F-15_Heat_Sink_PWS_FINAL.pdf

DEPARTMENT OF THE AIR FORCE

Ogden Air Logistics Center (OO-ALC) AFMC

Hill AFB, UT 84056-5609

PERFORMANCE WORK STATEMENT (PWS)

PURCHASE REQUEST NO.

PR # FD20202300306

ESSENTIAL REMANUFACTURE FOR:

Dated: 31 May 2023

F-15 E Heat Sinks

NSN: 1630-01-652-8251, PN: 537-214-2 & 537-214-3

PWS for the Remanufacture of F-15 Heat Sink

PR: FD20202300306 V3, 5/31/2023

1.0 SCOPE

1.1 Work Compliance

1.2 Maintenance

1.3 Special Testing

1.4 Function

1.5 Rework Testing

1.6 Modification and Reliability

1.7 Survivability

1.8 Non-Essential Service

2.0 REPORTING AND DATA REQUIREMENTS

2.1 Commercial Asset Visibility Air Force (CAV AF) End Item Report

2.2 Contract Depot Maintenance (CDM) Production Report

2.3 Annual Government Property Physical Inventory Report

2.4 Item Unique Identification (IUID) Marking Activity and Verification Report

2.5 Used Carbon Condition Reporting

2.6 Quality Deficiency Reporting (QDR)

2.7 Program Management Review (PMR)/ Teleconference

2.8 Program Status Report

2.9 Request for Deviation (RFD)

2.10 Configuration Management Plan

2.11 Supply Chain Risk Management Plan (SCRM)

2.11 Minor MRB Authority

2.12 Engineering Change Proposal (ECP)

2.13 Remanufacture Procedures/ Process Orders

3.0 SECURITY AND FOREIGN DISCLOSURE

3.1 Per Export Control Limitations

3.2 Uses and Safeguarding of Information

4.0 GOVERNMENT PROPERTY

4.1 Government Furnished Property

5.0 CONTRACTOR PROPERTY

6.0 ITEM UNIQUE IDENTIFICATION (IUID) MARKING (IAW AFMCI 20-105 Para. 3.12) . 9

7.0 GENERAL WORK REQUIREMENTS

7.1 Technical Data

7.2 Cleaning, Corrosion Control and Treatment

7.3 Quality

7.4 Receiving Inspection

7.5 Handling

7.6 Special Packaging Instructions

7.7 Shipping

7.8 Non-Destructive Inspection (NDI)

7.9 Warranty of Work

7.10 Mis-Identified Material

7.11 Product Quality Discrepancy Report (PQDR)

7.12 Safety and Health

7.13 Process Regulations

7.14 Engineering Investigation (EI) Reporting

8.0 SPECIFIC WORK REQUIREMENTS

8.1 1-for-1 Exchange Requirement

8.2 Best Estimated Quantity

8.3 Inspection

8.4 Used Carbon Measurement

8.5 Remanufacture

8.6 Matched Sets

8.7 Spares and Repair Parts

8.8 Component Parts

8.9 Update

8.10 Government Initiated TO Change

8.11 Over and Above (O&A)

8.12 Marking

8.13 Acceptance Testing

8.14 Receipt & Shipment

8.15 Delivery Schedule

9.0 ORDERING

10.0 SUPPLY SUMMARY

10.1 WAWF/Material Inspection and Receiving Reports (DFAR 252.232-7003)

10.2 Product Quality Discrepancy Report (PQDR)

10.3 CAV AF

10.4 On Time Delivery

10.5 Additional Services

11.0 CONTRACTOR PERFORMANCE EVALUATION

11.1 On-Time Delivery (OTD) Metric

11.2 Price adjustments less than full performance

11.3 Exchange Days

11.4 OTD Measurement

11.5 Requirement Ratio Missed (RRM)

11.6 Days Late (DL)

11.7 Factors

11.8 Disincentive Calculation

11.9 Excusable Misses

12.0 TECHNICAL ORDERS AND DIRECTIVES

12.1 Technical Data Requirements

12.2 Time Compliance Technical Orders (TCTO)

12.3 TO Account

12.4 Technical Order Distribution Offices (TODO) Account

12.5 Enhanced Technical Information Management (ETIMS) System

12.6 TODO Actions

12.7 Drawings

12.8 Applicable Government Documents

13.0 DEFINITIONS AND ACRONYMS

1.0 SCOPE

This Performance Work Statement (PWS) establishes the minimum work requirements for essential remanufacture of the F-15 Heat Sink Assemblies, to a serviceable “A” condition. The remanufacture processes used by the Contractor shall bring service life back to the reconditioned end items that would resemble the originally manufactured item. The end items shall be reassembled to furnish a totally rebuilt item and shall be restored to original life expectancy, or nearly so, in a facility owned and/or operated by the Contractor or Subcontractor.

Upon contract award, this PWS will become a binding agreement between the U.S. Government (USG) and the Contractor. The scope of this contract remains in effect under the terms of the basic contract and all applicable modifications until completion of the duration of the contract or exhaustion of the contract ceiling.

1.1 Work Compliance

All work performed by the Contractor shall comply with Instructions and Technical Data requirements contained in this PWS. Any end items deemed to be outside technical specifications identified in the latest applicable Technical Order will be handled under over-and-above (O&A) work procedures IAW the latest DFARS & AFARS clause. All O&A work requests must be authorized by the CO prior to accomplishment. The US Government shall not be held liable for reimbursement for any unauthorized work tasks.

