EXHIBIT B - AGENCY REQUIREMENTS SOW.pdf

Birmingham VAHCS – Huntsville Mental Health Lease

Statement of Work

I. INTRODUCTION

The mission of the Birmingham VA Healthcare System (BVAHCS) is to provide the highest quality health care to our nation’s veterans. To accomplish this mission, we must expand services in the Huntsville, AL market. This expansion of services, in the existing Huntsville Outpatient Clinic, requires that Mental Health Services be relocated into a new, leased space.

GENERAL SCOPE OF WORK

The BVAHCS is seeking a suitable site to relocate Mental Health Services to.

The suitable space will meet the following general requirements, as well as all other contractual requirements:

1. Space to be 7,000-9,653 rentable square feet, yielding 5,600-7,601 net usable square feet.

2. Break-down of space to be in accordance with the Space & Equipment Planning System (SEPS) plan that is included with this SOW.

3. Space to be move-in ready, with only minimal cosmetic renovations, to ensure timely activation and suitable functionality.

a. Tenant Improvements to be limited to the following:

i. Interior Finishes (paint, flooring, ceiling tile/paint)

ii. Telecommunications (data cabling/termination, mounting/installation of racks)

iii. HVAC (installation of dedicated telecommunications closet cooling, supply/medication room cooling)

iv. Installation of feminine hygiene products, receptacles, and changing stations, in compliance with VHA Directive 1330.01

v. Installation of access control systems (card readers and re-keying to VA furnished lock cores)

4. Space to be located within the defined geographic boundaries of:

a. Bounded on the North: From the Intersection of Old Railroad Bed Rd and Nick Davis Rd, east to Jeff Rd NW, south to Douglass Rd NW, East to Admore Hwy, southeast to Springfield Rd NW, east to Pulaski Pike NW, north to Winchester Rd NW, East to Homer Nance Rd

b. Bounded on the South: From the intersection of I-565 and County Line Rd, east to Wall Triana Hwy SW, south to Martin Rd SW, east to Whitesburg Dr, north to Four Mile Post Rd SE (becoming Cecil Ashburn Dr SE, becoming Sutton Rd), east to US-431

c. Bounded on the West: From the intersection of I-565 and County Line Rd (becoming Old Railroad Bed Rd), north to the intersection of Nick Davis Rd

d. Bounded on the East: From the intersection of Winchester Rd NW and Homer Nance Rd, south to Jordan Rd, south to Ryland Pike, west to US-72, south to Dug Hill Rd, south to US-431, south to Sutton Rd

5. Space to be available for activation within 30-calendar days of contract award.

6. Space to be fully accessible by the standards set by the Americans with Disabilities Act (ADA).

II. Period of Performance

A. Space to be available for activation within 60-calendar days of contract award.

B. Lease period to include a 7-year firm term.

C. Lease period to include five 1-year optional terms.

III. Deliverables A. Proposed site address B. Proposed site floor plan C. Proposed site existing finishes (floor, walls, ceilings, and fixtures) by room D. Proposed site available square footage E. Proposed site availability date

VII. Records Management

1. Citations to pertinent laws, codes, and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a);

36 CFR Part 1222 and Part 1228.

2. Contractor shall treat all deliverables under the contract as the property of the U.S.

Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.

3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.

4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act.

5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract.

6. The Government Agency owns the rights to all data/records produced as part of this contract.

7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data.

8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].

9. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules.

10. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information.

VIII. Other Provisions

1. Items provided by Birmingham VAHCS: SEPS plan and delineated area

End of SOW