Extreme_Heat_Community_Resilience_Program_(EHCRP)_Round_2:_Community-Based_Organization_(CBO)_Co-Applicant_Partnership_(Addendum_#1_Revision).pdf

REQUEST FOR PROPOSAL

81816

EXTREME HEAT COMMUNITY RESILIENCE PROGRAM (EHCRP)

ROUND 2: COMMUNITY-BASED ORGANIZATION (CBO) CO-

APPLICANT PARTNERSHIP

County of Sacramento

9660 Ecology Lane

Sacramento, CA 95827

RELEASE DATE: August 13, 2026

DEADLINE FOR QUESTIONS: August 19, 2026

RESPONSE DEADLINE: August 27, 2026, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/saccounty https://secure.procurenow.com/portal/%7bproject.government.code%7d

County of Sacramento

REQUEST FOR PROPOSAL

Extreme Heat Community Resilience Program (EHCRP) Round 2:

Community-Based Organization (CBO) Co-Applicant Partnership

1. Introduction

2. General Rules

3. Scope of Work

4. Evaluation and Selection

5. Proposal Format and Content

6. Evaluation Phases

7. Vendor Submissions

Attachments:

A - 81816 - EHCRP CBO RFP

B - EHCRP Round-2 - Final-Guidelines

C - Sample County Agreement

D - Proprietary Agreement

Request for Proposal #81816 Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co- Applicant Partnership

1. Introduction

1.1. Summary

The County of Sacramento (County) is seeking proposals from qualified Community Based Organizations

(CBOs) to partner with the County as Co-Applicant for the Extreme Heat Community Resilience Program

(EHCRP) Round 2 grant, administered by the Governor’s Office of Land Use and Climate Innovation (LCI).

The selected CBO will work in partnership with PER team to develop and submit a competitive joint application for an Early Infrastructure Project and, if awarded, support implementation throughout the

30-month grant term.

The County’s proposed project, Sacramento Beats the Heat: Cool 20 Infrastructure Plan (Cool 20 Plan), would pair a community cooling demonstration at Foothill Community Park with development of a broader infrastructure planning framework to identify, prioritize, and advance cost-effective cooling investments in County communities most vulnerable to extreme heat.

The County is seeking a CBO partner with strong community relationships, demonstrated experience engaging vulnerable populations, and the capacity to lead meaningful community co-design and help translate community knowledge into implementable infrastructure solutions.

1.2. Contact Information

Any inquiries or requests regarding this solicitation must be submitted via OpenGov. Contact with unauthorized County personnel during the selection process may result in disqualification.

Antonio Augello

Assistant Planner

Email: augelloa@saccounty.gov

Phone: (916) 874-3039

Department:

Community Development

Department Head:

Troy Givans

Director

1.3. Timeline

Release Project Date August 13, 2026

Question Submission Deadline August 19, 2026, 2:00pm

Proposal Submission Deadline August 27, 2026, 2:00pm mailto:augelloa@saccounty.gov tel:(916)874-3039

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

2. General Rules

2.1. Important Instructions for Electronic Submittal

The County is accepting electronic proposal submissions. Proposers shall create a FREE account with

OpenGov Procurement by signing up at Sign Up (opengov.com). Once you have completed account registration, browse back to this page, click on "Draft Response", and follow the instructions to submit your electronic proposal.

2.2. General Rules

2.2.1 Overview

This Request for Proposals ("RFP") is an invitation for proposers to submit a proposal to the County. This

RFP does not commit the County to award a contract to any proposer. Submission of a proposal shall neither obligate nor entitle a proposer to enter into a contract with the County.

2.2.2 Proposal format and content

When submitting a proposal, proposers must follow the format and contents detailed in Section 5.

Proposal Format and Content. Failure to do so will likely prolong the evaluation process and could result in a proposal not being considered.

2.2.3 Proposal submission

Proposals must be received BEFORE 2:00 pm on Thursday, August 27, 2026 electronically via OpenGov.

Failure to submit a proposal on time may be grounds for rejection of the proposal; however, the County reserves the right, in its sole and absolute discretion, to accept proposals after the proposal due date.

2.2.4 Questions and communication

Questions concerning this RFP must be submitted in the project Q&A section in OpenGov Procurement by 2:00 pmon Wednesday, August 19, 2026.

Questions received via phone or e-mail to direct points of contact for this RFP will not be considered nor responded to. The County shall respond to questions properly submitted as described above via addenda, if the answer presents a material change to the solicitation, and/or via the Question & Answer section for non-material answers.

