Exhibit_A-SOW.pdf

California Department of Corrections & Rehabilitation Request for Offer #10778389

STATEMENT OF WORK EXHIBIT A

A. PURPOSE

The Office of Correctional Education (OCE) is enhancing technology infrastructure in the institutions to provide more educational and rehabilitative resources for incarcerated students to help them prepare for successful reintegration into their communities. California Department of Corrections and Rehabilitation (CDCR) plans to use interactive whiteboards in classrooms to allow teachers to deliver lessons that develop students’ conceptual understanding of the College and Career Readiness Standards. CDCR can use this method of teaching to motivate and better engage students in our literacy programs.

The terms “shall” and “must” are considered by the CDCR to mean mandatory or required.

The terms “may” or “can” are considered to be optional, and are at the discretion of the CDCR

This Statement of Work (“Agreement”) reflects the Professional Services to be provided by the “Contractor”, for the CDCR. The Contractor shall provide purchase, shipping and installation for 156 interactive whiteboards at 21 Institutions and two Fire Camps specified in the distribution list.

B. PROFESSIONAL SERVICES

The Contractor shall provide the following professional services at each of the 21 Institutions and two Fire Camps:

Wall mounts:

1) Measure intended wall and mark exact height display will be mounted. Search for studs in wall if the surface is drywall and mark accordingly.

2) Mount tilt mount according to measurements on the back of display mount to drywall: Hit 2 studs spread out over the width of wall mount, 4 lag bolts will be used here. Then, spread out across mount use drywall butterfly bolts, 6 bolts will be used here.

3) Add bracket arms to the back of the display and secure.

4) Once mount is secure on wall mount, display with bracket arms to the wall bracket.

5) Adjust and level, screw in security screws under display and tighten so display will not lift up.

6) Run a piece of wiremold down to outlet and add power cord.

Rolling cart mounts:

1) Assemble display.

2) Assemble rolling cart.

3) Mount display on rolling cart.

Both Wall mounts and Rolling cart mounts:

7) Turn on display and adjust settings according to the CDCR provided encrypted flash drive and/or provided instructions. CDCR will provide a USB data drive with custom lockdown configuration settings for the Viewsonic device. The Installer will need to run the updated configuration changes from the provided USB data drive and verify the default password has been changed.

8) If a web camera is purchased, mount this to top of display or mount to wall above display depending on camera.

9) Depending on customer PC, connect an HDMI cable to display HDMI 1 from either an available CDCR laptop or desktop PC. Laptop or desktop for testing is CDCR provided.

10) Test system and confirm setup configurations.

11) If initial hardware delivery is defective or needs service, the Contractor will work with the

State to ship back the hardware and send a replacement, at no additional charge.

Slide in PC Installation

1) Ensure the slide in PCS are received at the Institution from the imaging vendor.

2) Install the pre-imaged slide in pc onto the Viewsonic once it has been mounted on wall or cart. The slide in PCs can be installed by opening the side panel on the Viewsonic and sliding the slide in PC into place and tightening the secure bolts on the computer. The power button on the slide in PC has a power indicator that will shine red when activated.

156 interactive whiteboards shall be installed at 21 institutions and two Fire Camps per the attached distribution list. 82 interactive whiteboards will be placed on a rolling cart (Five on existing carts). 77 interactive whiteboards will be mounted on the wall.

Travel to the institutions is required for installation. Arrangements for entry must be made prior to the visit(s). The CDCR will not be charged extra fees over and beyond the Agreement dollar amount.

C. DELIVERABLES ACCEPTANCE CRITERIA

Acceptance will be dependent upon verification that the interactive whiteboards and slide in PCs are installed as determined by the CDCR, and this Statement of Work as well as confirmation that a CDCR laptop or desktop will connect to and properly display on the interactive whiteboard. Also confirmation that the slide in PC is properly connected and properly displays on the interactive whiteboard. Invoices will not be paid until after successful installation.

D. PAYMENT AND BUDGET PROVISIONS

Payment shall be made monthly in arrears for all interactive whiteboards installed. The Contractor shall invoice the CDCR once per month, and list all interactive whiteboards installed within that billing period. Invoices must include detailed information on locations, and the number of interactive whiteboards installed.

E. PERIOD OF PERFORMANCE

Professional services shall begin upon Purchase Order approval by CDCR. All services must be completed by October 1, 2024. CDCR reserves the right to terminate this Agreement at no expense to the CDCR upon thirty (30) business days’ written notice to the Contractor. Any travel must be included in the proposed cost. No additional travel will be paid.

F. CDCR ROLES AND RESPONSIBILITIES

The CDCR Project Manager (PM) will coordinate with the CDCR on-site staff, as well as the Contractor, at the Institution to instruct and give access, if necessary.

G. CONTRACTOR ROLES AND RESPONSIBILITIES

1. The Contractor shall abide by the CDCR Special Provisions which identify certain conditions that affect the Contractor and/or their staff working at any institution or CDCR grounds, as listed in Exhibit D.

2. The Contractor must obtain a current tuberculosis (TB) test and submit a copy of a certificate showing negative test results prior to the commencement of work, as listed in Exhibit D.

3. The CDCR Division of Rehabilitation Program (DRP) and the Contractor are mutually obligated to maintain open and regular channels of communication to ensure the successful execution of this Agreement. Both parties are responsible for communicating any potential problem or issue to the CDCR PM and the Contractor, respectively, within 48 business hours of becoming aware of said problem.

4. The Contractor must submit for review, a TB test, and background check as per Exhibit D of all personnel substitutions, 30 business days in advance of a substitution. All Contractor personnel substitutions must be approved in advance by the CDCR PM.

5. CDCR reserves the right to amend this contract to extend the term and/or funding of the contract for unanticipated changes for additional services and/or deliverables deemed necessary to meet the needs of the CDCR.

6. The CDCR reserves the right to reevaluate services deemed necessary to meet the needs of the project according to CDCR’s priorities.

H. CDCR PROJECT MANAGER

Name: Khasminder Singh Email: Khasminder.Singh@cdcr.ca.gov Enterprise Information Services Division Phone Number: (916) 203-9387

I. CDCR ACQUISITIONS ANALYST

Name: Barbara Bassham Email: barbara.bassham@cdcr.ca.gov

Enterprise Information Services Division Phone number:279-210-3022