F075401C_Bid Book.pdf

ADVERTISEMENT FOR BIDS

SPECIAL PROVISIONS

BIDDERS DOCUMENTS

TRACS/Proj. No.:

040 AP 330 F075401C 040-E-NFA

HOLBROOK-LUPTON HIGHWAY (I-40)

(MCCARRELL-QUERINO)

Contracts and Specifications Group 205 S. 17TH Ave., 2nd Floor, M/D 121F

Phoenix, Arizona 85007-3217

ARIZONA DEPARTMENT OF TRANSPORTATION

ADVERTISEMENT FOR BIDS

BID OPENING: FRIDAY, JULY 17, 2026, AT 11:00 A.M. (M.S.T.)

TRACS NO 040 AP 330 F0754 01C

PROJECT NO 040-E-NFA

TERMINI HOLBROOK – LUPTON HIGHWAY (I – 40)

LOCATION McCARRELL - QUERINO

ROUTE NO. MILEPOST DISTRICT ITEM NO.

I-40 330.6 to 342.2 NORTHEAST 104407

The amount programmed for this contract is $ 50,433,600. The location and description of the proposed work are as follows:

The proposed project is located on Interstate 40 in Apache County, in the Northeast District, located at Chambers and the US 191 traffic interchange. The project limits begin at milepost 330.6 and end at milepost 342.2. The project is located partially in Navajo Reservation. The proposed work consists of pavement rehabilitation, includes milling and filling the existing asphaltic concrete of roadway mainline and shoulders, and milled asphalt concrete treatment at designated unpaved crossovers. The work also includes guardrail installation, fence spot repairs, drainage work, bridge repairs, seeding, pavement marking, signing, installing ground-in rumble strips, delineators, traffic control and other related work.

This project is located on a Native American Reservation, in the Navajjo Reservation area, which may subject the contractor to the laws and regulations of the (RESERVATION'S NAME) and its TERO office. Contractors are advised to make themselves aware of any taxes, fees or any conditions that may be imposed by the (RESERVATION'S NAME) on work performed on the Reservation.

The time allowed for the completion of the work included in this contract will be 230 working days.

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to §§ 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

Contract documents, and other project documents, if applicable, are available as electronic files, at no charge, from the Department’s website through the ADOT Contracts and Specifications Group (https://azdot.gov/business/contracts-and-specifications/current-advertisements).

https://azdot.gov/business/contracts-and-specifications/current-advertisements https://azdot.gov/business/contracts-and-specifications/current-advertisements

Documents will be available within one week following the advertisement for bids.

To submit a valid bid, the bidder must (1) have prequalification from the Department as necessary for the project, and (2) be included on the project Plansholder List as a Prime.

The Application for Contractor Prequalification may be obtained from the Contracts and Specifications website.

This project requires electronic bidding. If a request for approval to bid as a Prime Contractor is received less than five working days prior to bid opening, the Department cannot guarantee the request will be acted on.

This contract is subject to the provisions of Arizona Revised Statutes Section 42-5075 -- Prime contracting classification; exemptions; definitions.

No proposal will be accepted from any contractor who is not a duly licensed contractor in accordance with Arizona Revised Statutes 32-1101 through 32-1170.03.

Persons that require a reasonable accommodation based on language or disability should contact ADOT’s Contracts and Specifications Office by phone (602) 712-7221. Requests should be made as early as possible to ensure the State has an opportunity to address the accommodation.

Las personas que requieran asistencia (dentro de lo razonable) ya sea por el idioma o discapacidad deben ponerse en contacto con ADOT (602) 712-7221.

The bidder shall provide an electronic proposal guaranty payable to the Arizona Department of Transportation for 10 percent of the amount of the bid.

Prior to the bid opening date, any questions pertaining to the project documents shall be submitted to the Department in a written format through the Bid Express (Bidx) website at https://www.bidx.com/az/lettings. Questions shall be submitted through the Questions and Answers (Q&A) link located within the corresponding letting date and project proposal number links. The Department may not answer all questions, and any decision on whether a question is answered will be within the sole discretion of the Department. Any questions received less than three working days prior to the bid opening date may not be answered.

The Engineering Specialist assigned to this project is: Rene Teran, rteran@azdot.gov, any correspondence with the Engineering Specialist is subject to posting onto Bidx through the project’s Q&A link. Answers to questions will not be given verbally, but will be posted exclusively to the Bidx website.

Brahama Singh, PE, Group Manager, Contracts & Specifications

Project Advertised on: 06-02-2026 https://www.bidx.com/az/lettings mailto:rteran@azdot.gov

Contracts & Specifications Special Provisions

R. T. / Burgess & Niple 040 AP 330 F0754 01C

June 2026 040-E-NFA

SPECIAL PROVISIONS

FOR

ARIZONA PROJECT

040 AP 330 F0754 01C

040-E-NFA

HOLBROOK – LUPTON HIGHWAY (I 40)

McCARRELL - QUERINO

PAVEMENT REHABILITATION

PROPOSED WORK:

Project F075401C is located on Interstate 40 in Apache County, in the Northeast District, located at Chambers and the US 191 traffic interchange. The project limits begin at milepost

330.6 and end at milepost 342.2. The project is located partially in Navajo Reservation. The proposed work consists of pavement rehabilitation. The work includes milling and filling the existing asphaltic concrete of roadway mainline and shoulders, and milled asphalt concrete treatment at designated unpaved crossovers. The work also includes guardrail installation, fence spot repairs, drainage work, bridge repairs, seeding, pavement marking, signing, installing ground-in rumble strips, delineators, traffic control, and other related work.