By submitting a response, proposer affirms review of all solicitation documents including all questions submitted and answers issued by the County on the project.

2.2.5 Addenda

The County reserves the right to modify this RFP at any time prior to the proposal due date. The County will modify the RFP only by written addenda. Proposal should be based on this RFP document and any formal written addenda. Proposers should not rely on oral statements. Addenda will be posted in

OpenGov Procurement. It is the responsibility of each prospective proposer to assure receipt of all addenda.

2.2.6 County's right to withdraw, cancel, suspend and/or modify RFP

The County reserves the right to withdraw, cancel, suspend, and/or modify this RFP for any reason and https://procurement.opengov.com/signup

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-at any time with no liability to any prospective proposer for any costs or expenses incurred in connection with the RFP or otherwise.

2.2.7 Proposer's right to edit or cancel proposal

Proposers may edit or cancel their proposal in OpenGov Procurement prior to the due date.

2.2.8 Proposals will not be returned

Upon submission, proposals will not be returned.

2.2.9 Public disclosure of proposal documents

The County will treat all information submitted in a proposal as available for public inspection once negotiations with the selected party have been completed. If copies of proposals are included with

Board materials, the County will make proposals available for public inspection once staff has made a recommendation for award.

If a proposer believes protected data is included in its proposal, the proposer shall clearly identify the data and provide the legal basis in support of the asserted classification. Proposer must present such information separately as part of its proposal OR type in bold red letters the term "CONFIDENTIAL" on that specific part or page of the proposal which proposer believes to be confidential. Classification of data as trade secret data will be determined pursuant to applicable law, and, accordingly, merely labeling data as "trade secret" does not necessarily make the data protected under any applicable law.

In order for the County to assert the confidentiality of any such information in the event a California

Public Record Act request is received, the proposer must request, execute and submit a County-prepared written agreement to defend and indemnify the County for liability, costs and expenses incurred in asserting such confidentiality as part of the proposal. A copy of that written agreement is attached as Attachment D.

The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Any information determined to be non-confidential shall be considered public record. If the County determines that your information does not meet the criteria for confidentiality, you will be notified of the County's intent to release the public record pursuant to any

California Public Records Act request.

The proposer agrees, as a condition of submitting its proposal, that the County will not, as between the parties, be liable or accountable for any loss or damage, which may result from a breach of confidentiality related to the proposal. The proposer agrees to indemnity and hold the County, its officials, agents, and employees harmless from all claims arising out of, resulting from, or in any manner attributable to any violation of any provision of the California Public Records Act, including legal fees and disbursements paid or incurred to enforce this provision.

2.2.10 Proposer's costs

The County shall not be responsible for any costs incurred by proposer in connection with this RFP.

Proposer shall bear all costs associated with proposal preparation, submission, and attendance at interviews, or any other activity associated with this RFP or otherwise.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

2.2.11 Proposer's ideas

To the extent permitted by law, the County reserves the right to use any or all ideas, concepts, or other information provided in any proposals. Selection or rejection of the proposal does not affect this right.

2.2.12 Collusion

If the County determines that collusion has occurred among proposers, none of the proposals of the participants involved in the collusion shall be considered. The County's determination shall be final.

2.2.13 Conflict of interest

The proposer affirms that to the best of its knowledge the submission of its proposal, or any resulting contract, does not present an actual or perceived conflict of interest. The proposer agrees that should any actual or perceived conflict of interest become known, it will immediately notify the County and will advise whether it will or will not avoid, mitigate, or neutralize the conflict of interest.

The County may make reasonable efforts to avoid, mitigate, or neutralize a conflict of interest by a proposer. To avoid a conflict of interest by a proposer, the County may utilize methods including disqualifying a proposer from eligibility for a contract award or cancelling the contract if the conflict is discovered after a contract has been issued. The County may, at its sole and absolute discretion, waive any conflict of interest.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

3. Scope of Work

The selected CBO will be responsible for the following:

a. A clear, precise description of the work to be performed, services to be provided, and the goals and objectives to be met.

b. An explanation of what the CBO is expected to accomplish including any desired approach to the problem and the specific functions, tasks or activities that must be performed, in their order of importance and probable sequence.

c. Practical and policy information, technological requirements or specifications, and legal limitations, if any.

d. Specific questions to be answered or issues to be addressed.

e. Performance timelines or completion dates.

f. Required quality control or performance standards to be met, if applicable.

g. A description of the items, products or results to be delivered.

