Exhibit B - Delaware VA Clinic Agency Specific Requirements (Issued).pdf

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VISN 10 – Delaware VA Clinic Lease (FY 2023) Agency Specific Requirements

1. Offeror Instructions

The Offeror is required to review all sections of this exhibit to understand and provide the tenant improvements (TI) and servicing requirements of the leased space to the U.S. Department of Veterans Affairs (hereafter referred to as “VA”). It is planned the VA will lease existing commercial clinical space in Delaware, Ohio that is ready for occupancy with significant tenant improvements.

2. Location Requirements

In addition to the requirements of the Sources Sought/Request for Lease Proposal document, the offered space must meet the following additional requirements:

2.1. The offered space shall be Clinic/Health Unit space as defined by Whole Building Design Guide [https://www.wbdg.org/space-types/clinic-health-unit].

2.2. The offered space shall be approximately 10,000 NUSF total, contiguous, and on the same floor.

3. Tenant Improvement Requirements

Section headers are organized utilizing Master Format 2004 (MF04). VA utilizes MF04 for construction project specifications and listing tenant improvement requirements in this manner will assist the Offeror with preparing the tenant improvement cost summary (TICS). The following link to the VA Technical Information Library (TIL), which contains Program Guide 18-1 (PG-18-1) Master Construction Specifications, is provided for further reference: https://www.cfm.va.gov/til/index.asp.

3.1. Division 00 – Special Sections

3.1.1. 00 20 00 Building Codes and Standards

For the purposes of this lease, the adopted building codes of the political jurisdiction in which the offered space is physically located shall apply to the design of the TI, unless noted below where VA requires compliance with the most recent version of VA or other Federal standards at the time of lease award.

Details on these requirements can be found in detail on the VA TIL Building Requirements for Leased Spaces [https://www.cfm.va.gov/til/leasing.asp].

Where a conflict exists between locally adopted codes and required Federal standards, the Offeror shall bring this to attention of the VA for resolution.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 1 Codes, Standards and Executive Orders https://www.wbdg.org/space-types/clinic-health-unit https://www.cfm.va.gov/til/index.asp https://www.cfm.va.gov/til/leasing.asp

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[https://www.cfm.va.gov/TIL/cPro.asp] for additional information on seeking resolution.

A table listing all used codes, standards, manuals and other documents (including revision/publication date) used during TI design shall be incorporated into the drawing set.

3.1.2. 00 20 00 Accessibility

TI shall comply with the requirements of the Architectural Barriers Act Accessibility Standard (ABAAS) for Federal Facilities [https://www.cfm.va.gov/til/accessibility.asp and https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards]. While similar, the accessibility standards set by the Americans with Disabilities Act (ADA) only apply to the building shell and site improvements, unless local building codes are more stringent than the ADA.

3.1.3 00 20 00 Life Safety

In the absence of a State or Local fire code, TI shall comply with the requirements of NFPA 101: Life Safety Code [https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101].

The Offeror shall provide a valid building Certificate of Occupancy issued by the local jurisdiction. However, if the building Certificate of Occupancy is not available or a local jurisdiction does not issue a building Certificate of Occupancy, the Offeror must obtain the services of a licensed fire protection engineer to verify the offered space and building meets all applicable local codes and ordinances to ensure an acceptable level of safety is provided.

3.1.4. 00 20 00 Seismic Safety

New construction which consists of new buildings or the construction of an addition to an existing building shall conform to the International Building Code [https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/].

Existing buildings shall meet the seismic requirements of the Interagency Committee on Seismic Safety in Construction's (ICSSC) RP-8 Standards of Seismic Safety for Existing Federally Owned or Leased Building and Commentary [https://www.gsa.gov/node/84082].

3.1.5. 00 20 00 Physical Security and Resiliency

TI shall comply with the requirements of the VA Physical Security and Resiliency Design Manual published on October 1, 2020 [https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf] and The Risk Management Process for Federal Facilities: An Interagency Security Committee (ISC) Standard [https://www.dhs.gov/interagency-security-committee] for Facility Security Level (FSL) 2 protected facilities. A summary of these baseline ISC https://www.cfm.va.gov/TIL/cPro.asp https://www.cfm.va.gov/til/accessibility.asp https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=101 https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.gsa.gov/node/84082 https://www.cfm.va.gov/til/PhysicalSecurity/dmPhySec.pdf https://www.dhs.gov/interagency-security-committee

Page | 3 requirements can be found on the TIL [https://www.cfm.va.gov/til/leasing/VA- Lease-AppD1-FacilityRqmts.pdf].

During lease proposal negotiation, the VA and the Offeror shall complete a risk assessment of the proposed leased space(s), building shell and site improvements to determine what countermeasures are required in the TI design so an accurate TICS table can be developed. This checklist, once complete, shall be protected as For Official Use Only (FOUO) information and shared only with those that have a need to know to perform work related to this lease.

3.1.6. 00 40 00 Drawing Format

The Offeror has the option of providing TI drawings in the VA standard format.