May 2026 040-E-NFA

PROFESSIONAL ENGINEER SEALS:

These Special Provisions represent the combined efforts of the following organizations:

(1) Burgess & Niple, Inc. (2) J2 Engineering & Environmental Design

(3) ADOT Roadside Development

A representative of each organization has affixed their seal below, which attests that portions of these Special Provisions were prepared under their direction.

Burgess & Niple, Inc.

(Civil, Traffic Control, Pavement Marking & Signing, Structures)

J2 Engineering & Environmental Design (Drainage)

ADOT Roadside Development Section

(Landscape & Erosion Control)

Signing, Structures)

Signing, Structures)

Review

NOT FOR

CONSTRUCTION

OR RECORDING

PRELIMINARY

STAGE V

5/19/26 5/25/26

Contracts & Specifications

R. T. / Burgess & Niple

June 2026

6/1/26

(SPC00ST, 03/19/26)

SPECIFICATIONS:

The work embraced herein shall be performed in accordance with the requirements of the following separate documents:

Arizona Department of Transportation, Standard Specifications for Road and Bridge

Construction, Edition of 2021, Arizona Department of Transportation, Roadway Engineering Group, Construction

Standard Drawings, listed in the project plans, and available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Manual of Approved

Signs, available on the Department’s website, Arizona Department of Transportation, Traffic Engineering Group, Temporary Traffic

Control Design Guidelines, dated April, 2025, available on the Department’s website, Manual on Uniform Traffic Control Devices for Streets and Highways, 2023 edition and

Arizona Supplement to the 2023 edition, dated January, 2026, The Proposal Pamphlet which includes the following documents:

These Special Provisions, Standard Federal Equal Employment Opportunity Construction Contract Specifications

(Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Title VI / Non-Discrimination Assurances, Appendix A Appendix E, Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity

(Executive Order 11246), July 1, 1978, Revised November 3, 1980 and Revised April 15, 1981, Executive Order 2009-09, November 13, 2009, Bidding Schedule, Proposal, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

BID SUBMISSION:

In submitting a bid, the bidder shall completely execute the following documents:

Proposal, Bidding Schedule, Surety (Bid) Bond, 12-1303, Certification With Regard to the Performance of Previous Contracts or Subcontracts, Subject to the Equal Opportunity Clause of Executive Order No. 99-4 and the Filing of Required Reports, Non-Federal Aid Projects, August 1, 2000, Certification With Respect to the Receipt of Addenda, Participation in Boycott of Israel Certification Form, and

Forced Labor of Ethnic Uyghurs Ban Certification Form, Rev. November 2022.

PROPOSAL GUARANTY:

Each bidder is advised to satisfy itself as to the character and the amount of the proposal guaranty required in the Advertisement for Bids.

CONTRACT DOCUMENTS:

The bidder to whom an award is made will be required to execute a Performance Bond and a Payment Bond, each in 100 percent of the amount of the bid, an Insurance Certificate and the Contract Agreement.

A copy of these documents is not included in the Proposal Pamphlet; however, each bidder shall satisfy itself as to the requirements of each document.

The documents, approved by the Department of Transportation, Highways Division, are identified as follows:

Statutory Performance Bond, 12-1301, September, 1992

Statutory Payment Bond, 12-1302, September, 1992

Contract Agreement, 12-0912, August, 2000

Certificate of Insurance, 12-0100, June, 1998

A copy of each document may be obtained by making a request to Contracts & Specifications.

MATERIAL AND SITE INFORMATION:

Projects requiring materials, excavation, or site investigation may have additional information available concerning the material investigations of the project site and adjacent projects. This information, when available and applicable, may be examined in the Office of the Bridge Group-Geotechnical Services, located at 205 S. 17th Avenue, Phoenix, AZ 85007-3212. The contractor may contact Bridge Group at (602) 712-7481 to schedule an appointment to examine the information. This information will not be attached to the contract documents.

(NOGOAL, 06/09/16)

NONDISCRIMINATION:

Policy:

The contractor, subrecipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract and the award of subcontracts and supply contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

(TITLEVI, 08/19/21)

STANDARD TITLE VI SPECIFIC ASSURANCES:

The Arizona Department of Transportation, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, Disadvantaged Business Enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

(NAVAJO, 04/15/03)

RELATIONS WITH THE NAVAJO NATION:

The project is located on lands controlled by the Navajo Nation which may subject the contractor to the laws and regulations of the Navajo Nation. Contractors shall make themselves aware of any labor requirements, taxes, fees, licenses, permits or conditions that may be imposed by the Navajo Nation on work performed in the area. Questions regarding Navajo-imposed taxes on construction work conducted on the Reservation should be addressed to the Office of Navajo Taxation.

