Exhibit B - Agency Specific Requirements_ICE Kingman 2AZ0358.pdf

Facility

Design

Guide

DISCLAIMER: The contents of this document are not to be used for advertising, publication, or promotional purposes. Citation of trade names does not constitute an official endorsement or approval of the use of such commercial products. All product names and trademarks cited are the property of their respective owners.

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Executive

Summary

Facility Design Guide

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FOR OFFICIAL USE ONLY - DESTROY DOCUMENTS WHEN NO LONGER NEEDED

8.6.2016

1. Executive Summary The Facility Design Guide (FDG) serves as a guide for the planning and development of ICE Facilities across the country and is complemented by prototypical space layouts. The FDG (July 2016) is an update of the December 2010 Standard and offers guidance on the components needed for various size office spaces. The FDG is a living document that will assist the current design and construction efforts, utilize the lessons learned from field visits, and to present approaches for streamlining these facilities.

The FDG will be used to establish a design approach, outline the fundamentals that are to be achieved, and provide the building blocks for space design and planning. This FDG will provide a benchmark program to understand the basic components of an ICE facility and to provide the ICE design team with tools for a specific solution, for a specific project, in a specific location.

The knowledge of lessons learned and local variables are critical for transforming a generalized program into a specific program. The program verification is essential. The lessons learned are regional in nature. While some observations are collocation oriented, some are based on facility and program specific mission, and others are based on available space types. All of these factors play into a homogeneous program that will work for the collocation efforts currently underway within the ICE facility program.

This facilities design guide will also help the user understand a variety of acronyms and terms, and, will categorize the various levels of government staffing positions with their standard space allocations. Again, it should be clarified that these are prototypical programs and will need adjustment by the project architects, designers and ICE facilities project managers.

All design groups engaged in these space planning efforts will not only have to coordinate with GSA during the market survey, but once a facility has been selected, there will be adjustments that need to be made to the prototypical design and the prototypical program to meet the unique layouts of that facility.

Once the program is established and approved, and if appropriate, the existing facility is identified by GSA, the FDG will provide the general size, orientation, proximities and features needed to complete the design. Partition types and basic hardware templates are provided as a foundation for refinement as specifications.

This guide was developed from groups within the ICE components and outside agencies covering CAD standards, security standards, IT standards and others. The designer should always use the most current standard unless otherwise instructed.

USICE FACILITIES DESIGN GUIDE INTRODUCTION

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Facility Design Guide Team:

Maryellen Brady (OAFM) – Chairman

Harvey Lusk Jr., RA (OAFM) – Vice-Chairman

Jeff Holley (OAFM)

Tim Kvitek (OAFM)

Shane Rutledge (OAFM)

Mike Swengros (OAFM)

David Spirnak (OAFM)

Cheryl Tanner (OAFM)

John Taylor (OAFM)

Rodney Bunn (OPR)

Greg Mazzie (OPR)

Andre’ Collins (OPR)

Harvey Glover (OPR)

Bobby McCracken (OCIO)

Scott Bowman (OCIO)

Scott Tucker (OCIO)

John Jenkins (ERO)

Tyrone Shaw (ERO)

Jack Bennett (ERO)

Charles Royer (HSI)

Freddie Taylor (HSI)

James Geddes II (HSI)

Alvin Hill (HSI)

Beverly Curtis (OPLA)

Marcus Johnson (OPLA)

Adam Black (OCSO)

Mike Christ (OCSO)

Shelby Morrison (Office Images)

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Abbreviation s, Acronyms, and

Definitions

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AGENCY ACRONYMS

BIA Board of Immigration Appeals BEST Border Enforcement Security Task Force

C3 Cyber Crimes Center CAP Criminal Alien Program CBP (The Bureau of) Customs and Border Protection CCS Cyber Crimes Section CDF’s Contract Detention Facilities CES Child Exploitation Section CIS Citizenship and Immigration Services CJIS Criminal Justice Information Services Division CMRD Collections Management and Requirements Division

DFA Digital Forensic Agents DFS Digital Forensic Section DIHS Division of Immigration Health Services DOJ Department of Justice DTT Defensive Tactics Training

EIT Executive Information and Technology Division EOIR Executive Office of Immigration Review ERO Enforcement and Removal Operations (includes DRO and Secure

Communities)

FIG’s Field Investigations Groups FOD Field Operations Director FTID Financial and Trade Investigations Division FUGOPs Fugitive Operations

GAO General Accounting Office GSA U. S. General Services Administration

HIDET High Intensity Drug Enforcement Team HSI Homeland Security Investigations (includes OI, INTEL and OIA)

ICE U. S. Immigration and Customs Enforcement IGSA Intergovernmental Service Agreements IIBS International Intelligence and Border Strategy Division (IIBS) IOD Intelligence Operations Division (IOD) IOU Intelligence Operations Unit IPD Intelligence Programs Division INTEL Office of Intelligence IRC Interoperability Release Center IRF Institutional Removal Facility ITFO Information Technology Field Operations

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JPATS Justice Prisoner and Alien Transportation Service JTTF Joint Terrorism Taskforce

NFOP National Fugitive Operations Program

MA Management and Administration

OAM Office of Asset Management OCIO Office of the Chief Information Officer OCR Office of Congressional Relations ODPP Office of Detention Policy and Planning

OIA Office of International Affairs OIG Office of Inspector General OMB Office of Management & Budget OPA Office of Public Affairs OPLA Office of Principal Legal Advisor OPR Office of Professional Responsibility OSLC Office of State/Local Coordination