ABOUT THE EHCRP GRANT AND THE PROPOSED PROJECT

EHCRP Round 2 funds Early Infrastructure Projects that protect communities most vulnerable to extreme heat. It is funded through the 2024 Climate Bond (Proposition 4) and the Greenhouse Gas

Reduction Fund. Awarded projects will receive between $750,000 and $1.2 million and must be completed within 30 months of the grant award start date. For full program information, please visit:

https://www.lci.ca.gov/wp-content/uploads/Round-2-Final-Guidelines.pdf

Applicants must develop a heat-related Planning Document and implement an Infrastructure

Demonstration Project that directly protects vulnerable populations from extreme heat and informs the

Planning Document. The proposed Planning Document, Sacramento Beats the Heat: Cool 20

Infrastructure Plan, would identify 10 priority Cooling Routes and 10 priority Cooling Nodes in communities with the greatest heat vulnerability and infrastructure need. Cooling Routes may include trails, park pathways, sidewalks, and other public connections while Cooling Nodes will focus on local and regional parks, County plazas, and other high-use public spaces. For the 20 priority locations, the

Cool 20 Plan would develop planning-level infrastructure concepts, cost and maintenance ranges, implementation considerations, and potential funding pathways to position projects for future grant opportunities.

The proposed Infrastructure Demonstration Project at Foothill Community Park would directly reduce heat exposure by strategically placing cooling infrastructure where people need it most. Priority park cooling zones would receive a site-responsive combination of shade, canopy, hydration, and other built and nature-based cooling improvements. A Cooling Node would provide concentrated heat relief at a high-use gathering area, while a Cooling Route would improve thermal comfort along a park trail or https://www.lci.ca.gov/wp-content/uploads/Round-2-Final-Guidelines.pdf

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-pathway. Lessons from the demonstration would directly inform the Cool 20 Plan’s infrastructure strategies, cost assumptions, design principles, and future implementation priorities.

Partnership and Belonging are core EHCRP values and central to the County's proposed approach. The

County will provide planning, technical, administrative, and implementation capacity, while the selected

CBO will bring community knowledge, trusted relationships, and expertise in inclusive engagement and co-design. Together, the partners will ensure that infrastructure investments respond to lived experience while remaining feasible, maintainable, and positioned for implementation.

Belonging activities will go beyond traditional outreach. Community members, particularly those most vulnerable to extreme heat, will have meaningful opportunities to influence the design and location of proposed improvements so that resulting public spaces are safe, welcoming, culturally responsive, and reflective of the communities they serve.

The following table shows the estimated budget that can be allocated to specified categories per EHCRP grant requirements. As shown, additional funds may be allocated to Partnership and Belonging activities as long as the minimum requirements are met.

Category Requirement Estimated budget

Infrastructure Demonstration Project 25%–60% of total budget $187,500 – $720,000

Partnership (funds to Co- Applicants/Contributors)

At least 8% of total budget $60,000 – $96,000 (minimum)

Belonging Design and Implementation Activities

At least 4% of total budget $30,000 – $48,000 (minimum)

Post-Award Activities Reserve $25,000 $25,000

Indirect Costs Up to 15% of total budget $112,500 – $180,000

WHO SHOULD APPLY

Pursuant to LCI’s grant guidelines, CBOs are eligible if they:

• Are qualified to do business in California;

• Hold current 501(c)(3) tax-exempt nonprofit status (nonprofits, NGOs, philanthropic organizations, faith-based organizations, and community foundations are all eligible);

• Maintain a staffed operational office within 100 miles of the project site in North Highlands;

and,

• Are able to submit two years of financial statements as part of the Full Application.

The County particularly encourages proposals from CBOs that combine strong community relationships with demonstrated organizational capacity. Competitive organizations will understand the lived experiences of heat-vulnerable communities; have experience engaging residents who may not

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-participate through traditional outreach methods; be comfortable facilitating co-design of public infrastructure; and have the administrative capacity to participate in a complex, multi-agency grant project. Direct experience designing or constructing infrastructure is not required, provided the organization can effectively translate community priorities and lived experience into the project development process.

WHAT THE CO-APPLICANT WILL BE EXPECTED TO DO

PER will serve as Lead Applicant and provide overall project management, grant administration, planning, and coordination with technical and implementation partners. PER will be responsible for executing the Cool 20 plan with input from a wide range of stakeholders, including any co-applicants.

