EXHIBIT_A_Scope_of_Work_East-West_Trail_Connection.pdf

Town of Cave Creek | RFP 2027-04 | East-West Trail Connection - Scope of Work

EXHIBIT A

SCOPE OF WORK

EAST-WEST TRAIL CONNECTION

Request for Proposal No. 2027-04

1. PROJECT OVERVIEW

The Town of Cave Creek (Town) is seeking a qualified trail design-build contractor to finalize the trail alignment and construct the East-West Trail Connection. The project consists of approximately 2,637 linear feet of compacted native-surface, non-motorized trail within the Town's dedicated trail easement.

The proposed trail begins at the north end of Old Stage Road (also identified as the 52nd Street alignment) and follows the general corridor depicted in the project exhibits. The selected Contractor shall work collaboratively with the Town to confirm and refine the final trail alignment within the available trail easement and construct the trail in accordance with this Scope of Work and the Town of Cave Creek Technical Design Guidelines - Trails.

2. PROJECT LOCATION AND REFERENCE DOCUMENTS

The project is located within the Town of Cave Creek, Arizona. The proposed trail will be located entirely on parcel APN 211-01-005X and within the Town’s dedicated trail easement, as depicted in the project exhibits. The reference documents identify the proposed trail location and recorded trail easement centerline/extents, with the trail connecting to the north end of Old Stage Road (52nd Street alignment).

The following documents are incorporated as project references:

• Proposed Trail Location - Exhibit 'A' (aerial exhibit).

• Trail Easement Exhibit 'A-1' - Everett Alan Group, Job No. 241212, dated March 4, 2026.

• Town of Cave Creek Technical Design Guidelines - Trails, Trail Classification Standards, Exhibit 'B'.

The mapped/proposed alignment is intended to establish the project corridor. The Contractor shall field-review the corridor and develop the final constructible alignment within the applicable easement, subject to Town review and approval.

3. TRAIL CLASSIFICATION AND DESIGN STANDARD

The East-West Trail Connection shall be designed and constructed as a Neighborhood Connector Trail (Local Trail) consistent with the Town of Cave Creek Technical Design Guidelines - Trails.

The reference Trail Classification Standards identify the following criteria for a Neighborhood Connector Trail:

Standard Neighborhood Connector Trail

Typical Locations Washes, rights-of-way, public utility easements, drainage/open space and conservation easements, scenic corridors

Maximum Grade 10% (15% for wash crossings and dips) Minimum Trail Width 2 ft to 4 ft Variable Easement Width 5 ft to 10 ft Vertical Vegetation Minimum Clearance 10 ft Horizontal Vegetation Maximum Height Limit 2 ft per side Drainage 3% to 5% cross slope Surface Type Compacted native surface

For this project, the Town requires a minimum constructed trail width of four (4) feet. Where the project-specific requirement is more stringent than the general Neighborhood Connector Trail standard, the project-specific requirement shall govern.

4. SCOPE OF SERVICES

The Contractor shall provide all labor, supervision, equipment, tools, materials, transportation, mobilization, coordination, and incidental work necessary to complete the project. The Work includes, but is not limited to, the following:

4.1 Preconstruction and Site Review

• Participate in a preconstruction meeting with the Town before field work begins.

• Review the project exhibits, trail easement, existing terrain, drainage features, vegetation, access conditions, and other site constraints.

• Verify the proposed trail corridor in the field and identify conditions that may affect constructability, drainage, erosion, safety, or long-term maintenance.

• Coordinate access, staging, and construction activities with the Town.

4.2 Final Trail Alignment Development

• Develop and field-flag a final trail alignment within the applicable trail easement and general corridor shown in the project exhibits.

• Use professional trail layout practices to respond to terrain, drainage, existing vegetation, user safety, sustainability, and long-term maintainability.

• Minimize unnecessary disturbance to native vegetation and areas outside the approved trail corridor.

• Identify proposed drainage treatments, crossings, grade transitions, turns, and other features necessary for a sustainable trail.

• Obtain Town review and approval of the final alignment before full construction proceeds.

4.3 Native-Surface Trail Construction

• Construct approximately 2,637 linear feet of trail.