RAC Regional Agent in Charge

SAC Special Agent in Charge SRT Special Response Team

TTU Trade Transparency Unit

UC OPS Undercover Operations

VGT Virtual Global Taskforce

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ABBREVIATIONS

ADA American Disabilities Act

A-E Architect-Engineer

AEC Architectural, Engineering and Construction

AERC Architect-Engineer Resource Center

AIA American Institute of Architects

ANSI American National Standards Institute

ASTM American Society for Testing and Materials

AWP Annual Work Plan

BIM Building Information Modeling

BOMA Building Owners and Managers Association

CAD Computer-Aided Design

CFOA Chief Financial Officers Act

CFR Code of Federal Regulations

CIO Chief Information Officer

CO Contracting Officer

COR Contracting Officer’s (Technical) Representative

DHS Department of Homeland Security

DID’s Design Intent Drawings

EMCS Emergency Management Control System

E.O. Executive Order

FAR Federal Acquisition Regulation

FM Facilities Management or Financial Management

FMFIA Financial Management Financial Integrity Act

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FMP Facilities Management Plan

FOUO For Official Use Only

FPR Federal Property Regulation

FPS Federal Protective Service

HSDN Homeland Secure Data Network

LAN Local Area Network

LAP Lease Acquisition Program

LEED Leadership in Energy and Environmental Design

ME Main Egress

MOU Memorandum of Understanding

OE Operational Element/Operational Entity/Organizational Element

O&M Operations & Maintenance

PIP Projects in Progress

PM Project Manager

R&A Review and Analysis

RAF Raised Access Floor

RSF Rentable Square Feet

SAS Space Allocation Standards

SC Shell and Core

SCIF Sensitive Compartmented Information Facility

SE Second Egress Guard House

SFO Solicitation for Offers

SRPO Senior Real Property Officer

STC/NRC Sound Transmission Class / Noise Reduction Coefficient

TFS Tactical Fielding Strategy, Tactical Feasibility Study, Technical Field Support, Tactical Forecast System

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TI Tenant Improvement

VAV Variable Air Volume

VSP Vehicular Sallyport

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DEFINITIONS

Acquisition The process by which an executive agency obtains custody of and interest in real property (by means of transfer, purchase, construction, lease, or permit) for its own use in carrying out established agency mission(s).

Alteration Facility alteration is a subcategory of construction. It is the alteration, conversion, or reconfiguration of a facility's interior space, systems, and features or exterior surfaces and openings. Alteration does not substantially add to the "footprint" of a facility. Alteration is "construction work."

Americans with Disability Act Facility design guideline minimums established by Federal law and administered by the Department of Justice mandated to eliminate architectural barriers to the physically handicapped.

Annual Work Plan The Annual Work Plan is an integral part of a successful space management program. It is the local Field Office’s Facilities Manager’s plan for work to be accomplished during the upcoming fiscal year. It contains all types of projects necessary to service the existing facility. Projects included in the Plan should be consistent with overall USICE goals and objectives, including environmental, health, and safety concerns.

Asset Management Refers directly to the performance of individual assets, asset management will occur in the DHS operating entities (OE) facility departments.

Breakdown Maintenance An activity involving the restoration of failed or failing equipment or system to a defined level of performance.

Break Room Areas required for employee coffee/lunch breaks. The room will be designed to accommodate microwave ovens, refrigerator, coffee machines, vending machines, sinks, counters with storage cabinets and employee bulletin boards. Appliances will not be furnished by the government.

Budget Authority The authority provided by Federal law to incur financial obligations that will result in outlays.

Most budget authority for acquisitions is in the form of appropriations; other types are contract authority, authority to borrow, and spending authority from offsetting collections.

Build-out The construction or renovation work required to make space available for occupancy.

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Capital Asset Capital assets are land, structures, equipment, and intellectual property, including software that are used by the Federal Government and have an estimated useful life of two years or more.

Capital assets exclude items acquired for resale in the ordinary course of operations or held for the purpose of physical consumption such as operating materials and supplies. The acquisition cost of a capital asset includes both its purchase price and all other costs incurred to bring it to a form and location suitable for its intended use. Capital assets may be acquired in different ways: through purchase, construction, or manufacture; through lease-purchase or capital lease, regardless of whether title has passed to the Federal Government; through an operating lease for an asset with an estimated useful life or two years or more; or through exchange.

Case Goods Free standing furniture.

Commitment A financial action in which the certifying official signs a Requisition or Reimbursable Work Authorization document stating that funds are available for a specific purpose. Those funds are not available for other use until a formal “decommitment” occurs.

Conference/Training Room(s) Joint use space required for staff meetings, task forces and training exercises.

Construction Facility construction is an undertaking to make or form a new facility or an extension to an existing facility by assembling or combining elements, components, or systems. It includes preliminary planning, engineering, architectural, legal, fiscal, environmental, and economic investigations; and studies, surveys, designs, plans, working drawings, specifications, procedures, and other similar actions necessary for the undertaking. Also, the term "construction" in its most generic sense includes alteration.

Contingency Funds Contingency funds pay for facilities-related expenses that could not have been reasonably expected during the normal budget processes. At the beginning of the fiscal year, contingency funds may be set aside to cover extraordinary, unexpected expenses such as storm damage and major unanticipated failures in water, sewer, heating, ventilation, and air conditioning, and other major systems. Toward the end of the fiscal year, unobligated contingency funds may be used to fund projects that have been approved by facility boards.

