Extractors_and_Dryers_RFI_0000031495.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- RFI for Extractors and Dryers (NFPA 1851)
- Solicitation number
- 0000031495
- Issued by
- California
About this file
This document is a Request for Information (RFI) issued by the California Department of General Services, Procurement Division (DGS-PD) on behalf of the California Department of Forestry and Fire Protection (CAL FIRE) for Extractors and Dryers that meet the requirements of the current edition of the National Fire Protection Association (NFPA) 1851 standard. The RFI aims to gather information about current market conditions, product availability, and identify manufacturers/suppliers of these products on a statewide basis to assist in creating an Invitation for Bid. The RFI includes preliminary technical specifications, product descriptions, and estimated annual quantities for various sizes of soft mount and hard mount extractors, tumble dryers, and portable air dryers. Interested suppliers are requested to complete the provided questionnaire and submit the RFI response by June 4, 2024. The resulting contract is expected to have a term of three (3) years with two (2) optional one (1) year extensions and will be mandatory for CAL FIRE, with the potential to be available for use by other state and local governmental agencies.
The RFI does not include any pricing terms or set-asides for small businesses or disabled veteran business enterprises. It also does not provide information about any incumbent suppliers or the current environment. The document indicates that the solicitation is expected to be released in July 2024, but does not specify the funding requirements or sources for this procurement.
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TAB A - Bidder Info
RFI 0000031495
Extractors and Dryers that meet the requirements of the current edition of National Fire Protection Association (NFPA) 1851
| The Department of General Services, Procurement Division (DGS-PD) is providing the opportunity for interested Suppliers to participate in a Request for Information (RFI) for Extractors and Dryers that meet the requirements of the current edition of NFPA 1851 for the California Department of Forestry and Fire Protection (CAL FIRE). Technical specifications, product descriptions, and quantities outlined in this RFI are preliminary and may change in a future solicitation and resulting contract(s). |
| The objective of this RFI is to: |
• Gather information about current market conditions.
• Collect information from manufacturers/suppliers on the availability of products.
• Identify manufacturers/suppliers of these products on a statewide basis.
| This RFI will assist in creating an Invitation for Bid for Extractors and Dryers that meet the requirements of the current edition of NFPA 1851. A contract resulting from the solicitation will be a mandatory contract for CAL FIRE and may be available for state and local governmental agencies use. The contract term is expected to be for three (3) years, with two (2) optional one (1) year extensions. The solicitation is expected to be released in July 2024. |
| COMPLETION INSTRUCTIONS |
| Interested Suppliers are requested to complete the yellow input cells in TAB A, B, C, and D: |
• TAB A (Bidder Information)
• TAB B (Questionnaire)
• TAB C (Technical Specification)
• TAB D (Products and Quantities)
The completed RFI and any descriptive product literature must be submitted via email to frank.martin@dgs.ca.gov, no later than 5:00 PM (PST) June 4, 2024. Please email any questions to frank.martin@dgs.ca.gov.
| SUPPLIER CONTACT INFORMATION |
| Supplier Name |
| Supplier Contact Name |
| Supplier Contact Title |
| Phone |
| Note: The cost for developing a response to this RFI is entirely the responder’s responsibility and shall not be chargeable to the State of California. Suppliers are not required to submit a response to this RFI in order to participate in the solicitation process. |
| End of Sheet |
TAB B - Questionnaire Questionnaire Provide answers in the yellow input cells.
| # | Question | Answer |
| 1 | Are you an Original Equipment Manufacturer (OEM) or an authorized reseller? | |
| 2 | If you are not an OEM, can you provide OEM documentation stating the company is an authorized OEM reseller? | |
| 3 | Are you able to provide extractors as listed in TAB D that meet the requirements of the current edition of NFPA 1851 as specified in TAB C? If so, which brand(s)? | |
| 4 | Can your company provide the estimated annual quantity for the entire group of extractors as listed in Tab D? | |
| 5 | Does your company provide extractors that are equipped with chemical dosing, two (2) solution pumps, that are pre-configured for extractor and detergent? | |
| 6 | What is the length of warranty for the extractors and what is covered by the warranty? | |
| 7 | Are you able to provide tumble dryers as listed in TAB D that meet the requirements of the current edition of NFPA 1851 as specified in TAB C? If so, which brand(s)? | |
| 8 | Can your company provide the estimated annual quantity for the entire group of tumble dryers as listed in Tab D? | |
| 9 | What is the length of warranty for the tumble dryers and what is covered by the warranty? | |
| 10 | Are you able to provide portable dryers as listed in TAB D that meet the requirements of the current edition of NFPA 1851 as specified in TAB C? If so, which brand(s)? | |
| 11 | Can your company provide the estimated annual quantity for the entire group of portable dryers as listed in Tab D? | |
| 12 | What is the length of warranty for the portable dryers and what is covered by the warranty? | |
| 13 | Does your organization have brochures, specifications, or data sheets for the proposed products in TAB D that meet the requirements of the current edition of NFPA 1851 as specified in TAB C? If so, please attach a copy or provide an internet link to the data. | |
| 14 | Does your company provide delivery of the product to the the purchasing organization, or do you use third-party delivery services? If third-party, who do you use? | |
| 15 | Does your company provide installation (plug and play) of the product, or do you use a third-party service? If third-party, who do you use? | |
| 16 | Can your company provide equipment, delivery, installation, and warranty services to all areas of the State of California? If not, please specify the areas covered. | |
| 17 | What is the timeframe for a Purchase Order (PO) to be fulfilled (from time of submission to delivery/installation)? | |
| 18 | Is your company a certified Small Business (SB) with the State of California? | |
| 19 | Is your company a certified Disabled Veteran Business Enterprise (DVBE) with the State of California? | |
| 20 | Are there any subcontracting tasks that an SB or DVBE can perform on the resulting contract (e.g., delivery, installation, or warranty service)? | |
| 21 | List ecolabels (such as ENERGY STAR, Underwriters Laboratory (UL), Restriction of Hazardous Substances (RoHS)) your company can offer for products listed in TAB D that meet the requirements of the current edition of NFPA 1851 as specified in TAB C. | |
| 22 | Please share any additional comments that you have. | |
| End of Sheet |
TAB C - Technical Specification Technical Specification
3510-BS-0189764
These technical specifications are preliminary and may change in a future solicitation and resulting contract(s).
