Exhibit B 36C25024L0104 Agency Specific Requirements.pdf

Northwest Detroit Community Based

Outpatient Clinic (CBOC)

Lease Request for Proposal

Agency Specific Requirements

Department of Veterans Affairs

Detroit VA Healthcare System

Detroit, MI

The Agency Specific Requirements (ASRs) do not reduce the minimum requirements contained within the Lease. These ASRs provides specific agency requirements, which may be complementary, more specific, or more stringent than those of the Lease minimum requirements.

TABLE OF CONTENTS

SECTION 1 SPACE PLAN AND DETAILS

1.01 PURPOSE

1.02 SPACE PLAN

1.03 GENERAL FINISH DETAILS

1.04 DESIGN TEAM AND CONTRACTOR QUALIFICATIONS

1.05 SPACE DETAILS

1.06 GENERAL SPACE REQUIREMENTS

1.07 PROCUREMENT/ INSTALLATION REQUIREMENTS

SECTION 2 DESIGN SCHEMATIC FOR THE SPACE LAYOUT

2.01 DESIGN SCHEMATIC

SECTION 3 GENERAL REQUIREMENTS

3.01 PHYSICAL SECURITY

3.02 INFORMATION TECHNOLOGY

3.03 INSPECTIONS AND DOCUMENTS

3.04 JANITORIAL SERVICES

3.05 PEST CONTROL

3.06 ROUTINE CLEANING AND DISINFECTING REQUIREMENTS FOR THE

PREMISES

3.07 BUILDING ENVELOPE

1.01 PURPOSE

The Department of Veterans Affairs is interested in leasing a minimum of 4,428 (contiguous) usable square feet (ANSI/ABOA), or an estimated 5,756 rentable square feet (RSF) of medical health care clinical space for a Community Based Outpatient Clinic (CBOC) located in the area bounded by West Twelve Mile Road on the North, Woodward Ave., Route 1 on the East, West Nine Mile Road on the South, and Southfield Road, on the West. The region lies in the cities of Berkley, Huntington Woods, Pleasant Ridge, Ferndale, Oak Park, Southfield, and Lathrup Village, Michigan, in Oakland County, Michigan, one mile north of the City of Detroit, Michigan.

The selected space shall be available for use by Tenant (VA) for personnel, furnishings, and equipment to meet the needs for a Community Based Outpatient Clinic (CBOC). The space design will provide a friendly and efficient health care experience for Veterans serviced by the Department of Veterans Affairs health care provider groups, who will be stationed at the location.

The space shall be of contiguous office space in a professional and aesthetically pleasing building. The space offered must be in a quality building of sound and substantial construction, either a new, modernized building, or one that has undergone restoration, renovation, or rehabilitation for the intended use. The space shall be located in a prime commercial office building with attractive, professional surroundings. Streets and public walkways shall be well maintained, with adequate lighting, and the location must be within a quarter mile walking distance from access to the Suburban Mobility Authority for Regional Transportation (SMART) fixed route, connector, and ADA paratransit service.

LEASE REQUIREMENTS: CODES, STANDARDS, AND REFERENCES

The space the VA is considering may be leased in as built condition, if the current space condition footprint fits the form and function defined in the space plan. Lessor properties that require tenant improvements to achieve the proposed space plan goals proposed herein, shall adhere to design and construction Building Codes and Standards for Leasing as per: https://www.cfm.va.gov/til/leasing.asp.

Suggested building tenant improvements shall be designed, constructed, and maintained in accordance with the most current version of the building, construction, electrical, mechanical, and all other applicable relevant codes and standards at time of lease award, including but not limited too the following:

Codes:

• National Fire Protection Association (NFPA) 70 National Electric Code, NFPA 75 Standard for the

Fire Protection of Information Technology (applicable when CBOC contains a Data Center), NFPA 99 Health Care Facilities Code and all standards referenced therein, NFPA 101 Life Safety Code, NFPA 110 Standard for Emergency and Standby Power Systems, current editions.

• Architectural Barriers Act Accessibility Standards (ABAAS), current edition.

• International Building Codes (IBC): 2018 or latest edition (within 2 years of release). The latest edition shall be used for structural and seismic design.

• International Building Code

• International Energy Code

• International Mechanical Code

• International Plumbing Code

• State and local codes as required by the local Authority Having Jurisdiction (AHJ).

Standards: All leased CBOC facilities are to conform to the following standards:

• Facility Guideline Institute (FGI) Guidelines for the Design and Construction of Outpatient

Facilities, current edition.

• The Joint Commission (TJC) accreditation standards apply to the facility under the affiliated VA medical center license. Building construction and on-going maintenance procedures shall meet TJC standards. Lessor shall provide and submit all documentation that is required for TJC requirements.

• Facility Security Level (FSL) shall be as outlined in GSA Form L100 Global Lease.

• Sustainability standards shall be as outlined in GSA Form L100 Global Lease.

• American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE) Standard

170, Ventilation of Health Care Facilities, current edition (referred to as ASHRAE 170 herein)

• ASHRAE Standard 12, Minimizing the Risk of Legionellosis Associated with Building Water

Systems, current edition.

• ASHRAE Standard 188, Legionellosis: Risk Management for Building Water Systems, current edition.

• ASHRAE Standard 62.1, Ventilation for Acceptable Indoor Air Quality, current edition (referred to as ASHRAE 62.1 herein)

• ANSI/ASHRAE/IES Standard 90.1-2019, Energy Standard for Buildings Except Low-Rise

Residential Buildings

• Sheet Metal and Air Conditioning Contractors National Association (SMACNA) Standard, HVAC

Duct Construction Standards - Metal and Flexible.