1.2 Maintenance

This PWS defines remanufacture and supply requirements to support U.S. Air Force F-15 heat sinks under a 1-for-1 exchange program. The objective of this contract is to obtain remanufacture and supply support to accomplish the work requirements specified herein. This PWS identifies the F-15 heat sink requirements associated with remanufacture requirements under a 1-for-1 exchange arrangement. The heat sink exchange process will be awarded on a Firm Fixed Price (FFP) and exercised on a two (2) year base period and two (2), four (4) year option periods.

It is the intent of the Government under this contract that the Contractor will induct funded end item(s) (for the purpose of this contract, end item is defined as the NSN listed under each Contract Line-Item Number (CLIN) and remanufacture of that end item and its subcomponents. Items are to be remanufactured to a serviceable operating condition. Increases or decreases in work, which impact the maintenance facility or the Government, will be sent through the ACO/CO for negotiation and approval, prior to beginning work.

1.3 Special Testing

The Contractor shall not design, develop, or manufacture tooling or test equipment of a specialized nature as a requirement under this work specification without the express direction of the CO through the ACO.

1.4 Function

The functional capabilities for which the end item was designed shall not be changed, modified, or altered without approval from a government engineer via the Engineering Change Proposal (ECP) process.

1.5 Rework Testing

Upon receipt of end item returns the Quality Assurance Representative (QAR) and contractor shall undertake the Product Quality Deficiency Reporting (PQDR) investigation to determine the cause of the defect. The investigation report will be forwarded to Hill 417th SCMS/GUEA Engineer for review and concurrence. The data contained within the report should be based upon objective evidence that unsatisfactory material was utilized. The final report will be provided to the ACO, PCO, and PM. Based on the findings the normal over and above work request procedures will apply for incurred costs.

1.6 Modification and Reliability

The Contractor shall expend no effort under this PWS for additional engineering design or development of the items or components; however, suggested reliability or maintainability improvements are welcomed.

1.7 Survivability

The Contractor will return the recoverable end items to the original specifications of the item, except as noted in the applicable engineering change orders. The Contractor shall perform a checkout of each completed end item to assure serviceability prior to presentation to the Government.

1.8 Non-Essential Service

This effort is considered a Non-Mission Essential Service. According to Department of Defense Instruction (DODI) 3020.37, it is determined that the Contractor will not be required to provide services during crisis unless otherwise directed by an authorized Government representative. The Contractor will contact the CO for instructions concerning services if a crisis situation occurs.

REPORTING AND DATA REQUIREMENTS

Reporting and data requirements shall be provided in the Contract Data Requirements List (CDRL), DD Form 1423-

1. The Contractor shall prepare and submit the following records, forms, or reports in support of this work effort.

2.1 Commercial Asset Visibility Air Force (CAV AF) End Item Report Refer to the CAV AF Reporting Requirements Document for technical requirements/considerations, responsibilities, and reporting requirements of the CAV AF system. IAW CDRL A001 (DI-MGMT-81838).

a. The Contractor is required to report End Item transactional data through electronic submission using the Government’s CAV AF system. The contractor is required to be able to perform all transactions in the Contractors User Guide, Version 10 or higher. The purpose of CAV AF is to maintain asset visibility and accountability throughout the remanufacture process, update asset condition and balance to Air Force Supply Systems, reports financial and inventory balances, and feed production and unit remanufacture costs to the maintenance and budgeting systems. Data entry into CAV AF generates the DD Form 1348-1A which is mandatory for shipping and receiving transactions.

2.2 Contract Depot Maintenance (CDM) Production Report

The Contractor shall report monthly by contract delivery order on all applicable categories, totals, and on-hand balances, providing all listed Data Item Description (DID) requirements for each remanufacture location, including Sub-Contractor facilities, if applicable, for the contract’s maintenance occurrence actions during the reporting period

IAW CDRL A002 (DI-PSSS-81995).

2.3 Annual Government Property Physical Inventory Report

The Contractor shall provide an Annual Government Property Physical Inventory Report IAW CDRL A003 (DI-

MGMT-80441).

a. The Contractor shall conduct an annual 100% physical inventory over the course of a year’s time of each NIIN as not to impede maintenance operations. Upon completion of all NIIN’s 100% physical inventory, the Contractor shall provide the AF Government inventory listing of the result of all AF GFP in the Contractor’s possession.

2.4 Item Unique Identification (IUID) Marking Activity and Verification Report The contactor shall provide and conform to an IUID marking plan. A copy of the Contractor’s IUID marking plan will be provided to DCMA, contracting and the Government Furnished Property (GFP) (listed in Section 4) Program Manager within 60 days of contract award. IAW CDRL A004 (DI-MGMT-81804), and Section 6 of this PWS.

2.5 Used Carbon Condition Reporting

The Contractor shall measure all the inducted F-15 heat sink rotors and stators and report the condition and thickness of each at the completion of each delivery order. The report shall be delivered NLT the 7 business days at the completion of each delivery order IAW CDRL A005 (DI-PSSS-81534).

2.6 Quality Deficiency Reporting (QDR)

In the event that an asset is returned for rework, the contractor shall perform a thorough inspection to determine causality. A quality deficiency report will be prepared and provided to the ACO, PCO, and PM IAW CRDL A006

(DI-QCIC-80736).

