Exhibit_D_-_Cost_Workbook.xlsx
XLSX spreadsheet 32 KB Posted
- Attached to
- 23ITS0695 DDTP California Relay Services 6
- Solicitation number
- 0000037002
- Issued by
- California
About this file
This document is a cost workbook (Exhibit D) for a Request for Proposal (RFP 23ITS0695) issued by the California Public Utilities Commission (CPUC) for Deaf and Disabled Telecommunications Program (DDTP) California Relay Services. The contract covers a base term with two optional years, focusing on providing relay services including Traditional TTY Relay Service, Speech-to-Speech Service, Speech-to-Speech Subject Expert Services, Captioned Telephone Service, and Remote Conference Captioning. The total contract value is $22 million, with a base term of $10 million, two optional years at $5 million each, $1 million for unanticipated tasks, and $1 million allocated for transition-in and transition-out services.
The pricing structure requires bidders to submit rates that do not exceed 10% of the 2025-2026 FCC rates for interstate relay calls. The cost workbook is divided into three main sections: Rates, Unanticipated Tasks Hourly Labor Rates, and Transition-In/Out Rates. Bidders must provide unit costs for conversation minutes, session minutes, and hourly rates for specific services. The contract includes provisions for potential additional work through unanticipated tasks, which are capped at 10% of the base term amount. The transition-in and transition-out services are each allocated $500,000, with a total transition budget of $1 million.
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Other files
| File | Type | Posted |
|---|---|---|
| Pre-Solicitation_RFP_23ITS0695_DDTP_CRS_6.pdf | ||
| 1._Pre-Solicitation_Instructions_CRS-6.docx | DOCX document | |
| eVAQ_Manual_for_Vendors.pdf | ||
| Exhibit_E_-_General_Provisions_-_Telecom_Final_060625.pdf | ||
| 2._Pre-Solicitation_Feedback_Template_CRS-6.xlsx | XLSX spreadsheet |
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Instructions
| CPUC - RFP 23ITS0695 DDTP California Relay Services 6 |
| 1) Rates |
| Cost worksheet #1 is Rates. This cost worksheet lists the rates that must be priced and included in the Bidder's offer. Rates for minutes shall not exceed 10% of the 2025 - 2026 FCC rates for interstate relay calls. The FCC rates can be found at: https://www.fcc.gov/document/trs-fund-compensation-formulas-fund-year-2025-26. |
The awarded contract will be paid via invoices for these Rates with the exception of Unanticipated Tasks (UTs) to be paid per UT Hourly Rates and Transition In/Out per the Transition In/Out Rates, if applicable.
Column A-B, Tasks & Scope of Work: These columns list different minutes/hours that are mandatory for this contract.
Column C-D, Year(s): These columns list the mandatory and optional years of the contract.
Column E, Cost Per Conversation Minute/Hour: Bidder shall complete this column. This column lists the rate for the corresponding Minutes/Hour.
| 2) UT Hourly Rates |
| Cost worksheet #2 is Unanticipated Tasks Hourly Labor Rates. This cost worksheet lists must have the staff listed and their hourly rates and be included in the Bidder's proposal. This will not be utilized as part of Evaluations. |
| Column A-C, Job Classification: Bidder shall complete this column. This column lists the job classifications. Bidder shall add job classifications for their key staff as needed. |
Column D-E, Hourly Rate*: Bidder shall complete this column. This column lists the hourly rate for the corresponding job classification.
| 3) Transition In/Out Rates |
| Cost worksheet #3 is Transition In/Out Rates that will be utilized if applicable. This cost worksheet lists the transitioning in and out and must be priced and included in the Bidder's proposal. This will not be utilized as part of Evaluations. |
| Column A-B, Tasks & Scope of Work: These columns list the transition in and out tasks that are mandatory-optional. |
Column C, Cost: Bidder shall complete this column. This column lists the cost for the corresponding task.
#1 - Rates
| #1 - Payment Milestones (Rates-Based Costs) | ||||
| Bidder's Name: | ||||
| Task # | Scope of work | Year(s) | Unit | Cost |
| Task #1 - Traditional TTY Relay Service Rate - Mandatory | ||||
| 1 | Traditional TTY Relay Service Rate | Base Term | Conversation Minute | |
| Optional Year 1 | Conversation Minute | |||
| Optional Year 2 | Conversation Minute | |||
| Task #2 - Speech-to-Speech Service Rate - Mandatory | ||||
| 2 | Speech-to-Speech Service Rate | Base Term | Session Minute | |
| Optional Year 1 | Session Minute | |||
| Optional Year 2 | Session Minute | |||
| Task #3 - Speech-to-Speech Subject Expert Hourly Rate - Mandatory | ||||
| 3 | Speech-to-Speech Subject Expert Hourly Rate | Base Term | Hour | |
| Optional Year 1 | Hour | |||
| Optional Year 2 | Hour | |||
| Task #4 - Captioned Telephone Service Rate - Mandatory | ||||
| 4 | Captioned Telephone Service Rate | Base Term | Conversation Minute | |
| Optional Year 1 | Conversation Minute | |||
| Optional Year 2 | Conversation Minute | |||
| Task #5 - Remote Conference Captioning Rate - Mandatory | ||||
| 5 | Remote Conference Captioning Rate | Base Term | Minute | |
| Optional Year 1 | Minute | |||
| Optional Year 2 | Minute | |||
| Rates Total Cost | $0.00 |
| Rates for minutes shall not exceed 10% of the 2025 - 2026 FCC rates for interstate relay calls. The FCC rates can be found at: https://www.fcc.gov/document/trs-fund-compensation-formulas-fund-year-2025-26. |
| All costs for work in the Exhibit A - Statement of Work, Exhibit B - Standards Table, and Exhibit C - Deliverables Table shall be incorporated into rates above and shall not be billed separately. |
#2 - Unanticipated Tasks #2 - Hourly Service Rates for Unanticipated Tasks - Mandatory Optional Total amount for Unanticipated Tasks will not exceed 10% of the base term amount.
| Bidder's Name: | |
| Job Classification | Hourly Rate |
| CPUC will use the SPR process to validate work is costed appropriately. |
| This will not be utilized as part of Evaluations. |
#3 - Transition-In and Out #3 - Transition-In/Out (if applicable) - Mandatory Optional Total amount for Transition In and Out will not exceed 10% of the base term amount.
| Bidder's Name: | ||
| Payment (Tasks) Cost: | ||
| Task # | Scope of work | Cost |
| 1 | Transition-In |
| All services/deliverables defined as part of Transition-In referred to in Exhibit A - Statement of Work, Section 19. | $500,000.00 | |
| 2 | Transition-Out |
| All services/deliverables defined as part of Transition-Out referred to in Exhibit A - Statement of Work, Section 19. | $500,000.00 | |
| Transition-In/Out Total | $1,000,000.00 |
This will not be utilized as part of Evaluations.
#4 - Summary
| #4 - Summary | |
| Year(s) | Cost not to exceed |
| Base term | $10,000,000.00 |
| Base Term: Unanticipated Tasks | $1,000,000.00 |
| Optional Year 1 | $5,000,000.00 |
| Optional Year 2 | $5,000,000.00 |
| Transition-In/Out | $1,000,000.00 |
| Base term + Base term: Unanticipated Tasks + optional years | $21,000,000.00 |
| Total contract amount (Base term + Base term: Unanticipated Tasks + optional years+ Transition-In/Out if applicable) | $22,000,000.00 |
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