The selected CBO will serve as one of the Co-Applicants and a core member of the project team.

Responsibilities are anticipated to include:

• Community Engagement and Assessment: Help identify community priorities, lived experiences, barriers, and heat-related needs through culturally responsive outreach, listening sessions, workshops, surveys, site-based engagement, and other appropriate methods.

• Belonging and Co-Design: Lead or co-lead a meaningful co-design process for the Foothill

Community Park demonstration so community members, particularly heat-vulnerable users, directly inform the location, function, character, and usability of proposed cooling infrastructure

(i.e., nature-based and/or built-environment solutions, as defined in the Guidelines).

• Planning Document Engagement: Support community engagement associated with Sacramento

Beats the Heat, helping ensure the Plan's priorities, design principles, and replicable cooling strategies reflect community needs and experience.

• Partnership Development: Help build and maintain relationships among residents, community organizations, Sunrise Recreation & Park District, County departments, and other project partners.

• Evaluation and Learning: Help document community experience, participation, lessons learned, and qualitative outcomes from the demonstration and planning process.

• Grant Implementation: Complete assigned workplan tasks, participate in project coordination, maintain and comply with the project budget, and fulfill applicable EHCRP Co-Applicant requirements throughout the grant term. One of these requirements is to complete all required reporting, including quarterly progress reports, a mid-term report, a final report, and a project case study at grant close.

• Partnership Agreement: If awarded, execute a formal Memorandum of Understanding (MOU) with the County within the first quarter following contract execution, consistent with Task 1 deliverable timelines in the LCI’s Guidelines (Section 5).

https://www.lci.ca.gov/wp-content/uploads/Round-2-Final-Guidelines.pdf

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

Notes:

• Financial Documentation: If selected and the project is awarded, LCI will require the CBO to submit two years of financial statements (balance sheet, income statement, cash flow) and the most recent IRS Form 990 and 501(c)(3) Tax Determination Letter at the time of full application.

• No project costs may be incurred prior to full execution of the LCI grant agreement. The selected

Co-Applicant will be expected to support Readiness Review requirements, including site control and additional tasks necessary to successfully advance on the project.

• EHCRP operates on a cost-reimbursement basis. If your organization would need an advance payment (available to eligible 501(c)(3) nonprofits for up to 25% of the total grant award, per

LCI’s Guidelines Section 10.6) in order to perform the required tasks, please indicate that on your response.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

4. Evaluation and Selection

4.1 Proposal evaluation and recommendation for selection

The County reserves the following rights, to be exercised in the County’s sole and absolute discretion: 1) to determine whether any aspect of a proposal satisfactorily meets the criteria established in this RFP; 2) to seek clarification or additional information from any proposer; 3) to negotiate, sequentially or simultaneously, pricing and/or terms with any proposer or vendor; 4) to reject any or all proposals with or without cause; 5) to waive any irregularities or informalities in a proposal; 6) to cancel or amend by addenda this RFP, in part or entirely; 7) to award multiple contracts to proposers; and/or 8) award a contract to a vendor that did not submit a proposal.

Evaluation of proposals by a selection committee, evaluation panel, County staff, a technical advisory committee, or by another group, individual or entity is advisory only. The County of Sacramento Board of Supervisors or its designee may consider or reject such evaluation(s) for any or all proposals. Such evaluations are for the sole benefit of the County of Sacramento Board of Supervisors or its designee, and as such, they are not binding upon the County, nor may they be relied upon in any way by a

Proposer.

The County will issue a Notice of Intent to Award (NOIA) and/or a Notice of Award (NOA), as applicable, to be published on OpenGov Procurement naming County’s selected consultant following completion of the evaluation process.

4.2 Evaluation of responsiveness

The County will consider all the material submitted by a proposer to determine whether the proposer’s offer is in compliance with the terms and conditions set forth in this RFP. Proposals that do not comply with the provisions in this RFP may be considered nonresponsive and may be rejected.

4.3 Evaluation of responsibility

To determine whether a Proposer is responsible, the County will consider the Proposer’s general qualifications to perform the requested services in a satisfactory manner; financial responsibility;

integrity; skill; past performance; and ability. Proposals from proposers considered non-responsible will be rejected.

4.4 Evaluation panel and evaluation criteria

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information. The short list of proposers may also be asked to attend an in-person or telephone interview/presentation, as determined by the

County in its sole discretion.