2.7 Program Management Review (PMR)/ Teleconference

A PMR will be held yearly or as dictated by the Program Manager (PM), and may involve alternate venues. In addition, teleconferences with USAF/ Defense Contract Management Agency (DCMA) will be held on an as needed basis. The purpose is to review cost/schedule/performance metrics and address significant program/technical issues.

The agenda shall be prepared by contractor and coordinated with the United States Air Force (USAF). The agenda shall be provided no later than (NLT) ten days prior to travel meetings and NLT 5 days prior to non-travel meetings IAW CDRL A007 (DI-ADMN-81249); minutes/action items shall be provided within seven working days after the meeting. All action items shall be tracked by the contractor until closure or resolution IAW with CDRL A008 (DI-

ADMN-81250).

The PMRs will provide a forum to review Contractor performance, action items from previous PMRs, and any other program issues raised by the Contractor or the Government. The Contractor shall address program issues and formulate action plans to resolve issues / areas where Contractor is not meeting contractual requirements in a timely manner. At a minimum, the following agenda topics shall be discussed at all PMRs:

(a) On Time Delivery (OTD) Exchange Metric

(b) Reliability Performance

(c) Open Action Items

(d) Data and Reporting

(e) Quality Control

(f) Inventory Management

(g) Other topics of interest or concern

PMR invitees shall include the following:

(a) Contractor PM

(b) Contractor Contract Manager

(c) DLA CO

(d) Defense Contract Management Agency (DCMA)

(e) AF PM

(f) 417 Supply Chain Management Group Representatives

2.8 Program Status Report

The contractor shall prepare a program status report at a minimum of once a month. The report shall be delivered NLT the last weekday of each month highlighting program process, status, and risk/problem areas IAW CDRL

A009 (DI-MGMT-81991).

2.9 Request for Deviation (RFD)

The contractor shall submit requests for all deviations, waivers, and non-conformance for new and remanufactured parts. Requests will be submitted on an as needed basis IAW CDRL A010 (DI-TCSP-80235).

2.10 Configuration Management Plan

The contractor shall deliver and maintain an approved Configuration Management Plan (CMP). The CMP must define the process for configuration control relating Class I (Major) and Class II (Minor) technical changes with the applicable drawings, internal manufacturing/process documents, and Contractor Maintenance Manuals (CMM). The CMP must be coordinated and approved by the 417th SCMS/GUEA USAF landing gear delegated engineering source authority at Hill Air Force Base Utah. The contractor is responsible for maintaining the approved end-item configuration to the original certification baseline performance requirements. (No CDRL required).

2.11 Supply Chain Risk Management (SCRM) Plan

The contractor will provide a comprehensive Supply Chain Risk Management (SCRM) Plan and execute processes for identifying supply chain risks as early as possible. The SCRM plan will address the broad spectrum of supply chain risks that have the potential to: jeopardize the integrity of products, services, people, and technologies;

compromise intellectual property; disrupt the flow of product, materiel, information, and finances needed for continued Air Force operations; and drive materiel cost increases to the program. The plan and processes applies to Collins and their suppliers, subcontractors, associated integrators, and vendors, spanning the entirety of the supply chain, from raw material stage to delivery of a finished product.

Please see attached (SCRM Plan Requirements F-15) for further details on the required SCRM requirements. The contractor will submit this plan during the solicitation and proposal process. (No CDRL required).

2.12 Minor MRB Authority

USAF Landing Gear Systems Engineering retains all rights to review and accept MRB dispositions of discrepant items. The supplier is responsible for maintaining the approved configuration to the original certification baseline performance specification requirements. The supplier may be required to validate the baseline performance requirements for major changes, as requested by the procuring activity. All deviations, minor (Class II) and major (Class I), from the engineering drawing package shall be submitted to the procuring activity. All Major changes shall require approval of the procuring activity prior to shipment. All Minor changes shall require courtesy copy to the procuring activity at the time of shipment. The procuring activity shall have final authority to determine change classifications as Major/Minor if there is a disagreement with the supplier assigned classification. A Major change is defined as any change that may affect the form, fit, or function of the component or assembly. If the supplier or DCMA inspectors are unsure if the change should be classified as major/minor, the deviation/waiver shall be submitted to the procuring activity for disposition. Major change examples include but are not limited to: changes to rotor/stator lining compounds, processes, materials, sources of supply, or friction area; changes that may affect brake vibration or thermal transfer properties; changes that may affect reliability/maintainability; changes that may affect LPOs. Prior to contract award, the contractor shall certify to the Government in writing full compliance with manuals, performance specifications, and standards required for the manufacture of the contracted items. If component is designated as CSI, all variations in the manufacturing process after first article approval requires concurrence from USAF Landing Gear Systems Engineering. (No CDRL required).

2.13 Engineering Change Proposal (ECP)

In the event that the contractor develops any engineering changes that affect form, fit or function of any items covered by this PWS, the contractor shall provide an ECP to AF Engineering for review/approval. As needed for approval of a configuration change to the baselined performance requirements and configuration documentation, the contractor shall submit an ECP IAW CDRL A011 (DI-SESS-80639).

2.14 Remanufacture Procedures/ Process Orders

The contractor shall develop process orders in accordance with the government TO and submit to the PM for review and approval IAW CDRL A012 (DI-MGMT-81910). Work will not commence prior to USAF approval.