Reference VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 2 Drawings [https://www.cfm.va.gov/TIL/cPro.asp], VA BIM and CAD Standards [https://www.cfm.va.gov/til/projReq.asp#cad], and VA Program Guide 18-15 (PG-18-15) A/E Submission Requirements, Volume C, Minor and NRM Projects [https://www.cfm.va.gov/til/aeDesSubReq.asp] for format information.

3.1.7. 00 90 00 Record Drawings and Operations and Maintenance Manuals

In addition to other require plans, checklists and reports listed below, the Offeror shall provide to the VA at beneficial occupancy a complete set of record drawings and an operations and maintenance (O&M) manual for the space(s) constructed for VA use. The drawings shall include a room schedule with the name and square footage size listed and contact information for the signage manufacture/supplier. A paper set and electronic files (both PDF and RVT formats) shall be provided.

3.2. Division 01 – General Requirements

3.2.1. 01 81 13 Sustainable Construction Requirements

Sustainable design strives to enhance VA’s mission by incorporating sustainable design practices into the design and construction of VA facilities. Driven by numerous Federal mandates and VA policies, the program encourages design strategies that reduce energy and water consumption, integrate cost-effective renewable energy, promote healthy work environments, and protect vital natural resources.

TI shall comply with the requirements of VA Handbook 0056 VA Sustainable Buildings Program [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2], the Guiding Principles for Sustainable Federal Buildings and Associated Instructions [https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_b uildings.pdf and https://www.energy.gov/eere/femp/guiding-principles-https://www.cfm.va.gov/til/leasing/VA-Lease-AppD1-FacilityRqmts.pdf https://www.cfm.va.gov/til/leasing/VA-Lease-AppD1-FacilityRqmts.pdf https://www.cfm.va.gov/TIL/cPro.asp https://www.cfm.va.gov/til/projReq.asp#cad https://www.cfm.va.gov/til/aeDesSubReq.asp https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=640&FType=2 https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_buildings.pdf https://www.sustainability.gov/pdfs/guiding_principles_for_sustainable_federal_buildings.pdf https://www.energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings

Page | 4 sustainable-federal-buildings], and the VA Sustainable Design Manual [https://www.cfm.va.gov/til/sustain/dmSustain.pdf].

The Offeror shall complete a VA Guiding Principles Checklist for New Construction and Modernization [https://www.cfm.va.gov/til/sustain/GPChecklist02-VA2016.xlsx]. Draft checklists shall be submitted with each TI submittal and a final checklist at the completion of TI construction before the VA takes beneficial occupancy.

3.2.2. 01 91 00 Commissioning

The Offeror shall employ commissioning tailored to the size and complexity of the lease space and its building system components in order to optimize and verify performance of building systems supporting the VA space(s). At a minimum, commissioning shall include a commissioning plan developed during TI design, verification of the installation and performance of systems being commissioned at the completion of TI construction, and a commissioning report that confirms identified issues were appropriately addressed.

The report shall be updated ten months into the VA’s beneficial occupancy to verify commissioned systems are operating as designed after performing throughout the heating and cooling seasons. VA staff interviews will also be conducted to ensure all potential issues are identified and corrected. The Offeror shall correct any issues identified with the systems and update O&M manuals as needed to document changes. The final report shall be submitted no later than twelve months after VA beneficial occupancy.

Follow Energy Independence and Security Act of 2007 Section 432 [https://sftool.gov/learn/about/161/energy-independence-security-act-eisa], associated Federal Energy Management Program (FEMP) commissioning guidance [https://www.energy.gov/eere/femp/eisa-federal-covered-facility-management-and-benchmarking-data] and the VA Whole Building Commissioning Process Manual [https://www.cfm.va.gov/til/spclRqmts.asp#Cx].

3.3. Division 08 – Doors and Windows

3.3.1. 08 00 00 Doors

Doors for TI shall comply with the requirements of VA Program Guide 18-14 (PG- 18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections shall be followed. Reference the space plan exhibit for the applicable chapter and room code for each door’s material, size and finish. The Offeror shall submit during TI design a finishes board containing no less than three door finish samples for VA to consider and select from.

Entry/exit doors to the VA leased space(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

https://www.energy.gov/eere/femp/guiding-principles-sustainable-federal-buildings https://www.cfm.va.gov/til/sustain/dmSustain.pdf https://www.cfm.va.gov/til/sustain/GPChecklist02-VA2016.xlsx https://sftool.gov/learn/about/161/energy-independence-security-act-eisa https://www.energy.gov/eere/femp/eisa-federal-covered-facility-management-and-benchmarking-data https://www.energy.gov/eere/femp/eisa-federal-covered-facility-management-and-benchmarking-data https://www.cfm.va.gov/til/spclRqmts.asp#Cx https://www.cfm.va.gov/til/room/RoomFinishes.pdf

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3.3.2. 08 00 00 Windows

Interior/exterior windows along the perimeter of the VA leased space(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency.