Continuing Resolution Continuing Resolutions are passed by congress as “stop gap” appropriation measures when they fail to enact annual appropriation bills prior to the start of the fiscal year (October 1). The continuing resolutions contain different, but somewhat specific, guidance on the departments’ or agencies’ authority to obligate funds. Facilities “operations and maintenance” are normally considered an on-going essential activity and may continue within the limitations noted in the continuing resolution. However, facilities acquisitions are normally considered “new starts” and there is no authority to initiate these types of actions.

Contracting Officer "Contracting officer" means a person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings. These individuals have been appointed through a warranting process to legally execute the requirements of their position.

The limits of a contracting officer are defined on the face of their warrant.

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Contracting Officer’s (Technical) Representative A COR is appointed by a Contracting Officer and the letter details their authorities. Contracting Officer (Technical) Representatives (CORs) do not have obligation authority. They can only act within the boundaries of the Scope of Work. They cannot change the SOW and they cannot direct the contractor to perform anything outside of the SOW. They are vital eyes and ears of the Contracting Officer.

Copier/Storage Room Space required for photocopiers, facsimile machines, shredders and the storage of paper, toner cartridges and recycling bins, etc.

Copier Room Space required to photocopy large volume projects.

Cubical Work space within the open office space area with a specific square footage allocation.

Deferred Maintenance Maintenance tasks that cannot be performed due to a resource (staffing or budget) shortfall.

Delegated Space Management Authority Headquarters may delegate one or more Space Management responsibilities to district offices or service centers that have full-time professional Space Management staff. Those responsibilities include:

Initial program cost estimates for minor projects.

Economic analyses to help scope a project.

Greater autonomy in developing the scope of facility projects including layouts and timelines.

Demountable Wall Prefabricated walls that can be relocated without construction.

Disposal The process by which an executive agency releases custody of or interests in real property no longer needed for its use.

Executive Staff The Executive Staff is comprised of Assistant Secretary, Deputy Assistant Secretary, Chief of Staff, General Counsel Director, Office of Congressional Relations Director, Office of Public Affairs, Director, Internal Audit, Chief Financial Officer, and Director of Administration.

Expenditure A financial action in which funds are authorized for payment to a vendor for goods or services provided. Funds are normally dispersed by the Finance Office after certification by the Project Manager/Contracting Officer’s Representative/Contracting Officer that the goods or service have been received. Those funds are no longer available to the government.

Facility Coordinator Individual designated by the functional officer manager to provide facilities management point of contact for the local office.

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Facility Management Plan This plan identifies all of the facilities requirements for USICE. It spans a five-year period and is organized by: plans for the upcoming fiscal year, plus the four which follow that fiscal year. At the headquarters level, it contains work scheduled for the headquarters facility as well as other facilities for which headquarters has direct Space Management responsibility. The plan also contains service-wide Space Management goals and special headquarters facility programs such as initiatives to improve fire safety or quality of life, or to comply with new environmental requirements. The development of the Plan should be consistent from year to year in order to account for all aspects of a project.

Facility Project A facility project is work to construct, alter, repair, or maintain a building (standard, modular, or relocatable), utility system, fence, real property installed equipment, mobile emergency generator, road, pavement, grounds, or natural habitat. A facility project does not include the cost of moving, leasing, communications, and equipment other than that which is real property installed. It does include facility work, such as conduit installation and electrical upgrade, needed to support communication projects.

Floor Plan A scaled diagram of a room or floor as seen from an aerial view.

Functional Office Manager The manager responsible for the mission operations at a local office.

GSA-Assigned Space GSA-assigned space is space that is leased for USICE by the GSA or otherwise assigned to

GSA.

Headquarters Component The HQ Components are defined as the highest level of an organizational element.

LAN Closet/Remote Wiring Closet Space used exclusively for computer panels and racks for the Local Area Network and telephone connections.

Layout A plan developed to show the locations of the constructed improvements or items placed in a room or floor.

Lease Acquisition Program (LAP) The Lease Acquisition Program (LAP) Fund comprises funds allocated by the Office of Budget from program elements for the purpose of acquiring leases. The costs include; the initial occupancy costs of above allocation work in GSA-assigned facilities, above lease standard work in direct leased facilities, automated data processing cabling and facility support, furniture purchases, moving costs, project-related travel costs, security, and telecommunications requirements. The LAP Fund may also occasionally be used to fund post occupancy projects in leased and GSA-assigned facilities.

Lessee The entity to whom a lease is granted. In the case of USICE, the Lessee is always GSA.

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Lessor The owner or owner’s representative of the building who grants the lease to GSA (Lessee).

Life-cycle Cost The total cost of constructing, maintaining and operating a facility or part of a facility. Life-cycle costs should be calculated in constant year dollars for comparison. Guidelines for evaluating life-cycle costs can be found in Office of Management and Budget (OMB) Circular A-94, Discount Rates for to be used in Evaluating Time-Distributed Costs and Benefits.

Loading Dock A secure arrival and departure port for all furniture, supplies and equipment necessary to support the facility.

Mail Room Dedicated space used for the collection and distribution of mail throughout the facility.

