Exhibit_B_-_Functional_Requirements_Matrix.xlsx

This is Exhibit B of the Functional Requirements Matrix for RFP #25-P-45JRD, issued by Volusia County, Florida, for a comprehensive wireless network upgrade at the Ocean Center. The project requires a turnkey solution encompassing system design, hardware and software installation, core fiber infrastructure replacement, and low-voltage cabling installation to provide Wi-Fi coverage throughout multiple facility spaces including meeting rooms, ballrooms, the arena, exhibit hall, and first-floor parking garage. The solution must support 34,907 devices (23,271 total users × 1.5 device factor) with a minimum signal strength of -65 dBm, comply with Wi-Fi 6 (802.11ax) or newer standards, and include redundant Wireless LAN Controllers, a management dashboard with reporting capabilities by SSID and bandwidth utilization, and multiple user onboarding options via QR codes and digital advertisements. The contractor must complete full system installation and operational status within six months of Purchase Order issuance, working nights and weekends as necessary to avoid disruption to existing shows and events. The RFP includes a mandatory pre-proposal meeting on March 19, 2025, with proposals due by May 13, 2025, at 3:01 pm. The contract term is five years with potential for two one-year renewals.

The functional requirements matrix uses a standardized response code system (Y for out-of-box implementation, N for non-provision, CO for configuration, CU for customization, F for future availability, and 3 for third-party solutions) requiring contractors to specify complexity levels and any additional costs associated with customization. The county prioritizes cost-effective reuse of existing compatible infrastructure components, requiring contractors to evaluate and justify any equipment replacement while removing obsolete access points and switches for delivery to 203 West Rich Ave, DeLand, Florida 32720. Training requirements mandate hands-on instruction and documentation for at least three county staff members on report generation, system administration, operations, and dashboard usage. The solution must support revenue generation through tiered WiFi pricing models ($5, $10, and $20 for four-hour access tiers), customizable event-specific landing pages, hospitality integrations, and advertising opportunities to capture user information for future marketing campaigns. Liquidated damages of $1,000 per day apply for delays in system acceptance, and the contractor must comply with E-Verify regulations, non-discrimination policies, and Florida public records law. Proposal evaluation uses a weighted scoring system: firm qualifications (20%), total cost (15%), project approach (22.5%), solution capabilities (22.5%), and maintenance and warranty (20%).