3.3.3. 08 71 00 Door Hardware

Door hardware for TI shall comply with the requirements of VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf]; references to VA master specification sections need not be followed. Reference the Delaware VA Clinic Space Plan document for the applicable chapter and room code for each door’s hardware requirements.

Entry/exit doors to the VA leased space(s) are considered part of the building shell but shall be altered if required to meet identified physical security level of protection countermeasures in 3.1.5. 00 20 00 Physical Security and Resiliency and 3.13.2. 28 13 00 / 28 13 16 Physical Access Control System requirements.

Doors with keyed locks in general will be limited to the entry/exit doors to the space, VA CLINIC Manager’s individual offices (excluding assistants/secretaries), file rooms and the OIT Room. The building shell’s existing keying system, if at least a Level 2 System as defined in the Door and Hardware Institute publication Keying Systems and Nomenclature [https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/L esson%20Resources/2018KeySystemAssessment/1%20General%20Documents %20and%20Interactive%20Video%20- %20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20 Nomenclature_2008.pdf], shall be used unless determined impractical during TI design. If impractical, another keying system shall be proposed and implemented.

Door locks for the telecommunications room/IT closet shall be key cored by the VA, will be separate from the building shell’s system and solely under control of the VA.

3.4. Division 09 – Finishes

3.4.1. 09 00 00 Flooring, Base, Walls, Paint, Wall Coverings, Wainscoting and Ceilings

Flooring, base, walls, paint, wall coverings, wainscoting and ceilings for TI shall comply with the requirements of the VA Program Guide 18-14 (PG-18-14) Room Finishes, Door and Hardware Schedule [https://www.cfm.va.gov/til/room/RoomFinishes.pdf] ]; references to VA master specification sections need not be followed. Reference the Delaware VA Clinic https://www.cfm.va.gov/til/room/RoomFinishes.pdf https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/Lesson%20Resources/2018KeySystemAssessment/1%20General%20Documents%20and%20Interactive%20Video%20-%20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20Nomenclature_2008.pdf https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/Lesson%20Resources/2018KeySystemAssessment/1%20General%20Documents%20and%20Interactive%20Video%20-%20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20Nomenclature_2008.pdf https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/Lesson%20Resources/2018KeySystemAssessment/1%20General%20Documents%20and%20Interactive%20Video%20-%20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20Nomenclature_2008.pdf https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/Lesson%20Resources/2018KeySystemAssessment/1%20General%20Documents%20and%20Interactive%20Video%20-%20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20Nomenclature_2008.pdf https://www.assaabloyacademy.com/Local/assaabloyacademyCOM/Americas/Lesson%20Resources/2018KeySystemAssessment/1%20General%20Documents%20and%20Interactive%20Video%20-%20Designing%20Master%20Key%20Systems/Keying%20Systems%20and%20Nomenclature_2008.pdf https://www.cfm.va.gov/til/room/RoomFinishes.pdf

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Space Plan document for the applicable chapter and room code for each room’s finish requirements. Additional requirements on finish colors is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmIDhonh.pdf] and the VA Architectural Design Manual [https://www.cfm.va.gov/til/dManual/dmARhosp.pdf]; references to VA master specification sections need not be followed. The Offeror shall submit during TI design a finishes board containing no less than three finish samples of each type required for VA to consider and select from.

The telecommunications room/IT closet and the media control room shall be provided with finishes that comply with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces dated Feb 2020 [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

3.4.2. 09 00 00 Noise Transmission Control

TI shall design for a minimum Sound Transmission Class (STC) rating of 40 for all office rooms and an STC of 45 for all conference rooms. All conference rooms shall have floor to deck height walls.

These conditions are taken from the VA Program Guide 18-3 (PG-18-3) Design and Construction Procedures, Topic 11 Noise Transmission Control [https://www.cfm.va.gov/TIL/cPro.asp].

3.5. Division 10 - Specialties

3.5.1. 10 14 00 Signage

Signage for TI shall comply with the requirements of the VA Signage Design Manual [https://www.cfm.va.gov/til/spclRqmts.asp#SIGN], VA Directive 0023 Tier 1 Graphics Standards [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2], and VA Handbook Tier 1 Graphics Standards Guide [https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2].

Individual graphics in multiple formats can be found at the VA Graphics Resource Center intranet site [https://vaww.va.gov/6102/graphics_resource_center.asp];

coordinate access of these files through the VA.

The Offeror shall submit during TI design a signage plan in compliance with the VA Signage Design Manual [https://www.cfm.va.gov/til/signs/Signage09- Interior.pdf]. The finishes board shall also contain no less than one complete sign and color samples for each sign background color.

