Exhibit B1 (ASR) - Facility Design Guide.pdf

Facility

Design

Guide

DISCLAIMER: The contents of this document are not to be used for advertising, publication, or promo-tional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their re-spective owners.

S E

C

TIO

N

Executive

Summary

DISCLAIMER: The contents of this document are not to be used for advertising, publication, or promotional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their respective owners.

Facility Design Guide

1-1

FOR OFFICIAL USE ONLY - DESTROY DOCUMENTS WHEN NO LONGER NEEDED

8.6.2016

1. Executive Summary The Facility Design Guide (FDG) serves as a guide for the planning and development of ICE Facilities across the country and is complemented by prototypical space layouts. The FDG (July 2016) is an update of the December 2010 Standard and offers guidance on the components needed for various size office spaces. The FDG is a living document that will assist the current design and construction efforts, utilize the lessons learned from field visits, and to present approaches for streamlining these facilities.

The FDG will be used to establish a design approach, outline the fundamentals that are to be achieved, and provide the building blocks for space design and planning. This FDG will provide a benchmark program to understand the basic components of an ICE facility and to provide the ICE design team with tools for a specific solution, for a specific project, in a specific location.

The knowledge of lessons learned and local variables are critical for transforming a generalized program into a specific program. The program verification is essential. The lessons learned are regional in nature. While some observations are collocation oriented, some are based on facility and program specific mission, and others are based on available space types. All of these factors play into a homogeneous program that will work for the collocation efforts currently underway within the ICE facility program.

This facilities design guide will also help the user understand a variety of acronyms and terms, and, will categorize the various levels of government staffing positions with their standard space allocations. Again, it should be clarified that these are prototypical programs and will need adjustment by the project architects, designers and ICE facilities project managers.

All design groups engaged in these space planning efforts will not only have to coordinate with GSA during the market survey, but once a facility has been selected, there will be adjustments that need to be made to the prototypical design and the prototypical program to meet the unique layouts of that facility.

Once the program is established and approved, and if appropriate, the existing facility is identified by GSA, the FDG will provide the general size, orientation, proximities and features needed to complete the design. Partition types and basic hardware templates are provided as a foundation for refinement as specifications.

This guide was developed from groups within the ICE components and outside agencies covering CAD standards, security standards, IT standards and others. The designer should always use the most current standard unless otherwise instructed.

USICE FACILITIES DESIGN GUIDE INTRODUCTION

1-2

Facility Design Guide Team:

Maryellen Brady (OAFM) – Chairman

Harvey Lusk Jr., RA (OAFM) – Vice-Chairman

Jeff Holley (OAFM)

Tim Kvitek (OAFM)

Shane Rutledge (OAFM)

Mike Swengros (OAFM)

David Spirnak (OAFM)

Cheryl Tanner (OAFM)

John Taylor (OAFM)

Rodney Bunn (OPR)

Greg Mazzie (OPR)

Andre’ Collins (OPR)

Harvey Glover (OPR)

Bobby McCracken (OCIO)

Scott Bowman (OCIO)

Scott Tucker (OCIO)

John Jenkins (ERO)

Tyrone Shaw (ERO)

Jack Bennett (ERO)

Charles Royer (HSI)

Freddie Taylor (HSI)

James Geddes II (HSI)

Alvin Hill (HSI)

Beverly Curtis (OPLA)

Marcus Johnson (OPLA)

Adam Black (OCSO)

Mike Christ (OCSO)

Shelby Morrison (Office Images)

C

TIO

N

Abbreviation s, Acronyms, and

Definitions

2-1

AGENCY ACRONYMS

BIA Board of Immigration Appeals BEST Border Enforcement Security Task Force

C3 Cyber Crimes Center CAP Criminal Alien Program CBP (The Bureau of) Customs and Border Protection CCS Cyber Crimes Section CDF’s Contract Detention Facilities CES Child Exploitation Section CIS Citizenship and Immigration Services CJIS Criminal Justice Information Services Division CMRD Collections Management and Requirements Division

DFA Digital Forensic Agents DFS Digital Forensic Section DIHS Division of Immigration Health Services DOJ Department of Justice DTT Defensive Tactics Training

EIT Executive Information and Technology Division EOIR Executive Office of Immigration Review ERO Enforcement and Removal Operations (includes DRO and Secure

Communities)

FIG’s Field Investigations Groups FOD Field Operations Director FTID Financial and Trade Investigations Division FUGOPs Fugitive Operations

GAO General Accounting Office GSA U. S. General Services Administration

HIDET High Intensity Drug Enforcement Team HSI Homeland Security Investigations (includes OI, INTEL and OIA)

ICE U. S. Immigration and Customs Enforcement IGSA Intergovernmental Service Agreements IIBS International Intelligence and Border Strategy Division (IIBS) IOD Intelligence Operations Division (IOD) IOU Intelligence Operations Unit IPD Intelligence Programs Division INTEL Office of Intelligence IRC Interoperability Release Center IRF Institutional Removal Facility ITFO Information Technology Field Operations

2-2

JPATS Justice Prisoner and Alien Transportation Service JTTF Joint Terrorism Taskforce

NFOP National Fugitive Operations Program

MA Management and Administration

OAM Office of Asset Management OCIO Office of the Chief Information Officer OCR Office of Congressional Relations ODPP Office of Detention Policy and Planning

