Exhibit A - Travel Rates.pdf
PDF 202 KB Posted
- Attached to
- Indigenous Historian - Consultant
- Solicitation number
- RFP 751 260000000221 1
- Issued by
- Michigan
About this file
This is a Travel Rates Quick Reference Guide issued by the Michigan Department of Natural Resources, effective October 1, 2025. The document establishes reimbursable travel expenses for state employees conducting official business. Lodging rates for Michigan select cities are $98.00 per night, with meal allowances of $14.00 for breakfast, $16.00 for lunch, and $31.00 for dinner. Michigan in-state all other cities have the same lodging rate but lower meal allowances at $12.00, $14.00, and $27.00 respectively. Out-of-state travel requires contact with FROSCH Travel for lodging arrangements, with meal allowances of $22.00 for breakfast, $23.00 for lunch, and $36.00 for dinner in select cities, and $16.00, $19.00, and $28.00 in all other cities. Mileage reimbursement is provided at a standard rate of $0.47 per mile and a premium rate of $0.70 per mile when privately-owned vehicles are used with prior authorization. Incidental costs are reimbursed at $5.00 per overnight stay.
The guide specifies that meal reimbursement cannot exceed maximum published state rates including tax and gratuities, with exceptions for conference attendance and pre-arranged group meals supported by documentation. Meal eligibility during partial-day travel is determined by specific time thresholds, and employees on continuous travel of 14 hours or more may claim "Midnight Lunch." All travel expenses must be supported by detailed receipts showing date, amounts, vendor information, itemized purchases, and general item descriptions. Personal expenses including alcoholic beverages and tobacco are not reimbursable. Lodging reimbursement covers actual costs up to the applicable maximum state rate plus taxes and fees, except when booking through the contracted travel agent or for conference lodging supported by program literature. When employees choose lodging based on personal preference, they are responsible for any costs exceeding the published state rate.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP 26-0221 - MHC - Indigenous Historian.docx | DOCX document |
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Text version
TRAVEL RATES EFFECTIVE OCT. 1, 2025
MICHIGAN SELECT CITIES
Lodging .................................................................... $98.00 Breakfast ................................................................... $14.00 Lunch ........................................................................ $16.00 Dinner ....................................................................... $31.00
MICHIGAN SELECT CITIES/COUNTIES
Ann Arbor Auburn Hills Beaver Island Detroit Grand Rapids Holland Leland Mackinac Island Midland Muskegon Petoskey Pontiac South Haven Traverse City All of Grand Traverse County All of Oakland County All of Wayne County
MICHIGAN IN-STATE ALL OTHER CITIES
Lodging .................................................................... $98.00 Breakfast ...................................................................$12.00 Lunch ........................................................................$14.00 Dinner ....................................................................... $27.00
OUT-OF-STATE SELECT CITIES*
Lodging Contact FROSCH Travel Breakfast ................................................................... $22.00 Lunch ........................................................................ $23.00 Dinner ....................................................................... $36.00
*See DTMB Vehicle and Travel Services Schedule of Travel Rates for Classified and Unclassified Employees for listing of Out-of-State Select Cities/Counties.
OUT-OF-STATE TRAVEL ALL OTHER CITIES
Lodging Contact FROSCH Travel Breakfast ................................................................... $16.00 Lunch ........................................................................ $19.00 Dinner ....................................................................... $28.00
MILEAGE RATES
Standard Rate Per Mile ...............................................$0.47 Premium Rate Per Mile ..............................................$0.70
Using privately-owned vehicles for official travel must be authorized and approved by the traveler’s agency.
INCIDENTAL COSTS
Per overnight stay ............................................................ $5.00
Michigan Department of Natural Resources
Quick Reference Travel Guide
Effective October 1, 2025
R0350 (Revised 09/23/2025) mailto:DNR-LED-SupportServices@michigan.gov mailto:WilmothV1@michigan.gov http://www.concursolutions.com/ https://www.michigan.gov/dtmb/0,5552,7-358-82548_13132---,00.html
MEALS
Meal allowance cannot exceed the applicable maximum published state rate, including tax and gratuities, except for:
• Conference attendance when supported by program literature and a receipt.
• Other pre-arranged meals occurring as part of a group function identified in official program literature with a receipt.
When the duration of travel includes a partial day, the following schedule determines eligibility for meals:
Reimbursable Meal
Travel Begins on or Before
And Travel Extends on or Past
Breakfast 5:59 a.m. (05:59) 8:31 a.m. (08:31) Lunch 11:29 a.m. (11:29) 2:01 p.m. (14:01) Dinner 5:29 p.m. (17:29) 8:01 p.m. (20:01)
Employees working intermittent hours throughout the day may claim “Midnight Lunch” when travel commences prior to 10:30 p.m. and extends beyond 2:00 a.m. Employees on continuous travel status for 14 hours or more may also claim “Midnight Lunch” if work extends for any period after midnight.
GROUP MEALS
The Director, Deputy Directors, Division Chiefs, and Office Chiefs may authorize group meetings which include meals.
Such authorization shall be requested, in writing, providing the meal contributes to efficient and effective departmental operations and there is not a reasonable less expensive alternative. Approval for such meals must be in writing.
DETAILED RECEIPTS
All receipts supporting travel expense must have the following elements clearly printed to be acceptable: date expense incurred, amounts, vendor name and city, itemized purchases, general description of the items.
Personal expenses, including alcoholic beverages and tobacco, are not reimbursable.
MILEAGE
Standard Mileage Rate: The reimbursable amount per mile for use of a privately-owned vehicle.
Premium Mileage Rate (Prior Approval Required): The reimbursable amount per mile for use of an approved privately-owned vehicle when no state vehicle is available.
Vicinity Miles: Reimbursement for vicinity mileage incidental to conducting official business is allowed. Documentation must provide sufficient detail to justify mileage claimed.
When Mileage Commences/Ends at Home: An employee may start or end travel at home, remote work location or the official work station at the agency’s discretion. When travel starts or ends at the employee’s home or remote work location, mileage reimbursement is based on round-trip mileage to the field assignment but cannot exceed the reimbursement available if the travel had started and ended at the official work station.
LODGING
Reimbursement for the actual cost of lodging cannot exceed the applicable maximum published state rate plus taxes, fees, and surcharges except when:
• Booking conference lodging supported by program literature and a receipt.
• Lodging at the published state rate is unavailable and is booked through the contracted travel agent.
Reimbursement requests must be supported by confirmation number from the travel agent with a receipt.
Employees choosing lodging based on personal preference are responsible for paying any additional costs incurred.
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