The main door to the VA leased space(s) shall be signed with mandatory VA policy signage visible outside the space. Directional signage to each area of the space(s) shall be provided. Shared offices and conference rooms shall include a use indicator with their room signs.

https://www.cfm.va.gov/til/dManual/dmIDhonh.pdf https://www.cfm.va.gov/til/dManual/dmARhosp.pdf https://www.cfm.va.gov/til/sAlert/sAlert017.pdf https://www.cfm.va.gov/TIL/cPro.asp https://www.cfm.va.gov/til/spclRqmts.asp#SIGN https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=695&FType=2 https://www.va.gov/vapubs/viewPublication.asp?Pub_ID=683&FType=2 https://vaww.va.gov/6102/graphics_resource_center.asp https://www.cfm.va.gov/til/signs/Signage09-Interior.pdf https://www.cfm.va.gov/til/signs/Signage09-Interior.pdf

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The entry doors to the VA leased space(s) may be signed utilizing the building shell signage scheme to maintain architectural compatibility with other signage.

The VA shall also be identified on the building’s tenant directory.

Install one internally illuminated large horizontal free-standing monument sign for identifying the VA Clinic’s main entrance drive. See EI-01.01 within the VA Exterior Signs guide [https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf].

Install the appropriate number of (site specific) internally illuminated large/long auto oriented stacking 8 directional sign strips with messages directed specifically to drivers. Internally illuminated sign to be used only in locations where there is a heavy nighttime driver need for directional information. See EI-04.01 within the VA Exterior Signs guide [https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf].

3.5.2. 10 75 00 Flagpoles

If not already existing, the Lessor will install an attractive ground set flagpole at the entrance of the building that the VA’s leased space is in. The Offeror shall provide a flag of the United States of America, maintain it in good order, and fly it from a flagpole no less than 25 ft tall throughout the duration of the lease. If the flag will be flown day and night, illumination of the flag shall be provided by the Lessor.

3.6. Division 11 – Equipment

3.6.1. 11 00 00 Kitchen Equipment

TI shall include for the shared kitchen the following installed equipment:

a) An under sink mounted 3/4 horsepower, continuous-feed garbage disposal with a stainless-steel grinding chamber.

b) A sink-top 750-watt, 1/2-gallon tank instant hot water dispenser.

TI shall plan for the following VA provided equipment:

a) One refrigerator (required electric connections).

b) Three microwaves (requiring electric connections).

c) One large capacity countertop coffee machine (requiring electric and potable water connections).

https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf https://www.cfm.va.gov/til/signs/Signage04-Exterior.pdf

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3.7. Division 12 – Furnishings

3.7.1. 12 20 00 Window Treatments

Interior/exterior windows along the perimeter of the VA leased space(s) shall include fully retractable window treatments that allow for complete or partial blockage of light. Special attention will be given to rooms where video teleconferencing will occur.

3.7.2. 12 30 00 Manufactured Casework/Millwork

TI shall include manufactured casework with countertop in each of the exam rooms.

TI shall additionally include lockable personal effects storage for the staff areas.

Each area shall be provided enough storage for 12 people.

Requirements on casework is found in the VA Interior Design Manual [https://www.cfm.va.gov/til/dManual/dmID.pdf]; references to VA master specification sections need not be followed. The Offeror shall submit during TI design a finishes board containing no less than three finish samples of the casework and countertop required for VA to consider and select from.

All casework and cabinetry shall be lockable. A grand master lock shall be provided to unlock all key cores. Key core numbering shall be determined by the Contracting Officer’s Representative (COR).

Any casework to be installed directly over a countertop or other work surface shall include on the underside concealed down lighting. Lighting shall be powered by AC electric; battery powered lights shall not be permitted.

Shop drawings and samples shall be supplied prior to manufacture and installation for approval from the COR. Shop drawings shall detail in plan, elevation, and details the intent of design, constructability, and coordination of required blocking in the walls.

Lessor to provide the appropriate wall structure to support the manufacturer’s products in accordance with applicable building code requirements.

Fire performance characteristics: Provide wall panels with a UL label indicating that they are identical to those tested in accordance with ASTM-E84 (CAN/ULC S102.2) for Class 1 characteristics listed below:

• Flame spread 25 or less

• Smoke developed: 450 or less https://www.cfm.va.gov/til/dManual/dmID.pdf

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Impact Strength: Provide assembled wall protection units that have been tested in accordance with the applicable provisions of ASTM F476.

Chemical and stain resistance: Provide wall panels with chemical and stain resistance in accordance with ASTM D-1308.

Single source responsibility: Provide all components of the casework system manufactured by the same company to ensure compatibility of color, texture and physical properties.

Finishes to include but not limited to mixed materials such as textures, patterns (wood look or metal look), custom shapes, joint spacers, and trims & moldings.

Detailing to be approved by VA COR.

3.7.3. 12 50 00 Furniture

TI shall include wall mounted coat hooks for each exam room, office, conference room, and waiting areas. Submit during TI design a finishes board containing no less than three samples of the hooks required for VA to consider and select from.