On other projects in this area, the utilization of Native Americans has developed a reservoir of capable, trained workers. The contractor shall contact the Office of Navajo Labor Relations for assistance in hiring such workers. The contractor shall give preference in hiring to as many workers indigenous to the area as can be properly utilized in the processing of the work.

The contractor shall provide a manpower projection identifying the type of crafts and trades that it expects to utilize, the approximate date that it expects to start work, and the name of one of its employees to be its contact.

The Navajo Nation has developed a centralized procedure for handling construction staging sites, pits, permits and environmental clearances. Contractors are advised to contact the Division of Natural Resources of the Navajo Nation for assistance in these matters.

Contractors interested in acquiring water for construction use are advised to contact the Navajo Water Code Section for assistance.

The Navajo Nation contact offices are identified as follows:

Labor: Office of Navajo Labor Relations Phone: (928) 871-6800

Permits: Division of Natural Resources Phone: (928) 871-6593

Taxes: Office of Navajo Taxation Phone: (928) 871-6681

Water: Navajo Water Code Section Phone (928) 729-4132

GENERAL REQUIREMENTS:

BLM Material Sources:

If the contractor elects to pursue the use of material sources on BLM land under Title 30 Code of Federal Regulations, it is at the contractor’s sole risk, and the Department bears no responsibility for any delays or costs associated with the request to use material sources on BLM Land.

The Department will not request or pursue any “free-use permit” under Title 23 Code of Federal Regulations or any other arrangement with BLM on this project.

No extension in contract time or compensation will be granted for any attempt by the contractor to utilize BLM land.

Designated Staging Area:

Staging area shall be identified by the contractor.

No measurement or direct payment will be made to the contractor for any cost associated with using this location.

Use of Prohibited Products:

The contractor shall not commit any of the following actions:

(1) Deliver, install, or include any prohibited product under this contract.

(2) Propose to deliver, install, or include any prohibited product under this contract.

(3) Enter into a new contract to procure or obtain any prohibited product.

For the purpose of this Section, “Prohibited Product” is defined as any telecommunication or video surveillance equipment, systems, or services produced by:

(1) Huawei Technologies Company.

(2) ZTE Corporation.

(3) Hytera Communications Corporation.

(4) Hangzhou Hikivision Digital Technology Company.

(5) Dahua Technology Company.

(6) Any subsidiary or affiliate of the entities mentioned in this Section.

The contractor shall identify the known subsidiaries and affiliates of the aforementioned from the following Website: https://umd.service-now.com/itsupport?id=kb_article_view&sysparm_article=KB0014132&sys_kb_id=28015b70 dbe0e3849382f1a51d96193f

Transition of Select AASHTO Standard Test Method to Arizona Test Method Equivalent:

Whenever reference is made in the specifications to an AASHTO Test Method, the reference shall be construed to mean it’s equivalent Arizona Test Method as listed in the table below.

TEST METHOD TRANSITION TABLE

AASHTO Standard Equivalent Arizona Test Method

R 66 103 R 97 104 R 90 105

T 11, T 27 201 T 85 210 T 84 211

T 335 212

T 99

T 224 227 T 191 230 T 272 232 T 310 235

T 288, T 289 236 T 176 242 T 99 245

T 272 246 T 304 Method A 247

T 24 317 T 329 406

R 68, T 245 410 T 355 412 T 166 415 R 47 416 T 209 417 T 287 421 T 269 424

T 308

Environmental Mitigation Measures:

The contractor’s commitments are identified in the Environmental, Permits, Issues, and

Commitments (EPIC) Plan Sheet 1F. The contractor shall follow the requirements specified in the EPIC plan sheet 1F, Subsection 104.16 of the specifications and these Special

Provisions.

In addition, the contractor shall pay attention to the project specific environmental commitments that are specified in Section 10 of the EPIC Plan Sheet 1F.

(101DEFN, 04/21/22)

SECTION 101 DEFINITIONS AND TERMS:

101.02 Definitions:

Acceptance: of the Standard Specifications is hereby deleted:

Characteristic: of the Standard Specifications is revised to read:

A measurable or an observable property of a material, product, or item of construction.

City, County, Township, or Town: of the Standard Specifications is hereby deleted:

Contract Bonds (Performance Bond and Payment Bond): the title and text of the Standard Specifications is revised to read:

Contract Bonds:

Surety Bonds that include Performance Bond and Payment Bond.

Highway, Street, or Road: of the Standard Specifications is revised to read:

A general term denoting a public way for purposes of travel, vehicular, pedestrian or by other means, including the entire area within the right-of-way.

Roadbed: of the Standard Specifications is revised to read:

The graded portion of a highway, prepared as a foundation for the pavement structure and shoulders.

Roadside Development: of the Standard Specifications is revised to read:

Activities which provide for the preservation of landscape materials and features; the rehabilitation and protection against erosion of all areas disturbed by construction through seeding, sodding, mulching and the placing of other ground covers; or such planting and other improvements as may increase the effectiveness and enhance the appearance of the highway.

State: of the Standard Specifications is revised to read:

The State of Arizona, acting through its authorized representatives.