OIA Office of International Affairs OIG Office of Inspector General OMB Office of Management & Budget OPA Office of Public Affairs OPLA Office of Principal Legal Advisor OPR Office of Professional Responsibility OSLC Office of State/Local Coordination

RAC Regional Agent in Charge

SAC Special Agent in Charge SRT Special Response Team

TTU Trade Transparency Unit

UC OPS Undercover Operations

VGT Virtual Global Taskforce

2-3

ABBREVIATIONS

ADA American Disabilities Act

A-E Architect-Engineer

AEC Architectural, Engineering and Construction

AERC Architect-Engineer Resource Center

AIA American Institute of Architects

ANSI American National Standards Institute

ASTM American Society for Testing and Materials

AWP Annual Work Plan

BIM Building Information Modeling

BOMA Building Owners and Managers Association

CAD Computer-Aided Design

CFOA Chief Financial Officers Act

CFR Code of Federal Regulations

CIO Chief Information Officer

CO Contracting Officer

COR Contracting Officer’s (Technical) Representative

DHS Department of Homeland Security

DID’s Design Intent Drawings

EMCS Emergency Management Control System

E.O. Executive Order

FAR Federal Acquisition Regulation

FM Facilities Management or Financial Management

FMFIA Financial Management Financial Integrity Act

2-4

FMP Facilities Management Plan

FOUO For Official Use Only

FPR Federal Property Regulation

FPS Federal Protective Service

HSDN Homeland Secure Data Network

LAN Local Area Network

LAP Lease Acquisition Program

LEED Leadership in Energy and Environmental Design

ME Main Egress

MOU Memorandum of Understanding

OE Operational Element/Operational Entity/Organizational Element

O&M Operations & Maintenance

PIP Projects in Progress

PM Project Manager

R&A Review and Analysis

RAF Raised Access Floor

RSF Rentable Square Feet

SAS Space Allocation Standards

SC Shell and Core

SCIF Sensitive Compartmented Information Facility

SE Second Egress Guard House

SFO Solicitation for Offers

SRPO Senior Real Property Officer

STC/NRC Sound Transmission Class / Noise Reduction Coefficient

TFS Tactical Fielding Strategy, Tactical Feasibility Study, Technical Field Support, Tactical Forecast System

2-5

TI Tenant Improvement

VAV Variable Air Volume

VSP Vehicular Sallyport

2-6

2-7

DEFINITIONS

Acquisition The process by which an executive agency obtains custody of and interest in real property (by means of transfer, purchase, construction, lease, or permit) for its own use in carrying out established agency mission(s).

Alteration Facility alteration is a subcategory of construction. It is the alteration, conversion, or reconfiguration of a facility's interior space, systems, and features or exterior surfaces and openings. Alteration does not substantially add to the "footprint" of a facility. Alteration is "construction work."

Americans with Disability Act Facility design guideline minimums established by Federal law and administered by the Department of Justice mandated to eliminate architectural barriers to the physically handicapped.

Annual Work Plan The Annual Work Plan is an integral part of a successful space management program. It is the local Field Office’s Facilities Manager’s plan for work to be accomplished during the upcoming fiscal year. It contains all types of projects necessary to service the existing facility. Projects included in the Plan should be consistent with overall USICE goals and objectives, including environmental, health, and safety concerns.

Asset Management Refers directly to the performance of individual assets, asset management will occur in the DHS operating entities (OE) facility departments.

Breakdown Maintenance An activity involving the restoration of failed or failing equipment or system to a defined level of performance.

Break Room Areas required for employee coffee/lunch breaks. The room will be designed to accommodate microwave ovens, refrigerator, coffee machines, vending machines, sinks, counters with storage cabinets and employee bulletin boards. Appliances will not be furnished by the government.

Budget Authority The authority provided by Federal law to incur financial obligations that will result in outlays.

Most budget authority for acquisitions is in the form of appropriations; other types are contract authority, authority to borrow, and spending authority from offsetting collections.

Build-out The construction or renovation work required to make space available for occupancy.

2-8

Capital Asset Capital assets are land, structures, equipment, and intellectual property, including software that are used by the Federal Government and have an estimated useful life of two years or more.

Capital assets exclude items acquired for resale in the ordinary course of operations or held for the purpose of physical consumption such as operating materials and supplies. The acquisition cost of a capital asset includes both its purchase price and all other costs incurred to bring it to a form and location suitable for its intended use. Capital assets may be acquired in different ways: through purchase, construction, or manufacture; through lease-purchase or capital lease, regardless of whether title has passed to the Federal Government; through an operating lease for an asset with an estimated useful life or two years or more; or through exchange.

Case Goods Free standing furniture.

Commitment A financial action in which the certifying official signs a Requisition or Reimbursable Work Authorization document stating that funds are available for a specific purpose. Those funds are not available for other use until a formal “decommitment” occurs.

Conference/Training Room(s) Joint use space required for staff meetings, task forces and training exercises.

Construction Facility construction is an undertaking to make or form a new facility or an extension to an existing facility by assembling or combining elements, components, or systems. It includes preliminary planning, engineering, architectural, legal, fiscal, environmental, and economic investigations; and studies, surveys, designs, plans, working drawings, specifications, procedures, and other similar actions necessary for the undertaking. Also, the term "construction" in its most generic sense includes alteration.

Contingency Funds Contingency funds pay for facilities-related expenses that could not have been reasonably expected during the normal budget processes. At the beginning of the fiscal year, contingency funds may be set aside to cover extraordinary, unexpected expenses such as storm damage and major unanticipated failures in water, sewer, heating, ventilation, and air conditioning, and other major systems. Toward the end of the fiscal year, unobligated contingency funds may be used to fund projects that have been approved by facility boards.