3.8. Division 21 – Fire Suppression

3.8.1. 21 00 00 Telecommunications Room Fire Suppression

TI shall not run fire suppression piping above the telecommunications room/IT closet and the media control room, except to provide fire suppression for these spaces only. This requirement can be found in the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

Where allowed by State and Local codes, standard response sprinkler heads shall be used to minimize the chance of accidental discharge if struck by an object. This requirement can be found in the VA Fire Protection Design Manual [https://www.cfm.va.gov/til/dManual/dmFire.pdf].

3.9. Division 22 – Plumbing

3.9.1. 22 00 00 Telecommunications Room Moisture Protection

TI shall not permit any pipe or duct system foreign to the telecommunications room/IT closet and the media control room installation to enter or pass through that space. The Offeror shall ensure that foreign piping such as water pipes, steam pipes, gas pipes, sanitary waste pipes, roof drains, A/C ducts, and other unrelated piping systems containing liquids or gases are not installed, nor pass through, these rooms.

https://www.cfm.va.gov/til/dguide/dgOIT.pdf https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf https://www.cfm.va.gov/til/dManual/dmFire.pdf

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This requirement can be found in the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

3.10. Division 23 – Heating, Ventilating, and Air Conditioning

3.10.1. 23 00 00 HVAC Common Design Conditions

TI shall utilize the following HVAC design conditions unless otherwise noted:

a) Temperature Range: 70 F [21 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 70 F [21 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 20% to 60% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

These conditions and additional requirements, such as minimum total air changes per hour (ACH), minimum outside air ACH, maximum room noise level/noise criteria curve (NC), room air balance pressurization, room temperature control and air flow volume can be found by room code in the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf];

references to VA master specification sections need not be followed.

3.10.2. 23 00 00 HVAC Zoning

TI shall include, at a minimum, HVAC zones for the following areas (reference the space block diagram):

a) PACT Team Rooms

b) Exam Rooms

c) Storage Rooms

d) Lab https://www.cfm.va.gov/til/dguide/dgOIT.pdf https://www.cfm.va.gov/til/dManual/dmHVAC.pdf

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e) Clean Utility Room

f) Conference Rooms/Break Rooms/Group/SMA Rooms

g) Medication Storage Room, OIT Communications Rooms

Each thermostat for exam rooms and/or offices shall not control more than four rooms.

3.10.3. 23 09 00 HVAC Controls

TI shall include to the greatest extent possible an energy use reduction HVAC controls strategy. Use of occupancy sensors, non-business hours setbacks, predictive analytics of heating/cooling loading and other similar tactics is highly encouraged.

3.10.4. 23 74 13 OIT Communication Room Air-Conditioners

TI shall include dedicated, thermostatically controlled mechanical cooling equipment (Split Cooling System) for the telecommunications room/IT closet and the media control room to maintain the following design criteria:

a) Temperature Range: 64 F [18 C] to 75 F [24 C].

b) Temperature Tolerance: +/- 1.0 F [0.6 C].

c) Cooling Set Point: 75 F [24 C].

d) Heating Set Point: 64 F [18 C].

e) Dead-Band Room Temperature: 5 F [3 C], adjustable for VAV applications.

f) Humidity Range: 30% to 55% RH.

g) Humidity Tolerance: +/- 2.5% RH in humidification mode.

h) Dehumidification Design Set Point: 5% below the maximum RH.

i) Minimum Total Air Changes Per Hour: 2.

j) Minimum Outside Air Changes Per Hour: N/A.

k) Maximum Room Noise Level/Noise Criteria Curve: 45.

l) Room Air Balance: Positive.

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m) Individual Room Temperature Control: Yes.

n) Air Flow: Constant Volume.

Provide a water pan or barrier around the HVAC system to ensure water does not leak into the room as opposed to drain. Install a moisture detection system with a set of contacts in the pan to minimize water damage from condensate leaks.

These conditions are taken from the VA Office of Information and Technology Design Guide [https://www.cfm.va.gov/til/dguide/dgOIT.pdf], and the VA HVAC Design Manual [https://www.cfm.va.gov/til/dManual/dmHVAC.pdf]; references to VA master specification sections need not be followed.

3.11. Division 26 – Electrical

3.11.1. 26 00 00 Telecommunications Electrical

The telecommunications room/IT closet shall be provided with electrical infrastructure and equipment that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

3.11.2. 26 05 11 Requirements for Electrical Installations

TI shall include on all switches and receptacles the identification of the panelboard and circuit number it is fed by. Switches shall also identify which area/room/equipment it controls. Identification shall be printed directly on to the receptacle/switch faceplate; handwritten notes and adhesive labels are not acceptable.

3.11.3. 26 09 23 Lighting Controls

TI shall include to the greatest extent possible an energy use reduction lighting controls strategy. Use of occupancy sensors, daylight harvesting, time-specific schedules, task tuning/dimming controls and integration with the building automation/management system is highly encouraged.

3.11.4. 26 24 16 Panelboards

TI shall to the greatest extent possible separate electrically the VA leased space(s) from the other spaces of the building. Priority shall be given to circuits that VA supplied equipment and devices will be connected to (i.e. non-lighting or non-building service equipment circuits).

https://www.cfm.va.gov/til/dguide/dgOIT.pdf https://www.cfm.va.gov/til/dManual/dmHVAC.pdf https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

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3.11.5. 26 27 26 Wiring Devices

TI shall include in each office quad duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one receptacle for general and computer use.