SECURITY AND FOREIGN DISCLOSURE

The Contractor shall ensure requirements for safeguarding classified information, materials, for obtaining and verifying personnel security clearances, for protecting Government Property and data are fulfilled.

3.1 Per Export Control Limitations

Foreign Disclosure Restrictions IAW AFMCI 21-113, 21- 149 and 23-102 do not apply.

3.2 Uses and Safeguarding of Information

Information from the secure website is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

GOVERNMENT PROPERTY

All property owned or leased by the Government. Government Property includes Government Furnished Property (GFP), Government Furnished Material (GFM), and Government Furnished Equipment (GFE). Federal Acquisition Regulation (FAR) Part 45.

Note: No GFE or GFM will be provided in support of this contract. As such, any required materials or equipment will be the responsibility of the contractor.

4.1 Government Furnished Property

GFP is property in the possession of, or directly acquired by, the Government and subsequently furnished to the Contractor for performance of a contract. The GFP to be furnished to the Contractor is listed below.

a. When the Government owned asset is in the possession of the Contractor, the asset shall be accounted for, tracked, and stored in a secure area where they are protected and handled in such a manner against all damages, weather, and foreign matter. Further, the Contractor shall secure the asset to prevent any damages, pilferages, or loss while in the Contractor’s possession IAW DoD 5200.1-R.

b. Refer to Section 2 of this PWS for reporting requirements.

CONTRACTOR PROPERTY

The contractor shall provide any and all parts support other than GFP at their own expense. Contractor Furnished Material (CFM) includes all materials owned/purchased by the contractor, outside of GFP, that is required in the remanufacture of the GFP. In the event that the contractor has procured CFM that does not get utilized over the course of the contract, no reimbursement will be provided by the Government.

ITEM UNIQUE IDENTIFICATION (IUID) MARKING (IAW AFMCI 20-105 PARA.

3.12)

The Contractor shall replace damaged markings, identification, and decals. IUID markings are required for all end items and subcomponents to the end item IAW the applicable CDRL found in section 2 of the PWS and the Technical Data listed in Section 13.

a. Each completed end-item will be permanently and legibly marked with the Contractor’s facility identification. This identification will display the name of the Contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number (NSN), Part Number as applicable.

b. For items that do not have an IUID marking specifications the Contractor shall develop the marking specifications in accordance with the latest version of MIL-STD-130N.

c. IUID markings currently in place on items undergoing remanufacture shall be protected from damage or removal during remanufacture. Ensure 2-D matrix IUID markings are readable per TO 00-25-260. Should IUID marking be rendered unreadable during remanufacture, the Contractor shall notify the ACO for determination.

Noun NSN Part Number F-15E Heat Sink Assembly 1630-01-652-8251 537-214-2 / 537-214-3

d. IUID markings which will be potentially destroyed during remanufacture due to technical direction (i.e.

paint removal, sand blasting, etc.) shall be recorded prior to maintenance action and replaced with the same Unique Item Identifier (UII) as part of the remanufacture action.

e. The Contractor shall submit the required and applicable data for legacy items to the DoD IUID Registry per the data submission procedures at https://dodprocurementtoolbox.com/site-pages/overview-iuid-registry

GENERAL WORK REQUIREMENTS

The instructions stipulated are brief, concise statements providing general requirements for remanufacture of F-15 heat sinks. The work performed under this PWS is to supply serviceable F-15 heat sinks using a remanufacture, 1-for-1 exchange processes exercised on a two (2) year base period and two (2), four (4) year option periods.

The Contractor shall receive, disassemble, inspect, test, and perform complete remanufacture/modification, update, reassemble, and retest GFP IAW this PWS and all applicable Technical Data/Directives listed in Section 12.

Additionally, the Contractor will be required to produce, store, ship and transfer the serviceable material needed to meet the Government requirement. Under the 1-for-1 exchange period, the Contractor will be required to propose a Price per Exchange (PPE) to deliver a remanufactured, serviceable F-15 heat sink in exchange for an unserviceable F-15 heat sink. The specific work requirements for the 1-for-1 exchange process are provided in section 8.0 below.

The used (unserviceable) F-15 heat sinks are an essential part of the 1-for-1 exchange requirement and the contractor meeting the overall On Time Delivery (OTD) metric described in section 11 of this PWS. The Contractor will be required to utilize the used heat sinks shipped to them by the Government for use in the remanufacturing process. At their discretion, the Contractor may elect to use either new or remanufactured carbon within each exchanged, serviceable heat sink in order to meet the OTD metrics throughout each contract year.

7.1 Technical Data

The Contractor shall comply with the latest dated contractor TOs and other directives used or issued during the time the work is being accomplished.

Note: No technical related issue in this document shall be construed as taking precedence over TOs and/or manufacturer drawings, and their accompanying documents and specifications for these end items.

7.2 Cleaning, Corrosion Control and Treatment

The Contractor shall clean the end item thoroughly prior-to and after disassembly and maintain cleanliness during this maintenance effort. Accomplish corrosion control and treatment if required, using methods and materials IAW MIL-STD-1250, MIL-HDBK-454A, and MIL-HDBK-1568.

7.3 Quality

The Contractor is responsible to ensure all-inclusive management of the quality control requirements are accomplished as outlined in the contract. This includes the establishment of viable quality control program, detail inspection programs, monitoring actions and effective corrective actions. (Reference F-15 WBSI Quality Program Plan).