Maintenance Facility maintenance is the work necessary to maintain the original anticipated useful life of a facility or real property installed equipment. It includes periodic or occasional inspection, adjustment, lubrication, cleaning (non-janitorial), painting, replacement of parts, minor repairs, and other actions to prolong service and prevent unscheduled breakdown, but it does not prolong the life of the property or equipment or add to its value. Maintenance is preventative.

Maintenance and Repair Project A project is a facility project with an estimated cost of less than $25,000. The facility project may be for work that is a CIS responsibility in leased or GSA-assigned facilities. The definition does not include work that will result in additional space or a change of facility use. A maintenance and repair project must be approved by the region. It may be funded by region from its annual O&M budget or from other funding sources. Examples of those other funding sources include local, regional, or HQ program funds, and special funds set aside for specific programs such as facility health and safety improvements. The cost of the work must include design, space planning, facility contracts, labor (contract or in-house), government-furnished materials, equipment rental, furniture and furnishings, cabling, movement, and outside project management.

Maintenance Plan A plan that illustrates the resources needed and frequency of performing scheduled preventive maintenance tasks based on standards for existing equipment, systems and finishes found in USICE facilities. The maintenance plan also includes critical facility information for handling breakdown maintenance, including phone numbers and procedures in the event of a breakdown. USICE maintenance plans are developed from O&M manuals, USICE Preventive Maintenance Program Guidelines, or industry standards. A maintenance plan should be developed for each individual facility.

Major Project A major project is a facility project on one or more facilities for maintenance, repair, construction or alteration with an estimated cost of more than $25,000, or a project that will result in additional space or a change of facility use, regardless of cost.

A major project must be approved by USICE Headquarters or higher authority. It may be funded by USICE Headquarters or region from their Operations and Maintenance or program funds, or the Lease Acquisition Program.

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Obligation The act of moving funds from the commitment stage to a formal contract. This action occurs when a contracting officer signs a contract or receiving officer at another federal agency, normally at GSA or the Corps of Engineers, signs receipt of funds. The funds are no longer available to the agency for use without a formal “deobligation.”

Operations & Maintenance (O&M) Funds O&M funds pay for minor maintenance, repair, or alteration on a building, utility system, real property installed equipment, mobile emergency generator, roads, pavements, grounds, or natural habitat costing less than $25,000 per work order. O&M funds come from USICE fee accounts.

Operations and Maintenance Work Facility operations and maintenance (O&M) work is minor maintenance and repair on a building, utility system, real property installed equipment, mobile emergency generator, roads, pavements, grounds, or natural habitat costing less than $25,000 per work order. It does not include construction or alteration. O&M work may be approved locally according to regional policy. It is funded from the local O&M fund or from program funds at the local, regional, or USICE Headquarters levels. Occasionally, regions may choose to spend their R&A funds on O&M work.

Organizational Element (OE) Individual organizational entity (bureau, agency, or service) having property management responsibilities within the Department of Homeland Security.

Outlay The issuance of checks, disbursement of cash, or electronic transfer of funds made to liquidate a federal obligation.

Out of Cycle Projects or funds that were not addressed through the normal project review and approval process. Often these are minor projects that can be accomplished using funds available to the local field office. All Out of Cycle Projects must receive the appropriate approval prior to proceeding.

Portfolio Management Serves the owner by managing the financial health of the portfolio of assets, minimizing cost while also achieving other objectives that the owners may hold over both the short and long terms.

Post-Occupancy Work Work that is required subsequent to the occupancy of a facility is termed post-occupancy work.

It is usually not foreseen as part of the work needed to prepare for USICE occupancy and is therefore not programmed for the initial LAP funding requirements.

Preventive Maintenance An activity based on set time or interval established for the purpose of maintaining facilities, systems or components at a specified level of performance.

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Preventive Maintenance Program Guidelines These are preventive maintenance standards, developed, for equipment and systems commonly found at USICE facilities. They are to be used as the basis of the facility maintenance plan if O&M manuals do not exist or are not available.

Program Office An operating element within the bureau that has a budget allocation or operational jurisdiction over some distinction portion of the bureau’s mission.

Real Property Land and improvements constructed on or associated with that land. Improvements include buildings, other permanent structures, easements, or rights of way.

Reception Area used for receiving visitors into the individual office areas of Directors and designated Office Heads.

Rent USICE pays GSA a fee, called Rent, for the space it occupies in GSA-assigned space. Rent payments go into the Federal Buildings Fund, a revolving fund from which GSA funds its facility purchases, its maintenance, repair, alteration, and construction projects, and its leases. Each Rent charge is calculated by adding a small surcharge to the appraised fair market rental of the space, and it is updated every three years.

Repair Facility repair is work to restore damaged or worn-out facilities or real property installed equipment to a normal operating condition. Repairs can prolong the life of an asset but should not increase its value. Repair by replacement is permitted and is the exchange or substitution of one fixed asset for another having the capacity to perform the same function. The replacement may arise from obsolescence, wear and tear, or destruction and it involves a complete and identifiable item. Repair may bring assets to current functional standards. Repair is curative.

Review and Analysis The systematic assessment of data and data populations to provide comparative evaluations on the consistency of the data or conformity to a standard. Review and Analysis is often performed on a large data population of like information to determine variance from a mean, standard, or expected result.

Run-to-failure This involves the operation of a piece of equipment or system until it fails. It is based on the equipment being relatively inexpensive to replace and a shutdown having little or no significant impact on operations. The decision to use the run-to-failure concept should be based on a thorough life-cycle cost analysis.