• USP General Chapter 795 Pharmaceutical Compounding – Nonsterile Preparations

• USP General Chapter 797 Pharmaceutical Compounding – Sterile Preparations

• USP General Chapter 800 Hazardous Drugs - Handling in Healthcare Settings

• Association for the Advancement of Medical Instruments (AAMI) standards as applicable to SPS and RME storage

• Illuminating Engineering Society North America (IESNA) Handbook - latest edition

• VA Signage Design Manual PG 18-12

• H 18-8 Seismic Design Handbook is required when the clinic includes Ambulatory Surgery

References: The following guides, manuals, and other references developed by VA are for reference only, however, they are applicable to VA leased CBOCs:

• VA Enterprise Facility IT Support Infrastructure Standard, most current

• Prototype for Standardized Design and Construction of Community Based Outpatient Clinics:

https://www.cfm.va.gov/til/prototypes.asp#CBOC

• PACT Space Module Design Guide https://www.cfm.va.gov/til/dGuide/dgPACT.pdf

• Room Templates, Leased Community Based Outpatient Clinics

• https://www.cfm.va.gov/til/rTemplate/LeasingCBOCw.asp

• VA Design Guides (PG18-12)

1.02 SPACE PLAN

The Space Plan defines the minimum room space required for the leased rentable square footage necessary to fulfill The Department of Veterans Affairs needs in a Community Based Outpatient Clinic. Although the Department of Veterans Affairs will evaluate leasable building sites with differing rentable square footage, the VA expects to award a lease to the lowest price technically available that meets the leasing requirements efficiently. Consideration will be given to proposals received with rentable square footage available in a space that will comfortably house all the rooms specified in the Space Plan. The Lessor is directed to contact the Leasing Contracting Officer for additional information on excessive rentable square footage limits, or leasable space that is slightly under the VA’s target rentable square footage. Table 1 below lists the planned room functional title, the room unit square footage, the number of rooms required for each room functional description, net room square footage by room function, and floor, wall, and ceiling materials of construction requirements.

Table 1. Functional room description, space requirements, and materials of construction.

Legend: LVT - Luxury Vinyl Tile, PT - Porcelain Tile, CPT - Carpet, and, ESD - Electrostatic Dissipative

Tile

Functional Area Description Unit

Square Foot

Quantity Net

Square Foot

Floor Covering

Wall Finish

Ceiling

Reception / MSA / Copy Area 180 1 180 CPT Paint Suspended

Check Out Area 40 1 40 LVT Paint Suspended

Bathroom Toilet, Lobby 72 2 144 PT Paint Suspended

Wheelchair Alcove 15 1 15 LVT Paint Suspended

Waiting Room / Guest Seating 220 1 220 CPT Paint Suspended Housekeeping/Storage Closet in Lobby

60 1 60 LVT Paint Suspended

Lab – Specimen Processing 60 1 60 LVT Paint Suspended Blood Specimen Collection Alcove

60 1 60 LVT Paint Suspended

Medication Room 50 1 50 LVT Paint Suspended

Unisex Restroom – Staff 60 1 60 PT Paint Suspended

Toilet, General Patient Care 60 2 120 PT Paint Suspended Women’s Exam Room w/Adjoining Bathroom

210 1 210 LVT Paint Suspended

Exam / Consult Room 120 5 600 LVT Paint Suspended

Bariatric Patient Exam Care Room

192 1 192 LVT Paint Suspended

Consult Room – MH/Social Work

120 2 240 CPT Paint Suspended

Specialty 120 1 120 LVT Paint Suspended

Resuscitation Cart Alcove 45 1 45 LVT Paint Suspended

Soiled Utility Room 60 1 60 LVT Paint Suspended

Clean Utility Room 60 1 60 LVT Paint Suspended

IT Closet 60 1 60 ESD Paint N/A

Staff Lounge and Lockers 180 1 180 LVT Paint Suspended

Medical Equipment Storage 40 1 40 LVT Paint Suspended

Sterile Supplied Storage 50 1 50 LVT Paint Suspended

Supply Closet 60 1 60 LVT Paint Suspended Weight Alcove and ID Processing

60 1 60 LVT Paint Suspended

Private Office, Administration 80 1 80 CPT Paint Suspended Shared Offices, Huddle Space, PACT TEAM Room (3-DR, 3-

RN, 3-LPN)

180 3 540 CPT Paint Suspended

Corridors (48 IN x L) Varies 822 LVT Paint Suspended

TOTAL ABOA 4428

RENTABLE SF 5756 (Rentable SF = ABOA + (0.3 * ABOA)

1.03 GENERAL FINISH DETAILS

Finishes General:

• All finishes and wall protection shall be called out on the finish plan, finish schedule, and accompanied by interior elevations, shop drawings, and finish details as appropriate in all drawing sets.

• Finish samples to be provided and approved by VA prior to installation.

• Further requirements are described below in paragraph 1.06

Flooring:

• New flooring shall be included throughout the VA Clinic space.

• New floor covering specifications, plans, materials of construction, shop drawings and details must be approved by the VA prior to installation.

• CPT – Carpet shall be carpeting tiles, modular, and meet the requirements found in the VA Master Specifications may be referenced at: https://www.cfm.va.gov/til/NCAspec.asp#10. Further requirements are described below in paragraph 1.06.

• LVT – Luxury Vinyl Tile shall contain a 20-mil wear layer minimum, and meet the VA Master Specifications may be referenced at: https://www.cfm.va.gov/til/NCAspec.asp#10

Further requirements are described below in paragraph 1.06.

Ceilings:

• All built in upper casework cabinetry and/or millwork shall have a gypsum board soffit, or a sloped top to prevent collection of dust. The VA prefers cabinetry extend to the ceiling.

• A new suspended acoustical tile drop ceiling system shall be included throughout unless a clean, undamaged, soundly constructed hard ceiling is currently present in the Lessor’s offered space, freshly coated with a VA approved paint.