Evaluation criteria shall include the following, as shown in Section 6. Evaluation Phases:

• Organization Overview

• Mission and Community Connection

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

• Heat, Infrastructure, and Environmental Justice Experience

• Belonging and Community Co-Design

• Community Heat Vulnerability and Meaningful Benefits

• Approach to Partnership and Project Implementation

4.5 Interviews

After review of each responsive proposal, the County may award a contract to a successful proposer based on the evaluation criteria, or it may establish a short list of proposers for further consideration.

The short list of proposers may be asked to provide additional information, or an interview/demonstration as determined by the County in its sole discretion.

4.6 Execution of contract

The selected proposer shall execute an agreement with the County of Sacramento, using the standard consulting agreement (Attachment C). Any requested revisions, deletions, or additions, to the language in the attached sample agreement shall be clearly set forth in the proposal for the County’s consideration.

Before a contract becomes effective between the County and any proposer, the contract must be reviewed by County Counsel and the contract award must be approved by the County Board of

Supervisors or its designee. If for any reason the County Board of Supervisors or its designee does not ratify and sign the contract then there are no binding obligations whatsoever between the County and the proposer relative to the proposed contract.

4.7 Disclaimer

Please be aware that the County’s selection of a Co-Applicant to jointly apply for the EHCRP grant does not guarantee that the project will receive an EHCRP grant award.

This request does not commit the County of Sacramento to award a contract, to pay any costs incurred in the preparation of proposals in response to this request, or to procure or contract for services or supplies. The County of Sacramento expressly reserves the right to reject any and all proposals or to waive any irregularity or informality in any proposal or in the RFP procedure and to be the sole judge of the responsiveness of any proposer and of the suitability of the materials and/or services to be rendered. The County of Sacramento reserves the right to withdraw this RFP at any time without prior notice. Further, the County of Sacramento reserves the right to modify the RFP schedule described in this request.

Until a Co-Applicant is selected, submissions shall be held in confidence and shall not be available for public review. Upon selection of a Co-Applicant, all responses shall be public records. All responses received become the property of the County of Sacramento. No submission shall be returned after the date and time set herein.

All materials, data, reports, and other work products developed using grant funds, including those created by the Co-Applicant, will be owned exclusively by the State of California as works made for hire, Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-consistent with LCI’s Guidelines Section 10.5. The Co-Applicant must agree to this ownership condition as part of entering into the Partnership Agreement.

The County’s Full Application to LCI is due October 13, 2026, at 2:00 PM PST. If the grant is awarded, the selected Co-Applicant will be required enter a Memorandum of Understanding (MOU) or other

County/LCI-required agreement establishing roles, responsibilities, fund flows, reporting, and duties related to grant implementation.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

5. Proposal Format and Content

Responses should be no more than ten (10) pages and must adhere to the following format:

5.1 Cover letter

Proposers must submit a cover letter that includes the following

a. A statement that the proposal is effective for a period of one hundred eighty (180) days or the date the contract takes effect, whichever is later;

b. A statement confirming that the proposer has reviewed and agrees to be bound by County of

Sacramento Terms and Conditions (Attachment C) including insurance provisions; or, alternatively, a statement confirming that the proposer has reviewed and agrees to be bound by County of Sacramento

Terms and Conditions (Attachment C), excluding only those provisions that have been redlined for negotiation purposes and are included in their Proposal; A statement confirming that the proposer has reviewed and agrees to be bound by the EHCRP Final Guidelines (Attachment B);

c. A statement that the proposer does not have an actual or perceived conflict of interest regarding this

RFP or in submission of their proposal; or alternatively, a statement explaining any conflict of interest and how to avoid, mitigate or neutralize the conflict;

d. A statement that the proposer’s proposal meets all of the pass/fail requirements.

5.2 Proposal

Proposals must contain the following information in the order shown:

a. A brief organizational overview. Provide a cover letter with your organization name, 501(c)(3) status, address, primary and alternate contact person, office location, and confirmation that your operational office is within 100 miles of the project site. Please include 2-3 relevant references.

b. A statement explaining your organization’s mission and the communities you serve. Tell us specifically about your existing relationships in the North Highlands/Foothill Farms area or any other EJ

Communities. Describe your connections with residents most affected by extreme heat, including but not limited to, elderly, low-income, unhoused, or children.

c. A statement explaining any projects or programs your organization has led or participated in related to extreme heat mitigation, urban greening, infrastructure design and construction, community health, environmental justice, emergency preparedness, or climate resilience. Highlight any experience working in North Highlands/Foothill Farms or other disadvantaged communities (as shown in the Climate Bond