Senior Real Property Officer The official designated responsible under the Executive Order for Real Property Management within the Department of Homeland Security. The Chief, Office of Administrative Services holds that designation within the Department of Homeland Security.

Side by Side (Side x Side) The Side by Side used to identify a Lease Acquisition Plan project within the USICE.

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Space Management Plan The Space Management Plan is established by the Headquarters Facilities Management Division and defines the current and projected use of all space within the Headquarters Complex. The Space Management Plan is displayed in the form of floor plans, tables, and text.

Strategic Plan The Strategic Plan is a senior USICE management long-term plan laying out strategic goals six to twenty years in the future. At USICE there is no single document called the "Strategic Plan."

Strategic planning is performed and communicated through policy memoranda, management meetings, and various directives. The term "Strategic Plan" as used here represents the collective results of management's long-term planning efforts. Facility management is an integral part of such planning and the planning should address the facility requirements needed to support USICE operational goals. Facility Management Plans are developed to support the strategic goals of the Strategic Plan.

Team Meeting Area A flexible space adjacent to other areas used for quick and small group meetings as well as doubling as a technical resource library storage area.

Telephone Equipment Telecommunications equipment used exclusively for USICE telephone/computer patch panels.

Telephone Room Room dedicated exclusively for USICE telephone switchgear and telephone/computer patch panels.

Underutilized Whenever all or a portion of real property, with or without improvement, is used only for irregular periods, or intermittently; or when a portion of the property can satisfy current program needs.

Utilization The manner and degree of efficiency with which real property controlled by the Department is used in the accomplishment of its mission(s).

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Project

Requirements

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The Project Requirements (PR) provide specific agency requirements, which may be complementary, more specific, or more stringent than those of the Request for Lease Proposal (RLP)’s minimum requirements and are intended to give the Offerors additional information to be fully compliant with the RLP. The PR is not intended to reduce the minimum requirements contained within the base RLP.

This document should be used in conjunction with the task order scope of work and the RLP requirements. If there are any conflicts between documents, they shall be brought to the attention of the Immigration and Customs Enforcement (ICE) Project Manager for clarification.

1. GENERAL GUIDELINES

A. These Project Requirements are intended to convey the intent of the scope of work, but are not to be considered exhaustive or all-inclusive. Where these specifications do not address specific criteria, the Lessor shall include systems, materials and equipment in accordance with sound design practices for similar facilities in the marketplace. The Government recognizes that the PR alone, no matter how well prepared, cannot and need not convey all the information that should reasonably be understood by experienced design teams in order to design an ICE building or associated spaces. Further, the PR cannot anticipate or regulate every variable of a design approach that is developed during the procurement process. Therefore, the Government and ICE expects that the design team, having the knowledge and expertise of these facilities will interpret the intent of the PR correctly, and will supplement these documents with their expertise in order to achieve a complete, high quality and fully functional design.

2. INDUSTRY CODES AND STANDARDS

A. All construction shall at a minimum, be performed in workmanlike manner and constructed in accordance with the latest building codes as applied or enforced by the local jurisdiction and applicable laws, rules and regulations.

3. DESIGN AND CONSTRUCTION GUIDANCE

A. ICE shall have the sole approving authority on all matters involving aesthetic design and appearance of base building and tenant improvements, including but not limited to the exterior envelope, main lobby, landscaping and site design, lighting, and toilet rooms unless Lessor can demonstrate a design element approved or requested by ICE represents a reduction in market value upon lease

PROJECT REQUIREMENTS

3-2 expiration. ICE shall coordinate and be reliant upon the design team for preparation of design and finish options.

B. During the development of the Design Intent Documents (DID’s) and

Construction Documents (CD’s), Immigration and Customs Enforcement will coordinate with the Lessor, Architect and/or Engineers to identify specific project requirements not specifically identified in the Exhibits and Lease documents.

C. Drawings

3.C.1. For the purposes of design review and approval prior to release for construction, the Lessor shall split the CD’s into Shell and Core (SC) and Tenant Improvement (TI) packages, if applicable (refer to GSA requirements). The intent for this split is to allow the Lessor to manage the construction schedule through early issuances of the SC package and associated sub packages for construction work to proceed while the TI package is under development. The TI package development schedule shall take into account and work in tandem with the Design Intent Drawings (DID) development process. ICE encourages the combining of the SC and TI packages after approval of the DID’s if the TI Design is being done by the Lessor.

3.C.2. The Lessor shall prepare, at the Lessor’s expense, and provide DID’s to

ICE for approval. DID’s, for the purposes of this project, are defined as floor plans graphically depicting the requirements set forth within the RLP and Project Requirement documentation.

3.C.3. Any material changes to the CD’s that vary from the DID’s shall require specific notice to and approval from the ICE PM and Contracting Officer (if applicable).

3.C.4. ICE’s review of the DID’s and CD’s does not relieve the Lessor from b e i n g completely responsible for the improvements required by this project. The Lessor is solely responsible and liable for technical accuracy of the drawing submissions in meeting all requirements of the contract.

