Exhibit_A_-_Statement_of_Work.docx

Department of General Services ESRI Enterprise License Agreement Procurement Division Event ID: IFB 3480-34390

Exhibit A: Statement of Work

A. Scope and Description The California Department of Conservation (DOC) is a science and engineering focused department. Its mandates are fundamentally dependent on the compilation, analysis, and publication of geospatial data in print and online formats. The modern regulatory and public safety environment requires a highly connected cloud, server, desktop, and mobile integration of data and mapping applications. This combination of geospatial data, software, and IT infrastructure is a Geographic Information System (GIS). Environmental Systems Research Inc (ESRI) is the dominant global developer of GIS software and has been DOC’s primary GIS software provider for at least 25 years. Their applications and tools are inextricably linked to essential regulatory, scientific, and public safety business processes. The Contractor shall implement a three (3) year ESRI Enterprise License Agreement (ELA), provided by Environmental Systems Research Institute, Inc. (ESRI) that includes products listed in Section C.

B. Period of Performance

The duration of services will be in effect for three (3) years, effective October 1, 2025, or upon approval by the Department of General Services (DGS), whichever is later, and no work shall begin before that time. This Agreement is of no effect unless approved by DGS. The Contractor shall not receive payment for work performed prior to approval of the Agreement and before receipt of notice to proceed by the DOC Contract Administrator.

C. Contractor Tasks and Responsibilities

Licensing and deployment of Esri Software, providing Enterprise Agreement maintenance, provision of Esri International User Conference’s registrations and any additional services as specified herein.

Esri products and services to which California DOC will have deployment rights during the term of this agreement include:

EA Products— Esri Flex (formerly Uncapped) *

ArcGIS Online Subscription – 1 organizational subscription

*Esri Flex (formerly Uncapped) provides the right to Deploy quantities as needed throughout the term of the Agreement.

The Enterprise Agreement also includes:

Quantity Year 2 Quantity Year 3 Quantity

EA Products—Capped Quantities

The EA also includes the following additional components:

D. Contractor’s Requirements

The Contractor shall designate a primary point of contact to whom all project communications may be addressed and who has the authority to act on all aspects of the services.

E. State Responsibilities

The DOC shall provide access to department staff and management, offices and operation areas, as required, to complete the tasks and activities defined under this Agreement.

F. Acceptance Criteria

As applicable, the Department receives software, license keys, vouchers, and/or written confirmation of subscription and/or warranty enrollment and/or renewal. In addition, the Department receives additional benefits listed in section C.

G. Change Management

Change management enables effective handling of project changes, and ultimately helps keep the project budget, quality and timeline within the expectations of both organizations. The change management process is as follows:

1. All changes within the original terms of the contract will be executed by means of a “Change Order Request” form (Exhibit A-1). Upon approval by both parties, an amendment to the contract will be processed. No verbal authorizations shall be binding on either party.

2. All applicable rules and requirements will be applied to any changes in costs.

H. Agreement Changes/Amendments

The State reserves the right to amend this Agreement for time, money, quantity and/or additional products or services covered by this Agreement. All amendments for additional products or services will be at the discretion of the DOC and must be approved by DGS.

I. Unanticipated Tasks

The State shall allow an amount equal to 20% of the total contract, to be added to the contract to allow for State required services/options/upgrades (licenses, components, equipment, parts, etc. that provide additional functionality), unanticipated tasks (well documented and unanticipated price increase of goods/services, freight/shipping/delivery or additional work that must be performed which was wholly unanticipated and is not specified in the specification, but which in the opinion of both parties is necessary), and unforeseen components or labor, etc. necessary to complete the requirements as indicated within the agreement. This is the maximum amount that will be available for State required and approved options/upgrades, components, additional work, etc. after award.

Any requests shall be processed via a Change Order Request (Exhibit A-1). The Contractor will submit a Change Order Request Form to the DOC and after approval the Contractor can proceed with the approved changes and will be paid from this reserved allowance. The contractor is not entitled to any portion of the additional 20% unless the extra components, labor, tasks, etc. are documented and approved by the DOC. The executed Change Order Request will thereby be incorporated as a Schedule to this Agreement.

J. Travel

There will be no travel or per diem paid by the DOC under this contract.

K. State Point of Contact

L. Contractor Point of Contact

TBD

M. Payment Provisions

For services satisfactorily rendered, and upon receipt and approval of the invoices, the State agrees to compensate the Contractor for completed services in accordance with the rates specified herein, which is attached hereto and made a part of the Agreement.

Services shall be completed as set forth in this Scope Work, and all other terms and conditions of this Agreement.

The Contractor shall submit invoices annually to the attention of the DOC’s Contract Administrator.

Department of Conservation Enterprise Technology Services Division IT Procurement and Compliance Unit Attn: Nathaniel Roth 715 P Street, Suite 1805 Sacramento, CA 95814 Phone: (916) 531-0134 Email: IT.Invoices@Conservation.ca.gov

Invoices must clearly reference the following:

· Contract/Agreement Number (25-4-001-1)

· Billing Period by Date

· Itemized description of services and charges for the billing period

Invoices will not be accepted from June 1st through July 7th due to impacts related to the closing of the State’s Fiscal Year. Invoices that are received within these dates do not need to be resubmitted and will be processed as soon as possible.

Invoices that are submitted with inaccurate information or do not provide all necessary information will not be accepted and will be returned to the Contractor for resolution.

N. Budget Contingency Clause It is mutually agreed that if the Budget Act of the current year and/or any subsequent years covered under this Agreement does not appropriate sufficient funds for the program, this Agreement shall be of no further force and effect. In this event, the State shall have no liability to pay any funds whatsoever to the Contractor or to furnish any other considerations under this Agreement and Contractor shall not be obligated to perform any provisions of this Agreement.

If funding for the purpose of this program is reduced or deleted for any fiscal year by the California State Budget Act, the State shall have the option to either cancel this Agreement with no liability occurring to the State or offer an Agreement amendment to Contractor to reflect the reduced amount.

O. Prompt Payment Clause

Payment will be made in accordance with, and within the time specified in Government Code Chapter 4.5, commencing with Section 927.

Attachment A-1: Change Order Request image1.png