Exhibit G - City of Madison - LTD STD Booklet.pdf
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- Attached to
- Life and Disability Insurance
- Solicitation number
- 15001-0-2026-BG
- Issued by
- Dane County, Wisconsin
About this file
Summary
This document is a Certificate of Insurance for group disability coverage issued by Hartford Life and Accident Insurance Company to the City of Madison, Wisconsin under Policy Number GRH-033731, effective February 1, 1993. The policy provides Short Term Disability (STD) and Long Term Disability (LTD) insurance coverage to eligible City employees. Coverage is available to all permanent or limited-term active employees working at least 50 percent of a regularly established full-time work week who are U.S. citizens or legal residents. The Short Term Disability benefit provides the lesser of 65 percent of pre-disability earnings or $1,875 per week, with benefits commencing on the first day for injury-related disabilities or the eighth consecutive day for sickness-related disabilities. The maximum duration of benefits payable is 156 weeks for both injury and sickness claims. Long Term Disability benefits extend beyond the short-term benefit period, providing continued income protection for employees unable to return to work. The policy includes a Rehabilitative Employment Benefit allowing continued benefit payments when disabled employees accept rehabilitation employment.
Employees are required to contribute toward the cost of coverage, and the City of Madison continues to pay associated premiums. The certificate contains comprehensive definitions, eligibility requirements, enrollment procedures, and claims administration processes. Notably, the policy includes state-specific modifications applicable to Wisconsin residents, including a provision that the Policy Interpretation clause does not apply to Wisconsin policyholders. The document outlines claim procedures requiring written notice within 30 days of disability, proof of loss submission within 90 days following the benefits commencement period, and detailed appeal rights for denied claims. Additional provisions address overpayment recovery, subrogation rights, reimbursement procedures, and coordination of benefits with other income sources such as Workers' Compensation and Social Security disability benefits.
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Short Term Disability, Long Term Disability
YOUR
BENEFIT
PLAN
Exhibit G
Maryland
The group insurance policy providing coverage under this certificate was issued in a jurisdiction other than Maryland and may not provide all of the benefits required by Maryland law.
Version: February 2023
State Notices
IMPORTANT INFORMATION FOR RESIDENTS OF CERTAIN STATES: There are state-specific requirements that may change the provisions described in the group insurance certificate. If you live in a state that has such requirements, those requirements will apply to your coverage. State-specific requirements that may apply to your coverage are summarized below. In addition, updated state-specific requirements are published on our website.
You may access the website at https://www.thehartford.com/. If you are unable to access this website, want to receive a printed copy of these requirements, or have any questions or complaints regarding any of these requirements or any aspect of your coverage, please contact your Employee Benefits Manager; or you may contact us as follows:
The Hartford Group Benefits Division, Customer Service P.O. Box 2999 Hartford, CT 06104-2999 1-800-523-2233
If you have a complaint and contacts between you, us, your agent, or another representative have failed to produce a satisfactory solution to the problem, some states require we provide you with additional contact information. If your state requires such disclosure, the contact information is listed below with the other state requirements and notices.
We are providing notice that Hartford Life and Accident Insurance Company is subject to economic and trade sanctions laws and regulations. These laws and regulations, including the laws and regulations administered and enforced by the United States Department of the Treasury’s Office of Foreign Assets Control (“OFAC”), prevent Hartford Life and Accident from providing coverage to, and from paying benefits to, entities and individuals where prohibited by applicable law. In addition, these laws and regulations prohibit certain activities with respect to certain countries.
We have included this information to make you aware of the existence and potential impact of these economic and trade sanctions programs on your benefit program.
The Hartford complies with applicable Federal civil rights laws and does not unlawfully discriminate on the basis of race, color, national origin, age, disability, or sex. The Hartford does not exclude or treat people differently for any reason prohibited by law with respect to their race, color, national origin, age, disability, or sex.
If your policy is governed under the laws of Maryland, any of the benefits, provisions or terms that apply to the state you reside in as shown below will apply only to the extent that such state requirements are more beneficial to you.
Alaska:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
Arizona:
1. NOTICE: The Certificate may not provide all benefits and protections provided by law in Arizona. Please read the Certificate carefully.
Arkansas:
1. NOTICE: You have the right to file a complaint with the Arkansas Insurance Department (AID). You may call AID to request a complaint form at (800) 852-5494 or (501) 371-2640 or write the Department at:
Arkansas Insurance Department 1 Commerce Way, Suite 102 Little Rock, AR 72202
2. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, does not apply to you
California:
1. NOTICE: READ YOUR CERTIFICATE CAREFULLY
You have a 30 day right from Your original Certificate Effective Date to examine Your certificate. If You are not satisfied, You may return it to Us within 30 days of Your original Certificate Effective Date. In that event, We will consider it void from its Effective Date and any premiums paid will be refunded. Any claims paid under The Policy during the initial 30 day period will be deducted from the refund.
PLEASE BE ADVISED THAT YOU RETAIN ALL RIGHTS WITH RESPECT TO YOUR POLICY/CERTIFICATE AGAINST YOUR ORIGINAL INSURER IN THE EVENT THE ASSUMING INSURER IS UNABLE TO FULFILL
ITS OBLIGATIONS. IN SUCH EVENT YOUR ORIGINAL INSURER REMAINS LIABLE TO YOU
NOTWITHSTANDING THE TERMS OF ITS ASSUMPTION AGREEMENT.
2. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, does not apply to you. The following requirement applies to you:
Eligibility Determination: How will We determine Your eligibility for benefits?