Disadvantaged Communities Map – Proposition 4) in Sacramento County as designated in the (see

General Plan Environmental Justice Element for more details). If you have experience with grant management, implementation, and reporting, please provide examples.

d. A statement explaining your organization’s approach to ensuring that community members, particularly people most vulnerable to extreme heat, have a meaningful role in shaping public infrastructure. Provide examples of culturally responsive or community-led co-design processes your organization has facilitated. Explain the engagement techniques you would consider using at Foothill

Community Park and how you would reach residents who may not participate through traditional public https://experience.arcgis.com/experience/aa723fdf521a44c9a428f1a46cd38a09/page/(S)DAC-Communities-Map https://experience.arcgis.com/experience/aa723fdf521a44c9a428f1a46cd38a09/page/(S)DAC-Communities-Map https://landuse.saccounty.gov/gp/ej/#sacramento-county-general-plan--environmental-justice-element

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-meetings. Describe how community input would be documented, incorporated into project decisions, and communicated back to participants.

e. A statement explaining your understanding of the communities (North Highlands/Foothill Farms) served by Foothill Community Park and the factors that may increase residents' exposure or vulnerability to extreme heat. Explain how your organization would help identify community priorities and ensure that proposed infrastructure provides direct, tangible, and meaningful benefits to Severely

Disadvantaged and Vulnerable Populations. Where applicable, describe your experience combining community knowledge and lived experience with quantitative vulnerability, environmental justice, or other community data. In preparing your response, refer to the Climate Vulnerability Map and LCI’s

Guidelines Section 7 and Appendix E.

f. A statement explaining you approach to partnership and project implementation. Based on the proposed Sacramento Beats the Heat: Cool 20 Infrastructure Plan and Foothill Community Park demonstration described in this RFP, explain how your organization would approach its role as Co-

Applicant. Identify opportunities to strengthen community participation, Belonging, and the connection between the Foothill Community Park demonstration and the broader community cooling planning effort. Describe how your organization would work collaboratively with the County, Sunrise Recreation

& Park District, residents, and other project partners.

Emphasis should be given to providing references where 1) the resources used are the same or mostly the same as those who will be used for the County’s purposes, and 2) the references are governmental organizations of similar size to the County. The County may request additional references from proposer.

The County reserves the right to check other references not provided by the proposer. The following information is required for each reference:

• customer name and address;

• point of contact (name, telephone number, email) for contractual/administrative matters and technical performance;

• period of contract performance; and

• description of work performed.

https://experience.arcgis.com/experience/652c6def7040429bafe23c38966f8f73/page/Sacramento-Valley-

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

6. Evaluation Phases

Responses should be no more than 10 pages and will be scored and evaluated as explained below for a total score of 50.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Organization Overview

Provide a cover letter with your organization name, 501(c)(3) status, address, primary and alternate contact person, office location, and confirmation that your operational office is within 100 miles of the project site. Please include 2-3 relevant references.

Points Based 5 (10% of Total)

2. Mission and Community Connect

Describe your organization’s mission and the communities you serve. Tell us specifically about your existing relationships in the North

Highlands/Foothill Farms area or any other EJ

Communities. Describe your connections with residents most affected by extreme heat, including but not limited to, elderly, low-income, unhoused, or children.

Points Based 10 (20% of Total)

3. Heat, Infrastructure, and Environmental

Justice Experience

Describe any projects or programs your organization has led or participated in related to extreme heat mitigation, urban greening, infrastructure design and construction, community health, environmental justice, emergency preparedness, or climate resilience.

Highlight any experience working in North

Highlands/Foothill Farms or other disadvantaged communities (as shown in the

Climate Bond Disadvantaged Communities

Map – Proposition 4) in Sacramento County as designated in the (see General Plan

Environmental Justice Element for more details). If you have experience with grant management, implementation, and reporting, please provide examples.

Points Based 10 (20% of Total) https://experience.arcgis.com/experience/aa723fdf521a44c9a428f1a46cd38a09/page/(S)DAC-Communities-Map https://experience.arcgis.com/experience/aa723fdf521a44c9a428f1a46cd38a09/page/(S)DAC-Communities-Map

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

4. Belonging and Community Co-Design

Describe your organization’s approach to ensuring that community members, particularly people most vulnerable to extreme heat, have a meaningful role in shaping public infrastructure. Provide examples of culturally responsive or community-led co-design processes your organization has facilitated. Explain the engagement techniques you would consider using at Foothill Community Park and how you would reach residents who may not participate through traditional public meetings. Describe how community input would be documented, incorporated into project decisions, and communicated back to participants.