• Quality Control Program. In compliance with the clause entitled “Inspection of Services”, FAR 52.246-4, the contractor shall establish a complete Quality Control Program to ensure the requirements of this contract are provided as specified. The ACO will notify the contractor of acceptance or required modifications to the plan before first reparable induction. The contractor shall make appropriate modifications (at no additional cost to the government) and obtain acceptance of the plan by the ACO before the start of the first task order.

• Complete records of all inspection work performed by the Contractor shall be maintained by the contractor and made available to the USG during contract performance.

• Higher-Level Contract Quality Requirement. In compliance with clause FAR 52.246-11, the Contractor’s Quality Control Program shall comply with ISO 9001:2000/SAE AS 9100 or equivalent.

• The contractor shall provide full cooperation with USAF personnel when QDRs are identified. No instances of substantiated reports of interference from the contractor with Quality Assurance (QA) inspections conducted by USAF/DCMA personnel will be allowed.

7.4 Receiving Inspection

An inspection for proper identity, completeness, and obvious damage shall be performed on each end item upon its receipt at the Contractor’s facility. Any deficiencies found as a result of the inspection shall be brought to the attention of the end item Program Manager and Supply Planner through the ACO/CO IAW the CAV AF Requirements Document listed in section 2.1 of the PWS.

7.5 Handling

The Contractor shall exercise care to prevent any damages, pilferage, or loss of GFP while it is in the Contractor’s possession. The Contractor shall store all GFP in a secure area and provide protection against all adverse environment conditions. Reusable shipping containers, packaging, and crating material in which the GFP is received shall be handled with care.

Quality acceptance of each end item shall be performed prior to packaging and transportation. Quality acceptance shall be performed by DCMA at the remanufacture site. Quality acceptance documentation for each end-item shall be maintained by the Contractor as part of the item document package. Each F-15 Heat Sink identified as serviceable shall be delivered to the Government defect free.

7.6 Special Packaging Instructions

Reusable shipping containers, packaging, and crating material in which the asset is received shall be handled with care. Reusable containers shall be stored for reuse, and configuration of the containers shall not be altered.

If at any time the reusable shipping container arrives at the contractor facility damaged beyond remanufacture, the contractor will accomplish associated remanufacture of such packaging, or provide new packaging. The contractor shall be responsible for ensuring that containers are IAW the Special Packaging Instructions (SPI). Costs associated with containers shall be included in the unit remanufacture cost.

7.7 Shipping

All assets will always be returned or shipped utilizing a DD 1348-1A unless otherwise directed by the Government.

DD 1348-1A is the authorized shipping document, not a DD250, so that the item can be properly identified.

Contractor is required to comply with all CAV AF requirements identified in the CDRLs and attachments to the contract. Additionally, upon completion of the repair, the Contractor shall print three copies of the DD1348-1A for CAV AF as required for shipping. Place one copy on the outside of the shipment container, one copy inside the shipment container, and retain the third copy for the contractor’s records. All outgoing USAF shipments will be shipped per the direction of the Government Bill of Lading (GBL) or as otherwise directed. The USAF will only be responsible for shipping costs incurred within the Continental United States (CONUS), all other shipping related costs will be at the contractor’s expense. The contractor shall be responsible for any application OCONUS costs.

7.8 Non-Destructive Inspection (NDI)

The Contractor shall accomplish Non-Destructive Inspection (NDI) by disassembly to the extent necessary to assure a definite acceptance or rejection of the suspected item or area. The Contractor shall accomplish inspections during the maintenance process while the item is accessible for the following:

a. Quality replacement parts

b. Correct dimensions of replacement parts

c. Correct type and quantity of parts and materials

7.9 Warranty of Work

The Contractor shall warranty their work IAW industry standards. The Contractor shall provide the terms of their warranty in their bid or proposal prior to contract award. Any rework that is done under warranty shall be at no additional cost to the Government.

7.10 Misidentified Material

Upon receipt of misdirected or misidentified material, contractor shall submit a Supply Discrepancy Report (SDR) in the WEBSDR system. In the event the contractor cannot access WEBSDR, then the Report of Discrepancy (ROD) shall be submitted to the government PM for disposition. DCMA will determine whether any additional costs incurred as a result of the handling and/or storage of these items, will be authorized to be paid with O&A funding and whether such funds are available.

In the case of an ‘A’ condition asset being misidentified in supply and shipped to the contractor as part of the overall D/O quantity or an asset deemed to still have sufficient wear life remaining making the asset ‘A’ condition, the contractor will identify those incorrect condition assets and submit an SDR or ROD to the government PCO and PM. At that time a determination will be made on the return shipment of ‘A’ condition assets and the government will ship the additional ‘F’ assets back to the contractor to correct the required D/O quantity.

7.11 Product Quality Discrepancy Report (PQDR)

If a GFP is received from the Contractor and at any time during the warranty period the asset becomes unserviceable, the Government will initiate a PQDR and return the asset back to the Contractor. The contractor will comply with instructions contained in chapter 3, T.O. 00-35D-54, USAF Deficiency Reporting, Investigation, Resolution, and the Joint DLAD 4155.24/AR 702-7/SECNAVINST 4855.5B/AFI 21-115, Product Quality Deficiency Report Program IAW the applicable CDRL found in section 2 of the PWS.