We, and not Your Employer or plan administrator, have the responsibility to fairly, thoroughly, objectively and timely investigate, evaluate and determine Your eligibility or Your beneficiaries for benefits for any claim You or Your beneficiaries make on The Policy. We will:
1) obtain with Your cooperation and authorization if required by law, only such information that is necessary to evaluate Your claim and decide whether to accept or deny Your claim for benefits. We may obtain this information from Your Notice of Claim, submitted proofs of loss, statements, or other materials provided by You or others on Your behalf; or, at Our expense We may obtain necessary information, or have You physically examined when and as often as We may reasonably require while the claim is pending. In addition, and at Your option and at Your expense, You may provide Us and We will consider any other information, including but not limited to, reports from a Physician or other expert of Your choice. You should provide Us with all information that You want Us to consider regarding Your claim;
2) as a part of Our routine operations, We will apply the terms of The Policy for making decisions, including decisions on eligibility, receipt of benefits and claims, or explaining policies, procedures and processes;
3) if We approve Your claim, We will review Our decision to approve Your claim for benefits as often as is reasonably necessary to determine Your continued eligibility for benefits;
4) if We deny Your claim, We will explain in writing to You or Your beneficiaries the basis for an adverse determination in accordance with The Policy as described in the provision entitled Claim Denial.
In the event We deny Your claim for benefits, in whole or in part, You can appeal the decision to Us. If You choose to appeal Our decision, the process You must follow is set forth in The Policy provision entitled Claim Appeal. If You do not appeal the decision to Us, then the decision will be Our final decision.
3. For Your Questions and Complaints:
State of California Insurance Department Consumer Communications Bureau 300 South Spring Street, South Tower Los Angeles, CA 90013 Toll Free: 1(800) 927-HELP TDD Number: 1(800) 482-4833 Web Address: www.insurance.ca.gov
Colorado:
1. Entering a civil union, terminating a civil union, the death of a party to a civil union or a party to a civil union losing employment, which results in a loss of group insurance, will all constitute as a Change in Family Status.
2. The Complications of Pregnancy provision, if shown in the Definitions section of the Certificate, is revised as follows:
Complications of Pregnancy means a condition whose diagnosis is distinct from pregnancy but adversely affected or caused by pregnancy, such as:
1) acute nephritis or nephrosis;
2) cardiac decompensation;
3) missed abortion; and
4) similar medical and surgical conditions of comparable severity.
Complications of Pregnancy will also include:
1) pre-eclampsia;
2) placenta previa;
3) physician prescribed bed rest for intra-uterine growth retardation, funneling, incompetent cervix;
4) termination of ectopic pregnancy;
5) spontaneous termination of pregnancy, occurring during a period of gestation in which a viable birth is not possible;
6) non-elective Cesarean section; and
7) similar medical and surgical conditions of comparable severity.
However, the term Complications of Pregnancy will not include:
1) elective Cesarean section;
2) false labor, occasional spotting, or morning sickness;
3) hyperemesis gravidarum; or
4) similar conditions associated with the management of a difficult pregnancy not consisting of a nosologically distinct Complication of Pregnancy.
3. The Claim Appeal provision will always include the following:
In addition, if a claim for benefits is wholly or partially denied and all administrative remedies have been exhausted, You are entitled to pursue such claim anew, from the beginning, in a court with jurisdiction and entitled to a trial by jury.
4. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
Florida:
1. NOTICE: The benefits of the policy providing you coverage may be governed primarily by the laws of a state other than Florida.
Georgia:
1. NOTICE: The laws of the state of Georgia prohibit insurers from unfairly discriminating against any person based upon his or her status as a victim of family abuse.
Idaho:
1. For Your Questions and Complaints:
Idaho Department of Insurance Consumer Affairs 700 W State Street, 3rd Floor PO Box 83720 Boise, ID 83720-0043 Toll Free: 1-800-721-3272 Web Address: www.DOI.Idaho.gov
2. Notice to Buyer: This is a disability income protection policy.
3. The Benefits Commence provision, shown in the Schedule of Insurance section of the Certificate, cannot exceed:
1) 90 days for plan designs with a Maximum Duration of Benefits Payable of 1 year or less;
2) 180 days for plan designs with a Maximum Duration of Benefits Payable of more than 1 year but less than 2 years; or
3) 365 days for plan designs with a Maximum Duration of Benefits Payable of 2 years or more.
4. The Maximum Duration of Benefits Payable provision, shown in the Schedule of Insurance section of the Certificate, cannot be less than 6 months. If the plan design includes both short tern and long term disability benefits, the combined short term disability and long term disability Maximum Duration of Benefits cannot be less than 6 months.
Illinois:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
2. For Your Questions and Complaints:
Illinois Department of Insurance Consumer Services Station Springfield, Illinois 62767 Consumer Assistance: 1(866) 445-5364 Officer of Consumer Health Insurance: 1(877) 527-9431
3. In accordance with Illinois law, insurers are required to provide the following NOTICE to applicants of insurance policies issued in Illinois.
STATE OF ILLINOIS
The Religious Freedom Protection and Civil Union Act
Effective June 1, 2011
The Religious Freedom Protection and Civil Union Act (“the Act”) creates a legal relationship between two persons of the same or opposite sex who form a civil union. The Act provides that the parties to a civil union are entitled to the same legal obligations, responsibilities, protections and benefits that are afforded or recognized by the laws of Illinois to spouses. The law further provides that a party to a civil union shall be included in any definition or use of the terms “spouse,” “family,” “immediate family,” “dependent,” “next of kin,” and other terms descriptive of spousal relationships as those terms are used throughout Illinois law. This includes the terms “marriage” or “married,” or variations thereon. Insurance policies are required to provide identical benefits and protections to both civil unions and marriages. If policies of insurance provide coverage for children, the children of civil unions must also be provided coverage. The Act also requires recognition of civil unions or same sex civil unions or marriages legally entered into in other jurisdictions.