Continuing Resolution Continuing Resolutions are passed by congress as “stop gap” appropriation measures when they fail to enact annual appropriation bills prior to the start of the fiscal year (October 1). The continuing resolutions contain different, but somewhat specific, guidance on the departments’ or agencies’ authority to obligate funds. Facilities “operations and maintenance” are normally considered an on-going essential activity and may continue within the limitations noted in the continuing resolution. However, facilities acquisitions are normally considered “new starts” and there is no authority to initiate these types of actions.

Contracting Officer "Contracting officer" means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. These individuals have been appointed through a warranting process to legally execute the requirements of their position.

The limits of a contracting officer are defined on the face of their warrant.

2-9

Contracting Officer’s (Technical) Representative A COR is appointed by a Contracting Officer and the letter details their authorities. Contracting Officer (Technical) Representatives (CORs) do not have obligation authority. They can only act within the boundaries of the Scope of Work. They cannot change the SOW and they cannot direct the contractor to perform anything outside of the SOW. They are vital eyes and ears of the Contracting Officer.

Copier/Storage Room Space required for photocopiers, facsimile machines, shredders and the storage of paper, toner cartridges and recycling bins, etc.

Copier Room Space required to photocopy large volume projects.

Cubical Work space within the open office space area with a specific square footage allocation.

Deferred Maintenance Maintenance tasks that cannot be performed due to a resource (staffing or budget) shortfall.

Delegated Space Management Authority Headquarters may delegate one or more Space Management responsibilities to district offices or service centers that have full-time professional Space Management staff. Those responsibilities include:

Initial program cost estimates for minor projects.

Economic analyses to help scope a project.

Greater autonomy in developing the scope of facility projects including layouts and timelines.

Demountable Wall Prefabricated walls that can be relocated without construction.

Disposal The process by which an executive agency releases custody of or interests in real property no longer needed for its use.

Executive Staff The Executive Staff is comprised of Assistant Secretary, Deputy Assistant Secretary, Chief of Staff, General Counsel Director, Office of Congressional Relations Director, Office of Public Affairs, Director, Internal Audit, Chief Financial Officer, and Director of Administration.

Expenditure A financial action in which funds are authorized for payment to a vendor for goods or services provided. Funds are normally dispersed by the Finance Office after certification by the Project Manager/Contracting Officer’s Representative/Contracting Officer that the goods or service have been received. Those funds are no longer available to the government.

Facility Coordinator Individual designated by the functional officer manager to provide facilities management point of contact for the local office.

2-10

Facility Management Plan This plan identifies all of the facilities requirements for USICE. It spans a five-year period and is organized by: plans for the upcoming fiscal year, plus the four which follow that fiscal year. At the headquarters level, it contains work scheduled for the headquarters facility as well as other facilities for which headquarters has direct Space Management responsibility. The plan also contains service-wide Space Management goals and special headquarters facility programs such as initiatives to improve fire safety or quality of life, or to comply with new environmental requirements. The development of the Plan should be consistent from year to year in order to account for all aspects of a project.

Facility Project A facility project is work to construct, alter, repair, or maintain a building (standard, modular, or relocatable), utility system, fence, real property installed equipment, mobile emergency generator, road, pavement, grounds, or natural habitat. A facility project does not include the cost of moving, leasing, communications, and equipment other than that which is real property installed. It does include facility work, such as conduit installation and electrical upgrade, needed to support communication projects.

Floor Plan A scaled diagram of a room or floor as seen from an aerial view.

Functional Office Manager The manager responsible for the mission operations at a local office.

GSA-Assigned Space GSA-assigned space is space that is leased for USICE by the GSA or otherwise assigned to

GSA.

Headquarters Component The HQ Components are defined as the highest level of an organizational element.

LAN Closet/Remote Wiring Closet Space used exclusively for computer panels and racks for the Local Area Network and telephone connections.

Layout A plan developed to show the locations of the constructed improvements or items placed in a room or floor.

Lease Acquisition Program (LAP) The Lease Acquisition Program (LAP) Fund comprises funds allocated by the Office of Budget from program elements for the purpose of acquiring leases. The costs include; the initial occupancy costs of above allocation work in GSA-assigned facilities, above lease standard work in direct leased facilities, automated data processing cabling and facility support, furniture purchases, moving costs, project-related travel costs, security, and telecommunications requirements. The LAP Fund may also occasionally be used to fund post occupancy projects in leased and GSA-assigned facilities.

Lessee The entity to whom a lease is granted. In the case of USICE, the Lessee is always GSA.

2-11

Lessor The owner or owner’s representative of the building who grants the lease to GSA (Lessee).

Life-cycle Cost The total cost of constructing, maintaining and operating a facility or part of a facility. Life-cycle costs should be calculated in constant year dollars for comparison. Guidelines for evaluating life-cycle costs can be found in Office of Management and Budget (OMB) Circular A-94, Discount Rates for to be used in Evaluating Time-Distributed Costs and Benefits.

Loading Dock A secure arrival and departure port for all furniture, supplies and equipment necessary to support the facility.

Mail Room Dedicated space used for the collection and distribution of mail throughout the facility.

