Exhibit O - Past Perf Questionnaire - Portland Oregon - 36C24W22R0062.docx

12/30/20 Exhibit O - PAST PERFORMANCE QUESTIONNAIRE – 36C24W22R0062

SUBJECT: Past Performance Questionnaire for a Community Resource and Referral Center, Portland, OR

PAST PERFORMANCE INSTRUCTIONS

The Regional Procurement Office West has issued a solicitation to provide leased space for a Community Resource and Referral Center (CRRC). Past performance information will be used to evaluate proposals received. Section A is to be completed by the Offeror.

Section A of the enclosed questionnaire lists the contractor who has identified your office as a source to evaluate their past performance. Section A also authorizes release of this information to Regional Procurement Office West. The Offeror must provide this entire document to each of its assessors. The Offeror shall only submit with its proposal (by the closing date of the Solicitation) copies of Section A of the questionnaire as provided to the assessors.

Section B in its entirety is to be completed by the assessor (s). An individual assessor knowledgeable of the contractor’s quality of supplies and services rendered is requested to verify, complete the questionnaire, and submit to the Contracting Office. If evaluating more than one contract for the same contractor, use a separate questionnaire for each contract being evaluated.

Because this information is critical to the evaluation process, your time and effort in providing your assessment is greatly appreciated. The questionnaire should be completed as soon as possible but not later than 1/26/2024. Assessor is requested to send electronically to garry.alexander@va.gov. Comment by Timothy Pavek: Update at Issuance

Assessor: Please do not send this information to the Offeror being evaluated.

Thank you in advance for your cooperation and expeditious response to this request.

PAST PERFORMANCE QUESTIONNAIRE

SECTION A: Contractor Information (to be completed by the contractor for whom past performance information is being collected, prior to forwarding to assessors)

Customer/Agency Comment by Timothy Pavek: Need input

1. Prospective Government Contractor’s ______________________________________

2. Contractor Point of Contact: ___________________________________________

3. Phone number (with area code): ___________________________________________

4. Assessor Contract Award number: _________________________________________

5. Description of Services provided under contract: ________________________________________________________________________

6. Contract award date: ___________ Contract Amount: Initial ___________Final ____

7. Period of Performance or Delivery Date: _________________________

ASSESSOR INFORMATION:

Assessor Name

Title

Phone Number/Email Address

8. Authorization is hereby granted to provide the information requested in this questionnaire to Regional Procurement Office West Comment by Timothy Pavek: Need info

(Signature)

SECTION B: Assessors Information (to be completed by assessors).

RATING SCALE Definitions Past Performance Ratings and Definitions

The questions on the survey (see below) shall be rated in accordance with the definitions provided in the Rating Scale. Any unsatisfactory or marginal rating shall be supplemented with an explanation in the space provided.

QUALITY OF SERVICE

1. Rate the contractor’s compliance with contractual requirements. E S M U N

2. Overall rating of contractor quality of service. E S M U N

PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING:

SCHEDULE

1. Delivery of service was within required time period specified by contract requirements. E S M U N

2. Rate the contractor’s ability to control cost and submit invoices.

Are invoices complete, accurate, and timely? E S M U N

PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING:

BUSINESS RELATIONS

1. Overall rating of contractor’s business practices (e.g., maintaining A positive working relationship, business ethics, timely and effectively Resolution of any problems, etc.) E S M U N

2. Rate the working relationship between contractor’s management, and your company (i.e., contractor’s history of reasonable and cooperative behavior, commitment of customer satisfaction; concern for the interest of the customer). E S M U N

3. Rate the contractor's ability to submit required reports and/or invoices in a timely manner. E S M U N

4. Rate the contractor’s responsiveness to customer complaint resolution. E S M U N

5. Overall rating of contractor’s business relations. E S M U N

PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING:

How would you feel about awarding another contract to this contractor?

PLEASE PROVIDE RATIONALE FOR ASSIGNED RATING:

Overall Rating of Contractor’s performance (quality, schedule, business relations,) on contract being assessed.

VII. General Comments:

ASSESSOR:

Identify your role in the contract award or administration and the period of your involvement.

Contract Specialist/LEASE CONTRACTING OFFICER

Technical Project Lead/Project Officer

OTHERS

(Typed or Printed Name) (Organization Name)

(Phone Number)