These documents provide the policy and procedures for reporting, receiving, investigating, and resolving PQDRs.

This directive implements Federal Acquisition Requirements for the reporting of product quality deficiency data as required by 41 C.F.R. 101. This directive establishes a system for feedback of product quality deficiency data across Military Service, Defense Logistics Agency, and Government Services Administration (GSA) lines in order to conduct reporting, investigation, cause correction, and management of individual product quality deficiencies, as well as to identify problems, trends, and recurring deficiencies. The contractor will cooperate fully with USAF and DCMA personnel in the investigation of all quality deficiencies.

The Contractor shall remanufacture the GFP to serviceable condition at no additional cost to the Government. In addition, if an asset is returned for rework as a result of a PQDR more than 1 time in any 12 month period then the Contractor shall also conduct an Environmental Stress Screening (ESS) at no additional cost to the Government before returning the GFP to serviceable condition. The Contractor shall coordinate actions with the CO and Production Manager. Any tests that will be excluded as part of this effort will have prior written approval from the Production Manager. In addition, the contractor will track all quality deficiency reports.

7.12 Safety and Health

While performing work under this contract the Contractor shall comply with all applicable federal, state and local regulations regarding occupational safety and health. The contractor shall notify the Government Representative (GR), within eight (8) hours of any damage to government property where the dollar value exceeds $500,000.00 and within two (2) workdays, for any damage to Government Property less than $500,000.00 during the execution of the contract. Mishap notifications shall contain, as a minimum, the following information:

a. Contract, Contract Number, Name and Title of Person(s) reporting

b. Date, Time, and exact location of accident/incident

c. Brief Narrative of accident/incident (Events leading to accident/incident)

d. Cause of accident/incident, if known

e. Estimated cost of accident/incident (material and labor to remanufacture/replace)

f. Nomenclature of equipment and personnel involved in accident/incident

g. Corrective actions (taken or proposed)

h. Other pertinent information

If requested by the designated CO, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records, until released by the Procuring Safety Office.

7.13 Process Regulations

Note that many of the remanufacture processes are regulated in the United States under Occupational Safety and Health Administration (OSHA) and Environmental Protection Agency (EPA) regulations. Reference to a regulated process under either OSHA or EPA is not intended to be the only regulated processes. It is the contractor’s responsibility to identify the affected process and comply with all applicable regulations.

7.14 Engineering Investigation (EI) Reporting

The Government will independently investigate the majority of EIs. The Government may determine that Contractor investigation services are required. If deemed applicable, the Government shall notify the Contractor of the pending EI.

a. The Government shall coordinate with the Contractor’s quality representative of the applicable pending EI and the Contractor shall provide appropriate shipping instructions to the Government.

b. The Government shall have the discrepant parts shipped to the appropriate facility as soon as possible.

c. The Contractor and Government shall evaluate, test, and analyze if necessary the discrepant parts as required to confirm/non-confirm the stated discrepancy and actual failure mode and ascertain the applicable root cause and corrective action IAW the applicable CDRL found in section 2 of the PWS.

d. Government shall witness all EIs that take place at the Depot maintenance facility. Government and/or DCMA may witness all EIs that take place at the Contractor’s maintenance facility.

e. The Contractor and Government shall determine the results of their findings for the reported discrepancy.

The Government will prepare the final report and shall provide disposition.

f. For EI evaluations performed at the Contractor’s maintenance facility, the applicable CDRL (A006) found in section 2 of the PWS will apply.

g. For EIs completed at the Depot maintenance facility, the report will be completed by the Government.

SPECIFIC WORK REQUIREMENTS

8.1 1-for-1 Exchange Requirement When the Government issues a Delivery Order (DO) to the contractor for support of F-15 heat sinks, the Government will be required to ship the quantity of unserviceable assets equal to the amount on the associated CLIN. Sufficient ‘F’ condition assets must be in AF supply at the time the DO is placed. Example, if the program team issues a DO for a qty of 50, then 50 ‘F’ condition assets must be in AF supply ready to ship to the contractor meeting the 1-for-1 Exchange Requirement. The contractor will be required to receive and report all unserviceable asset IAW the CAV AF process identified in the CAV AF Reporting Requirements document.

The contractor will have 240 days ARO at a rate of 50 per month to return either a newly remanufactured or a 2-for- 1 overhauled heat sink to the government in serviceable condition. The PLT and capacity will be negotiated for this specific effort. All serviceable assets completed by the contractor and are ready for shipment back to the Government shall be considered serviceable material completed (shipped) by the contractor.

At the completion of the exchange period, a measurement will be taken to determine the quantity of serviceable assets shipped (or ready for shipment) by the contractor. Any CLIN quantities not delivered by the exchange day requirement will be subject to the OTD disincentive identified in section 12 below.

8.2 Best Estimated Quantity

At the completion of each Escape/D200A quarterly/summary cycle, the Government will send the contractor a 3-year forecast, Best Estimated Quantity (BEQ) of expected assets to be remanufactured at the contractor’s facility.

The BEQ provided to the contractor will be calculated within Escape/D200A using the latest demands, program, levels, lead times, etc.

The BEQ will only represent the anticipated forecast of what may be placed on a DO within the 3-year timeframe and will not represent an actual or formal DO request to the contractor. The data provided shall only be used as an estimate to assist the contractor in forecasting purposes and will not be considered an official order placed by the government. The formal DO process is provided in section 9.