Counters and Casework/Millwork:

• All casework and cabinetry shall be lockable. All cabinetry must be keyed alike. A grand master lock shall be provided to unlock all key cores.

• All casework and cabinetry must be solid surfaced.

• New casework, or millwork specifications, plans, materials of construction, mechanical drawings, shop drawings, and product details shall be approved by the VA prior to installation.

• Further requirements are described below in paragraph 1.06

Window Treatments:

• All windows shall be equipped with window coverings approved by the VA. Preferred window coverings are white, or very light colored non-woven vertical blinds that are certified to NFPA 701 standards and accent selected wall colors. Any window shade cloth shall have “No Growth” antimicrobial characteristics as per ASTM G21 for fungi ATCC9642, ATCC9677, and ATCC9645.

See VA Master Construction Specification, 12 24 00 at https://www.cfm.va.gov/til/NCAspec.asp#12

Paint:

• Prior to acceptance, all non-tiled wall surfaces within the leased space, shall be painted with PPG, Pittsburg Paint. PPG, Pittsburg Paint base coat shall be Prominence, ultra smooth resilient finish, with zero VOC. PPG, Pittsburg Paint, Eggshell finish shall be applied to all wall surfaces. PPG, Pittsburg Paint, Semigloss shall be applied to all trim. PPG, Pittsburg Paint, Ceiling White, Flat Finish, shall be applied to all hard ceilings.

• Painted surfaces must be free from runs, lumps, brush marks, laps, holidays, or other defects. Paint platter or spillage located on extraneous surfaces must be removed prior to site final inspection and occupancy.

• Paint submittals must be approved by the VA.

• The paint colors will be selected by the VA

1.04 DESIGN TEAM AND CONTRACTOR QUALIFICATIONS

DESIGN TEAM QUALIFICATIONS:

Provide a resume for each individual or firm on the Lessor’s design team. Identify key personnel that are to be committed to the project. Provide a description of outstanding commitments for each firm and key personnel. As a minimum, the design team shall include entities providing the following services:

Architecture, Civil Engineering, Mechanical Engineering, Fire Protection, Electrical Engineering, Interior Design, and appropriate Low Voltage Engineering (Structured Telecommunications Cabling, Security, Audio Visual, and Special Systems). The interior designer shall have NCIDQ Certification and be able to demonstrate a minimum 3-years of healthcare project experience.

Provide a copy of the license or certification of the individual(s) and/or firm(s), providing architectural and engineering design services, proving their ability to practice in the state where the facility is located. Low-voltage designers shall be BICSI-certified for structural cabling and shall have OEM credentials for the Special Systems Specific Requirements.

Lessor shall maintain the same design team for the duration of the design development and construction process. Design team firm and key personnel shall not be changed without prior approval by the Leasing Contracting Officer.

CONTRACTOR QUALIFICATIONS:

Provide a completed GSA Form 527, "Contractor’s Qualifications and Financial Information" for the General Contractor, Mechanical Contractor, and Electrical Contractor; except Section V need not be completed. In Section VII of Form 527, provide a description of outstanding commitments, names and qualifications of key personnel, and any other information related to experience, competency, performance capabilities, and three (3) Past Performance’ evaluations with construction projects similar in scope to that which is required herein.

Provide a copy of the license in the state where the facility is located for the individual(s) and/or firm(s) proposed as contractors. If the Lessor is also the Contractor, information provided in response to Past Performance and Financial Resources above need not be duplicated.

1.05 SPACE DETAILS

The following paragraphs describe VA room space expectations. Although care has gone into itemizing room details, the VA may alter room needs based on lessor offered space details.

General

• Unless otherwise noted, the Lessor shall provide all utilities.

Entry Vestibule and Reception Area

• 48-inch minimum entrance door with ADA approved automatic push button door opener. The building suite may have airlock.

• Sensors shall be motioned detector type with: Self-contained units mounted on the headers. If the sliding doors are utilized and accepted as required exits, the doors shall be designed to open manually in the event of a power failure.

• Walk-off entry mats shall be provided and maintained by Lessor

• Hand sanitizer dispenser, wall hung

• 48-inch minimum clearance ADA approved automatic push button opener equipped entrance door, entry lock set, for separation of Vestibule and Reception Area if suite design includes a pre-existing vestibule at the suite entrance.

• The Reception Area has standing area adjacent to MSA work area where patients interact with VA Medical Technologists and check into the clinic at a pass-through window described under the “Open Office Administrative Space – Reception / MSA / Copy Area” paragraph found below.

• The General Waiting Area is located adjacent to the Reception Area and clinic front entrance.

General Waiting Area

• All doors to the waiting area shall have a 48-inch minimum door. Doors accessing the waiting area

(two each) shall have ADA approved automatic push button door openers.

• Television (VA Provided/Contractor installed) with lessor provided cable TV

• Trashcan, 12-gallon, hands free

• Hand sanitizer dispenser, wall hung

• Guest WIFI

• Glove and mask dispenser

• Seating for a minimum of 10 patients

• 3 duplex electrical outlets

Open Office Administrative Space – Reception / MSA / Copy Area

• Entry door(s), 48-inch minimum, ADA approved installation with an entry lock set, and automatically open upon command from inside administrative space.

• Space and utilities for (4) staff workstations with file storage, locking

• The Open Office Administrative Space is immediately adjacent to the pass-through window located in the Reception Area. The Open Office Administrative Space shall be separated from the Reception Area by at least two sliding glass windows, that extend from the bi-level countertop surface, located at maximum height of 42 inches AFF, to the ceiling, with the lower side accommodating wheelchair bound, or seated patients at ADA recommended heights (36 inches AFF). The width of the pass through shall be wide enough to comfortably allow at least 2 patient staff private simultaneous interactions, one patient seated, and one patient standing, while 3 employees sit in front of the pass through, with the ability to view the Reception Area, and converse with the patients. The Open Office Administrative Space workstation/countertops will be within a reasonable and comfortable height from the pass-through countertop allowing for optimum patient interaction with seated patients at one access location and standing patients at a second location.