(102BID, 03/19/26)

Section 102 BIDDING REQUIREMENTS AND CONDITIONS: of the Standard

Specifications is revised to read

102.01 Contract Documents:

(A) General:

The Contract Documents, including but not limited to, Advertisement for Bids, Project Plans, and Proposal Pamphlets will be available in electronic format, on the ADOT Contracts and Specifications Group website. Any interested party may access the advertised Contract Documents.

(B) Advertisements for Bids:

The advertisement for bids may contain the following information:

• Programmed Amount,

• Project number and name of highway,

• Route number and mileposts,

• Date and time of opening of bids,

• Location of the project,

• General description of work,

• Specified contract time for completion of contract work,

• Statement of proposal requirements,

• Manner in which project plans and specifications may be obtained,

• Type and amount of proposal guaranty.

(C) Proposal Pamphlet:

The Proposal Pamphlet will include the location and general description of the contemplated construction, an approximate estimate of the quantities and types of work to be performed and/or materials to be furnished, a schedule of bid items for which unit prices are invited, the specified time for completion, any applicable Special Provisions or supplemental requirements, and all necessary bidding documents.

102.02 Prerequisites for Bidding:

(A) General:

To submit a valid bid, the bidder shall:

(1) Have prequalification from the Department as necessary for the project, in accordance with Subsection 102.02(B) of the specifications; and

(2) Be included on the project Plansholder List as a Prime in accordance with

Subsection 102.02(C) of the specifications.

(B) Prequalification of Bidders:

Prior to submitting a bid, the bidder will (unless waived by the Department) be required to be prequalified with the Department to bid on the project. The submission of Prequalification information and determination of Prequalification shall be in accordance with the requirements of the Rules for Prequalification of Contractors as approved and adopted by the Department.

(C) Plansholder List:

It is the bidder’s responsibility to ensure that their firm is on the Plansholder List as a Prime prior to submitting a bid.

Firms may register electronically requesting placement on the project Plansholder List as a Prime contractor as follows:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Bidder” radio button;

(6) Complete all required fields;

(7) Click “Save”. This submits the request to the Department; and

(8) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear. An email will also be sent to the email address provided acknowledging the receipt of the request.

Requests to be included on the Plansholder List as a Prime will be evaluated by the Department to determine whether the bidder is prequalified for the project. The Department cannot guarantee that requests to be on the Plansholder List will be considered if the request is submitted less than five working days prior to the bid opening. The Department will send an email to the email address provided notifying the contractor of the results of their request.

The Department’s email will state whether the request was approved or denied. More information regarding the Department’s decision may be obtained by contacting the ADOT Contracts and Specifications Group.

If an individual from a firm submits a duplicate request to be placed on the Plansholder List, the request will be denied. The Department will register the contact person listed on the duplicate request to receive email notices of updates to the project. The Department will send an email to the email address provided notifying the contractor of the results of their request.

(D) Registration for Notifications:

Subcontractors, Vendor and other interested parties may electronically register to receive email notifications regarding updates or changes to specific advertised contracts.

To register:

(1) Go to the ADOT Contracts and Specifications Group Website;

(2) Select “Current Advertisements”;

(3) Identify the project of interest;

(4) Click on the “Register” icon;

(5) Select the “Other” radio button, as applicable;

(6) Select the “Yes” in response to the prompt “Are you interested in registering to be notified about any changes made to this advertisement?”;

(7) Complete all required fields;

(8) Click “Save”. This submits the request to the Department; and

(9) If all required information is provided, the “ADOT C&S Advertisement Registration Confirmation” Screen will appear and a confirmation email will be sent to the email address provided.

All registered parties will receive notifications when changes are made to the associated contract advertisement.

102.03 Suspension from Bidding:

The Department may suspend any person and any subsidiary or affiliate of any person from further bidding to the Department and from being a subcontractor or a supplier or otherwise participating in the work:

(A) If that person or any officer, director, employee or agent of that person is convicted, in this State, or any other jurisdiction, of a crime involving any of the following elements or actions:

1) Entering into any contract, combination, conspiracy or other unlawful act in restraint of trade or commerce;

2) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device;

3) Making false, fictitious, or fraudulent statements or representations;

4) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry;

5) Misrepresentation or false statement on any application for bonding;

6) Misrepresentation or false statement on any application for prequalification;

(B) If the Department makes a finding of any of the above or finds that the contractor is not a Responsible Bidder or a Responsible Contractor; or

(C) If the Department determines that a contractor, subcontractor, or supplier has repeatedly or willfully failed to comply with federal or state immigration laws.

Under this subsection, a person means any individual, partnership, joint venture, corporation, association, or other entity formed for the purpose of doing business as a contractor, subcontractor, or supplier.

102.04 Availability of Documents:

The following documents, if applicable, will be available in electronic format on the ADOT Contracts and Specifications Group website:

A. Project Plans.

B. Advertisement for Bids.

C. Proposal Pamphlet.

D. Cross Sections.

E. Earthwork Report.

F. Other Available Reports.

G. Existing Ground Digital Terrain Model (DTM).

H. Design Ground Digital Terrain Model (DTM).

I. Survey Control Sheet.

The project plans, proposal pamphlet, cross sections, earthwork report, survey control sheet, and any applicable reports are provided in PDF format. The Department makes no representation or warranties as to the compatibility, usability, or readability of the PDF documents with any system, software, hardware, or application package other than that on which the files were originally saved. The contractor bears the sole risk of any modifications, manipulations, or alterations to the plans, proposal pamphlet, and any applicable reports.