4. ICE FACILITIES STANDARDS

A. The Agency specific requirements, which amplify or modify the standard requirements outlined in the RLP, are promulgated via these Project Requirements (PR). The PR contains the Agency specific requirements which apply to the overall project. In addition, the following documents are included:

4.A.1. ICE Facility Design Guide - Latest version, Section 1 – Executive

Summary

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4.A.2. ICE Facility Design Guide - Latest version, Section 2 – Abbreviations, Acronyms, and Definitions

4.A.3. ICE Facility Design Guide - Latest version, Section 3 – Project Requirements

4.A.4. ICE Facility Design Guide - Latest version, Section 4 – ICE Directives (If applicable)

4.A.5. ICE Facility Design Guide - Latest version, Section 5 – Space / Room Design Guide

4.A.6. ICE Facility Design Guide - Latest version, Section 6 – Partition Types &

Details

4.A.7. ICE Facility Design Guide - Latest version, Section 7 – Door, Frame & Hardware Schedules

4.A.8. ICE OCIO Standards- Latest Version

5. PROJECT OVERVIEW

A. Utility Requirements

5.A.1. The Lessor shall provide the facilities with the required HVAC, electrical and plumbing services as outlined during the design phase. ICE facilities require a zoned HVAC system that reflects their unique mission requirements for 24x7 activities in various parts of the facility. A rate and plan to activate overtime utilities when needed should be part of the lease and design phase. The standard 10-hour building hours will be 7am – 5pm, Monday-Friday.

5.A.1.1. Exact cooling to be based on BTUs emitted by equipment required and specified during the design phase for rooms like, but not limited to, the following:

5.A.1.2. COM-ITC-MDF and/or COM-ITC-RWC (MDF/LAN):

These spaces will contain ICE racks, servers and security equipment requiring 24x7 HVAC cooling.

5.A.1.3. COM-HSDN-C will contain ICE racks and equipment requiring 24x7 HVAC cooling and could be designed on an as needed basis.

5.A.1.4. Additional spaces identified during the design phase may also require 24x7 HVAC. E.g. The detention block should have HVAC capable to handle maximum occupancy and serviced by an overtime utilities agreement to provide it as needed.

5.A.1.5. The detention area will also require above standard

3-4 janitorial services (weekend cleaning and sanitizing the cells) and surrounding area.

B. Security Requirements

5.B.1. The project shall comply with the Interagency Security Committee- Physical Security Criteria for Federal Facilities (April 12, 2010). ICE has determined all new leased construction shall be based on independent site, location and occupancy variables. The necessary setback distance and mitigation strategies will be determined following a formalized Threat Assessment and Risk Analysis. This project has been deemed a Facility Security Level II.

5.B.2. ICE Office of Professional Responsibility (OPR) in conjunction with

Federal Protective Service (FPS) shall conduct a Site/Building Risk Assessment for compliance and/or to determine the electronic security requirements for this facility. The electronic security system (ESS) scope of work (SOW) will be provided during the design phase to be included in the CDs and Tenant Improvement.

5.B.3. ICE OPR will also determine whether and what type of security clearances for contractors on this project will be required. The Lessor shall agree to insert terms that conform substantially to the language of the security clearance requirements. These requirements will apply to all contract workers including but not limited to, design, construction, maintenance and cleaning service personnel. If applicable, a Building Access Request Form will be provided to the Lessor for use with directions for submittal of the required documentation.

5.2.4. In order to best accommodate the ERO space types and mission it is critical that at least 50% of the proposed floor plate is ground floor. The balance of the square footage should be contiguous, either on the same floor or immediately above in multiple stories. The ICE detention area should have direct and secure access to the sally port and secure parking area. The entire ICE-occupied space should be secure and not accessible to non-GOV personnel without ICE escorts.

C. Parking:

5.5.1.1. The Lessor shall provide the number of parking spaces required by the RLP, to include, but not be limited to, visitors and ICE Government fleet vehicles. These spaces shall be available on site and shall be secured as described within the RLP. Based on the facility type and size, the vehicles to be accommodated may include cars, vans and buses. This parking should be located adjacent or as close to the building as possible.

5.5.1.2. This project requires 16 GOV secure surface, 0 structured parking space(s) and 0 GOV non-secure surface/structured parking space(s). Two (2) of the secure parking spaces are required to accommodate two full-sizes buses of approximately 14’H x 10’W x 42’L.

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5.5.1.3. Secure parking is required for those GOVs used for Law Enforcement purposes. This could include undercover vehicles, surveillance vans, transportation buses and vans.

5.5.1.4. Secure parking is achieved at the minimum by utilizing fencing material, such as chain link, to encompass the entire parking area designated as secure.

5.5.1.4.1. Fencing material at a minimum is to be 8’-0” tall.

5.5.1.4.2. No security wire and outriggers are required unless deemed necessary by ICE security and allowed by code.

5.5.1.4.3. Screening mesh or material is required

5.5.1.4.4. Signage, building standard, “Restricted Parking”

5.5.1.5. Sally ports

5.5.1.5.1. Refer to DET-SP-L for specifications. The exterior sally port for this project should be able to accommodate an average bus size of 14’H x 10’W x 42’L.

5.5.1.5.2. Sally port should be within the secure parking area.

5.5.1.5.3. Sally port construction should follow the same criteria as secure parking, but at a minimum utilize fencing material such as chain link.

5.5.1.5.4. Access should allow for a complete pull-through of the vehicle and not require backing out or 3 point turns.

5.5.1.5.5. When possible, direct access to/from the street is preferable.

5.5.1.5.6. sally ports should be located directly adjacent to secure entrance(s) into ICE secure space.