• Countertop, solid surface, with under counter storage cabinets and shelving, bordering exit corridor near exit to Reception Area, allowing a private region for patient check out, and consultation. The counter shall be constructed to accommodate the checkout station/desk adjacent to or across from the check-in window to allow staff to interact with patients entering and leaving the clinic from the same workspace. The countertop surface shall be no more than 42 inches AFF, preferably with a 2-tier height to allow countertop access to seated patients at 36 inches AFF.

• Countertop, and cabinetry, with upper and lower storage, shelves, solid surface

• Hooks, garment / coat (6)

• Clock

• Hand sanitizer dispenser

• 2 Trashcans, 12-gallon, hands free

• 4 Trashcans, 4-gallon

• 8 duplex electrical outlets

• 8 duplex data outlets

• Shredder

• VA WIFI access point, 1 per room

• Printer/Fax/Scanner

• Metal office storage closet

• Telephone, desk conference, 4 minimum

Restrooms (1-General and 1-Bariatric with Easy Access to Waiting Area/Guest Seating)

• Entry door, 48-inch minimum with privacy lock set

• Porcelain tile wains coat up 4’6” on all walls

• Toilet, Private, wall hung, meeting Bariatric Weight Requirements in Bariatric Restroom

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Handrails, grab bar

• Baby changing station (general restroom only)

• Hook, garment

• Paper towel dispenser

• Soap dispenser

• Dispenser, toilet roll

• Hand sanitizer dispenser

• Trashcan, 12-gallon, hands free

• Feminine product dispenser

• Feminine hygiene receptacle, disposal

• Patient lift in bariatric restroom, 600 lb. capacity

• 3 duplex electrical outlets, GFCI

• Shelf, wall hung 2 FT minimum length

Wheelchair Alcove

• Space for (3) VA provided wheelchairs

• Location should be near entry vestibule and/or reception area

• 1 duplex electrical outlet

• 1 duplex data outlet

• Grab bars, handrails

• Slip free flooring

Housekeeping Supply Closet in Lobby

• Entry door, 42-inch minimum clearance, storage room electric combination lock set

• Room pressure: Positive

• Mop sink with floor drain

• Mop/broom rack

• Storage shelves

• 2 duplex electrical outlets, GFCI

Lab, Specimen Processing

• Entry door, 42-inch minimum with privacy lock set

• Clock

• Coat hook

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Countertop and cabinets, upper and lower storage, solid surface

• Computer workstation with seating

• Eye wash station

• Trashcan, 12-gallon, hands free

• Biohazard collection bin, 6-gallon, hands free, red

• Sharps container, lockable, 3-gallon, wall hung

• Glove box holder, wall hung

• Hand sanitizer dispenser, wall hung

• 2 duplex data outlets

Blood Specimen Collection Alcove

• Entry door, 48-inch minimum with privacy lock set

• Ceiling mounted cubical curtain track sized to fit around blood specimen chair

• Blood draw chair, bariatric

• Chair, standard waiting room

• Chair, rolling, staff

• Clock

• Coat hooks

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Eye wash station

• Trashcan, 12-gallon, hands free

• Biohazard collection bin, 6-gallon, hands free, red

• Sharps container, lockable, 3-gallon, wall hung

• Glove box holder, wall hung

• Hand sanitizer dispenser, wall hung

Medication Room

• Medication containment system

• Computer workstation with seating

• Paper towel dispenser

• Soap dispenser

• Hand sanitizer dispenser, wall hung

• Glove box holder, wall hung

• 3 duplex electrical outlets, GFCI

• 2 duplex data outlets

• Trashcan, 12-gallon, hands free

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Entry door, 42-inch minimum with specialty lock set / magnetic card reader combination lock set / electric combination lock set

Restrooms (Unisex, Staff) (1 each)

• Entry doors, 42-inch minimum with privacy lock set

• Porcelain tile wains coat up 4’6” on all walls

• Toilet, private, wall hung

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Handrails, grab bar

• Hook, garment

• Paper towel dispenser

• Soap dispenser

• Dispenser, toilet roll

• Trashcan, 12-gallon, hands free

• Feminine product dispenser

• Feminine hygiene receptacle, disposal

• 2 duplex electrical outlets, GFCI

• Countertop, with upper and lower cabinets, solid surface

Restrooms (Toilet, General Patient Care) (2 each)

• Entry doors, 48 inch minimum with privacy lock set

• Porcelain tile wains coat up 4’6” on all walls

• Toilet, private, wall hung

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Handrails, grab gar

• Hook, garment

• Paper towel dispenser

• Soap dispenser

• Dispenser, toilet roll

• Trashcan, 12-gallon, hands free

• Feminine product dispenser

• Feminine hygiene receptacle, disposal

• 2 duplex electrical outlets, GFCI

Alcove, Height/ Weight Accessible Station

• Scale (VA Provided Scale), with ramp

• Handrails, grab bar

• Hook, garment

• 2 duplex electrical outlets

• 2 duplex data outlets

• Computer workstation with seating

• Patient seating (minimum 1)

• Entry door, 48-inch minimum

• Trashcan, 12 gallons, hand free

Women’s Exam Room with Adjoining Restroom (1 each)

• Entry door, 48 inch minimum with privacy lock set

• Physician seating and computer workstation with file storage, locking

• Patient seating (minimum 2)

• Room pressure: Neutral

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Paper towel dispenser

• Soap dispenser

• Hand sanitizer dispenser

• Clock

• Hook, garment

• Trashcan, 12-gallon, hands free

• Biohazard collection bin, 6-gallon, hands free, red

• Sharps container, lockable, 3-gallon, wall hung

• Glove box holder, wall hung

• Ceiling mounted track for cubicle curtain, sized to fit around exam table

• Diagnostic set, wall hung (VA Provided Diagnostic set)