Each workstation shall be provided one quad receptacle, or an appropriately rated receptacle to VA provided systems furniture. Underfloor raceways or tele/power poles shall be used if located away from a wall.

Each conference room shall include one quad receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor quad receptacle shall be provided in each small conference room. Floor quad receptacles shall be provided in the Conference Room and Group/SMA room to ensure no one point in the room is further than 20 linear feet from a receptacle.

Each presentation computer and lectern location shall be provided a receptacle within 5 ft [1.5 m] of its placement in the room.

Each waiting/reception space shall include one duplex receptacle every 8 ft [2.4 m].

Each copy and supply room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways. Each copier shall be provided a receptacle within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one duplex receptacle every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

The OIT Communication Room shall be provided quad receptacle every 5 linear ft [1.5 m] as measured around the floor line, excluding doorways. Along two walls, quad receptacles will be installed every 5 linear ft [1.5 m] and 4 ft [1.2 m] above the floor to support workbenches. These receptacles shall be on dedicated circuits separate from other rooms.

In the breakroom, coordinate receptacle requirements with 3.6.1.11 00 00 Kitchen Equipment. Provide appropriate receptacles for each cord-connected piece of kitchen equipment, as well as duplex receptacles for convenience use (both at counter and floor heights). These receptacles shall be on dedicated circuits separate from other rooms.

In corridors and open spaces, provide one duplex receptacle for cleaning machines at no more than 75 ft [23 M] spacing. These receptacles shall be on a dedicated circuit serving only these receptacles.

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Provide a recessed receptacle in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Such receptacles are not necessary where the equipment is low voltage, powered by headend equipment, battery powered, or Power over Ethernet (PoE). Coordinate receptacles during TI design with VA supplied equipment and required equipment in 3.12. Division 27 – Communications and

3.13. Division 28 – Electronic Safety and Security.

Receptacles shall be NEMA 5-20R Hospital Grade devices, unless a specific application requires a different device. No more than six receptacles shall be installed on a single circuit for general use. If a receptacle is on an emergency/backup/generator power circuit, the receptacle shall be colored red.

These requirements are based off the VA Electrical Design Manual [https://www.cfm.va.gov/til/dManual/dmElec.pdf]; references to VA master specification sections need not be followed.

3.11.6. 26 43 13 Surge Protective Devices

TI shall to the greatest extent possible provide an NFPA 70/NEC Type 2 Surge Protective Device on the distribution circuit(s) supporting the VA leased space(s).

3.11.7. 26 51 00 Interior Lighting

TI shall comply with the design parameters appropriate to the room listed in the VA Lighting Design Manual, Appendix A [https://www.cfm.va.gov/til/dManual/dmLighting.pdf]; references to VA master specification sections need not be followed. To the greatest extent possible utilize LED luminaires and illuminated signs.

3.12. Division 27 – Communications

3.12.1. 27 00 00 Telecommunications and Media Control Room Communications

The telecommunications room/IT closet and the media control room shall be physically located and provided with telecommunications infrastructure and equipment (excluding VA provided network switches) that complies with the requirements of VA Standards Alert 017 OIT Infrastructure Standards for Telecommunications Spaces [https://www.cfm.va.gov/til/sAlert/sAlert017.pdf] to include all VA OIT Standards incorporated by reference.

The VA shall provide and install network switches for VA local area networks (wired and wireless) prior to beneficial occupancy.

https://www.cfm.va.gov/til/dManual/dmElec.pdf https://www.cfm.va.gov/til/dManual/dmLighting.pdf https://www.cfm.va.gov/til/sAlert/sAlert017.pdf

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3.12.2. 27 15 00 Communications Structured Cabling

TI shall utilize plenum rated Category 6A cable and Cat 6A rated patch panels, connectors and RJ 45 jacks for structured cabling. These components shall not be manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. T568A pinout will be used for all connectors. Include on all wall outlet jacks the identification of the rack, patch panel and port number it is fed by. Identification shall be printed onto a label and inserted into an ID window in the faceplate;

handwritten and adhesive labels are not acceptable.

TI shall include in each office one wall outlet with four jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. For all linear wall space 5 ft [1.5 m] and greater, provide at least one outlet for general and computer use.

Each workstation shall be provided one wall outlet with four jacks. Underfloor raceways or tele/power poles shall be used if located away from a wall.

Each conference room shall include one wall outlet with four jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways. One floor outlet with four jacks shall be provided in each small conference room. Each presentation computer and lectern location shall be provided a wall outlet with four jacks within 5 ft [1.5 m] of its placement in the room.

Each copy and supply room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

Each copier shall be provided an outlet within 5 ft [1.5 m] of its placement in the room.

Each file and storage room shall be provided one wall outlet with two jacks every 10 linear ft [3 m] as measured around the floor line, excluding doorways.

