EXHIBIT B - Contractor Required Deliverables.pdf
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- Attached to
- Regulated Medical Waste (RMW) Removal Services
- Solicitation number
- HT9427-26-RFI-0001
- Issued by
- Not on record
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EXHIBIT B: Summary of RMW Contractor Deliverables
This document is an appendix that outlines the required deliverables for a Radioactive Medical Waste (RMW) contractor under a basic contract and associated task orders. The contractor must submit operational and administrative deliverables according to specified frequencies and methods. Operational deliverables include shipping papers/manifests upon waste pickup, treatment/destruction certificates within 45 calendar days of waste removal, and DOT special permits for Category A RMW transportation within 24 hours of arranging pickup. Financial and reporting deliverables include monthly invoices due 45 days after month-end in electronic format and monthly utilization reports due within 60 calendar days of award, then monthly thereafter, submitted electronically via email. Annual service contract reporting is required no later than October 31st via a secure Internet data collection site.
Administrative deliverables submitted within 10 calendar days of task order award include quality control plans, employee training plans, corrective action plans, spill response plans, and contingency plans, all delivered in writing via email to the task order contracting officer/contract specialist and task order contracting officer's representative (COR). Licensing and insurance requirements include submission of all licenses and permits no later than 14 days post-award and certificates of insurance 30 calendar days after basic contract award or 10 calendar days after task order award. The contractor must notify the TO COR of any changes to disposal facilities 30 days in advance and submit copies of renewal licenses and permits within 7 calendar days. Any changes to submitted plans, insurance, or training documentation must be submitted within 5 calendar days of the change. Quarterly meetings are required with request materials submitted one week prior and minutes due no later than 15 days after each meeting, delivered in writing via email.
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EXHIBIT B
Summary of RMW Contractor Deliverables
The following are applicable deliverables required by the Contractor and the applicable PWS references:
Deliverable Frequency Method of Delivery Office Shipping Papers/Manifest (Paragraph 5.8.)
Upon pick-up Paper document Task Order (TO) COR
Treatment/Destruction Certificates (Paragraph 5.9.)
Within 45 calendar days of removal of waste from the facility
Paper/electronic TO COR
Special Permits (Paragraph 4.3.)
Provide a copy of the DOT special permit for the transportation of DOT Category A RMW to each TO COR within 24 hours of arranging pick up
Paper document TO COR
Invoice (Paragraph 5.9.3.)
45 days after the last day of a month
Electronic format TO COR
Utilization Report (Paragraphs 5.1., 5.2., Exhibit C)
Initial Utilization Report is due within 60 calendar days after award. Subsequent reports submitted 45 days after the last day of a month. This report will cover the preceding calendar month
Electronically via email in the format prescribed in Exhibit C
Contracting Officer/Contract Specialist & COR
Service Contract Reporting (Paragraph 5.3.)
NLT 31 October of each calendar year
Via a secure Internet data collection site
Contracting Officer/COR
Quarterly Meetings Request (Basic Contract and Task Orders), agenda, and slides (Paragraphs 5.4., 5.5.)
One week prior to quarterly meeting
In writing via email Contracting Officer/Contract Specialist & COR
TO Contracting Officer/Contract Specialist & TO COR
Quarterly Meeting Minutes (Basic Contract and Task Orders) (Paragraphs 5.4., 5.5.)
NLT 15 days after quarterly meeting
In writing via email Contracting Officer/Contract Specialist & COR
TO Contracting Officer/Contract Specialist & TO COR
All licenses & permits (Paragraph 4.3.)
NLT 14 days post award
Copies of licenses/permits submitted electronically via email
TO COR
All applicable renewal licenses & permits (State) (Paragraph 4.3.)
NLT 7 calendar days Copies of licenses/permits submitted electronically via email
TO COR
Incinerator/disposal facility change (to include Federal & State operating permits) (Paragraph 4.3.)
30 days prior to change of incinerator or disposal facility
In writing via email TO COR
Quality Control Plan (Paragraph 4.4.)
10 calendar days after task order award
In writing via email TO Contracting Officer/Contract Specialist & TO COR
Employee Training Plan (Paragraph 4.8.)
10 calendar days after task order award
In writing via email
TO Contracting Officer/Contract Specialist & TO COR
Corrective Action Plan (Paragraph 4.5.)
10 calendar days after task order award
In writing via email TO Contracting Officer/Contract Specialist & TO COR
Spill Response Plan (Paragraph 4.7.)
10 calendar days after task order award
In writing via email TO Contracting Officer/Contract Specialist & TO COR
Contingency Plan (Paragraph 4.6.)
10 calendar days after task order award
In writing via email TO Contracting Officer/Contract Specialist & TO COR
Certificate of Insurance (Basic Contract) (Paragraph 4.9.)
30 calendar days after contract award
Copy of Certificate of Insurance via email
Contracting Officer/Contract Specialist & COR
Certificate of Insurance (Task Orders) (Paragraph 4.9.)
10 calendar days after task order award
Copy of Certificate of Insurance via email
TO Contracting Officer/Contract Specialist & TO COR
Changes to Quality Control Plan (Paragraph 4.4.)
Within 5 calendar days of change
In writing via email Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
Changes to Corrective Action Plan (Paragraph 4.5.)
Within 5 calendar days of change
In writing via email Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
Changes to Employee Training Plan (Paragraph 4.8)
Within 5 calendar days of change
In writing via email Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
Changes to Spill Response Plan (Paragraph 4.7.)
Within 5 calendar days of change
In writing via email Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
Changes to Contingency Plan (Paragraph 4.6.)
Within 5 calendar days of change
In writing via email Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
Changes to Certificate of Insurance (Basic Contract and TOs) (Paragraph 4.9.)
Within 5 calendar days of change
Copy of change via email
Contracting Officer/Contract Specialist, COR, TO Contracting Officer/Contract Specialist, & TO
COR
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