For more information regarding the Act, refer to 750 ILCS 75/1 et seq. Examples of the interaction between the Act and existing law can be found in the Illinois Insurance Facts, Civil Unions and Insurance Benefits document available on the Illinois Department of Insurance’s website at www.insurance.illinois.gov.
Indiana:
1. For Your Questions and Complaints:
Public Information/Market Conduct Indiana Department of Insurance 311 W. Washington St. Suite 300 Indianapolis, IN 46204-2787 1(317) 232-2395
Kansas:
1. The following requirement applies to you:
Policy Interpretation: Who interprets Policy terms and conditions?
Pursuant to the Employee Retirement Income Security Act of 1974, as amended (ERISA), Your Employer has delegated to Us the fiduciary responsibility to determine eligibility for benefits and to construe and interpret all terms and provisions of The Policy. Therefore, We are a fiduciary for The Policy and We have the continuing duty to act prudently and in the interest of You, Your beneficiaries and the other plan participants. If You have a claim for benefits which is denied or ignored, in whole or in part, then You may file suit in state or federal court for a review of Your eligibility or entitlement to benefits under The Policy. This provision only applies where the interpretation of The Policy is governed by ERISA.
Louisiana:
1. The following requirement applies to you:
Reinstatement after Military Service: Can coverage be reinstated after return from active military service?
If Your or Your Dependents’ coverage ends because You or Your Dependents enter active military service, coverage may be reinstated, provided You request such reinstatement upon Your or Your Dependents’ release from active military service.
The reinstated coverage will:
1) be the same coverage amounts in force on the date coverage ended;
2) not be subject to any Eligibility Waiting Period for Coverage or Evidence of Insurability; and
3) be subject to all the terms and provisions of The Policy.
Maine:
1. NOTICE: The benefits under this policy are subject to reduction due to other sources of income.
This means that your benefits will be reduced by the amount of any other benefits for loss of time provided to you or for which you are eligible as a result of the same period of disability for which you claim benefits under this policy.
Other sources of income are plans or arrangements of coverage that provide disability-related benefits such as Worker’s Compensation or other similar governmental programs or laws, or disability-related benefits received from your employer or as the result of your employment, membership or association with any group, union, association or other organization. Other sources of income include disability-related benefits under the United States Social Security Act or an alternate governmental plan, the Railroad Retirement Act, and other similar plans or acts.
Other sources of income may also include certain disability-related or retirement benefits that you receive because of your retirement unless you were receiving them prior to becoming disabled.
What comprises other sources of income under this policy is determined by the nature of the policyholder.
Therefore, we strongly urge you to Read Your Certificate Carefully. A full description of the plans and types of plans considered to be other sources of income under this policy will be found in the definition of “Other Income Benefits” located in the Definitions section of your certificate.
2. NOTICE: The laws of the State of Maine require notification of the right to designate a third party to receive notice of cancellation, to change such a designation and, to have the Policy reinstated if the insured suffers from cognitive impairment or functional incapacity and the ground for cancellation was the insured's nonpayment of premium or other lapse or default on the part of the insured.
Within 10 days after a request by an insured, a Third Party Notice Request Form shall be mailed or personally delivered to the insured.
3. The following requirement applies to you:
Reinstatement: Can my coverage be reinstated after it ends?
We will reinstate The Policy upon receipt of all current and late premiums if:
1) You, any person authorized to act on Your behalf, or any of Your dependents may request reinstatement of The Policy within 90 days following cancellation of The Policy for nonpayment of premium provided You suffered from cognitive impairment or functional incapacity at the time the contract cancelled; and
2) all current and late premium payments are received within 15 days of Our request.
We may request a medical demonstration, at Your expense, that You suffered from cognitive impairment or functional incapacity at the time of cancellation of The Policy.
Massachusetts:
1. The following continuation requirement applies to you:
In accordance with Massachusetts state law, if Your insurance terminates because Your employment terminates or You cease to be a member of an eligible class, Your insurance will automatically be continued until the end of a 31 day period from the date Your insurance terminates or the date You become eligible for similar benefits under another group plan, whichever occurs first. You must pay the required premium for continued coverage.
Additionally, if Your insurance terminates because Your employment is terminated as a result of a plant closing or covered partial closing, Your insurance may be continued. You must elect in writing to continue insurance and pay the required premium for continued coverage. Coverage will cease on the earliest to occur of the following dates:
1) 90 days from the date You were no longer eligible for coverage as a Full-time Active Employee;
2) the date You become eligible for similar benefits under another group plan;
3) the last day of the period for which required premium is made;
4) the date the group insurance policy terminates; or
5) the date Your Employer ceases to be a Participant Employer, if applicable.
Michigan:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
Minnesota:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
Missouri:
1. The Exclusions provision shall only exclude for intentionally self-inflicted Injury, suicide or attempted suicide, which occur while You are sane.
Montana:
1. NOTICE: Conformity with Montana statutes: The provisions of this certificate conform to the minimum requirements of Montana law and control over any conflicting statutes of any state in which the insured resides on or after the effective date of this certificate.
2. Pregnancy will be covered, the same as any other Sickness, anything in The Policy to the contrary notwithstanding.
3. The definition of Physician in the Definitions section will include the following freedom of choice language: You have full freedom of choice in the selection of any health care provider for treatment within the scope and limitations of his or her practice, including a licensed physician, physician assistant, dentist, osteopath, chiropractor, optometrist, podiatrist, psychologist, licensed social worker, licensed professional counselor, licensed marriage and family therapist, acupuncturist, naturopathic physician, physical therapist or advanced practice registered nurse.