8.3 Inspection

The Contractor shall accomplish a thorough inspection of each end-item, reusable or replacement component parts and materials (external and internal) for the following:

a. End item for loose or missing parts, materials and attaching hardware

b. End item for dents, punctures, bent pins, cracked, wrinkled, or misalign conditions that may cause chafing

c. Component parts, material, and attaching hardware to determine serviceability, and conformance with the

Technical Data

d. Structural parts for dents, punctures, cracks, oversized holes, evidence of chafing, corrosion, and deterioration

8.4 Used Carbon Measurement

The contractor shall measure and report each F-15 heat sink rotor and stator received for use in the remanufacture exchange process. The results of this testing will provide a yield rate for used F-15 carbon to be remanufactured into the 2-for-1 configuration. Each F-15 carbon rotor and stator measurement shall be recorded by serial number and reported IAW the applicable CDRL found in section 2 of the PWS.

The Contractor shall completely or substantially disassemble each item down into individual components to accomplish inspection, testing, fault isolation and maintenance IAW Technical Data listed in Section 12 as applicable and Government Approved Contractor Technical Data. All disassembled components, if usable, may be commingled with existing inventory and, as such, lose their identification with respect to a particular piece of equipment.

8.5 Remanufacture

The remanufacture process will consist of the contractor reworking, rehabilitating, or replacing components and/or sub-assemblies. The reusable disassembled item components shall be used as replacement components for restoring the asset to serviceable condition.

a. Maintenance and replacement of accessory and component parts shall be IAW this PWS, the Technical Data cited in Section 12. In the event that a deviation from the Technical Data is required, an approval request in letter form shall be submitted to the PCO via e-mail to obtain approval or disapproval.

8.6 Matched Sets

If applicable, serviceable precision matched or mated component parts shall be handled in a manner to ensure their reinstallation as a matched set.

8.7 Spares and Repair Parts

The Contractor will be allowed to retain condemned units for cannibalization of spare parts upon approval of the Ogden Air Logistics Complex (OO-ALC) Supply Planner and CO. Upon completion of the contract, per existing disposal code assigned to the item, the Contractor shall dispose of parts retained for cannibalization.

The Contractor shall condemn any heat sink which is beyond economical remanufacture. Prior to condemning assets ACO/PCO approval is required. In the event a heat sink is condemned during the exchange process, the contractor will be required to replace the item with a new manufactured or remanufactured heat sink.

a. Replacement parts and materials shall also be IAW Section 10. In the event that a deviation from the Technical Data is required and the Contractor desires the use of a substitute part, an approval request in letterform shall be submitted to the ACO/CO, who will obtain the appropriate engineering office determination and respond accordingly.

8.8 Component Parts

The Contractor shall be responsible for identification, selection, ordering, and stocking of required parts to support all remanufactures. All commercially procured parts shall be from approved sources and shall not alter the configuration of the end item. The contractor shall establish a parts control program IAW industry standards.

8.9 Update

The Contractor shall update the GFP as outlined in TOs and other directives listed in Section 12. This shall be accomplished concurrently with the maintenance required by this PWS and shall be to the latest approved and supportable configuration however, functional capabilities for which the item was designed shall not be changed.

8.10 Government Initiated TO Change

If any applicable technical data is changed, revised, amended, or supplemented by the USAF after award of contract and an increase or decrease in work requirements results, the ACO and PCO shall be informed. If the change impacts the unit remanufacture cost, contract cost may be subject to renegotiation.

8.11 Over and Above (O&A)

In accordance with DFAR PGI 217.77 negotiations shall be in IAW DFARS Clause 252.217.7028. Request for consideration of over and above shall be in writing utilizing procedures identified below.

Work Requests (WRs): Contractor shall identify any work that is required which would qualify as “over and above” IAW DFARS 252.217-7028. In the event that over the above work is identified, the contractor shall prepare a Work Request (WR). The following steps shall be followed:

a. Step 1 – Contractor shall prepare a Work Request Each Work Request shall include at a minimum the following: Contract/delivery order, description of work to be completed estimated additional cost and hours, justification for WR.

b. Step 2 – Contractor shall send Work Request to Hill Engineering, PM, SP ACO and PCO for review.

c. Step 3 – 417th SCMS/GUEA Hill Engineering and PM shall review/approve or disapprove work request(s) and Contracting Office shall send final decision/contract modification to Contractor prior to O&A related work commencing.

8.12 Marking

Each completed end-item will be permanently and legibly marked with the Contractor’s facility identification. This identification will display the name of the Contractor facility, date of maintenance and contract number. This identification can be by decalcomania, rubber stamp, or stencil. When using rubber stamp or stencil, use permanent, waterproof ink or paint of contrasting color; also, end-item identification plates shall reflect the latest configuration/update, i.e., National Stock Number, Part Number as applicable.

a. Check that components requiring an IUID mark, IAW MIL-STD-130, have supplemental label/tags installed and that they can be verified, refer to T.O. 00-25-260. The supplemental IUID mark shall be placed adjacent to or near existing label not to cover any existing marking; IAW the applicable CDRL found in section 2 of the PWS.

b. The Contractor shall replace damaged markings, identification, and decals as outlined per the applicable Technical Data, Government Approved Contractor Technical Data and MIL-STD-130.