• 3 duplex electrical outlets

• 2 duplex data outlets

• Adjoining Women’s Health Restroom, entry doors to be 42” minimum with privacy lock set

• Adjoining Women’s Health Restroom, porcelain tile wains coat up 4’6” on all walls

• Adjoining Women’s Health Restroom, toilet, private, wall hung

• Adjoining Women’s Health Restroom, mirror, float glass, ADA Accessible

• Adjoining Women’s Health Restroom, sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Adjoining Women’s Health Restroom, handrails, grab bar

• Adjoining Women’s Health Restroom, hook, garment

• Adjoining Women’s Health Restroom, paper towel dispenser

• Adjoining Women’s Health Restroom, soap dispenser

• Adjoining Women’s Health Restroom, dispenser, toilet roll

• Adjoining Women’s Health Restroom, trashcan, 12-gallon, hands free

• Adjoining Women’s Health Restroom, feminine product dispenser

• Adjoining Women’s Health Restroom, feminine hygiene receptacle, disposal

• Adjoining Women’s Health Restroom, baby changing station

• Adjoining Women’s Health Restroom, 2 duplex electrical outlets, GFCI

• Adjoining Women’s Health Restroom, shelf, wall hung 2 FT minimum length

Exam/ Consult Room, General Patient Healthcare (5 each)

• Entry doors, 42” minimum with privacy lock set

• Physician seating and computer workstation with file storage, locking

• Patient seating (minimum 2)

• Room pressure: Neutral

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Paper towel dispenser

• Soap dispenser

• Hand sanitizer dispenser

• Clock

• Handrails, grab bar

• Hook, garment

• Trashcan, 12-gallon, hands free

• Biohazard collection bin, 6-gallon, hands free, red

• Sharps container, lockable, 3-gallon, wall hung

• Glove box holder, wall hung

• Ceiling mounted track for cubicle curtain, sized to fit around exam table

• Diagnostic set, wall hung (VA Provided Diagnostic set)

Exam/ Consult Room, Bariatric Healthcare (1 each)

• Entry door, 48 inch minimum with privacy lock set

• Patient lift, 600 lb. capacity

• Physician seating and computer workstation with file storage, locking

• Patient seating (minimum 2, where 1 is Bariatric)

• Room pressure: Neutral

• Mirror, float glass, ADA Accessible

• Sink, vitreous china, installed in cabinet countertop, with storage space, shelves, solid surface

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Paper towel dispenser

• Soap dispenser

• Hand sanitizer dispenser

• Clock

• Hook, garment

• Biohazard collection bin, 6-gallon, hands free, red

• Sharps container, lockable, 3-gallon, wall hung

• Glove box holder, wall hung

• Ceiling mounted track for cubicle curtain, sized to fit around exam table

• Diagnostic set, wall hung (VA Provided Diagnostic set)

Consult Room (MH/Social Work) (2 each)

• Entry door, 48 inch minimum, entry lock set

• Physician / MH Worker seating and computer workstation with file storage, locking

• Hook, garment

• Clock

• Patient seating (minimum 2, where 1 is bariatric)

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Trashcan, 4-gallon, hands free

Specialty Room

• Entry door, 48 inch minimum, entry lock set

• Physician / MH Worker seating and computer workstation with file storage, locking

• Countertop, and cabinetry with upper and lower storage, shelves, solid surface

• Hook, garment

• Clock

• Patient seating (minimum 2, where 1 is bariatric)

• Trashcan, 4-gallon, hands free

Resuscitation Cart Alcove

• 2 duplex electrical outlets

• 1 duplex data outlet

• 1 Resuscitation cart

Soiled Utility Room

• Entry door, 42” minimum clearance, storage room electric combination lock set

• Room pressure: Negative

• 3 duplex electrical outlets, GFCI

• Countertop, with upper and lower storage, solid surface

Clean Utility Room

• Room pressure: Positive

• Space cannot have a water source or window

• Countertop, with upper and lower storage, solid surface

• 1 duplex data outlet

IT Closet

• Room shall have no windows

• Room shall not have any floor drains

• (4) – 4’ (feet) x 8’ (feet) sheets of ¾” (inch) fire retardant plywood mounted on the wall and painted.

• (2) 208VAC/60 HZ/ 30 AMPS, single phase electrical outlets on dedicated circuits.

• (4) 120VAC/60 HZ/ 20 AMPS, single phase electrical outlets on dedicated circuits, GFCI

• Data rack, Hubbell model HPW96RR19 or equal, 8 feet high. Minimum one required.

• Include data punch down panels per the data requirements listed throughout the functional room listing to accommodate approximately 68 data outlets with 2 jacks each and an additional 48 spares.

• Follow all security requirements in VA 0730/4 appendix B

• Exterior walls of brick and masonry construction are acceptable. Exterior walls which are composed of wood frame and siding require an interior backing of steel security screen mesh or sheet partition.

• Doors must be fitted with a mortise lock with a deadlock feature with interior hinges, 42 in minimum

• No glass doors or doors with glass panes

• All perimeter room walls (including drywall) must extend from floor slab to structure above to ensure physical security, in which case no ceiling finish is required. Interstitial overhead areas which enable entry into a secure room from an unsecured room must be barricaded by the installation of a suitable partition in the interstitial space with prevents “up and over” access.

Ventilation grills on doors and air circulation ducts which exceed 0.06 m2 (100 square inches) in areas must be reinforced to prevent their removal from outside of the room. Other possible access means such as dumbwaiter shafts, roof or wall ventilator housing, trapdoors, etc., must be secured by appropriate means.