Maintenance Facility maintenance is the work necessary to maintain the original anticipated useful life of a facility or real property installed equipment. It includes periodic or occasional inspection, adjustment, lubrication, cleaning (non-janitorial), painting, replacement of parts, minor repairs, and other actions to prolong service and prevent unscheduled breakdown, but it does not prolong the life of the property or equipment or add to its value. Maintenance is preventative.

Maintenance and Repair Project A project is a facility project with an estimated cost of less than $25,000. The facility project may be for work that is a CIS responsibility in leased or GSA-assigned facilities. The definition does not include work that will result in additional space or a change of facility use. A maintenance and repair project must be approved by the region. It may be funded by region from its annual O&M budget or from other funding sources. Examples of those other funding sources include local, regional, or HQ program funds, and special funds set aside for specific programs such as facility health and safety improvements. The cost of the work must include design, space planning, facility contracts, labor (contract or in-house), government-furnished materials, equipment rental, furniture and furnishings, cabling, movement, and outside project management.

Maintenance Plan A plan that illustrates the resources needed and frequency of performing scheduled preventive maintenance tasks based on standards for existing equipment, systems and finishes found in USICE facilities. The maintenance plan also includes critical facility information for handling breakdown maintenance, including phone numbers and procedures in the event of a breakdown. USICE maintenance plans are developed from O&M manuals, USICE Preventive Maintenance Program Guidelines, or industry standards. A maintenance plan should be developed for each individual facility.

Major Project A major project is a facility project on one or more facilities for maintenance, repair, construction or alteration with an estimated cost of more than $25,000, or a project that will result in additional space or a change of facility use, regardless of cost.

A major project must be approved by USICE Headquarters or higher authority. It may be funded by USICE Headquarters or region from their Operations and Maintenance or program funds, or the Lease Acquisition Program.

2-12

Obligation The act of moving funds from the commitment stage to a formal contract. This action occurs when a contracting officer signs a contract or receiving officer at another federal agency, normally at GSA or the Corps of Engineers, signs receipt of funds. The funds are no longer available to the agency for use without a formal “deobligation.”

Operations & Maintenance (O&M) Funds O&M funds pay for minor maintenance, repair, or alteration on a building, utility system, real property installed equipment, mobile emergency generator, roads, pavements, grounds, or natural habitat costing less than $25,000 per work order. O&M funds come from USICE fee accounts.

Operations and Maintenance Work Facility operations and maintenance (O&M) work is minor maintenance and repair on a building, utility system, real property installed equipment, mobile emergency generator, roads, pavements, grounds, or natural habitat costing less than $25,000 per work order. It does not include construction or alteration. O&M work may be approved locally according to regional policy. It is funded from the local O&M fund or from program funds at the local, regional, or USICE Headquarters levels. Occasionally, regions may choose to spend their R&A funds on O&M work.

Organizational Element (OE) Individual organizational entity (bureau, agency, or service) having property management responsibilities within the Department of Homeland Security.

Outlay The issuance of checks, disbursement of cash, or electronic transfer of funds made to liquidate a federal obligation.

Out of Cycle Projects or funds that were not addressed through the normal project review and approval process. Often these are minor projects that can be accomplished using funds available to the local field office. All Out of Cycle Projects must receive the appropriate approval prior to proceeding.

Portfolio Management Serves the owner by managing the financial health of the portfolio of assets, minimizing cost while also achieving other objectives that the owners may hold over both the short and long terms.

Post-Occupancy Work Work that is required subsequent to the occupancy of a facility is termed post-occupancy work.

It is usually not foreseen as part of the work needed to prepare for USICE occupancy and is therefore not programmed for the initial LAP funding requirements.

Preventive Maintenance An activity based on set time or interval established for the purpose of maintaining facilities, systems or components at a specified level of performance.

2-13

Preventive Maintenance Program Guidelines These are preventive maintenance standards, developed, for equipment and systems commonly found at USICE facilities. They are to be used as the basis of the facility maintenance plan if O&M manuals do not exist or are not available.

Program Office An operating element within the bureau that has a budget allocation or operational jurisdiction over some distinction portion of the bureau’s mission.

Real Property Land and improvements constructed on or associated with that land. Improvements include buildings, other permanent structures, easements, or rights of way.

Reception Area used for receiving visitors into the individual office areas of Directors and designated Office Heads.

Rent USICE pays GSA a fee, called Rent, for the space it occupies in GSA-assigned space. Rent payments go into the Federal Buildings Fund, a revolving fund from which GSA funds its facility purchases, its maintenance, repair, alteration, and construction projects, and its leases. Each Rent charge is calculated by adding a small surcharge to the appraised fair market rental of the space, and it is updated every three years.

Repair Facility repair is work to restore damaged or worn-out facilities or real property installed equipment to a normal operating condition. Repairs can prolong the life of an asset but should not increase its value. Repair by replacement is permitted and is the exchange or substitution of one fixed asset for another having the capacity to perform the same function. The replacement may arise from obsolescence, wear and tear, or destruction and it involves a complete and identifiable item. Repair may bring assets to current functional standards. Repair is curative.

Review and Analysis The systematic assessment of data and data populations to provide comparative evaluations on the consistency of the data or conformity to a standard. Review and Analysis is often performed on a large data population of like information to determine variance from a mean, standard, or expected result.

Run-to-failure This involves the operation of a piece of equipment or system until it fails. It is based on the equipment being relatively inexpensive to replace and a shutdown having little or no significant impact on operations. The decision to use the run-to-failure concept should be based on a thorough life-cycle cost analysis.