The OIT Communication Room shall be provided a wall outlet with two jacks every 5 linear ft [1.5 m] as measured around the floor line, excluding doorways.

Along two walls, outlets will be installed every 5 linear ft [1.5 m] and 4 ft [1.2 m] above the floor to support workbenches.

Provide one recessed wall outlet with two jacks in conjunction with each security camera, security camera monitor, video teleconference camera, wall/ceiling mounted speakers, ceiling mounted projector, wall mounted TV receiver, clock and wireless internet access point. Coordinate outlets during TI design with VA https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment

Page | 16 supplied equipment and required equipment in 3.13. Division 28 - Electronic Safety and Security.

3.12.3. 27 15 01.23 Audio-Video Communications Horizontal Cabling

TI shall provide in each conference room audio-video device connection ports (such as VGA, HDMI, Display Port and USB-C) in wall outlets to support connecting ceiling mounted projectors and wall mounted TV receivers to guest computers and presentation devices.

3.12.4. 27 21 29 Data Communications Switches and Hubs

The Offeror shall conduct a survey of the VA leased space(s) to identify the number and locations of wireless internet access points (WAPs) for the VA Wireless Local Area Network (WLAN) and provide the required infrastructure to support them. The survey and infrastructure shall conform to the requirements of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf]. The VA shall provide and install the VA WLAN WAPs prior to beneficial occupancy.

TI shall provide in the space reception area(s) and each conference room a public wi-fi network separate from the VA WLAN for non-VA staff visitors (i.e.

vendors, other government agency officials and official guests). All infrastructure (to include WAPs and switches) for this wi-fi network shall be provided and maintained by the Offeror, but administered by the VA.

3.12.5. 27 31 00 Voice Communications Switching and Routing Equipment

TI shall provide four Plain Old Telephone Service (POTS) wall mounted RJ11 jacks in the OIT Communication Room connected to the building shell’s telephone equipment room. This is to be paid for by the Building Lessor as part of the fully services lease.

3.12.6. 27 41 31 Master Antenna Television and Equipment Systems

TI shall provide all wall mounted TV receivers with a female SMA coaxial cable connection in a recessed outlet to an over-the-air digital television signal antenna. The Offeror shall provide and maintain the antenna, or a cable/satellite television signal at no additional cost to the VA.

3.12.7. 27 53 19 Distributed Radio Antenna (Within Building) Equipment and System

TI shall provide for the VA leased space(s) a carrier neutral cellular phone repeaters/signal booster system capable of supporting at a minimum 4G broadband cellular capabilities. The system shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR)

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Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. The system additionally shall conform to the requirements of VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf].

Provide an exterior antenna and remote connection in the VA leased space shared reception area(s), break room, and conference rooms to receive reception from the National Oceanographic and Atmospheric Administration (NOAA) Weather Radio All Hazards (NWR) network [https://www.nws.noaa.gov/nwr/]. Provide signal boosting equipment as needed to ensure reception of the radio signal. Provide two reception area connections if the VA is split between two spaces. VA shall provide the NWR receivers.

Provide an exterior antenna and remote connection VA space reception area(s), break room, and conference rooms for AM/FM/SW commercial broadcast signals. Provide signal boosting equipment as needed to ensure reception. VA shall provide the radio receivers.

Provide four, 6 in conduits between the Telecommunications room/IT closet and the roof to facilitate future VA emergency communications equipment installations (such as high frequency radio and/or satellite phone/SATCOM systems). A 20 ft by 20 ft area on the roof with an unobstructed 365 degree view of the surrounding area, a 90 degree view of the sky, and at least 50 ft away from any other roof mounted communications antenna (such as cellular network towers/repeater systems and satellite dishes) shall be reserved for VA antenna use.

3.13. Division 28 – Electronic Safety and Security

3.13.1. 28 00 00 Electronic Safety and Security Systems

All systems designed and installed under this division shall comply with the requirements of 3.1.5. 00 20 00 Physical Security and Resiliency and the below mentioned standards. The systems shall not utilize equipment manufactured in whole or in part by companies incorporated in the People’s Republic of China (PRC); reference Federal Acquisition Regulation (FAR) Subpart 4.21 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment [https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment]. They will also be integrated with the existing systems of the Columbus VA Medical Center (420 North James Rd. Columbus, OH 43219) for remote monitoring by the United States Department of Veterans Affairs Police.

https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf https://www.nws.noaa.gov/nwr/ https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment https://www.acquisition.gov/content/subpart-421-prohibition-contracting-certain-telecommunications-and-video-surveillance-services-or-equipment

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3.13.2. 28 13 00 / 28 13 16 Physical Access Control System

TI shall provide for all doors from common building shell space into the VA leased space, into the telecommunications room/IT closet and into the designated rooms that is integrated with the Federal physical access control system (PACS). PACS infrastructure shall comply with the requirements of the VA Master Specification 28 13 16 Physical Access Control System and Database Management [https://www.cfm.va.gov/TIL/spec/281316.doc] and VA Master Specification 28 13 00 Physical Access Control System [https://www.cfm.va.gov/TIL/spec/281300.doc]. Coordinate with scDataCom to provide and install all equipment that shall fully integrate the system with the existing integrated Avigilon system currently installed at the Main VA Facility located at 420 N. James Road, Columbus, Ohio.