• A fully integrated, continuously monitored, motion intrusion detection alarm system shall be installed which detects entry into the room and is incorporated into the lessor’s suite security system. Equipment which operates on the principle of narrow beam interception, door contacts, microwave, or photoelectric eye are unacceptable. Intrusion detectors must have the following essential features:

• An internal, automatic charging DC standby power supply and a primary AC power operation.

• A remote, key operated activation/deactivation switch installed outside the room and adjacent to the room entrance door frame.

• An automatic reset capability following an intrusion detection.

• A local alarm level of 80 dB (min) to 90 dB (max) within the configuration of the protected area.

• A means for 24/7 recording and monitoring with secure remote off hours alarm reset capabilities.

• Lessor alarm protocols and events may be monitored by VA police

• A dedicated HVAC unit for IT closet that maintains temperature and humidity levels within the facility where information system resides at acceptable levels (per information system manufacturer requirements) and consistently monitors temperature and humidity. Designed to accommodate the telecommunications system: it shall provide a 65 to 75-degree temperature range and a 40 to 60 relative humidity range 24 hours a day, 7 days a week, in order to minimize damage to Government-Owned-Equipment (GOE) delicate electronic circuits (for computerized systems only). Install a dedicated split air conditioning unit with thermostat located in the room. Condensate must be pumped from the room to a drain in another area and not have a floor drain in this room.

• The emergency shut off for all power to IT closet shall be located in a separate electrical panel than the main electrical power. An emergency power shut off switch shall be clearly labeled, easily accessible and protected from unauthorized activation.

• The Lessor shall provide automatic emergency power on separate circuit that shall activate in the event of a power outage or disruption and provide power to: 1.) illuminate all emergency exits and evacuation routes within the facility, 2.) maintain continuous power to all security systems, and, 3.) maintain continuous electrical power to all building Life Safety Systems.

• The Lessor shall provide master shutoff valve(s) for water source(s) within proximity to information systems that are accessible to VA staff. Shutoff valves should be located outside of the IT closet.

• The Lessor shall provide a fire suppression and detection devices/systems for the information systems that are supported by an independent energy source, where the fire suppression and detection devices/systems activates automatically and notifies the organization and emergency responders in the event of a fire, provides automatic notification of any activation to the organization and emergency responders, and provides automatic fire suppression capability for the information system when the facility is not staffed on a continuous basis. (The system shall include, but is not limited to sprinkler systems, handheld fire extinguishers, fixed fire hoses, and smoke detectors, and it is preferred the fire suppression and detection devices/systems are integrated with the mandatory security systems supervisory controlled manned command and control center.)

• The room shall not be located directly below laboratories, kitchens, laundries, toilets, showers, or other areas where water service is provided.

• The door requires multifactor security (deadbolt and another form of electronic security), to permit two forms of identification and data collection, 24 hour per day, 7 days per week, of entrance, exit, and duration within room (Example forms of identification are badge, key card, electronic cipher pin, and biometrics).

• Doors and frames shall be 2-hour fire resistive construction. Provided intrusion detection will provide door and lock status sensors and motion detectors.

Staff Lounge

• Entry door, 42” minimum clearance, entry lock set

• A minimum of 6’- 0” lineal feet of both upper and lower cabinetry/casework with stainless steel sink and countertop solid surface to accommodate a microwave and coffeepot. All casework must be solid surface.

• Upright refrigerator (VA will provide the upright refrigerator)

• Clock

• Hand sanitizer dispenser

• Paper towel dispenser

• Soap dispenser

• Glove dispenser, wall hung

• 4 duplex electrical outlets, GFCI

• 3 duplex data outlets

• Trashcan, 20-gallon, hands free

• Television (VA Provided/Contractor installed) with lessor provided cable TV

• 20 half lockers for use by CBOC personnel

Medical Equipment Storage

• Room pressure: Positive

• 3 duplex electrical outlets, GFCI

• 2 duplex data outlets

• Glove dispenser, wall hung

• Trashcan, 4-gallon, hands free

Sterile Supplied Storage

• Room pressure: Positive

• 3 duplex electrical outlets, GFCI

• 1 duplex data outlets

• Glove dispenser, wall hung

• Sterile storage rack

Supply Closet

• Room pressure: Positive

• Storage shelves

Private Office (1 each)

• Entry door, 42” minimum, entry lock set

• Space and utilities for 1 computer workstation with file storage, locking

• Hook, garment

• Clock

• Trashcan, 4-gallon, hands free

Shared Offices, Huddle Space, PACT TEAM Rooms (3 each, 3 staff per office)

• Entry door, 42” minimum, entry lock set

• Space for staff workstations, 3 minimum (4 optimum) with file storage, locking

• (12) Hook, garment / coat

• Clock

• Hand sanitizer dispenser

• 4 Trashcans, 4-gallon, hands free

• 8 duplex electrical outlets

• 8 duplex data outlets

• Shredder

• Whiteboard

Circulation Hallways

• CAT6A cable ran from OIT data closet to ceiling locations for VA Wi-Fi access points, 16 each

• Guest WIFI

• Duplex electrical outlets, located every 30 feet

1.06 GENERAL SPACE AND CONSTRUCTION REQUIREMENTS

GENERAL TECHNICAL REQUIREMENTS

ACCESSIBILITY: The facility must be in full compliance with American Disabilities Act (ADA) requirements, including building, building access, and parking. The lessor is referred to the most recent changes to the ADA, as defined at the GSA Architectural Barriers Act (ABAAS) Accessibility Standards website found at: https://www.access-board.gov/aba/#aba-f201. For new construction to be considered for award, the building must fully meet the new construction requirements of the Architectural Barriers Act (ABAAS), and Department of Veterans Affairs Barrier Free Design Guide (PG-18-13, January 2013, and subsequent updates). The VA Barrier Free Design Guide can be found at the following website:

https://www.cfm.va.gov/til/etc/dsBarrFree.pdf. Where standards conflict, the more stringent shall apply.