Senior Real Property Officer The official designated responsible under the Executive Order for Real Property Management within the Department of Homeland Security. The Chief, Office of Administrative Services holds that designation within the Department of Homeland Security.

Side by Side (Side x Side) The Side by Side used to identify a Lease Acquisition Plan project within the USICE.

2-14

Space Management Plan The Space Management Plan is established by the Headquarters Facilities Management Division and defines the current and projected use of all space within the Headquarters Complex. The Space Management Plan is displayed in the form of floor plans, tables, and text.

Strategic Plan The Strategic Plan is a senior USICE management long-term plan laying out strategic goals six to twenty years in the future. At USICE there is no single document called the "Strategic Plan."

Strategic planning is performed and communicated through policy memoranda, management meetings, and various directives. The term "Strategic Plan" as used here represents the collective results of management's long-term planning efforts. Facility management is an integral part of such planning and the planning should address the facility requirements needed to support USICE operational goals. Facility Management Plans are developed to support the strategic goals of the Strategic Plan.

Team Meeting Area A flexible space adjacent to other areas used for quick and small group meetings as well as doubling as a technical resource library storage area.

Telephone Equipment Telecommunications equipment used exclusively for USICE telephone/computer patch panels.

Telephone Room Room dedicated exclusively for USICE telephone switchgear and telephone/computer patch panels.

Underutilized Whenever all or a portion of real property, with or without improvement, is used only for irregular periods, or intermittently; or when a portion of the property can satisfy current program needs.

Utilization The manner and degree of efficiency with which real property controlled by the Department is used in the accomplishment of its mission(s).

C

TIO

N

Project

Requirements

3-1

The Project Requirements (PR) provide specific agency requirements, which may be complementary, more specific, or more stringent than those of the Solicitation For Offers

(SFO)’s minimum requirements, and are intended to give the Offerors additional information to be fully compliant with the SFO. The PR is not intended to reduce the minimum requirements contained within the base SFO.

This document should be used in conjunction with the task order scope of work and the

SFO requirements. If there are any conflicts between documents, they shall be brought to the attention of the Immigration and Customs Enforcement (ICE) Project Manager for clarification.

1. GENERAL GUIDELINES

1.1. These Project Requirements are intended to convey the intent of the scope of work, but are not to be considered exhaustive or all-inclusive. Where these specifications do not address specific criteria, the Lessor shall include systems, materials and equipment in accordance with sound design practices for similar facilities in the marketplace. The Government recognizes that the PR alone, no matter how well prepared, cannot and need not convey all the information that should reasonably be understood by experienced design teams in order to design an ICE building or associated spaces. Further, the PR cannot anticipate or regulate every variable of a design approach that is developed during the procurement process. Therefore, the Government and ICE expects that the design team, having the knowledge and expertise of these facilities will interpret the intent of the PR correctly, and will supplement these documents with their expertise in order to achieve a complete, high quality and fully functional design.

2. INDUSTRY CODES AND STANDARDS

2.1. All construction shall at a minimum, be performed in workmanlike manner and constructed in accordance with the latest building codes as applied or enforced by the local jurisdiction and applicable laws, rules and regulations.

3. DESIGN AND CONSTRUCTION GUIDANCE

3.1. ICE shall have the sole approving authority on all matters involving aesthetic design and appearance of base building and tenant improvements, including but not limited to the exterior envelope, main lobby, landscaping and site design, lighting, and toilet rooms unless Lessor can demonstrate a design element approved or requested by ICE represents a reduction in market value upon lease

PROJECT REQUIREMENTS

3-2 expiration. ICE shall coordinate and be reliant upon the design team for preparation of design and finish options.

3.2. During the development of the Design Intent Documents (DID’s) and

Construction Documents (CD’s), Immigration and Customs Enforcement will coordinate with the Lessor, Architect and/or Engineers to identify specific project requirements not specifically identified in the Exhibits and Lease documents.

3.3. Drawings

3.3.1. For the purposes of design review and approval prior to release for construction, the Lessor shall split the CD’s into Shell and Core (SC) and

Tenant Improvement (TI) packages, if applicable (refer to GSA requirements). The intent for this split is to allow the Lessor to manage the construction schedule through early issuances of the SC package and associated sub packages for construction work to proceed while the TI package is under development. The TI package development schedule shall take into account and work in tandem with the Design Intent

Drawings (DID) development process. ICE encourages the combining of the SC and TI packages after approval of the DID’s if the TI Design is being done by the Lessor.

3.3.2. The Lessor shall prepare, at the Lessor’s expense, and provide DID’s to

ICE for approval. DID’s, for the purposes of this project, are defined as floor plans graphically depicting the requirements set forth within the SFO and Project Requirement documentation.

3.3.3. Any material changes to the CD’s that vary from the DID’s shall require specific notice to and approval from the ICE PM and Contracting Officer

(if applicable).

3.3.4. ICE’s review of the DID’s and CD’s does not relieve the Lessor from being completely responsible for the improvements required by this project. The Lessor is solely responsible and liable for technical accuracy of the drawing submissions in meeting all requirements of the contract.