New Hampshire:
1. If Your claim is denied, You may appeal to Us within 180 days of receipt of the claim denial, subject to the other terms of the Claim Appeal provision.
2. The time period stated for legal action to start in the Legal Actions provision shown in the General Provisions section can not be less than 3 years after the time Proof of Loss is required to be given.
3. The time period for receipt of Medical Care, as described in the Pre-existing Condition definition of the
Exclusions and Limitations section, is 3 consecutive months. No benefit or increase in benefits for a Pre-existing Condition will be payable until You have been treatment free or continuously insured for 9 consecutive months, or less respectively, if shown in the Certificate.
4. Termination of coverage will not affect benefits otherwise payable for a claim incurred while the Policy is in force.
5. Notice: This is an ancillary health certificate. This certificate provides limited benefits. Benefits provided are supplemental and are not intended to cover all medical expenses.
6. Notice: READ YOUR CERTIFICATE CAREFULLY - You have a 30 day right to examine Your certificate. If You are not satisfied, You may return it to Us within 30 days from the later of Your original Certificate Effective Date or the date The Policy was received by the Policyholder. In that event, We will consider it void from its Effective Date and any premiums paid will be refunded. Any claims paid under The Policy during the initial 30 day period will be deducted from the refund.
7. Notice: The Policy does not provide comprehensive health insurance coverage. It is not intended to satisfy the individual mandate of the Affordable Care Act (ACA) or provide the minimum essential coverage required by the ACA (often referred to as "Major Medical Coverage"). It does not provide coverage for hospital, medical, surgical, or major medical expenses.
New York:
1. The Other Income Benefits definition will not include a portion of a settlement or judgment of a lawsuit that represents or compensates for Your loss of earnings.
2. The Subrogation provision, if shown in the General Provisions section of the Certificate, is not applicable.
3. The Reimbursement provision, if shown in the General Provisions section of the Certificate, is not applicable.
4. If the definition of Surviving Spouse within the Survivor Income Benefit requires the completion of a domestic partner affidavit, the following requirement applies to you:
The domestic partner affidavit must be notarized and requires that You and Your domestic partner meet all of the following criteria:
1) you are both legally and mentally competent to consent to contract in the state in which you reside;
2) you are not related by blood in a manner that would bar marriage under laws of the state in which you reside;
3) you have been living together on a continuous basis prior to the date of the application;
4) neither of you have been registered as a member of another domestic partnership within the last six months; and
5) you provide proof of cohabitation (e.g., a driver’s license, tax return or other sufficient proof).
The domestic partner affidavit further requires that You and Your domestic partner provide proof of financial interdependence in the form of at least two of the following:
1) a joint bank account;
2) a joint credit card or charge card;
3) joint obligation on a loan;
4) status as an authorized signatory on the partner’s bank account, credit card or charge card;
5) joint ownership of holdings or investments, residence, real estate other than residence, major items of personal property (e.g., appliances, furniture), or a motor vehicle;
6) listing of both partners as tenants on the lease of the shared residence;
7) shared rental payments of residence (need not be shared 50/50)
8) listing of both partners as tenants on a lease, or shared rental payments, for property other than residence;
9) a common household and shared household expenses (e.g., grocery bills, utility bills, telephone bills, etc.
and need not be shared 50/50);
10) shared household budget for purposes of receiving government benefits;
11) status of one as representative payee for the other’s government benefits;
12) joint responsibility for child care (e.g., school documents, guardianship);
13) shared child-care expenses (e.g., babysitting, day care, school bills, etc. and need not be shared 50/50);
14) execution of wills naming each other as executor and/or beneficiary;
15) designation as beneficiary under the other’s life insurance policy;
16) designation as beneficiary under the other’s retirement benefits account;
17) mutual grant of durable power of attorney;
18) mutual grant of authority to make health care decisions (e.g., health care power of attorney);
19) affidavit by creditor or other individual able to testify to partners’ financial interdependence;
20) other item(s) of proof sufficient to establish economic interdependency under the circumstances of the particular case.
North Carolina:
1) The Subrogation provision, if shown in the General Provisions section of the Certificate, is not applicable.
2) The Other Income Benefits definition will not include a mandatory "no-fault" automobile insurance plan.
3) You are not required to be under the Regular Care of a Physician if qualified medical professionals have determined that further medical care and treatment would be of no benefit to You.
4) The Exclusions provision shall only exclude for Workers’ Compensation if the final adjudication of the Worker’s
Compensation claim determined that benefits are paid, or may be paid, if duly claimed.
5) Within the Misstatements provision reference to fraudulent misstatements will not apply to You.
6) The Sending Proof of Loss provision is amended to state that written Proof of Loss must be sent to Us within
180 days following the completion of the Elimination Period.
7) The Claims to be Paid provision is amended to state that We may pay up to $3,000 to a person who is Related to You and who, at Our sole discretion, is entitled to it. Any such payment shall fulfill Our responsibility for the amount paid.
8) Notice of Claim may also be given to Our representative, if applicable.