CODES: The structure shall be in compliance with local, state, national, and the International Building Code, and all applicable current NFPA Fire and Life Safety codes. Where codes conflict, the more stringent shall apply.

• The Lessor shall meet with the Contracting Officer’s Technical Representative (COTR) prior to start of design, to determine all detailed requirements of work involved in the project which includes this GOVERNMENT-FURNISHED DESIGN CRITERIA.

• The Lessor shall develop and submit a design that is clearly definitizes the space utilization, meeting the overall solution for the community-based outpatient clinic construction project.

Additional information may be found at the website: https://www.cfm.va.gov/til/criteria.asp

• The Lessor shall design the space to conform to the requirements of the following VA documents, in preparing the as design specified in this document. Reference documents can be found at the following website: https://www.cfm.va.gov/til/criteria.asp. (CRITERIA FOR DESIGN AND PROJECT DEVELOPMENT, as applicable to project). Other design criteria may be required to meet specific requirements of the design work scope that are not listed within, or are not available on the VA Office of Facilities Management web site. Design shall be in accordance with applicable federal, state, and local codes. The Lessor is responsible for obtaining and complying with all such criteria.

SIGNAGE: Emergency egress signage meeting Life Safety code and The Joint Commission (TJC) is required. All rooms must be equipped with solid plastic identification signs with room function and room number. Unicore brand signage (or approved equal) required in order to match VA system signage-will be approved by COTR. Owner to provide overhead directional signage to restrooms. Emergency egress signage meeting NFPA Life Safety code and Joint Commission is required. All signage must be ADA compliant. For additional information regarding signage see http://www.cfm.va.gov/til/spec.asp

Exterior signage must be clearly visible from perpendicular entry road. Exterior signage graphics shall match the VA templated standard and be submitted for government approval prior to installation.

All signage, and all products used during the installation of signage, including all adhesives, and substrate preparation materials must have all product specifications, installation instructions, care instructions, owner’s manual, and warranties included in a submittal for VA approval. The submittal shall be supplied to the VA in hardcopy and electronic formats and submitted to the VA during the lease project design phase.

ARCHITECTURAL

FLOORS: Space shall be all on one level with direct parking lot access. Entrance shall be handicap accessible. Flooring material specifications and installation methods shall conform to the requirements of the applicable Codes & Standards, Lease, Request for Lease Proposals, Narrative, and AHJ Requirements.

Under floor concrete must be smooth and level and have cured for proper adhesion of flooring materials.

Patching and leveling compounds containing gypsum are prohibited; use cementitious self-leveling underlayment. All proposed floor coverings must be approved in advance by VA. Samples will be accepted.

Required flooring materials per room are specified in Table 1.

The Main Distribution Frame (MDF), or IT Closet/Communications Room shall have static dissipative tile.

The VA reserves the right to select floor finish colors, manufacturers, styles, and materials of construction.

In carpeted areas, carpet tile must be used. All floor finishes must meet recommended fire/smoke requirements. Flooring materials shall be free of asbestos containing materials.

PORCELAIN TILE: Tile installation must comply with ANSI A137.1, Standard Grade, as follows:

• The Coefficient of Friction, when tested in accordance with ASTM C1028, shall provide the following level of performance:

• Not less than 0.7 (wet condition) for any bathing areas

• Not less than 0.8 on ramps for wet and dry conditions

• Not less than 0.6 for wet and dry conditions for other areas

The successful Lessor shall submit at least 4 tile and tile boarder(s) combinations samples, and product specifications, and at least 4 matching grout colors and product specifications in a submittal package during the design phase and prior to purchase and installation for VA approval. The Lessor must clearly identify the four tile and boarder combinations, and color coordinated grout type manufacturer, color(s), product combinations, product specifications, installation instructions, care instructions, and warranties in the submittal. The submittal shall be supplied to the VA in hardcopy and electronic formats during the design phase of the lease project, before purchase and installation.

Porcelain wall tile shall be provided in all rooms as indicated in VA Program Guide 18-14 Room Finishes.

Porcelain tile in the restrooms and all other wet locations shall be installed over cement backer board or Portland cement mortar on metal lath. The tile should extend full height up on wet walls of toilet rooms behind plumbing fixtures. Porcelain tile wainscot shall be provided and extend 48” up all walls in all toilet rooms and other areas as indicated. Porcelain wall tile shall be provided behind drinking fountains located in the suite and extend 3’ horizontally beyond drinking fountains and up to height of 9’.

Tile shall comply with ANSI A137.1, Standard Grade, cushion edges, and matte glazing. Trim shapes shall conform to applicable requirements of adjoining floor and wall tile. Provide cove and bullnose shapes where required to complete tile work. Cementitious backer units shall comply with ANSI A118.9. Type II (Medium Duty). All adhesives shall be vermin and mildew resistant.

LVT: LVT shall conform to ASTM F1700 Class III for sheet vinyl flooring, Type A Printed Vinyl Tile, Grade 1, backing classification not applicable. Foam-backed sheet flooring is not acceptable. Use smooth face, minimum thickness, nominal 30 mil (0.76 mm) flooring. Provide sheet material produced by manufacturer, 4 by 36 inches (10.16 x 91.44 cm). Each color and pattern of sheet flooring shall be of same production run. Basis-of-Design: LVT, wooden plank, 6 inches wide. Recycle content 13.8-27.5% pre-consumer. Chemical resistance: meets or exceeds ASTM F925. The successful Lessor shall submit at least 4 LVT wood plank samples with product specifications, installation instructions, care instructions, owner’s manual, and warranty in a submittal during the design phase, and prior to purchase and installation for VA approval. Vinyl base (integral cove base), and all products used during the installation of base and LVT flooring, including all adhesives, and substrate preparation materials must have all product specifications, installation instructions, care instructions, owner’s manual, and warranties included in the LVT submittal.