The existing ground DTM and the design DTM, if applicable, are provided in either DTM or DGN files for informational purposes only. The DTMs are not part of the contract documents.

The contractor’s use of the information in the DTMs is at the contractor’s sole risk. The Department makes no representation or warranties as to the compatibility, usability, or readability of the DTMs with any system, software, hardware, or application package other than that on which the files were originally prepared. The version of Microstation used to save the DTMs is indicated at https://azdot.gov/business/engineering-and-construction/computer-aided-design-and-drafting-cadd.

The Department is providing the available electronic project documents to bidders for informational purposes in conjunction with work or services to be provided to the Department under the contract. Any use of the electronic files for any purposes other than for this project is prohibited.

102.05 Plansholder Eligibility:

The Department reserves the right to disqualify a prequalified contractor from being a Plansholder for any of the following reasons:

(A) Lack of competency or adequate machinery, plant and other equipment, as revealed by the financial statement and experience questionnaires required under Subsection 102.02 of the specifications.

(B) Incomplete work which, in the judgment of the Department, might hinder or prevent the prompt completion of additional work if awarded.

(C) Failure to pay, or settle satisfactorily, all bills due for work on other contracts.

(D) Failure to comply with any qualification regulations of the Department.

(E) Default under previous contracts.

(F) Unsatisfactory performance on previous work.

(G) Entering into any contract, combination, conspiracy, or other unlawful act in restraint of trade or commerce.

(H) Knowingly and willfully falsifying, concealing, or covering up a material fact by trick, scheme, or device.

(I) Making false, fictitious, or fraudulent statements or representations.

(J) Making or using a false writing or document knowing it to contain a false, fictitious, or fraudulent statement or entry.

(K) Misrepresentation or false statement on any application for bonding.

(L) Misrepresentation or false statement on any application for prequalification.

(M) Lack of sufficient ability or integrity to complete the contract.

102.06 Interpretation of Quantities in Bidding Schedule:

The quantities appearing in the bidding schedule, except as provided elsewhere, are approximate only and are prepared for the comparison of bids. Payment to the contractor will be made only for the actual quantities of work performed and accepted or materials furnished in accordance with the requirements of the contract. The scheduled quantities of work to be done and materials to be furnished may each be increased, decreased, or omitted as hereinafter provided in Subsection 104.02 of the specifications.

102.07 Examination of Plans, Specifications and Site of Work:

The bidder shall examine the site of the proposed work and the contract before submitting a Proposal. If no site investigation is performed, the bidder is responsible for all site conditions that should have been discovered had a reasonable site investigation been performed. The submission of a Proposal will be considered conclusive evidence that the bidder is satisfied with the conditions to be encountered in performing the work and as to the requirements of the proposed contract.

The bidder shall take no advantage of any apparent error or omission in the plans, bid schedule items, estimated quantities, specifications, or other contract documents. In the event the bidder discovers such an error or omission, the bidder shall immediately notify the Department. The Department will then make such corrections and interpretations as may be deemed necessary.

Any request for explanation of the meaning or interpretations of the contract shall be submitted in adequate time to allow a reply to reach all bidders before submission of their Bid Proposal. If the Department determines interpretations or explanations are warranted, the response will be issued, if necessary, through an addendum to the contract documents, and will be made available to all prospective bidders before the time set for opening of Proposals.

The Department will not be bound by any statement or representation concerning conditions or description of the work unless they are included in the contract. Oral explanations, interpretations, or instructions given before the opening of the bids by Department employees or agents are not binding.

102.08 Preparation of Proposal:

The bidder shall prepare and submit its proposal using Department-approved bid preparation software.

Proposals shall be prepared and submitted in accordance with the requirements of Subsection 102.08(B) of the specifications.

The bidder shall submit its proposal using the electronic bid process described herein.

(B) Electronic Submittal:

(1) General:

In order to submit a bid electronically, a firm shall have obtained a bidder identification number from the Department, at the office of ADOT Contracts and Specifications Group, 205 South 17th Avenue, Maildrop 121F, Phoenix, AZ 85007, phone (602) 712-7221.

In addition, bidders shall subscribe to Info Tech, Inc., doing business as Infotech’s Bid Express® service at www.bidx.com, an online bidding service, and obtain an online Digital ID. Bid Express can be reached at www.bidx.com, phone (888)-352-2439 and/or customer.support@bidx.com. The bidder shall also download and install a copy of the AASHTOWare Project Bids Bid Component from the internet at the Bid Express website. The version of the software currently used by ADOT can then be located by selecting the ADOT tab and the “AASHTOWare Project Bids” link under Downloads.

In order to obtain a Digital ID, bidders shall name at least one authorized signatory, as approved by the Department to commit the firm to the terms and conditions specified in the Proposal and the contract documents.