5.5.1.6. Gates

5.5.1.6.1. Vehicle Gates are preferred to be coiling overhead with clearances of 14’ H and at least 10’ W.

5.5.1.6.2. Sliding and swinging vehicle gates are permitted where circumstances do not allow overhead construction.

5.5.1.6.2.1. Sliding or swinging vehicle gates to be a minimum of 8’- 0” H and 10’ W.

5.5.1.6.2.2. Operation is determined during the design phase.

5.5.1.6.3. Man-Gate

5.5.1.6.3.1. Provide at least (1) one 3’-0”x7’-0” gate

5.5.1.6.4. Gate material preferably should match adjacent material but can be substituted for material necessary for the proper operation of the gate while providing security.

5.5.1.7. Security

5.5.1.7.1. Per the Security SOW, a CCTV system is required to provide 100% coverage of the secure parking area and/or sally port.

5.5.1.7.2. Access

5.5.1.7.2.1. Vehicle gates are to be controlled on the public side by PIV card access on a high/low pedestal with cameras (per Security SOW) and call button.

5.5.1.7.2.2. Resistor between card reader and panel for prevention of electronic surges and lightning strikes

5.5.1.7.2.3. Vehicle gates are to be controlled on the secure side by card access or ground loop.

5.5.1.7.2.4. Man-Gate to be controlled by electronic hardware w/ code required/optional panic bar.

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5.5.1.7.3. Vehicle barrier (where feasible)

5.5.1.7.3.1. FSL 1-3: Swing arm. Rating and type is deferred to

FPS as they are responsible for exterior security.

5.5.1.8. Some of the secure parking spaces may be required at/or near the building’s vehicular sally port for SRT components. In some situations a facility may require secured parking for specialized vehicles and a protected environment for customization. Parking requirements will be highly individualized based on facility needs and should be addressed in the site selection phase of the project and corroborated during the market survey and the design phase.

D. Interior Layouts:

5.D.1. To assist in the design of the spaces, adjacency diagrams and prototypical blocking and stacking schemes may be provided by the ICE PM to demonstrate possible arrangements. While the building shapes encountered will be varietal, the adjacencies must be satisfied. A test fit plan with the necessary adjacencies may be required based on the shell and core design of the facility being proposed by GSA. This plan will serve as a schematic design for adjacency purposes only.

Adjacency and specific room requirements that affect the shell design are as follows:

b. Operating hours: ERO often operates during hours where other areas of the building may be closed. It is therefore necessary that the 24/7 personnel have access to the Break Room, Employee Restrooms (Men’s and Women’s) and Lobby.

c. A Unisex restroom may be required adjacent and accessed via the ICE lobby for use by ICE public visitors

d. The USICE Open Office Area (Clerical Area): Must be adjacent to the staff or team they serve and should be placed on the outside wall (if possible) to allow natural light to penetrate the building to the greatest possible degree.

6. SUSTAINABLE DESIGN

A. ICE is required to meet sustainable building management requirements put into effect through legislation, Executive Orders (EO), and DHS Management

a. The Lobby and USICE Security requirements: If USICE does not control the main lobby, the security requirements for screening and badging may need to be located on an upper floor or on a partial floor.

In multi-floor occupancies the security stations, and the required staff, may have to be duplicated. Special attention must be given to the maintenance of egress paths and the conflicts that are typically generated in secured environments.

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Directives and is committed to incorporating principles of sustainable design and energy efficiency into all of its building projects and will seek the applicable LEED certification as specified in the RLP. The Lessor must ensure the facility is in compliance with all Federal, State and local environmental protection laws and regulations.

B. Sustainability requirements are encapsulated in the Guiding Principles for High

Performance and Sustainable Buildings (Guiding Principles).

7. PROJECT SCHEDULE

A. GSA/Lessor shall provide an overall project schedule giving the dates on which various phases of design and construction will be completed to coincide with ICE required occupancy date (refer to the “Lease Term Commencement Date” paragraph in the General Information section of the RLP). A preliminary schedule is to be provided within 30 calendar days after award of the lease contract and a finalized schedule no later than 60 days after lease award.

8. DOCUMENT SECURITY

A. All documents used and created for this project are considered “For Official Use

Only” (FOUO) – Law Enforcement Sensitive.

B. For the purposes of this contract, the Lessor shall safeguard FOUO information in strict accordance with requirements set forth within the latest edition of the General Services Administration PBS Order 3490.1 for Sensitive But Unclassified (SBU) information.

9. ICE PROJECT MANAGER

A. The Project Manager provides information and/or direction for items identified herein when requested by the design team to facilitate design process and construction of building and/or space.

10. APPENDICES:

A. List of Space Types B. TV Infrastructure C. FSL II Requirements D. HVAC BTUs

Space Standards PRO-18-ERO-0136, Prescott/Prescott Valley 2/28/2022

Name Space Type ID Program Qty Area Factor USF SF Needed Notes

Assistant Field Office Director OFF-PVT-120 ERO 1 120 1.4000 168 168 Enclosed Office-ADDITIONAL

Supervisory Detention & Deportation Officer OFF-PVT-100 ERO 2 100 1.4000 140 280 Enclosed Office-ADDITIONAL

Detention & Deportation Officer W/S-S-48 ERO 11 48 1.4000 67.2000 739 Workstation: Internally Mobile-

ADDITIONAL

Enforcement & Removal Assistant W/S-S-48 ERO 1 48 1.4000 67.2000 67 Workstation: Desk Bound-ADDITIONAL

Information Technology Specialist W/S-S-48 OCIO 1 48 1.4000 67.2000 67 Workstation: Desk Bound (ITFO/OCIO)

