Exhibit A - Specifications.docx

Scope of Work Statement/Specifications Electrically Powered ½-Ton Pickup or approved equal Using Federal Grant Funding

1.0 SCOPE

The Oregon Department of Transportation, Fleet Operations and Services has a need to purchase (7 quantity) battery electric Silverado EV WT max range or approved equal. These units will be purchased using Federal Highway Administration Grant funding.

Purchases must also follow and include as needed items Listed in: Terms and Conditions for Federally Funded Purchase Orders.

These vehicles will be used statewide in highway maintenance operations at elevations from near sea level to 8000 feet ASL, and in all weather conditions. The unit must remain fully operational under these conditions.

The vehicles supplied shall be new, unused, standard, current production model. All workmanship, materials, and installation procedures shall be of good quality and design. All vehicles and equipment supplied shall conform to all applicable OSHA, MSHA, and EPA regulations and to all SAE, ISO, ANSI and ODOT Workmanship Standards as well as other industry-related standards in effect at the time of delivery.

Input torque of any driven component used in the supplied equipment must exceed the maximum output torque of the drive component. ODOT reserves the right to ask for engineering data proof.

The bidder shall provide all components, hardware, fluids and parts necessary for proper assembly, installation, and operation of the Units, even though certain items may not be specifically described in this bid opportunity. This includes all cables, hoses, fittings, couplers, brackets, pins, and adapters, etc. Quote pricing must include the cost of such components, hardware and parts.

The design of the electric system shall meet all applicable safety standards and regulatory requirements. Documentation or labeling is required to acknowledge use, or disuse of any applicable safety standard, including but not limited to the recommended practices in the latest version of SAE J2910 Recommended Practices of the Design and Test of Hybrid Electric and Electric Trucks and Buses for Electrical Safety.

2.0 DETAILED SPECIFICATIONS

2.1 General Equipment:

All vehicles are required to be equipped with the following ODOT standard options:

2.1.1 Vehicle must be painted in the manufacturer’s standard white color.

2.1.2. A/C, tilt wheel, cruise control, power windows, AM/FM radio, black vinyl floor mat.

2.1.3 Integrated trailer brake controller.

2.1.4 Integrated chassis OEM rearview camera.

2.1.5 Matching spare wheel and mounted tire.

Additional options may be offered by bidders that may enhance operations of described equipment.

2.2 ELECTRIC PROPULSION SYSTEM:

2.2.1 Pickup must be equipped with duel electric motors (1 front & 1 rear).

2.2.2 The pickup must be capable of regenerative braking.

2.3 ELECTRIC PROPULSION SYSTEM BATTERY

2.3.1 The pickup must be equipped with a ~170kWh (usable), 800-volt architecture, liquid-cooled lithium-ion battery.

2.4 ELECTRIC PROPULSION CHARGE SYSTEM

2.4.1 The pickup must be equipped with a SAE J1772 CCS charge port and capable of charging at the following levels:

2.4.2 Pickup must come with Dual Level Charge Cord, dual mode portable, 120-volt (1.4kW) and 4240-volt (7.7kW) capability, swappable NEMA 5-15 and NEMA 14-50 plugs with SAE J1772 vehicle connection.

Note: Propulsion charging system shall be compatible with public and private charging network facilities.

3.0 MANUFACTURING UPDATES

The Contractor shall provide to ODOT monthly written status reports summarizing the manufacturing process of all equipment on order. Written manufacturing status reports must be received by ODOT by the 15th day of the month, beginning the month following receipt of order. Written manufacturing status reports must be submitted to the attention of the ODOT Fleet Operations Coordinator as follows:

Goods within the timeline as specified, ODOT reserves the right to cancel the order and make purchases from another source, without further obligation to the Contractor.

If by U.S. Mail:

If by Email: Brian.LEMBCKE@odot.oregon.gov Contractor agrees that time is of the essence for Contractor’s performance obligations under the Contract. The Contractor shall notify ODOT immediately, in writing if at any time Contractor finds that delivery cannot be completed as required. Upon receipt of such notice from Contractor or upon Contractor’s failure to deliver Goods within the timeline as specified, ODOT reserves the right to cancel the order and make purchases from another source, without further obligation to the Contractor.

4.0 DELIVERY REQUIREMENTS

Delivery must be completed, including all Back Orders, within time frame stated upon issuance of Purchase Order. All shipping and handling charges are to be paid by Contractor, unless specified otherwise in the ITB. Early delivery is encouraged. Delivery must be 180 days ARO or less.

The Contractor shall notify ODOT, in writing, within 5 business days of receipt of Purchase Order if delivery cannot be completed as required. Upon receipt of such notice from the Contractor, ODOT reserves the right to cancel the order and make the purchase from another source, without further obligation to the Contractor.

4.1 DELIVERY TIME: Delivery is accepted Monday through Friday, excluding weekends or legal holidays as recognized by the State. Delivery hours are 7:30 AM to 3:00 PM. Any exception to this time frame is at the discretion of ODOT.

4.2 DAMAGED SHIPMENT: It is the Contractor's sole responsibility to ensure that the shipment arrives at its destination undamaged. If there is any damage to goods upon delivery, ODOT reserves the right to return the shipment in whole or in part at the Contractor's expense. If the Contractor is unable to supply a replacement shipment within the allotted period (Refer to delivery schedule), ODOT may cancel the order in whole or in part and purchase needed items from another source.

5.0 INSPECTIONS/ACCEPTANCE

5.1 PRE-DELIVERY INSPECTION: ODOT may request to have a pre-delivery inspection at Contractor's location to ensure specification compliance PRIOR TO DELIVERY.