9) NOTICE: UNDER NORTH CAROLINA GENERAL STATUTE SECTION 58-50-40, NO PERSON, EMPLOYER, FINANCIAL AGENT, TRUSTEE, OR THIRD PARTY ADMINISTRATOR, WHO IS RESPONSIBLE FOR THE PAYMENT OF GROUP LIFE INSURANCE, GROUP HEALTH OR GROUP HEALTH PLAN PREMIUMS, SHALL:
1. CAUSE THE CANCELLATION OR NONRENEWAL OF GROUP LIFE INSURANCE, GROUP HEALTH
INSURANCE, HOSPITAL, MEDICAL, OR DENTAL SERVICE CORPORATION PLAN, MULTIPLE
EMPLOYER WELFARE ARRANGEMENT, OR GROUP HEALTH PLAN COVERAGES AND THE
CONSEQUENTIAL LOSS OF THE COVERAGES OF THE PERSON INSURED, BY WILLFULLY FAILING
TO PAY THOSE PREMIUMS IN ACCORDANCE WITH THE TERMS OF THE INSURANCE OR PLAN
CONTRACT; AND
2. WILLFULLY FAIL TO DELIVER, AT LEAST 45 DAYS BEFORE THE TERMINATION OF THOSE
COVERAGES, TO ALL PERSONS COVERED BY THE GROUP POLICY WRITTEN NOTICE OF THE
PERSON'S INTENTION TO STOP PAYMENT OF PREMIUMS. VIOLATION OF THIS LAW IS A
FELONY. ANY PERSON VIOLATING THIS LAW IS ALSO SUBJECT TO A COURT ORDER
REQUIRING THE PERSON TO COMPENSATE PERSONS INSURED FOR EXPENSES OR LOSSES
INCURRED AS A RESULT OF THE TERMINATION OF THE INSURANCE.
IMPORTANT TERMINATION INFORMATION
YOUR INSURANCE MAY BE CANCELLED BY THE COMPANY. PLEASE READ THE TERMINATION
PROVISION IN THIS CERTIFICATE.
THIS CERTIFICATE OF INSURANCE PROVIDES COVERAGE UNDER A GROUP MASTER
POLICY. THIS CERTIFICATE PROVIDES ALL OF THE BENEFITS MANDATED BY THE NORTH
CAROLINA INSURANCE CODE, BUT YOU MAY NOT RECEIVE ALL OF THE PROTECTIONS
PROVIDED BY A POLICY ISSUED IN NORTH CAROLINA AND GOVERNED BY ALL OF THE LAWS
OF NORTH CAROLINA.
PRE-EXISTING LIMITATION
READ CAREFULLY
NO BENEFITS WILL BE PAYABLE UNDER THIS PLAN FOR PRE-EXISTING CONDITIONS WHICH ARE
NOT COVERED UNDER THE PRIOR PLAN. PLEASE READ THE LIMITATIONS IN THIS
CERTIFICATE.
READ YOUR CERTIFICATE CAREFULLY.
Oregon:
1. The following Jury Duty continuation applies for Employers with 10 or more employees:
Jury Duty: If You are scheduled to serve or are required to serve as a juror, Your coverage may be continued until the last day of Your Jury Duty, provided You:
1) elected to have Your coverage continued; and
2) provided notice of the election to Your Employer in accordance with Your Employer’s notification policy.
Rhode Island:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable.
South Carolina:
1. The Physical Examinations and Autopsy provision will state that such autopsy must be performed during the period of contestability and must take place in the state of South Carolina.
2. If You become insured under The Policy on the Policy Effective Date and were insured under the Prior Policy within 30 days of being covered under The Policy, the Pre-existing Condition Limitation will end on the earliest of:
1) the Policy Effective date, if Your coverage for the Disability was not limited by a pre-existing condition restriction under the Prior Policy; or
2) the date the restriction would have ceased to apply had the Prior Policy remained in force, if Your coverage was limited by a pre-existing condition limitation under the Prior Policy.
This is subject to the other terms and conditions of the Continuity From a Prior Policy provision.
South Dakota:
1. The definition of Physician can include You or a person Related to You by blood or marriage in the event that the
Physician is the only one in the area and is acting within the scope of their normal employment.
2. The Other Income Benefits definition will not include the amount of any benefit for loss of income, provided to
Your family, Your Spouse or Your Spouse’s family.
Texas:
1. The Policy Interpretation provision, if shown in the General Provisions section of the Certificate, is not applicable
2. NOTICE:
Have a complaint or need help?
If you have a problem with a claim or your premium, call your insurance company first. If you can't work out the issue, the Texas Department of Insurance may be able to help.
Even if you file a complaint with the Texas Department of Insurance, you should also file a complaint or appeal through your insurance company. If you don't, you may lose your right to appeal.
Hartford Life and Accident Insurance Company To get information or file a complaint with your insurance company:
Call: Customer Service at 860-547-5000
Toll-free: 1-800-523-2233
Online: https://www.thehartford.com/contact-the-hartford Email: GBD.Customerservice@hartfordlife.com Mail: The Hartford, Group Benefits Division, P.O. Box 2999, Hartford, CT 06104-2999
The Texas Department of Insurance To get help with an insurance question or file a complaint with the state:
Call with a question: 1-800-252-3439
File a complaint: www.tdi.texas.gov Email: ConsumerProtection@tdi.texas.gov Mail: MC 111-1A, P.O. Box 12030, Austin, TX 78711-2030
¿Tiene una queja o necesita ayuda?
Si tiene un problema con una reclamación o con su prima de seguro, llame primero a su compañía de seguros. Si no puede resolver el problema, es posible que el Departamento de Seguros de Texas (Texas Department of Insurance, por su nombre en inglés) pueda ayudar.
Aun si usted presenta una queja ante el Departamento de Seguros de Texas, también debe presentar una queja a través del proceso de quejas o de apelaciones de su compañía de seguros. Si no lo hace, podría perder su derecho para apelar.