4. ICE FACILITIES STANDARDS

4.1. The Agency specific requirements, which amplify or modify the standard requirements outlined in the SFO, are promulgated via these Project

Requirements (PR). The PR contains the Agency specific requirements which apply to the overall project. In addition, the following documents are included:

4.1.1. ICE Facility Design Guide - Latest version, Section 1 – Executive

Summary

3-3

4.1.2. ICE Facility Design Guide - Latest version, Section 2 – Abbreviations, Acronyms, and Definitions

4.1.3. ICE Facility Design Guide - Latest version, Section 3 – Project

Requirements

4.1.4. ICE Facility Design Guide - Latest version, Section 4 – ICE Directives (If applicable)

4.1.5. ICE Facility Design Guide - Latest version, Section 5 – Space / Room

Design Guide

4.1.6. ICE Facility Design Guide - Latest version, Section 6 – Partition Types &

Details

4.1.7. ICE Facility Design Guide - Latest version, Section 7 – Door, Frame &

Hardware Schedules

4.1.8. ICE OCIO Standards- Latest Version

4.1.9. Interagency Security Committee - Facility Security Level Determinations for Federal Facilities (Approved 2008) For Official Use Only

4.1.10. Interagency Security Committee - Physical Security Criteria for Federal

Facilities (Approved April 12, 2010) For Official Use Only

4.1.11. Interagency Security Committee – The Design – Basis Threat (U)

(Approved November 30, 2010) For Official Use Only

4.1.12. DHS Instruction Manual 121-01-017-01 Physical Security Construction and Equipment Specifications Instruction Manual (Approved March 21, 2015)

4.1.13. DHS Instruction 119-02-003, DHS Workspace Standard (Approved September 30, 2014)

4.1.14. ICE Office Of Professional Responsibility (OPR) ESS Connection Information Guide (Approved April 18, 2016)(If applicable)

5. PROJECT OVERVIEW

5.1. Utility Requirements

5.1.1. The Lessor shall provide the facilities with the required HVAC, electrical and plumbing services as outlined during the design phase. ICE facilities require a zoned HVAC system that reflects their unique mission requirements for 24x7 activities in various parts of the facility.

3-4

5.1.1.1. COM-ITC-MDF will contain ICE racks, servers and

security equipment requiring 24x7 HVAC cooling.

5.1.1.2. COM-HSDN-C (HSDN) will contain ICE racks and

equipment requiring 24x7 HVAC cooling and could be designed on an as needed basis.

5.1.1.3. LAB-TL (Tech Lab) may also contain ICE racks and

equipment requiring 24x7 HVAC cooling.

5.1.1.4. Ensure proper zoning of entire suite to support overtime utilities as needed for tracking and billing purposes separate from the designated 24x7 rooms.

5.1.1.5. Exact cooling to be based on BTUs emitted by equipment required and specified during the design phase.

5.2. Security Requirements

5.2.1. The project shall comply with the Interagency Security Committee- Physical Security Criteria for Federal Facilities (April 12, 2010). ICE has determined all new leased construction shall be based on independent site, location and occupancy variables. The necessary setback distance and mitigation strategies will be determined following a formalized Threat Assessment and Risk Analysis. This project has been deemed a Facility Security Level II [Pending FPS confirmation].

5.2.2. ICE Office of Professional Responsibility (OPR) in conjunction with Federal Protective Service (FPS) shall conduct a Site/Building Risk Assessment for compliance and/or to determine the electronic security requirements for this facility and provide a scope of work during design.

5.2.3. N/A

5.2.4. N/A

5.2.5. N/A

3-5

5.2.6. ICE OPR will also determine whether and what type of security clearances for contractors on this project will be required. The Lessor shall agree to insert terms that conform substantially to the language of the security clearance requirements. These requirements will apply to all contract workers including but not limited to, design, construction, maintenance and cleaning service personnel. If applicable, a Building

Access Request Form will be provided to the Lessor for use with directions for submittal of the required documentation.

5.3. Site and Stand-Alone Building/Visitor Screening: N/A

5.4. ICE Controlled Office Building: (If applicable) N/A

5.5. Parking:

5.5.1. The Lessor shall provide the number of parking spaces required by the SFO, to include, but not be limited to, visitors and ICE Government fleet vehicles. These spaces shall be available on site and shall be secured as described within the SFO. Based on the facility type and size, the vehicles to be accommodated may include cars, vans and buses. This parking should be located adjacent or as close to the building as possible.

5.5.2. This project requires 15 GOV structured parking space(s). None oversized.

5.5.3. N/A

5.5.4. N/A

5.6. Interior Layouts:

5.6.1. To assist in the design of the spaces, adjacency diagrams and prototypical blocking and stacking schemes may be provided by the ICE PM to demonstrate possible arrangements. While the building shapes encountered will be varietal, the adjacencies must be satisfied. A test fit plan with the necessary adjacencies may be required based on the shell and core design of the facility being proposed by GSA. This plan will serve as a schematic design for adjacency purposes only.

Adjacency and specific room requirements that affect the shell design are as follows:

a. N/A

b. Clerical Areas, File Rooms, Mission Support areas and Records Storage: Should be combined if deemed preferable by the stakeholder. In some situations decentralized file rooms improve the staff’s efficiency.

3-6

c. Operating hours: ICE often operates during hours where other areas of the building may be closed. It is therefore necessary that the 24/7 personnel have access to the Break Room, Employee Restrooms (Men’s and Women’s) and Lobby.

d. Visitor Restrooms: provide per local code

e. The USICE Open Office Area (Clerical Area): Must be adjacent to the staff or team they serve and should be placed on the outside wall (if possible) to allow natural light to penetrate the building to the greatest possible degree.

f. N/A

6. SUSTAINABLE DESIGN

6.1. ICE is required to meet sustainable building management requirements put into effect through legislation, Executive Orders (EO), and DHS Management Directives and is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects, and will seek the applicable LEED certification as specified in the SFO. The Lessor must ensure the facility is in compliance with all Federal, State and local environmental protection laws and regulations.