The bidder shall download the electronic copy of the project EBSX file, listed as an AASHTOWare Project Bids Data File on the Bid Express website. The file includes a schedule of items folder containing the bid schedule, a miscellaneous data folder containing the proposal and attachments, contractor authorization folder containing bidders’s contact information, and a bid bond folder. The bidder shall review the proposal and complete the bidding schedule, as specified herein, and the attachments.

The bidder shall include with its bid an email address and recipient name as its contact information for the purpose of receiving the notice of award or other notices related to the bidding. The Department will send the notice of award, executed contract and other notices to the requested email address and recipient name.

It is the contractor’s responsibility to provide the updated contact information to the Department if there are any changes to the above requested email address or recipient name prior to the award of the contract.

The bidder shall specify a unit price for each pay item for which a quantity is given in the bidding schedule. The software will automatically produce the extended amount, as the product of the quantity given and the specified unit price.

The bidder shall also download all addenda files issued and update the project file accordingly. The bidder shall be responsible for the successful submission of its electronic bid prior to the time specified for submission of bids. The bidder agrees that the Department bears no liability resulting from the bidder's failure to successfully submit an electronic bid.

(2) Procedure for Missing Bids:

If a bidder believes that its electronically submitted bid should have been read at the bid opening but was not read, the bidder shall notify the Department at CSGroup@azdot.gov of the apparent irregularity and provide its bid receipt for the bid in question no later than three hours after the time specified for submission of bids.

Upon proper notification of a missing bid by a bidder, the Department will notify all bidders that a missing bid has been reported. The Department will begin an investigation to determine the status of the bid, and will review all electronic bids received from Bid Express service.

The Department will direct Infotech to review their records and determine whether the missing bid was submitted. Infotech will make a determination about receipt of the bidder’s missing bid.

If requested by the Department, Infotech will attempt to retrieve a copy of the encrypted bid from the bidder’s computer.

The Department will partner with Infotech and implement best practices to configure the Bid Express service to decrypt the bid.

If the Department determines that a bid cannot be recovered, the Department will notify all bidders of its determination.

If a missing bid is recovered, the Department will determine the validity of the bid, and may recommend award of the contract to the bidder submitting the missing bid if appropriate. The Department will notify all bidders.

102.09 Non-Collusion Certification:

By submission of its bid electronically, the bidder makes the certification stated in the following paragraph, binding as if it had been signed by the bidder.

The bidder certifies that, pursuant to Subsection 112(c) of Title 23, United States Code and Title 44, Chapter 10, Article 1 of the A.R.S, neither it nor anyone associated with the company, firm, corporation, or individual has, either directly or indirectly, entered into any agreement, participated in any collusion, or otherwise taken any action in restraint of free competitive bidding in connection with the submitted bid.

102.10 Irregular Proposals:

(A) Proposals may be considered irregular and may be rejected for any of the following reasons:

(1) If there is a submission of any kind which may tend to make the proposal incomplete, indefinite or ambiguous as to its meaning.

(2) If the bid is mathematically unbalanced.

(3) If the bid is materially unbalanced.

(B) Proposals will be considered irregular and will be rejected for any of the following reasons:

(1) If the bidder or surety fails to provide a proposal guaranty as specified in Subsection 102.11 of the specifications.

(2) If the bidding schedule does not contain a unit price for each pay item listed.

(3) If the bidder fails to meet the required goal for Disadvantaged Business Enterprises (DBE) established in the Special Provisions or show good faith effort as determined by the Department.

102.11 Proposal Guaranty:

The bidder shall provide an electronic proposal guaranty payable to the Arizona Department of Transportation for 10 percent of the amount of the bid.

The surety (bid) bond shall be executed by the bidder and a surety company or companies holding a certificate of authority to transact surety business in this State issued by the Director of the Department of Insurance. The agent for the surety shall be licensed to act as an insurance agent in Arizona.

Bidders shall provide an electronic proposal guaranty as described herein.

Two companies have established web-based surety processing procedures with Bid Express:

Surety 2000 (https://surety2000.com/) and Sure Path Network (http://web.insurevision.com/).

Bidders may contact these companies for additional information and requirements on electronic proposal guaranty.

102.12 Withdrawal of Proposals:

A bidder may withdraw its electronic submittal at a minimum 30 minutes prior to the time specified for bid opening in writing to the Contracts and Specifications Manager through the Contract and Specifications Group email at CSGroup@azdot.gov------

(B) Conditional Withdrawal:

When proposals for more than one contract are to be publicly read on any one date, a bidder may request in the event it is the apparent low bidder on a given contract or contracts, that one or more subsequent bids be withdrawn.

The bidder shall submit a written request for conditional withdrawal to the Contracts and Specifications Group Manager via email at CSGroup@azdot.gov a minimum of 30 minutes prior to the specified bid opening time.

102.13 Combination or Conditional Proposals:

At the Department’s discretion, proposals may be issued for projects either separately or in combination. Bidders may submit bids for the combination or for individual units within the combination, as allowed in the proposal. The Department reserves the right to award contracts based on separate or combination bids, whichever is most advantageous to the state. Only combination bids specifically authorized in the Department's proposal will be considered.

102.14 Public Opening of Proposals:

Proposals will be opened and read aloud at the time indicated in the advertisement for bid.