Hartford Life and Accident Insurance Company Para obtener información o para presentar una queja ante su compañía de seguros:
Llame a: servicio al cliente al 860-547-5000
Teléfono gratuito: 1-800-523-2233
En línea: https://www.thehartford.com/contact-the-hartford Correo electrónico: GBD.Customerservice@hartfordlife.com Dirección postal: The Hartford, Group Benefits Division, P.O. Box 2999, Hartford, CT 06104-2999
El Departamento de Seguros de Texas Para obtener ayuda con una pregunta relacionada con los seguros o para presentar una queja ante el estado:
Llame con sus preguntas al: 1-800-252-3439
Presente una queja en: www.tdi.texas.gov Correo electrónico: ConsumerProtection@tdi.texas.gov Dirección postal: MC 111-1A, P.O. Box 12030, Austin, TX 78711-2030
Utah:
1. If the Sending Proof of Loss provision provides a timeframe in which proof must be submitted before it affects
Your claim, this time limitation shall not apply to You.
Vermont:
1. The following requirement applies:
Purpose: Vermont law requires that health insurers offer coverage to parties to a civil union that is equivalent to coverage provided to married persons.
Definitions, Terms, Conditions and Provisions: The definitions, terms, conditions or any other provisions of the policy, contract, certificate and/or riders and endorsements to which this mandatory endorsement is attached are hereby amended and superseded as follows:
1) Terms that mean or refer to a marital relationship, or that may be construed to mean or refer to a marital relationship, such as "marriage", "spouse", "husband", "wife", "dependent", "next of kin", "relative", "beneficiary", "survivor", "immediate family" and any other such terms, include the relationship created by a civil union established according to Vermont law.
2) Terms that mean or refer to the inception or dissolution of a marriage, such as "date of marriage", "divorce decree", "termination of marriage" and any other such terms include the inception or dissolution of a civil union established according to Vermont law.
3) Terms that mean or refer to family relationships arising from a marriage, such as “family”, “immediate family”, “dependent”, “children”, “next of kin”, “relative”, “beneficiary”, “survivor” and any other such terms include family relationships created by a civil union established according to Vermont law.
4) "Dependent" means a spouse, a party to a civil union established according to Vermont law, and a child or children (natural, stepchild, legally adopted or a minor or disabled child who is dependent on the insured for support and maintenance) who is born to or brought to a marriage or to a civil union established according to Vermont law.
5) "Child or covered child" means a child (natural, step-child, legally adopted or a minor or disabled child who is dependent on the insured for support and maintenance) who is born to or brought to a marriage or to a civil union established according to Vermont law.
CAUTION: FEDERAL LAW RIGHTS MAY OR MAY NOT BE AVAILABLE
Vermont law grants parties to a civil union the same benefits, protections and responsibilities that flow from marriage under state law. However, some or all of the benefits, protections and responsibilities related to health insurance that are available to married persons under federal law may not be available to parties to a civil union. For example, federal law, the Employee Income Retirement Security Act of 1974 known as “ERISA”, controls the employer/employee relationship with regard to determining eligibility for enrollment in private employer health benefit plans. Because of ERISA, Act 91 does not state requirements pertaining to a private employer’s enrollment of a party to a civil union in an ERISA employee welfare benefit plan. However, governmental employers (not federal government) are required to provide health benefits to the dependents of a party to a civil union if the public employer provides health benefits to the dependents of married persons.
Federal law also controls group health insurance continuation rights under COBRA for employers with 20 or more employees as well as the Internal Revenue Code treatment of health insurance premiums. As a result, parties to a civil union and their families may or may not have access to certain benefits under this policy, contract, certificate, rider or endorsement that derive from federal law. You are advised to seek expert advice to determine your rights under this contract.
Virginia:
1. For Your Questions and Complaints:
State Corporation Commission Life and Health Division Bureau of Insurance P.O. Box 1157 Richmond, VA 23218 1(804) 371-9691 (inside Virginia) 1(877) 310-6560 (outside Virginia)
Washington:
1. The following continuation applies to you:
General Work Stoppage (including a strike or lockout): If Your employment terminates due to a cessation of active work as the result of a general work stoppage (including a strike or lockout), Your coverage shall be continued during the work stoppage for a period not exceeding 6 months. If the work stoppage ends, this continuation will cease immediately.
Wisconsin:
1. For Your Questions and Complaints:
To request a Complaint Form:
Office of the Commissioner of Insurance Complaints Department P.O. Box 7873 Madison, WI 53707-7873 1(800) 236-8517 (outside of Madison) 1(608) 266-0103 (in Madison)
Form GBD-1200 (10/08) (Rev-1) (033731) 2.32
Group Disability Income Insurance
HARTFORD LIFE AND ACCIDENT INSURANCE COMPANY
One Hartford Plaza
Hartford, Connecticut 06155 (A stock insurance company)
The Hartford® is The Hartford Financial Services Group, Inc. and its subsidiaries.
CERTIFICATE OF INSURANCE
Policyholder: CITY OF MADISON Policy Number: GRH-033731 Policy Effective Date: February 1, 1993 Policy Anniversary Date: January 1, 2024
We have issued The Policy to the Policyholder. Our name, the Policyholder's name and the Policy Number are shown above. The provisions of The Policy, which are important to You, are summarized in this certificate consisting of this form and any additional forms which have been made a part of this certificate. This certificate replaces any other certificate We may have given to You earlier under The Policy. The Policy alone is the only contract under which payment will be made.
Any difference between The Policy and this certificate will be settled according to the provisions of The Policy on file with Us at Our home office. The Policy may be inspected at the office of the Policyholder.
Signed for the Company
A note on capitalization in this certificate:
Capitalization of a term, not normally capitalized according to the rules of standard punctuation, indicates a word or phrase that is a defined term in The Policy or refers to a specific provision contained herein.
