required fields;

(8) Click “Save”. This submits the request to the Department; and

(9) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear and a confirmation email will be sent to the email address provided.

All registered parties will receive notifications when changes are made to the associated contract advertisement.

102.03 Suspension from Bidding:

The Department may suspend any person and any subsidiary or affiliate of any person from further bidding to the Department and from being a subcontractor or a supplier or otherwise participating in the work:

(A) If that person or any officer, director, employee or agent of that person is convicted, in this State, or any other jurisdiction, of a crime involving any of the following elements or actions:

June 2026 070-A-NFA

(1) Entering into any contract, combination, conspiracy or other unlawful act in restraint of trade or commerce;

(2) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device;

(3) Making false, fictitious, or fraudulent statements or representations;

(4) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry;

(5) Misrepresentation or false statement on any application for bonding;

(6) Misrepresentation or false statement on any application for prequalification;

(B) If the Department makes a finding of any of the above or finds that the contractor is not a Responsible Bidder or a Responsible Contractor; or

(C) If the Department determines that a contractor, subcontractor, or supplier has repeatedly or willfully failed to comply with federal or state immigration laws.

Under this subsection, a person means any individual, partnership, joint venture, corporation, association, or other entity formed for the purpose of doing business as a contractor, subcontractor, or supplier.

102.04 Availability of Documents:

The following documents, if applicable, will be available in electronic format on the ADOT Contracts and Specifications Group website:

A. Project Plans.

B. Advertisement for Bids.

C. Proposal Pamphlet.

D. Cross Sections.

E. Earthwork Report.

F. Other Available Reports.

G. Existing Ground Digital Terrain Model (DTM).

H. Design Ground Digital Terrain Model (DTM).

I. Survey Control Sheet.

The project plans, proposal pamphlet, cross sections, earthwork report, survey control sheet, and any applicable reports are provided in PDF format. The Department makes no representation or warranties as to the compatibility, usability, or readability of the PDF documents with any system, software, hardware, or application package other than that on which the files were originally saved. The contractor bears the sole risk of any modifications, manipulations, or alterations to the plans, proposal pamphlet, and any applicable reports.

The existing ground DTM and the design DTM, if applicable, are provided in either DTM or DGN files for informational purposes only. The DTMs are not part of the contract documents.

The contractor’s use of the information in the DTMs is at the contractor’s sole risk. The

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Department makes no representation or warranties as to the compatibility, usability, or readability of the DTMs with any system, software, hardware, or application package other than that on which the files were originally prepared. The version of Microstation used to save the DTMs is indicated at https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd.

The Department is providing the available electronic project documents to bidders for informational purposes in conjunction with work or services to be provided to the Department under the contract. Any use of the electronic files for any purposes other than for this project is prohibited.

102.05 Plansholder Eligibility:

The Department reserves the right to disqualify a prequalified contractor from being a Plansholder for any of the following reasons:

(A) Lack of competency or adequate machinery, plant and other equipment, as revealed by the financial statement and experience questionnaires required under Subsection 102.02 of the specifications.

(B) Incomplete work which, in the judgment of the Department, might hinder or prevent the prompt completion of additional work if awarded.

(C) Failure to pay, or settle satisfactorily, all bills due for work on other contracts.

(D) Failure to comply with any qualification regulations of the Department.

(E) Default under previous contracts.

(F) Unsatisfactory performance on previous work.

(G) Entering into any contract, combination, conspiracy, or other unlawful act in restraint of trade or commerce.

(H) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device.

(I) Making false, fictitious, or fraudulent statements or representations.

(J) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry.

(K) Misrepresentation or false statement on any application for bonding.

(L) Misrepresentation or false statement on any application for prequalification.

(M) Lack of sufficient ability or integrity to complete the contract.

https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd

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102.06 Interpretation of Quantities in Bidding Schedule:

The quantities appearing in the bidding schedule, except as provided elsewhere, are approximate only and are prepared for the comparison of bids. Payment to the contractor will be made only for the actual quantities of work performed and accepted or materials furnished in accordance with the requirements of the contract. The scheduled quantities of work to be done and materials to be furnished may each be increased, decreased, or omitted as hereinafter provided in Subsection 104.02 of the specifications.