Points Based 10 (20% of Total)

5. Community Heat Vulnerability and

Meaningful Benefits

Describe your understanding of the communities (North Highlands/Foothill Farms) served by Foothill Community Park and the factors that may increase residents' exposure or vulnerability to extreme heat. Explain how your organization would help identify community priorities and ensure that proposed infrastructure provides direct, tangible, and meaningful benefits to Severely Disadvantaged and Vulnerable Populations. Where applicable, describe your experience combining community knowledge and lived experience with quantitative vulnerability, environmental justice, or other community data. In preparing your response, refer to the Climate

Vulnerability Map and LCI’s Guidelines Section

7 and Appendix E.

Points Based 10 (20% of Total)

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

6. Approach to Partnership and Project

Implementation

Based on the proposed Sacramento Beats the

Heat: Cool 20 Infrastructure Plan and Foothill

Community Park demonstration described in this RFP, explain how your organization would approach its role as Co-Applicant. Identify opportunities to strengthen community participation, Belonging, and the connection between the Foothill Community Park demonstration and the broader community cooling planning effort. Describe how your organization would work collaboratively with the County, Sunrise Recreation & Park District, residents, and other project partners.

Points Based 5 (10% of Total)

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

7. Vendor Submissions

7.1. Certification of Independent Contractor Status*

"I hereby certify that the Contractor/Consultant firm employs five or more full-time employees. “Full-time”, as defined by the Internal Revenue Service, means persons employed for 20 or more hours per week, and excludes temporary employees whose term of employment will be less than one (1) month.

This certification satisfies the Internal Revenue Service criteria for treatment of the above-named consultant as an independent contractor, not an employee for tax withholding purposes."

☐ Yes, I certify that the firm has five (5) or more full-time employees.

☐ No, I certify that the firm does not have five (5) or more full-time employees, and the firm provides services to the general public. (The County will conduct a tax determination review if this option is selected.)

*Response required

7.2. Contractor Certification of Compliance, part 1*

WHEREAS it is in the best interest of Sacramento County that those entities with whom the County does business demonstrate financial responsibility, integrity and lawfulness, it is inequitable for those entities with whom the County does business to receive County funds while failing to pay court-ordered child, family and spousal support which shifts the support of their dependents onto the public treasury.

Therefore, in order to assist the Sacramento County Department of Child Support Services in its efforts to collect unpaid court-ordered child, family and spousal support orders, the following certification must be provided by all entities with whom the County does business:

Contractor/Consultant hereby certifies that either:

☐ the Contractor/Consultant is a government or non-profit entity (exempt), or

☐ the Contractor/Consultant has no Principals Owners (25% or more) (exempt), or

☐ each Principal Owner (25% or more) does not have any existing child support orders, or

☐ Contractor/Consultants Principal Owners are currently in substantial compliance with any court-ordered child, family and spousal support order, including orders to provide current residence address, employment information, and whether dependent health insurance coverage is available. If not in compliance, Principal Owner has become current or has arranged a payment schedule with the

Department of Child Support Services or the court.

*Response required

7.3. Contractor Certification of Compliance, part 2*

New Contract/Consultant shall certify that each of the following statements is true:

a. Contractor/Consultant has fully complied with all applicable state and federal reporting requirements relating to employment reporting for its employees; and

b. Contractor/Consultant has fully complied with all lawfully served wage and earnings assignment orders and notices of assignment and will continue to maintain compliance.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

NOTE: Failure to comply with state and federal reporting requirements regarding a Contractor's employees or failure to implement lawfully served wage and earnings assignment orders or notices of assignment constitutes a default under the contract; and failure to cure the default within 90 days of notice by the County shall be grounds for termination of the contract. Principal Owners can contact the

Sacramento Department of Child Support Services at 1-866-901-3212, by writing to P.O. Box 269112, Sacramento, 95826-9112, or via the Customer Connect website at www.childsup.ca.gov .

☐ Please confirm

*Response required

7.4. Iran Contracting Act Certification*

(California Public Contract Code, sections 2202-2208)

When responding to a bid or proposal or executing a contract or renewal for a County of Sacramento contract for goods or services of $1,000,000 or more, a vendor must either:

A. certify it is not on the current list of persons engaged in investment activities in Iran created by the California Department of General Services (“DGS”) pursuant to Public Contract Code section

2203(b) and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person, for 45 days or more, if that other person will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS; or

B. demonstrate it has been exempted from the certification requirement for that solicitation or contract pursuant to Public Contract Code section 2203(c) or (d).