The main entrance door to the VA leased space(s) shall be provided a lock control system allowing the door to be remotely unlocked. Control buttons shall be located at the workstation(s) in the reception area and near the door inside the space(s).

3.13.3. 28 16 00 Intrusion Detection System

TI shall provide for all doors from common building shell space into the VA leased space, into the telecommunications room/IT closet intrusion detection system (IDS) infrastructure. IDS infrastructure shall comply with the requirements of the VA Master Specification 28 16 00 Intrusion Detection System [https://www.cfm.va.gov/TIL/spec/281600.doc].

3.13.4. 28 23 00 Video Surveillance

TI shall provide near all doors from common building shell space into the VA leased space(s), the telecommunications room/IT closet a video surveillance camera that observes the door from the interior of the space(s)/room. The reception area(s) shall also be provided a camera to cover the entirety of the space. All structured cabling supporting cameras shall be terminated in a punch panel in the telecommunications room/IT closet separate from all other cables (i.e. wired networking wall jacks, wireless access points, etc.). Camera infrastructure shall comply with the requirements of the VA Master Specification 28 23 00 Video Surveillance [https://www.cfm.va.gov/TIL/spec/282300.doc] and VA Telecommunications and Special Telecommunications System Design Manual [https://www.cfm.va.gov/til/dManual/dmTelecomm.pdf]. Coordinate with scDataCom to provide and install all equipment that shall fully integrate the system with the existing Avigilon system currently installed at the Main VA Facility located at 420 N. James Road, Columbus, Ohio. Camera manufacturer shall be Axis cameras.

https://www.cfm.va.gov/TIL/spec/281316.doc https://www.cfm.va.gov/TIL/spec/281300.doc https://www.cfm.va.gov/TIL/spec/281600.doc https://www.cfm.va.gov/TIL/spec/282300.doc

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3.13.5. 28 26 00 Electronic Personal Protection System

TI shall provide for the reception area(s) and each exam room an electronic personal protection system (also known as a duress/panic alarm). The protection system shall comply with the requirements of the VA Master Specification 28 26 00 Electronic Personal Protection System [https://www.cfm.va.gov/TIL/spec/282600.doc].

3.14. Division 32 – Exterior Improvements

3.14.1. 32 00 00 Parking Spaces

A minimum of 75 parking spaces for VA staff and visitors shall be provided on site with a minimum of 10 being designated as handicap parking spaces per the VA Accessibility Guidelines. Additionally, six of these spots shall be signed “U.S.

Government Owned Vehicles (GOV) Only”. Signs shall be formatted according to the VA signage standard or the existing site improvements sign standard.

When possible, these GOV spots shall be located adjacent to any existing/planned spots with electric vehicle charging infrastructure to allow for future expansion of the infrastructure to service the GOVs.

3.15 Specific Building Requirements

3.15.1 PATIENT ENTRANCE

Provide canopies over patient entrances to outpatient clinic.

Access from the lobby to elevators, stairways, and corridors shall be controlled. Separate the public lobby from adjacent areas with partitions that extend to the underside of the floor above. Glazing in the lobby area shall be laminated glass.

Public doors shall be capable of being remotely locked and unlocked from the reception desk in the main lobby. Secondary public entrance doors shall prevent unauthorized access. Staff entrance door hardware shall include electrified locksets and PIV FIPS compliant card access.

Means of egress doors that do not also function as entrances shall be provided with delayed action and alarmed emergency egress hardware.

Delayed egress and alarmed exits shall comply with applicable codes and regulations. Means of egress shall not be obstructed by installation of security devices such as guard stations, screening equipment, or other security devices.

Access for Emergency Responders: The Fire Command Center (FCC) and secure house key box for emergency responders shall be located near main entrance door or as specified by Local Fire Code. The entrance shall be controlled and monitored by Security Surveillance Television

(SSTV).

https://www.cfm.va.gov/TIL/spec/282600.doc

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4. Lease Servicing Requirements

Upon VA beneficial occupancy, the Offeror shall provide the following services as part of the lease and at no additional cost to the VA:

4.1. Utilities and Monitoring Services

Electric

Natural gas

Potable water

Sanitary sewer

Storm sewer

Telecommunications (telephone and internet) service

HVAC

Fire monitoring

Security monitoring (limited to building shell and site improvements)

4.2. PRIVACY CURTAINS

Lessor shall supply, install, maintain, and clean fabric privacy curtains. Curtains will be suspended from clips attached to the acoustic ceiling system. Lessor to supply two (2) complete sets, one (1) installed and one (1) to be stored at the VA CLINIC.