6.2. Sustainability requirements are encapsulated in the Guiding Principles for High Performance and Sustainable Buildings (Guiding Principles).

7. PROJECT SCHEDULE

7.1. GSA/Lessor shall provide an overall project schedule giving the dates on which various phases of design and construction will be completed to coincide with ICE required occupancy date (refer to the “Lease Term Commencement Date” paragraph in the General Information section of the SFO). A preliminary schedule is to be provided within 30 calendar days after award of the lease contract and a finalized schedule no later than 60 days after lease award.

8. DOCUMENT SECURITY

8.1. All documents used and created for this project are considered “For Official Use Only” (FOUO) – Law Enforcement Sensitive.

8.2. For the purposes of this contract, the Lessor shall safeguard FOUO information in strict accordance with requirements set forth within the latest edition of the

3-7

General Services Administration PBS Order 3490.1 for Sensitive But Unclassified (SBU) information.

9. ICE PROJECT MANAGER

9.1. The Project Manager provides information and/or direction for items identified herein when requested by the design team to facilitate design process and construction of building and/or space.

10. TENANT IMPROVEMENT RENOVATIONS

10.1. Interior Renovations:

10.1.1. If the incumbent lessor wins, then in addition to the space design types requested w/ this project, ICE expects to receive a carpet and paint refresh, ceiling tile replacement as applicable, some windows’ UV film and blinds replaced and applicable HVAC reconfiguration and upgrade to support mission and equipment as determined during design.

11. APPENDIX A:

11.1. See attached space types required for new or existing space renovation.

Space Standards

PRO-16-OPR-0248

Name Space Type ID Program Quantity Space Area Factor USF SF Notes Class

Resident Agent in Charge OFF-PVT-100 OPR 1 100 1.4 140 140 Enclosed Office Admin Criminal Investigator W/S-S-64 OPR 9 64 1.4 89.6 806 Workstation: Desk Bound Admin Technical Enforcement Officer W/S-S-64 OPR 1 64 1.4 89.6 90 Workstation: Desk Bound Admin Management & Program Analyst W/S-S-64 OPR 1 64 1.4 89.6 90 Workstation: Desk Bound Admin Investigative Assistant W/S-S-64 OPR 1 64 1.4 89.6 90 Workstation: Desk Bound Admin Total FTEs 13

Name Space Type ID Program Quantity Space Area Factor USF Notes Class

IT/Telecom Closet (MDF) COM-ITC-MDF 1 110 1.4 140 140 1-2 per floor Admin Office Support Center OSP-SC 1 25 1.4 35 35 Office Support Center Admin Conference/Training (12-18) C/T-18 1 250 1.4 329 350 Conference/Training (12-18) Admin Bulk Storage SUP-BST 1 0 1.4 0 0 Admin File Room, Administration OSP-FR 1 50 1.4 70 70 File Room, Administration Admin Secure Reception/Waiting, Small OSP-REC-S 1 50 1.4 70 70

Admin Break Room (1-8) OSP-BR-08 1 50 1.4 70 70 Break Room (1-8) Admin

1951 150.0769231 AD UTIL

Weapons Storage Room (+SEC-WC ventilation)

SEC-WS 1 100 1.4 140 140 Class 5 safes required for weapons and ammo storage. MS Tech Storage LAB-TST 1 250 1.4 350 350 Adjacent to Tech Lab MS Tech Lab LAB-TL 1 306.5 1.4 429 429 MS Grand Jury File Room OSP-GJF 1 200 1.4 280 280 MS Secure File/Storage Room SEC-SF 1 200 1.4 280 280 Classified MS Evidence Storage SEC-ES 1 200 1.4 280 280 Safes MS HSDN (Closed) COM-HSDN-C 1 200 1.4 280 280 IT equipment and workstations

MS

Interview/Informant Room OSP-I/I 1 150 1.4 210 210 MS

2249 173 MS UTIL

Grand Total USF 4200 jhprice Text Box

APPENDIX A

(Rev 2/17)

BUILDING ACCESS REQUEST FORM

***This process does not allow un-escorted access and a Federal Employee must be present while the approved personnel are on site***

[ ] Fingerprints have been submitted electronically – No FP Card Attached (Only applies to PCN

Washington DC location) - (To be completed by the ICE Project Manager)

This Section to be completed by the Applicant/Vendor Representative or ICE Project Manager:

Applicant Name__________________________, ___________________, ________________________

(PRINT) (LAST) (FIRST) (MIDDLE)

SSN _________-______-__________ Date of Birth (MM/DD/YYYY) ______-______-_____________

Gender (CIRCLE) M F

Place of Birth (City/State/Country) ________________________________________________________

Alien or Citizenship # (If applicable) ______________________________________________________

Employment Authorization Card # and Expiration Date (If applicable)

List place(s) (State(s)/Country(ies)) of residence during last three (3) years

This Section to be completed by an ICE Employee serving as the Project Manager:

Provide Project Description matching information submitted in advance to ICE Industrial Security

Name of contract Vendor: _______________________________________________________________

Project Name/Number/Address: __________________________________________________________

Re-check (Circle): YES / NO (If Yes - Date of last check): (MM/DD/YYYY) _____-_____-_________

The below personnel will be notified of vetting action:

ICE Project Manager: ___________________________________ e-Mail:_________________________

ICE Field Security Manager: ______________________________ e-Mail:_________________________

ICE Site POC: _________________________________________ e-Mail:________________________

(This Section to be completed by Personnel Security Unit)

Vetting result - (Circle) GRANTED DENIED REJECTED

Adjudicator/Date

APPROVED ACCESS IS ONLY VALID FOR 120 DAYS FROM DATE GRANTED

(Rev 02/17)

Building Access Request (BAR) Form Process

It is the responsibility of the Project Manager to ensure that a separate Building Access

Request (BAR) Form is submitted for each individual. Please ensure information on the form is completed and legible.