Total FTEs 16 Conference/Training (12-18) C/T-18 ERO 1 300 1.4000 420 420 Conference/Training (12-18)

Break Room (12-20) OSP-BR-20 ERO 1 150 1.4000 210 210 Break Room (12-20)

Conference/Training (6-8) C/T-08 ERO 1 80 1.4000 112 112 Conference/Training (6-8)

File Room, Administration OSP-FR ERO 1 50 1.4000 70 70 File Room, Administration

IT/Telecom Closet (MDF) COM-ITC-MDF ERO 1 150 1.4000 210 210 1-2 per floor

Office Support Center OSP-SC ERO 1 50 1.4000 70 70 Millwork and copier stations

Supply Room OSP-SR ERO 1 50 1.4000 70 70 Supply Room

Mail Receiving/Mail Room Level 2 SUP-M/R-2 ERO 1 100 1.4000 140 140

Located off loading dock/external entrance-will ERO get mail screening equipment? Room will have to be sized accordingly.

2,623 Admin/163

Ammunition/Weapon Suite SEC-AWS ERO 1 200 1.4000 280 280 Class 5 safes required

File Room, Alien OSP-AF ERO 1 100 1.4000 140 140 18 SF/file shelf unit (36"" wide)

Interview/Informant Room OSP-I/I ERO 1 100 1.4000 140 140

ERO requests this room toward front of buidling but not necssary off secure reception.

Secure File/Storage Room SEC-SF ERO 1 100 1.4000 140 140 Classified

Tactical Equipment Storage Room SEC-TES ERO 1 150 1.4000 210 210 SRT

Evidence Storage SEC-ES ERO 1 100 1.4000 140 140 Safes

Non-Detainee Docket Waiting Room OSP-NDW ERO 1 300 1.4000 420 420 To be combined w/ the secure reception?

APPENDIX A

HSDN (Closed) COM-HSDN-C ERO 1 100 1.4000 140 140 IT equipment and workstations

Detainee Holding Room, Individual - ADA DET-HLD-01 ERO 2 80 1.4000 112 224 Detainee Holding Room, Individual - ADA

Detainee Sally Port/Fenced Yard/Garage DET-SP-L ERO 1 0 1.4000 0 0 840 SF for Passenger Bus-Exterior space

Detainee Food Service Room DET-FSV ERO 1 100 1.4000 140 140

Detainee Interview Room DET-INT ERO 1 100 1.4000 140 140 Located in Detainee Processing Area

Detainee Observation Room DET-OBSV ERO 1 100 1.4000 140 140 Adjacent to Detainee Interview Room

Detainee Vestibule/Search, Small DET-VES-S ERO 1 75 1.4000 105 105 Adjacent to Detainee Processing Area

Detainee Processing Area, Small DET-PROC-S ERO 1 375 1.4000 525 525 Adjacent to Holding Rooms

Detainee Property Room, Small DET-PROP-S ERO 1 100 1.4000 140 140 Detention area

Fitness Room, Small-Mission FIT-FR-S-M ERO 1 300 1.4000 420 420

Detainee Holding Room, Medium DET-HLD-M ERO 1 200 1.4000 280 280 Detainee Holding Room, Medium

Detainee Holding Room, Small DET-HLD-S ERO 1 150 1.4000 210 210 Detainee Holding Room, Small

3,934 Mission/245

6,557 Grand Total USF

Office of Facilities Administration

U.S. Department of Homeland Security Potomac Center North 500 12th Street, SW Washington, DC 20536

ICE TV Infrastructure Requirements: (Non-Security) 8 May 2018

1. The Lessor is responsible for providing the cabling and mounting infrastructure for all the required TV mounting locations in the space. The actual TV’s will be provided by ICE.

2. This standard applies to the mounting and cabling infrastructure of typical TV monitors used for cable TV viewing or general information distribution throughout the space. Security monitors are NOT included in this standard. Security monitors are part of the ICE security package and must be installed and cabled per that standard. Security monitors are provided by the Lessor’s security vendor as part of the security package. Security monitors will be labeled separately from the regular TV locations so the two different installs do not cause confusion on the construction drawings. If the Lessor chooses to show the security monitor locations on the construction drawings, they will be labeled as shown on the drawing in Appendix 2.

3. The Lessor’s architect will place the drawing as shown in Appendix 1 onto the construction drawings as a general reference for a typical TV location install.

4. During design ICE will identify the location of each TV installation. The Lessor’s architect will properly label each TV location and cabling termination points on the construction drawings as shown in Appendix 2.

5. Each TV location will include the following: (All Lessor Provided)

a. A universal up/down tilting mounting bracket sufficiently sized for the TV at that location. (No lateral swing arm types allowed unless specifically called out and labeled as such during design)

b. The proper blocking/bracing behind the sheetrock required to provide ample anchor for the mounting bracket for the size TV at that location.

c. A recessed style TV electrical duplex outlet located behind TV so it cannot be seen while TV is in place but still accessible while TV is in place. (Below the mount might be best)

d. A black CAT6 data cable properly terminated with faceplate located behind TV so it cannot be seen while TV is in place but still accessible while TV is in place. (Below the mount might be best). This CAT6 cable will be terminated in a room, the mailroom for example, to be identified by ICE during design.

e. A standard cable TV coaxial cable (RG6) properly terminated with faceplate located behind TV so it cannot be seen while TV is in place but still accessible while TV is in place. (Below the mount will be best).