To comply with this requirement, please select one of the options below. Please note: California law establishes penalties for providing false certifications, including civil penalties equal to the greater of

$250,000 or twice the amount of the contract for which the false certification was made; contract termination; and three-year ineligibility to bid on contracts. (Public Contract Code section 2205.)

OPTION #1 - CERTIFICATION

I certify I am duly authorized to execute this certification on behalf of the vendor/financial institution, and the vendor/financial institution is not on the current list of persons engaged in investment activities in Iran created by DGS and is not a financial institution extending twenty million dollars ($20,000,000) or more in credit to another person/vendor, for 45 days or more, if that other person/vendor will use the credit to provide goods or services in the energy sector in Iran and is identified on the current list of persons engaged in investment activities in Iran created by DGS.

OPTION #2 – EXEMPTION

Pursuant to Public Contract Code sections 2203(c) and (d), a public entity may permit a vendor/financial institution engaged in investment activities in Iran, on a case-by-case basis, to be eligible for, or to bid on, submit a proposal for, or enters into or renews, a contract for goods and services. If you have http://www.childsup.ca.gov/

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-obtained an exemption from the certification requirement under the Iran Contracting Act, please select

"EXEMPTION" below, and attach documentation demonstrating the exemption approval with your electronic submission.

☐ Certification

☐ Exemption

*Response required

7.5. Proposal*

Upload your complete Proposal here. Please refer to the instructions provided in "Section 5. Proposal

Format and Content" to ensure all required information is included.

*Response required

7.6. Office location*

The prospective proposer must maintain a staffed, fully operational office located within a 100-mile radius of the project site in North Highlands. Please confirm this requirement here.

☐ Please confirm

*Response required

7.7. Current 501(c)(3) tax-exempt nonprofit status*

Please confirm that your organization holds a current "501(c)(3) tax-exempt nonprofit status"

(nonprofits, NGOs, philanthropic organizations, faith-based organizations, and community foundations are all eligible).

This is required to bid on this project. Please attest to this requirement here.

☐ Please confirm

*Response required

7.8. Supporting documentation - 501(c)(3) Status*

Proposers must be community-based organizations with current recognition as a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code, as required by the grant funding source. Proposers shall submit documentation demonstrating current 501(c)(3) status here, such as an

IRS Determination Letter, IRS affirmation letter, or other documentation acceptable to the awarding agency. Proposals submitted without verification of required nonprofit status may be deemed non-responsive.

*Response required

7.9. Two (2) years of financial statements *

The proposer must able to submit two (2) years of financial statements as part of the full application.

Please confirm your ability to provide the requested documentation here.

Title: Extreme Heat Community Resilience Program (EHCRP) Round 2: Community-Based Organization (CBO) Co-

7.10. Confidential sections of proposal (if applicable)

The County will treat all information submitted in a proposal as available for public inspection once the

County has awarded a contract. If you believe that you have a legally justifiable basis under the

California Public Records Act (Government Code section 6250 et. seq.) for protecting the confidentiality of any information contained within your proposal, you must identify any such information, together with the legal basis of your claim in your proposal, and present such information in this section as part of your proposal response package. The final determination of whether the County will assert a proposer's claim of confidentiality shall be at the sole discretion of the County. Click "file upload" below to upload any proposal documents you consider to be confidential documents.

7.11. Proposed Contract Exceptions

If proposing any exceptions to the County's Sample Contract, upload a redlined revision of the Sample

Contract attached to this solicitation here. Any submissions are for negotiation purposes only.

If no exceptions are proposed, please skip this question.

7.12. Provide the full contact name, title, and e-mail of the signatory for your firm. Provide contact information for the contract manager for your firm in order to distribute contract documents, including other recipients requiring a copy, if awarded.*

Signatory: name, title, email

Contract manager/admin: name, phone, email

*Response required

7.13. PaymentWorks Contact*

Please provide the name and e-mail for a finance point-of-contact for your firm that will receive an invitation to complete the vendor registration process on the County's PaymentWorks portal.

To clarify, if you are set-up with other agencies using PaymentWorks, that information is not available to the County, so you must complete this process for the County.

*Response required

7.14. I hereby certify under penalty of perjury that the above statements are true.*