TABLE OF CONTENTS
SCHEDULE OF INSURANCE
Cost of Coverage Eligible Class(es) for Coverage Eligibility Waiting Period for Coverage Weekly Benefit
ELIGIBILITY AND ENROLLMENT
Eligible Persons Eligibility for Coverage Enrollment Evidence of Insurability
PERIOD OF COVERAGE
Effective Date Deferred Effective Date Changes in Coverage Termination Continuation Provisions
BENEFITS
Disability Benefit Termination of Payment Rehabilitative Employment Benefit
EXCLUSIONS AND LIMITATIONS
GENERAL PROVISIONS
DEFINITIONS
SCHEDULE OF INSURANCE
The Policy of short term Disability insurance provides You with short term income protection if You become Disabled from a covered Injury, Sickness, or pregnancy.
The benefits described herein are those in effect as of January 1, 2023.
Cost of Coverage:
You must contribute toward the cost of coverage.
Disclosure of Fees:
We may reduce or adjust premiums, rates, fees and/or other expenses for programs under The Policy.
Disclosure of Services:
In addition to the insurance coverage, We may offer noninsurance benefits and services to Active Employees.
Eligible Class(es) For Coverage:
All Active Employees who are permanent or limited term employees who work at least 50% of a regularly established full-time work week, who are citizens or legal residents of the United States, its territories and protectorates; excluding temporary, leased or seasonal employees.
Eligibility Waiting Period for Coverage:
None
Benefits Commence:
1) for Disability caused by Injury: the later of the 1st consecutive day of Total Disability or the day following the sick leave end date;
2) for Disability caused by Sickness: the later of the 8th consecutive day of Total Disability or the day following the sick leave end date.
For hospital confinements of 24 hours or more, or for an Outpatient Surgical Procedure which necessitates a Total Disability period of 24 hours or more after surgery, benefits commence:
1) on the first day of hospital confinement; or
2) on the date of the Outpatient Surgical Procedure.
Weekly Benefit:
The lesser of:
1) 65% of Your Pre-disability Earnings; or
2) $1,875;
reduced by Other Income Benefits.
Maximum Duration of Benefits Payable:
1) 156 week(s) if caused by Injury; or
2) 156 week(s) if caused by Sickness.
Additional Benefits:
Rehabilitative Employment Benefit see benefit
ELIGIBILITY AND ENROLLMENT
Eligible Persons: Who is eligible for coverage?
All persons in the class or classes shown in the Schedule of Insurance will be considered Eligible Persons.
Eligibility for Coverage: When will I become eligible?
You will become eligible for coverage on the later of:
1) the Policy Effective Date; or
2) the date on which You complete the Eligibility Waiting Period for Coverage shown in the Schedule of Insurance, if applicable.
Enrollment: How do I enroll for coverage?
To enroll for coverage You must:
1) complete and sign a group insurance enrollment form which is satisfactory to Us; and
2) deliver it to Your Employer.
If You do not enroll within 31 days after becoming eligible under The Policy, or if You were eligible to enroll under the Prior Policy and did not do so, and later choose to enroll:
1) You must give Us Evidence of Insurability satisfactory to Us; and
2) You may enroll at any time.
Evidence of Insurability: What is Evidence of Insurability and what happens if Evidence of Insurability is not satisfactory to Us?
Evidence of Insurability must be satisfactory to Us and may include, but will not be limited to:
1) a completed and signed application approved by Us;
2) a medical examination, if requested;
3) attending Physicians' statements; and
4) any additional information We may require.
All Evidence of Insurability will be furnished at Our expense. We will then determine if You are insurable under The Policy.
If Your Evidence of Insurability is not satisfactory to Us:
1) Your Weekly Benefit will equal the amount for which You were eligible without providing Evidence of Insurability, provided You enrolled within 31 days of the date You were first eligible to enroll; and
2) You will not be covered under The Policy if You enrolled more than 31 days after the date You were first eligible to enroll.
PERIOD OF COVERAGE
Effective Date: When does my coverage start?
Your coverage will start on the earliest of:
1) the date You become eligible, if You enroll or have enrolled by then;
2) the date on which You enroll, if You do so within 31 days after the date You are eligible; or
3) the date We approve Your Evidence of Insurability, for benefit amounts requiring Evidence of Insurability.
Deferred Effective Date: When will my effective date for coverage or a change in my coverage be deferred?
If You are absent from work due to:
1) accidental bodily injury;
2) Sickness;
3) Mental Illness;
4) Substance Abuse; or
5) pregnancy;
on the date Your insurance would otherwise have become effective, Your insurance, will not become effective until You are Actively at Work one full day.
Changes in Coverage: Can I change my benefit options?
You may change Your benefit option at any time. You may decrease coverage, or increase coverage to a higher option.
An increase in coverage will be subject to Your submission of an application that meets Our approval.
Any such increase in coverage is subject to the Deferred Effective Date.
Do coverage amounts change if there is a change in my class or my rate of pay?
Your coverage may increase or decrease on the date there is a change in Your class or Pre-disability Earnings. However, no increase in coverage will be effective unless on that date You:
1) are an Active Employee; and
2) are not absent from work due to being Disabled. If You were so absent from work, the effective date of such increase will be deferred until You are Actively at Work for one full day.
No change in Your Pre-disability Earnings will become effective until the date We receive notice of the change.
What happens if the Employer changes The Policy?
Any increase or decrease in coverage because of a change in The Policy will become effective on the date of the change, subject to the Deferred Effective Date provision.
Continuity From A Prior Policy: Is there continuity of coverage from a Prior Policy?