The submittal shall be supplied to the VA in hardcopy and electronic formats during the design phase of the project before purchase and installation.

Integral cove base shall be installed around all room perimeters, all casework, fixed cabinets, and in all corridors. Base shall be at least 1/8 inch thick, 4 - 4.5 inches tall, meeting: 1) ASTM F1861, Resilient Wall Base, Type TV, Group 2, Styles A and B, 2.) Critical Radiant Flux as per ASTM E648, Class 1, > 0.45 W/cm2, 3.) pass smoke density tests as specified per ASTM E662 at less than or equal to 450, 4.) rated for Flammability as a Class A base as per ASTM E84, 5.) demonstrate excellent Chemical Resistance as per ASTM F925, and, 6.) demonstrate excellent resistance to fading, measured using ASTM F1515, where color fading is reported at a delta E* less than or equal to 8.

CARPET: VA standards require use of new carpet tiles. The successful Lessor shall submit at least 4 carpet samples, and all installation materials product specifications, installation instructions, care instructions, and all warranties in a submittal during the design phase and prior to purchase and installation for VA approval. The submittal shall be supplied to the VA in hardcopy and electronic formats during the design phase of the project before purchase and installation.

The Lessor must provide new carpet tile as floor covering in areas as indicated in VA Program Guide 18- 14 Room Finishes, Doors & Hardware Schedule including Chapter 265. Refer to VA Design Guide for Mental Health Facilities including Sections 3.4, 4.3, and 4.4 for additional guidance.

• Carpet shall be free of visual blemishes, streaks, poorly dyed areas, fuzzing of pile yarn, spots or stains, and other physical and manufacturing defects.

• Carpet shall be manufacturer’s standard construction commercial carpet

• Carpet must be modular tile: 24 in [600 mm] square tile.

• Carpet must provide static control to permanently control static build up to less than 2.0 kV when tested at 20% relative humidity and 70 ˚F [21 ˚C] in accordance with AATCC 134.

• Carpet must be 100% solution dyed

• Carpet Pile Height: Maximum 0.10 in [3.25 mm].

• Carpet Pile Fiber: Nylon with recycled content 25% minimum branded (federally registered trademark).

• Carpet Pile Type: Level Loop.

• Carpet Backing materials: Manufacturer’s unitary backing designed for glue-down installation using recovered materials.

• Appearance Retention Rating (ARR): Carpet shall be tested and have the minimum 3.5-4.0 Severe ARR when tested in accordance with either the ASTM D 5252 (Hexapod) or ASTM D 5417 (Vettermann) test methods using the number of cycles for short- and long-term tests as specified.

• Carpet Tuft Bind: Minimum force of 40 N (10 lb.) required to pull a tuft or loop free from carpet backing. Test per ASTM D1335.

• Colorfastness to Crocking: Dry and wet crocking and water bleed, comply with AATCC 165 Color Transference Chart for colors, minimum class 4 rating.

• Colorfastness to Ozone: Comply with AATCC 129, minimum rating of 4 on the AATCC color transfer chart.

• Delamination Strength: Minimum of 440 N/m (2.5 lb/inch) between secondary backing.

• Flammability and Critical Radiant Flux Requirements: Test carpet in accordance with ASTM E 648: Class I: Not less than 0.45 watts per square centimeter.

• Open offices and waiting areas: Carpet APYD 6000 minimum.

• VOC Limits: Use carpet that complies with the testing and product requirements of the Carpet and Rug Institute’s Green Label Program. Use carpet adhesives that comply with the product requirements of the South Coast Air Quality Management District (SCAQMD), rule #1168.

Carpet Installation: Carpet shall be a direct glue down installation following the manufacturer’s instructions. All patterns and/or stripes shall match. A seam layout plan shall be provided for broadloom to assure that seams are located out of major traffic patterns.

Carpet Replacement: Carpet must be replaced at any time during the lease when it cannot be satisfactorily cleaned, stains removed or when excessive wearing or tearing occurs or unsightly seaming is noticed. The determination will be made by the VA. At a minimum, the carpet will be replaced every eight (8) years.

All replacement work will be done after hours at the Lessor’s expense, including moving and replacing furniture.

Carpet Samples for Color Selection: When carpet must be newly installed or be changed, the Lessor will provide the Government a minimum of four samples of carpeting which vary in color. The color selected shall have the ability to disguise soil in entrance areas and wax-track off in areas adjacent to vinyl composition. A small pattern, tweed, or heather effect is most desirable. The sample and color must be approved by the VA prior to installation. No substitution will be made by the Lessor after sample selection.

Installation of Rooms with Sinks: No carpet should be installed in rooms specified to receive a sink.

WALL FINISHES: Wall coverings shall be tile where specified, or paint, as specified under the painting paragraph in this Section 1.03 of this document. The Lessor shall be responsible for moving and returning of furniture to allow wall finish replacement based on building suite conditions, fit and form, and leasing contractual requirements. All room perimeters must have vinyl base cove as described above. All walls shall be finished, with no exposed ductwork, conduit, or piping. Install wood chair rails to protect wall services along with handrails. Wall corners shall be protected by rigid acrylic/vinyl corner guards.

(Reference the VA Architectural Design Manual located at:

https://www.cfm.va.gov/til/dManual/dmARhosp.pdf ).

Wall finishes submittals must be approved by the VA during the design phase of the project, before purchase and installation. The submittal shall be supplied in hardcopy and electronic formats, and include all engineering specifications, product specifications, care instructions, owner’s manuals, samples, installations instructions, and warranties. The submittal shall be in hardcopy and electronic formats.

WALLS: The Lessor shall provide sound dampening insulation in all interior…