Bidders, their authorized agents and other interested parties may attend the bid opening while they are read aloud. After the completion of the bid opening, the as-read bid results will then be made available through the ADOT Contracts and Specifications Group website.

102.15 Licensing:

It is the responsibility of the bidder to determine whether it has the appropriate contracting licenses to perform the work. For all projects except Federal-aid funded projects, the bidder shall have the proper licenses at the time of bid opening. The successful bidder’s failure to meet with the necessary license requirements at the time of bid opening will result in the rejection of the bid.

On Federal-aid funded projects, the bidder is not required to have the licenses at the time of bidding, but it must procure the licenses from the State Registrar of Contractors, in accordance with A.R.S. 32 1101 et seq. before award can be made, and no later than 60 days after the date bids are opened. The bidder's failure to get the necessary licenses within 60 days after the bid opening date will result in rejection of the bid.

Licensing information is available from:

Arizona Registrar of Contractors

1700 W. Washington St. Suite 105 Phoenix, AZ 85007-2812 Phone: (602) 542-1525

Email: Webmaster@azroc.gov www.roc.az.gov

102.16 Boycott of Israel:

All bidders are required to certify in their bid proposal on the “Participation in Boycott of Israel Certification” form either:

(A) The bidder does not participate in, and agrees not to participate in during the term of the contract, a boycott of Israel in accordance with ARS 35-393.01; or

(B) The bidder does participate in a boycott of Israel as defined in ARS 35-393.01.

The Department will not recommend award of the contract unless the bidder makes the certification described in subparagraph (A) of this Subsection.

102.17 Forced Labor of Ethnic Uyghurs Ban:

All bidders are required to certify in their bid proposal on the “Forced Labor of Ethnic Uyghurs Ban Certification Form” either:

(A) The bidder does not use the Forced labor of Ethnic Uyghurs as described in A.R.S.

35-394; or

(B) The bidder does use the Forced labor of Ethnic Uyghurs as described in A.R.S. 35-

394.

The Department will not recommend award of the contract if the bidder makes the certification described in subparagraph (B) of this Subsection, unless the bidder uses an exempt contractor.

For the purposes of this subsection, a contractor is defined as an exempt contractor if it is a sole proprietorship; has fewer than 10 employees; and/or is a non-profit organization.

SECTION 104 SCOPE OF WORK:

104.04 Maintenance of Traffic: of the Standard Specifications is modified to add:

The contractor shall maintain a minimum of one lane of traffic in each direction during working hours. The contractor shall notify the ADOT project team of lane closures and restrictions at least 7 days in advance to allow for public notification. The Engineer may also restrict the times for closures for all activities to avoid times when special events are occurring near the project limits or for any other reason the Engineer deems necessary.

Except as otherwise indicated, construction activities requiring one or more lane closures shall be limited to the time period between 9:00 PM and 6:00 AM the following morning, Sunday through Thursday, except as otherwise permitted by the Engineer. Entrance and exit ramp closures are limited to any single exit and corresponding entrance ramp at a time. Any work not requiring a lane closure may be completed during daytime and weekend hours. Lane and ramp closures shall be performed within the allowable lane closure periods shown in Table 104-1.

Table 104-1 – Allowable Lane and Ramp Closure Periods I-40 Weekday1 Weekend2

Single Lane Closure on Mainline

Monday 9:00 PM to Tuesday

6:00 AM

Sunday 9:00 PM to Monday

6:00 AM

Tuesday 9:00 PM to Wednesday 6:00 AM

Wednesday 9:00 PM to Thursday 6:00 AM

Thursday 9:00 PM to Friday

6:00 AM

Corresponding set of Entrance and Exit Ramps

Monday 9:00 PM to Tuesday

6:00 AM

Sunday 9:00 PM to Monday

6:00 AM

Tuesday 9:00 PM to Wednesday 6:00 AM

Wednesday 9:00 PM to Thursday 6:00 AM

Thursday 9:00 PM to Friday

6:00 AM

Single Lane Closure on Cross Streets and Frontage

Roads

Monday 9:00 PM to Tuesday

6:00 AM

Sunday 9:00 PM to Monday 6:00

Tuesday 9:00 PM to Wednesday 6:00 AM

Wednesday 9:00 PM to Thursday 6:00 AM

Thursday 9:00 PM to Friday

6:00 AM

1Weekdays are defined as from Monday 6:00 AM to Friday 6:00 AM.

2Weekend is defined as from Friday 6:00 AM to Monday 6:00 AM.

No lane or complete roadway closures shall occur from 12:00 PM (noon) of the day preceding a holiday or holiday weekend through 6:00 AM of the day following a holiday or holiday weekend, based on the holidays identified in the general requirements. In addition, no lane or complete roadway closures shall occur for the whole day (12:00 AM (midnight) of the day until 12:00 AM (midnight) of the following day) of any special event identified in the general requirements.

Prior to construction, alterations to contract phasing, detours, and Maintenance and Protection of Traffic plans shall be reviewed by the Engineer at the preconstruction conference or a pre-activity meeting based on the contractor’s preliminary schedule and proposed contract phasing.