8.13 Acceptance Testing

Completed assets shall meet the most recent performance specification and be IAW with Collins OEM tech data. If USAF suspects any degradation in performance, the contractor may be required to verify performance through testing in accordance with the same specification.

The Contractor shall perform a final product inspection for each completed end item to assure serviceability prior to presentation to the Government. Test and checkout shall be accomplished IAW the specifications found in Section 12.

a. All completed work shall be subject to acceptance inspection by Defense Contract Management Agency

(DCMA).

b. In the event of failure impacting delivery schedule, the contractor shall notify the appropriate DCMA liaison, PCO, and PM of schedule changes within 24 hours.

8.14 Receipt & Shipment

Under the terms of this contract, contractor is required to receive unclassified assemblies and components from various U.S. military installations, perform remanufacture services as required and return the completed assets as called out in the contract/order. All incoming USAF material is received and secured at contractor’s primary or supplemental address central location that permits contractor to consolidate several shipments from various sources on any given day.

Upon completion of the work, contractor will submit a Material Inspection & Receiving Report via Wide Area Work Flow (WAWF) invoice to DCMA QAR or delegated QAR for inspection and acceptance of the completed work. After inspection and acceptance, the contractor shall submit the documentation to the ACO. Contractor will verify that the invoice is properly submitted, reconfirm that funding is available and forward the invoice for payment. The contractor shall submit this report via Wide Area Work Flow (WAWF) electronic form (DFAR 252.232-7003 (b)). Contractors shall submit payment requests and receiving reports in electronic form, except as described in DFARS 232.7002.

8.15 Delivery Schedule

The contractor shall meet the Exchange OTD schedule identified in section 11 below.

ORDERING

The Government may order, in the manner provided elsewhere herein, the performance listed within the corresponding sections of this PWS. Such orders may be issued from date of contract award through contract termination or end of the ordering period. Orders will be issued by Defense Logistics Agency (DLA) PCOs.

ORDERING OFFICES UNDER THE CONTRACT

The Contracting Officer designated for this contract is authorized to place delivery orders that are expressly within the terms and conditions of this contract. The following office is appointed as an Ordering Officer (Representatives) under this contract:

DLA Aviation – AUC

PLACING AND PROCESSING ORDERS

It is anticipated the government will place quarterly/semi-annual orders in support of F-15 heat sink requirements.

(Reference 8.1). DLA will place order(s) for supply support, IAW the Basic Contract and this PWS. The prices for such orders will be IAW the pricing outlined under each Contract Line Item Number (CLIN) within the schedule and attachments. Order issuance will be subject to the availability of funds and continuing requirements.

FORM AND CONTENT OF ORDERS

Orders issued under this contract shall be prepared using DD form 1155; however, if exigency so demands, orders may be issued via email and will be confirmed by hard copy as soon as practicable thereafter and will bear the notation “CONFIRMING ORDER”. In addition, each order shall include the following:

a. The order number, date, and appropriate reference to this contract,

b. Where appropriate, special instructions regarding shipping and delivery, and any other specific requirements,

c. Applicable appropriation and accounting data and special invoicing instruction, if applicable.

SUPPLY SUMMARY

The contractor supply requirements are summarized into performance objectives that relate directly to the mission essential items. The performance threshold describes the minimum acceptable levels for each requirement. The Contractor shall ensure the following supply summary requirements are accomplished:

10.1 WAWF/Material Inspection and Receiving Reports (DFAR 252.232-7003) Performance Objective Performance Threshold

The Contractor will report material handling/reporting requirements accurately by using WAWF/Material Inspection and Receiving Reports

Receiving Reports in WAWF must have an accuracy rate of 98%

The Contractor will report material handling/reporting requirements completely by using the WAWF/ Material Inspection & Receiving Reports.

Receiving Reports in WAWF must have a completeness rate of 100%.

The Contractor will perform workmanship inspections on all remanufactured items as identified on the Material Inspection & Receiving Reports.

Random Sampling inspections must pass with a 100% workmanship rate.

The Contractor will perform workmanship inspections on all remanufactured items as identified on the WAWF /Material Inspection & Receiving Reports.

Process Proof Evaluations inspections must pass with a 100% workmanship rate.

10.2 Product Quality Discrepancy Report (PQDR)

Performance Objective Performance Threshold

The Contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% accuracy in reporting all required discrepancy report documentation.

The Contractor must perform a test evaluation of items returned due to failures reported from the field units.

Must maintain 100% completeness on all required discrepancy report documentation.

The Contractor must remanufacture each item to a serviceable, nearly new condition.

Item should not be returned for rework more than 1 time in a 12 month period. A 2nd return during a 12 month period will require ESS testing.

The Contractor will perform Environmental Stress Screening (ESS), when applicable.

When ESS testing is required, the Contractor must maintain a 100% accuracy rate to pass the ESS tests.

Contractor shall deliver remanufactured assets without defects.

QDR rate shall be <5% of total assets remanufactured in 1 year.

10.3 CAV AF

Performance Objective Performance Threshold

The Contractor will report Supply and Maintenance transactions through the remanufacture process from receipt to shipment.

Must maintain 100% or above completeness on all required documentation.

The Contractor must maintain and provide accurate CAV AF reporting.

Contractor input into the CAV AF system must be 100% accurate. Errors must be corrected within 1 working days of discovery by Contractor or notification of the error.

The Contractor must provide timely CAV AF reporting.

Contractor input into the CAV AF system must…