If You were:
1) insured under the Prior Policy; and
2) not eligible to receive benefits under the Prior Policy;
on the day before the Policy Effective Date, the Deferred Effective Date provision will not apply.
Termination: When will my coverage end?
Your coverage will end on the earliest of the following:
1) the date The Policy terminates;
2) the date The Policy no longer insures Your class;
3) the date premium payment is due but not paid;
4) the last day of the period for which You make any required premium contribution;
5) the date Your Employer terminates Your employment; or
6) the date You cease to be a Full-time or Part-time Active Employee in an eligible class for any reason;
unless continued in accordance with any of the Continuation Provisions.
Continuation Provisions: Can my coverage be continued beyond the date it would otherwise terminate?
Coverage can be continued by Your Employer beyond a date shown in the Termination provision, if Your Employer provides a plan of continuation which applies to all employees the same way. Continued coverage:
1) is subject to any reductions in The Policy;
2) is subject to payment of premium by the Employer; and
3) terminates if:
a) The Policy terminates; or
b) coverage for Your class terminates.
In any event, Your benefit level, or the amount of earnings upon which Your benefits may be based, will be that in effect on the day before Your coverage was continued. Coverage may be continued in accordance with the above restrictions and as described below:
Family and Medical Leave: If You are granted a leave of absence, in writing, according to the Family and Medical Leave Act of 1993, or other applicable state or local law, Your coverage may be continued for up to 12 weeks, or 26 weeks if You qualify for Family Military Leave, or longer if required by other applicable law, following the date Your leave commenced. If the leave terminates prior to the agreed upon date, this continuation will cease immediately.
Coverage while Disabled: Does my insurance continue while I am Disabled and no longer an Active Employee?
If You are Disabled and You cease to be an Active Employee, Your insurance will be continued:
1) while You remain Disabled; and
2) until the end of the period for which You are entitled to receive short term Disability Benefits;
provided premiums for Your coverage continued to be paid.
After short term Disability Benefit payments have ceased, Your insurance will be reinstated, provided:
1) You return to work for one full day as a Full-time or Part-time Active Employee in an eligible class;
2) The Policy remains in force; and
3) the premiums for You were paid during Your Disability, and continue to be paid.
Extension of Benefits for Disability: Do benefits continue if The Policy terminates?
If You are entitled to benefits while Disabled and The Policy terminates, benefits:
1) will continue as long as You remain Disabled by the same Disability; but
2) will not be provided beyond the date We would have ceased to pay benefits had the insurance remained in force.
Termination of The Policy for any reason will have no effect on Our liability under this provision.
BENEFITS
Disability Benefit: What are my Disability Benefits under The Policy?
If, while covered under this Benefit, You:
1) become Disabled;
2) remain Disabled; and
3) submit Proof of Loss to Us;
We will pay the Weekly Benefit.
The amount of any Weekly Benefit payable will be reduced by:
1) the total amount of all Other Income Benefits, including any amount for which You could collect but did not apply;
and
2) any income received from the Employer for the period You are Disabled.
Partial Week Payment: How is a benefit calculated for a period of less than a week?
If a Weekly Benefit is payable for less than a week, We will pay 1/5 of the Weekly Benefit for each day You were Disabled.
Recurrent Disability: What happens to my benefits if I return to work as an Active Employee and then become Disabled again?
When Your return to work as an Active Employee is followed by a Disability, and such Disability is:
1) due to the same cause; or
2) due to a related cause; and
3) within 14 consecutive calendar days of the return to work;
the Period of Disability prior to Your return to work and the recurrent Disability will be considered one Period of Disability, provided The Policy remains in force.
If You return to work as an Active Employee for 14 consecutive calendar days or more, any recurrence of a Disability will be treated as a new Disability.
Period of Disability means a continuous length of time during which You are Disabled under The Policy.
Multiple Causes: How long will benefits be paid if a period of Disability is extended by another cause?
If a period of Disability is extended by a new cause while Weekly Benefits are payable, Weekly Benefits will continue while You remain Disabled, subject to the following:
1) Weekly Benefits will not continue beyond the end of the original Maximum Duration of Benefits; and
2) any Exclusions will apply to the new cause of Disability.
Termination of Payment: When will my benefit payments end?
Benefit payments will stop on the earliest of:
1) the date You are no longer Disabled;
2) the date You fail to furnish Proof of Loss;
3) the date You are no longer under the Regular Care of a Physician;
4) the date You refuse Our request that You submit to an examination by a Physician or other qualified medical professional;
5) the date of Your death;
6) the date You refuse to receive recommended treatment that is generally acknowledged by Physicians to cure, correct or limit the disabling condition;
7) the last day benefits are payable according to the Maximum Duration of Benefits; or
8) the date no further benefits are payable under any provision in The Policy that limits benefit duration.
Rehabilitative Employment Benefit: What happens to my benefits if I accept Rehabilitative Employment?
If, while You are Totally Disabled, You accept Rehabilitative Employment, We will continue to pay a Weekly Benefit.
The Weekly Benefit We will pay will be equal to Your Total Disability Weekly Benefit, less 50% of any income received from the Rehabilitative Employment.
The sum of the Weekly Benefit and total income received from Rehabilitative Employment may not exceed 100% of Your Pre-disability Earnings. If this sum exceeds the Pre-disability Earnings, the Weekly Benefit paid by Us will be reduced by the excess amount.
We reserve the right to review any Rehabilitative Employment You participate in while benefits are being paid under The Policy.
If You remain Totally Disabled after a period of Rehabilitative Employment, You may continue to receive benefits under the Total Disability Benefit, subject to the Maximum Payment Period…
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