The contractor shall prepare and submit traffic control plans to the Engineer for review and approval 14 calendar days prior to the start of the fog seal application. The traffic control plan shall conform to the requirements of Part 6 of the Manual on Uniform Traffic Control Devices (MUTCD), 2009, the ADOT Traffic Control Design Guidelines, 2025, the Arizona Supplement to the (MUTCD) 2009, these Special Provisions and to Section 701 “Maintenance of Traffic Control” of the ADOT Standard Specifications for Road and Bridge construction, 2021.

If there is one inch or greater difference in elevation between adjacent travel lanes during construction and the roadway is open to traffic, a 6:1 asphalt taper transition between the lanes shall be provided as shown on in the Maintenance of Traffic plans. No measurement or direct payment shall be made for this work, the cost being considered as included in the price of the contract items.

The contractor shall preserve all existing roadway signs, sign supports, foundations, object markers, and milepost markers. The contractor shall replace any signs, sign supports, foundations, and markers, which are damaged as a result of construction activities at no additional cost to the Department.

Removal and replacement of guardrail shall be completed during the same shoulder closure.

If guardrail is not replaced by the end of the designated work time, a shoulder closure shall be placed in any gap.

The contractor traffic control plans shall include detour plans for roadway closures during construction activities.

Cones will not be permitted for use as channelizing devices for nighttime work.

Temporary traffic control devices shall not be set up in advance of the start time of a closure unless approved by the Engineer.

The contractor shall coordinate all traffic control closures with the contractors on adjacent projects and in accordance with Subsection 105.09 of the Specifications.

Traffic control devices will not be permitted to remain stockpiled on the shoulder until the next closure.

State Holidays:

Holiday Start Date End Date Independence Day July 4, 2026 July 5, 2026

Labor Day September 7, 2026 September 8, 2026 Columbus Day October 12, 2026 October 13, 2026 Thanksgiving November 26, 2026 November 28, 2026

Christmas December 25, 2026 December 26, 2026 New Year’s Day January 1, 2027 January 2, 2027

MLK/Civil Rights Day January 18, 2027 January 19, 2027 President’s Day February 15, 2027 February 16, 2027

Easter March 28, 2027 March 29, 2027 Memorial Day May 31, 2027 June 1, 2027

Independence Day July 4, 2027 July 5, 2027 Labor Day September 6, 2027 September 7, 2027

Columbus Day October 11, 2027 October 12, 2027

(104SWEPA, 02/10/20)

104.09 Prevention of Stormwater Pollution: of the Standard Specifications is revised to read:

The contractor shall follow the requirements of Section 402 of the Clean Water Act (CWA), 33 USC 1251. The CWA regulates discharge of pollutants into the waters of the United States and provides quality standards for surface waters. Section 402 of the CWA provides stormwater pollution prevention regulations.

The contractor shall minimize ground disturbance to the natural surroundings. No ground disturbing activities shall occur until all applicable permits have been obtained. The applicable permit requirements must always be met.

The contractor shall provide adequate information to the contractor’s personnel, including employees of any subcontractors, to ensure that all personnel understand requirements of the applicable permits that are relevant to their job functions.

(B) Clean Water Act, Section 402, National Pollution Discharge Elimination System (NPDES):

(1) General Requirements:

This project is located within tribal lands and erosion control and stormwater pollution prevention are regulated by the Environmental Protection Agency (EPA).

The contractor shall be responsible for preparing and processing all documents and implementing the requirements of the National Pollutant Discharge Elimination System (NPDES) “General Permit for Stormwater Discharges from Construction Activities,” for pollution prevention due to stormwater runoff during construction, issued by the Environmental Protection Agency (EPA). That document is hereinafter referred to as the Construction General Permit (CGP) and is available on EPA’s website.

The work shall include providing, installing, and maintaining temporary and permanent pollution prevention control measures and removing and disposing of temporary pollution prevention control measures. Control Measures, as hereinafter referenced, shall be deemed to include pollution prevention control as described in the CGP. Control Measures may be temporary or permanent.

The contractor’s schedule shall allow sufficient time for the following submittal, review, and approval times:

Table 104-1

Submittal, Review, and Approval Timeframes Contractor submittal of Erosion Control Coordinator (ECC) qualifications

By the pre-construction conference

Department review and approval of ECC qualifications within seven calendar days of receipt

Department review and approval of subsequent submittals (if required) within seven calendar days of receipt

Contractor submittal of SWPPP to Engineer By the pre-construction conference Department review of subsequent submittals (if required) within seven calendar days of receipt

Engineer/contractor joint review and approval of SWPPP within 10 calendar days after contractor submittal of SWPPP with ADOT approval of the ECC

Approved Notice of Intent (NOI) submittal and review times as described in the CGP

No increase in contract time will be granted for the contractor’s failure to provide acceptable submittals within the specified timeframes.

(2) Stormwater Pollution Prevention Plan (SWPPP):

The SWPPP shall include all information and permit requirements specified in the CGP and shall also be consistent with applicable federal, tribal, state, or local programs.

Unless otherwise approved by the Engineer and documented in the SWPPP, the contractor shall not expose a surface area of greater than 750,000 square feet to erosion through clearing and grubbing, or excavation and filling operations within the project limits until temporary or permanent Control Measures for that portion of the project have been installed and accepted by the Engineer.

The…