102.07 Examination of Plans, Specifications and Site of Work:

The bidder shall examine the site of the proposed work and the contract before submitting a Proposal. If no site investigation is performed, the bidder is responsible for all site conditions that should have been discovered had a reasonable site investigation been performed. The submission of a Proposal will be considered conclusive evidence that the bidder is satisfied with the conditions to be encountered in performing the work and as to the requirements of the proposed contract.

The bidder shall take no advantage of any apparent error or omission in the plans, bid schedule items, estimated quantities, specifications, or other contract documents. In the event the bidder discovers such an error or omission, the bidder shall immediately notify the Department. The Department will then make such corrections and interpretations as may be deemed necessary.

Any request for explanation of the meaning or interpretations of the contract shall be submitted in adequate time to allow a reply to reach all bidders before submission of their Bid Proposal. If the Department determines interpretations or explanations are warranted, the response will be issued, if necessary, through an addendum to the contract documents, and will be made available to all prospective bidders before the time set for opening of Proposals.

The Department will not be bound by any statement or representation concerning conditions or description of the work unless they are included in the contract. Oral explanations, interpretations, or instructions given before the opening of the bids by Department employees or agents are not binding.

102.08 Preparation of Proposal:

(A) General:

The bidder shall prepare and submit its proposal using Department-approved bid preparation software.

Proposals shall be prepared and submitted in accordance with the requirements of Subsection 102.08(B) of the specifications.

The bidder shall submit its proposal using the electronic bid process described herein.

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(B) Electronic Submittal:

(1) General:

In order to submit a bid electronically, a firm shall have obtained a bidder identification number from the Department, at the office of ADOT Contracts and Specifications Group, 205 South 17th Avenue, Maildrop 121F, Phoenix, AZ 85007, phone (602) 712-7221.

In addition, bidders shall subscribe to Info Tech, Inc., doing business as Infotech’s Bid Express® service at www.bidx.com, an online bidding service, and obtain an online Digital ID. Bid Express can be reached at www.bidx.com, phone (888)-352-2439 and/or customer.support@bidx.com. The bidder shall also download and install a copy of the AASHTOWare Project Bids Bid Component from the internet at the Bid Express website. The version of the software currently used by ADOT can then be located by selecting the ADOT tab and the “AASHTOWare Project Bids” link under Downloads.

In order to obtain a Digital ID, bidders shall name at least one authorized signatory, as approved by the Department to commit the firm to the terms and conditions specified in the Proposal and the contract documents.

The bidder shall download the electronic copy of the project EBSX file, listed as an AASHTOWare Project Bids Data File on the Bid Express website. The file includes a schedule of items folder containing the bid schedule, a miscellaneous data folder containing the proposal and attachments, contractor authorization folder containing bidders’s contact information, and a bid bond folder. The bidder shall review the proposal and complete the bidding schedule, as specified herein, and the attachments.

The bidder shall include with its bid an email address and recipient name as its contact information for the purpose of receiving the notice of award or other notices related to the bidding. The Department will send the notice of award, executed contract and other notices to the requested email address and recipient name.

It is the contractor’s responsibility to provide the updated contact information to the Department if there are any changes to the above requested email address or recipient name prior to the award of the contract.

The bidder shall specify a unit price for each pay item for which a quantity is given in the bidding schedule. The software will automatically produce the extended amount, as the product of the quantity given and the specified unit price.

The bidder shall also download all addenda files issued and update the project file accordingly. The bidder shall be responsible for the successful submission of its electronic bid prior to the time specified for submission of bids. The bidder agrees that the Department bears no liability resulting from the bidder's failure to successfully submit an electronic bid.

(2) Procedure for Missing Bids:

If a bidder believes that its electronically submitted bid should have been read at the bid opening but was not read, the bidder shall notify the Department at CSGroup@azdot.gov of mailto:CSGroup@azdot.gov

June 2026 070-A-NFA the apparent irregularity and provide its bid receipt for the bid in question no later than three hours after the time specified for submission of bids.