Provide comments, suggestions, or concerns on the minimum requirements in the yellow input cells.
| Number | Specification Sections | Comments |
| 1 | Scope |
This specification defines the technical requirements for personal protective equipment (PPE) extractors and dryers to be used by California Department of Forestry and Fire Protection (CAL FIRE) personnel. The extractors and dryers shall be suitable for use with wildland and structural firefighting PPE ensemble elements including but not limited to structural turnout coats & pants, particulate blocking hoods, wildland jackets, dual compliant single layer pants, and wildland shrouds.
2 Applicable Laws and Industry Standards
The following standards, laws, regulations, and codes of the issue in effect on the date of the Invitation for Bid form (IFB) are part of this specification to the extent specified herein. Any applicable laws, regulations, codes, industry standards, or manufacturing standards, though not specifically cited, shall apply.
Laws, Regulations, and Codes
• California Code of Regulations (CCR), Title 8, Article 10.1, Section 3402.3, Selection, Inspection, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting
• CCR, Title 8, Article 10.1, Section 3410, Selection, Inspection, and Maintenance of Protective Ensembles for Wildland Fire Fighting
Industry Standards
• National Fire Protection Association (NFPA) 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting, current edition
• NFPA 1877, Standard on Selection, Care, and Maintenance of Wildland Firefighting Protective Clothing and Equipment, current edition 3 Technical Requirements - Extractors
1. Extractors must meet the requirements of the current edition of NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.
2. Extractors must be front loading.
3. Extractors must meet the requirements of the NFPA 1851 wash cycles, including the following programmable features, at time of delivery:
a. Detergent application
b. Water temperature
c. Water level
d. Cycle type
e. Cycle function
f. Cycle time
4. Extractors must be equipped with a chemical dosing, two solution pump, that is pre-configured to the extractor and detergent.
5. The maximum cylinder speed must be 100G.
4 Technical Requirement - Tumble Dryers
1. Tumble dryers must meet the requirements of the current edition of the NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.
2. Tumble dryers must have a maximum drying temperature of 105 °F.
3. Tumble dryer must be of electric or gas configuration.
4. Tumble dryers must be programmed to meet NFPA 1851 drying cycles at the time of delivery.
5 Technical Requirement - Portable Dryers
1. Portable dryers must meet the requirements of the current edition of the NFPA 1851, Standard on Selection, Care, and Maintenance of Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting.
2. Portable dryers must have a maximum drying temperature of 105 °F.
3. Portable dryer must be of electric configuration.
4. Portable dryers must be programmed to meet NFPA 1851 drying cycles at the time of delivery.
End of Sheet
TAB D - Products and Quantities
| Department of General Services - Procurement Division |
| Extractors and Dryers that meet the requirments of the current edition of NFPA 1851 |
| The products and estimated annual quantities listed below are preliminary and may change in a future solicitation and resulting contract(s). |
Provide comments, suggestions, or concerns for each individual product and estimated annual quantity in the yellow input cells.
| GROUP 1 - EXTRACTORS | ||
| Estimated Annual Quantity | Commodity Description | Comments: |
| 10 | Soft Mount Extractor 20 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 30 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 35 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 40 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 55 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 60 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 14 | Soft Mount Extractor 70 LB with two (2) or three (3) inch drain in accordance with specification (see TAB C). | |
| 10 | Soft Mount Extractor 80 LB with two (2) or three (3) inch drain in accordance with specification (see TAB C). | |
| 5 | Soft Mount Extractor 90 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 35 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 40 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 45 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 55 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 65 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| 8 | Hard Mount Extractor 70 LB with two (2) or three (3) inch drain in accordance with specifications (see TAB C). | |
| GROUP 2 - TUMBLE DRYERS | ||
| Estimated Annual Quantity | Commodity Description | Comments: |
| 8 | Tumble Dryer 20 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 30 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 35 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 40 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 55 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 60 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 70 LB in accordance with specifications (see TAB C). | |
| 8 | Tumble Dryer 75 LB in accordance with specifications (see TAB C). | |
| GROUP 3 - PORTABLE DRYERS | ||
| Estimated Annual Quantity | Commodity Description | Comments: |
| 8 | Portable Air Dryer 2 Person in accordance with specifications (see TAB C). | |
| 22 | Portable Air Dryer 4 Person in accordance with specifications (see TAB C). | |
| 22 | Portable Air Dryer 6 Person in accordance with specifications (see TAB C). | |
| 22 | Portable Air Dryer 8 Person in accordance with specifications (see TAB C). | |
| End of Sheet |
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