**This process, if approved, does not allow un-escorted access to the facility and a

Federal Employee must be present while the contractor(s) are on site.

Fingerprints:

Two SF87 (March 2013) Fingerprint Cards (2) must be completed for each individual. If cards are not locally available, contact PSU Industrial Security at PSU-Industrial-

Security@ice.dhs.gov for blank cards or order under NSN 7540-00-634-4037.

The fingerprint cards and the BAR Form must be mailed together.

Electronic Fingerprint Submission: (E-prints can be accomplished at the PCN in

Washington DC only) (A Check Box is located at the top of the form to indicate

Electronic Submission of fingerprints)

Do not submit hard copy Fingerprint Cards if electronic fingerprints have been submitted.

US Citizenship; Legal Permanent Resident (LPR); or a Right to Work Visa Authorization requirement for all contractors working in support of an ICE Contract.

The Contractor shall verify to the Program Manager / Contracting Officer that each employee prior to commencement of work on the Contract has a Social Security Card issued and approved by the Social Security Administration, and is authorized to work in the United States.

Project Managers are responsible for tracking Authorized personnel, and ensuring

ALL Security Requirements are adhered to. Required documentation must be legible and fully completed.

A copy of one of the following documents is required, if the individual was born outside of

US:

Naturalization Certificate

State Department form for birth abroad

U.S. Passport showing citizenship

Permanent Residency Card

Employment Authorization Card

Mail the Building Access Form and Finger Print Cards together to:

DHS/ICE/OPR

Attn: Personnel Security Unit/Industrial Security Team

4050 Alpha Road, Suite 1200

Farmers Branch, TX 75244 Please forward any questions our email address at psu-industrial-security@ice.dhs.gov mailto:PSU-Industrial-Security@ice.dhs.gov mailto:PSU-Industrial-Security@ice.dhs.gov

C

TIO

N

ICE

Directives

4-1

8.8.2016

Instructions Instruction 119-02-003 DHS Workspace Standard (dated September 30, 2014)

Establishes the methodology for supporting the OMB’s Freeze The Footprint initiative

Instruction 121-01-017-01 Physical Security Construction and Equipment Specifications Instruction Manual (Approval March 21, 2015)

Establishes the construction and security equipment specification requirements occupied by Support Components located in the National Capital Region (NCR). This document is used as a guideline for all other locations.

Instruction 121-01-011 DHS Information Sharing and Safeguarding Strategy (Dated January 2013)

Establishes information sharing and safeguarding direction and priorities for the Homeland Security Enterprise (HSE).

Statutes and Regulations Energy Independence and Security Act of 2007 (EISA 2007) and supporting Guidelines and Criteria from DOE FEMP.

Establishes core requirements for Federal energy management programs.

Energy Policy Act of 2005 (EPAct 2005; P.L. 109-58).

Establishes energy and water metering and efficiency requirements in all appropriate federal facilities and vehicles.

Federal Acquisition Regulation (FAR) Subsection 23.1 , Sustainable Acquisition Policy

Federal Acquisition Regulation (FAR) Subsection 23.2 , Energy and Water Efficiency and Renewable Energy

USICE DIRECTIVES

https://www.whitehouse.gov/sites/default/files/docs/guiding_principles_for_sustainable_federal_buildings_and_associated_instructions_february_2016.pdf https://www.whitehouse.gov/sites/default/files/docs/guiding_principles_for_sustainable_federal_buildings_and_associated_instructions_february_2016.pdf http://www.gpo.gov/fdsys/pkg/BILLS-110hr6enr/pdf/BILLS-110hr6enr.pdf http://energy.gov/sites/prod/files/2013/10/f3/eisa_s432_guidelines.pdf http://energy.gov/sites/prod/files/2013/10/f3/epact_2005.pdf https://www.acquisition.gov/far/html/Subpart%2023_1.html#wp1072043 https://www.acquisition.gov/far/html/Subpart%2023_1.html#wp1072043 https://www.acquisition.gov/far/html/Subpart%2023_2.html https://www.acquisition.gov/far/html/Subpart%2023_2.html

4-2

8.8.2016

Executive Orders

Executive Order 13221, Energy Efficient Standby Power Devices

The Order requires the purchase of power devices with a standby power function at each agency.

Executive Order 13311, Homeland Security Information Sharing

Establishes internal management of the Federal Government in relation to sharing and access to information classified pursuant to Executive Order 13526.

Executive Order 13526, Classified National Security Information

Establishes the standard for the process of classifying, safeguarding and declassifying national security information.

Executive Order 13693, Planning for Federal Sustainability in the Next Decade (dated March 19, 2015)

Enumerates 12 goals for promoting GHG…