Upon proper notification of a missing bid by a bidder, the Department will notify all bidders that a missing bid has been reported. The Department will begin an investigation to determine the status of the bid, and will review all electronic bids received from Bid Express service.

The Department will direct Infotech to review their records and determine whether the missing bid was submitted. Infotech will make a determination about receipt of the bidder’s missing bid.

If requested by the Department, Infotech will attempt to retrieve a copy of the encrypted bid from the bidder’s computer.

The Department will partner with Infotech and implement best practices to configure the Bid Express service to decrypt the bid.

If the Department determines that a bid cannot be recovered, the Department will notify all bidders of its determination.

If a missing bid is recovered, the Department will determine the validity of the bid, and may recommend award of the contract to the bidder submitting the missing bid if appropriate. The Department will notify all bidders.

102.09 Non-Collusion Certification:

By submission of its bid electronically, the bidder makes the certification stated in the following paragraph, binding as if it had been signed by the bidder.

The bidder certifies that, pursuant to Subsection 112(c) of Title 23, United States Code and Title 44, Chapter 10, Article 1 of the A.R.S, neither it nor anyone associated with the company, firm, corporation, or individual has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the submitted bid.

102.10 Irregular Proposals:

(A) Proposals may be considered irregular and may be rejected for any of the following reasons:

(1) If there is a submission of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(2) If the bid is mathematically unbalanced.

(3) If the bid is materially unbalanced.

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(B) Proposals will be considered irregular and will be rejected for any of the following reasons:

(1) If the bidder or surety fails to provide a proposal guaranty as specified in Subsection 102.11 of the specifications.

(2) If the bidding schedule does not contain a unit price for each pay item listed.

(3) If the bidder fails to meet the required goal for Disadvantaged Business Enterprises (DBE) established in the Special Provisions or show good faith effort as determined by the Department.

102.11 Proposal Guaranty:

The bidder shall provide an electronic proposal guaranty payable to the Arizona Department of Transportation for 10 percent of the amount of the bid.

The surety (bid) bond shall be executed by the bidder and a surety company or companies holding a certificate of authority to transact surety business in this State issued by the Director of the Department of Insurance. The agent for the surety shall be licensed to act as an insurance agent in Arizona.

Bidders shall provide an electronic proposal guaranty as described herein.

Two companies have established web-based surety processing procedures with Bid Express:

Surety 2000 (https://surety2000.com/) and Sure Path Network (http://web.insurevision.com/).

Bidders may contact these companies for additional information and requirements on electronic proposal guaranty.

102.12 Withdrawal of Proposals:

(A) General:

A bidder may withdraw its electronic submittal at a minimum 30 minutes prior to the time specified for bid opening in writing to the Contracts and Specifications Manager through the Contract and Specifications Group email at CSGroup@azdot.gov------

(B) Conditional Withdrawal:

When proposals for more than one contract are to be publicly read on any one date, a bidder may request in the event it is the apparent low bidder on a given contract or contracts, that one or more subsequent bids be withdrawn.

The bidder shall submit a written request for conditional withdrawal to the Contracts and Specifications Group Manager via email at CSGroup@azdot.gov a minimum of 30 minutes prior to the specified bid opening time.

102.13 Combination or Conditional Proposals:

At the Department’s discretion, proposals may be issued for projects either separately or in combination. Bidders may submit bids for the combination or for individual units within the mailto:CSGroup@azdot.gov------mailto:CSGroup@azdot.gov

June 2026 070-A-NFA combination, as allowed in the proposal. The Department reserves the right to award contracts based on separate or combination bids, whichever is most advantageous to the state. Only combination bids specifically authorized in the Department's proposal will be considered.

102.14 Public Opening of Proposals:

Proposals will be opened and read aloud at the time indicated in the advertisement for bid.

Bidders, their authorized agents and other interested parties may attend the bid opening while they are read aloud. After the completion of the bid opening, the as-read bid results will then be made available through the ADOT Contracts and Specifications Group website.

102.15 Licensing:

It is the responsibility of the bidder to determine whether it has the appropriate contracting licenses to perform the work. For all projects except Federal-aid funded projects, the bidder shall have the proper licenses at the time of bid opening.