5.2 DELIVERY INSPECTION: ODOT may reject any shipment or cancel any Purchase Order which does not meet all the requirements of the specifications and warranties. ODOT will have 14 calendar days from date of delivery of the entire order within which to inspect and accept or reject the Goods. If the Goods are rejected, ODOT will provide Contractor with written notification of rejection. Notice of rejection will include itemization of apparent defects, including but not limited to discrepancies between the Goods and the applicable Specifications or warranties (including variance from sample characteristics where samples or prototypes have been provided), and other apparent defects in design, materials, or manufacture, or otherwise nonconforming Goods (including late delivery). Notice of rejection will also indicate whether cure will be allowed.

5.3 CURE: If ODOT elects to allow cure, Contractor shall complete cure within 14 calendar days of date of notice of rejection and opportunity to cure (the "Cure Period"). If a missing part, component, or accessory cannot be provided and installed within 14 calendar days, ODOT will have the right to buy the item or part from another source and bill the Contractor or deduct the cost from Contractor's invoice for the Goods, including costs of installation. Regarding defective Goods, ODOT may elect to have the Contractor deliver substitute Goods within the Cure Period that comply with the Price Agreement Specifications and warranties. Failure to complete cure within the Cure Period constitutes an event of default.

5.4 REMOVAL REIMBURSEMENT: If the Goods are rejected or acceptance is revoked, the Contractor shall refund any Contract payments that have been made regarding such Goods, and, at Contractor's sole cost and expense, remove the Goods within 14 calendar days of date of rejection or revocation of acceptance. Contractor shall return all Agency owned items to Agency in like condition initially received.

6.0 DELIVERY COMPONENTS

The following items (collectively referred to as "Delivery Components") must be delivered with each unit ordered at time of delivery.

6.1 A dealer/seller invoice with unit’s VIN, attachment serial numbers and ODOT purchase order number.

6.2 A manufacturer's statement of origin. Properly signed off to ODOT if needed.

6.3 A copy of all product information and instructions supplied by the manufacturer.

6.4 Two sets of keys for all locks.

6.5 All manufacturer's warranties, evidence of proper transfer to the State.

6.6 Contractor shall provide 1 printed copy of current operator's manual and all other operator information and instructions available from the manufacturer with each unit ordered.

6.7 All hard copy manuals must be individually assembled and bound.

Question regarding delivery, contact ODOT Fleet Equipment Inspector:

If by U.S. Mail:

If by Email: Adam.E.STEWART@odot.oregon.gov If by Phone: 503-914-7400

7.0 WARRANTIES

7.1 AUTHORITY: BINDING OBLIGATION: Contractor represents and warrants that Contractor has the power and authority to enter and perform the Contract, and that the ITB, when executed and delivered, is a valid and binding obligation of Contractor enforceable in accordance with its terms.

7.2 WARRANTY ON MATERIALS, DESIGN, and MANUFACTURE: Contractor warrants that all Goods are new, unused, current production models, fit for their intended purpose, and free from defects in materials, design, and manufacture for the duration of the applicable manufacturer warranty periods, any portion of the standard warranty on any of the components that exceed these requirements apply. Where Specifications have been made as part of the ITB, Contractor further warrants that all Goods conform to the Specifications and meet or exceed safety and quality standards established in the ITB.

7.3 WARRANTY ON SERVICE STANDARDS: Contractor warrants that all Services, where provided, are in accordance with the best commercial practice, by properly licensed or certified individuals, and that only materials and workmanship of good quality are used in the performance of the ITB.

7.4 WARRANTY OF SAFETY AND HEALTH REQUIREMENTS: Contractor warrants that the Goods comply with all applicable federal and State health and safety standards, including but not limited to, Occupational Safety and Health Administration (OSHA) and Oregon Occupational Safety and Health Administration (OROSHA).

7.5 MANUFACTURER WARRANTIES: Contractor shall have all manufacturer warranties covering the Goods and component parts, where applicable, transferred to ODOT at time of delivery at no charge.

7.6 WARRANTY OF TITLE: Contractor warrants that all Goods are free and clear of any liens or encumbrances, that Contractor has full legal title to the Goods, and that no other person has any right, title or interest in the Goods which are superior to or infringe upon the rights granted to ODOT hereunder.

7.7 WARRANTIES CUMULATIVE: The warranties set forth in SECTION 8 are in addition to, and not in lieu of, any other warranties provided in the ITB. All warranties provided in the ITB are cumulative and should be interpreted expansively to afford ODOT the broadest warranty protection available.

7.8 BASIC WARRANTY: The basic comprehensive warranty on the chassis must be manufacturers’ standard. The basic warranty on the Engine/ Power Train must be manufacturers’ standard. Any portions of the standard warranty on any of the components that exceed these requirements apply.

7.8.1 The warranty excludes consumables such as lamps, lights, belts, ground engagement tools, batteries and tires, except as warranted by the manufacturer of said items. It also excludes damage to the unit due to accident, misuse, abuse, vandalism or operator or maintenance neglect.

8.0 CONTRACTOR WARRANTY PERIODS: Warranty periods for Contractor's warranties on materials, design, and manufacture will not start until the date the Unit is put into service, as established by ODOT's business records.

8.1 WARRANTY COMPUTER SOFTWARE: Contractor warrants that any included diagnostic software does not infringe, nor ODOT's use of such software infringe, any license, copyright, patent, trade secret, or other proprietary right of any third party, and Contractor shall provide indemnification to ODOT against any such infringement of third-party rights.