• Provide a minimum finished trail width of four (4) feet.

• Construct a compacted native-surface tread consistent with the Town's applicable trail standards.

• Shape, grade, and compact the trail to provide a stable, durable, and maintainable finished surface.

• Maintain appropriate trail grades and cross slopes consistent with the Neighborhood Connector Trail standards and site conditions.

• Provide smooth and safe transitions at trail connections and changes in grade.

• Remove loose material, protrusions, debris, and other conditions within the trail tread that could create unreasonable hazards for intended trail users.

4.4 Drainage and Erosion Control

• Construct the trail to promote positive drainage and reduce concentration of runoff on the trail tread.

• Provide drainage treatments appropriate to site conditions, including grade reversals, dips, outslope/cross slope, or other sustainable trail techniques where needed.

• Address wash crossings and drainage features in a manner that minimizes erosion and supports long-term trail stability.

• Avoid unnecessary alteration of natural drainage patterns.

• Repair erosion or drainage impacts caused by construction activities.

4.5 Vegetation and Resource Protection

• Limit clearing and disturbance to the area reasonably necessary to construct the approved trail alignment.

• Protect native vegetation outside the approved work area from avoidable damage.

• Provide vegetation clearance consistent with the applicable Neighborhood Connector Trail standard, including the referenced 10-foot minimum vertical clearance and horizontal vegetation limits where applicable.

• Do not stockpile materials or operate equipment outside authorized work/staging areas without Town approval.

4.6 Site Restoration and Stabilization

• Restore disturbed areas outside the finished trail tread to a stable and natural-appearing condition.

• Remove construction debris, excess material, temporary markings, and other waste generated by the Work.

• Stabilize disturbed areas as necessary to minimize erosion.

• Repair damage to adjacent areas caused by the Contractor's operations.

4.7 Final Inspection and Closeout

• Participate in a final inspection with the Town.

• Correct punch-list items identified by the Town.

• Remove equipment, unused materials, debris, and temporary facilities from the site.

• Leave the completed trail and surrounding work areas in a clean, safe, and acceptable condition.

• Obtain final acceptance from the Town.

5. CONTRACTOR RESPONSIBILITIES

The Contractor shall:

• Provide qualified personnel experienced in natural-surface trail layout and construction.

• Maintain all licenses, insurance, and bonds required by the solicitation and resulting Contract.

• Be responsible for the means, methods, sequencing, supervision, and safety of construction operations.

• Comply with applicable federal, state, local, and Town requirements.

• Coordinate promptly with the Town regarding unforeseen field conditions or recommended alignment adjustments.

• Perform Work only within authorized areas and protect adjacent property and improvements.

• Maintain the project site in an orderly and safe condition throughout construction.

• The Contractor shall provide and maintain insurance coverage required by the solicitation and resulting Contract, including applicable automobile liability, commercial general liability, workers’ compensation, and professional liability coverage.

6. TOWN RESPONSIBILITIES

The Town anticipates providing the following:

• Available project exhibits and trail easement information.

• Access to the project area as legally available to the Town.

• A Town representative for project coordination, review, and acceptance.

• Review of the Contractor's proposed final trail alignment and material field adjustments.

• Final inspection and identification of punch-list items.

7. DELIVERABLES

At a minimum, the Contractor shall provide:

• Field-reviewed and Town-approved final trail alignment.

• Approximately 2,637 linear feet of completed compacted native-surface trail with a minimum four-foot finished width.

• Required drainage and erosion-control features associated with the trail construction.

• Restored and stabilized disturbed areas.

• Completed punch-list corrections and final project closeout.

8. PROJECT SCHEDULE

The Contractor shall be prepared to commence Work following contract execution, satisfaction of applicable preconstruction requirements, and issuance of a written Notice to Proceed. The Town anticipates an overall project duration of approximately four (4) to six (6) weeks. Final completion shall occur no later than December 30, 2026, unless otherwise approved in writing by the Town.

The Contractor shall submit and maintain a project schedule identifying, at minimum, site review, final alignment development, Town review/approval, mobilization, construction, restoration, punch-list completion, and final acceptance.

9. MEASUREMENT AND PRICING

Pricing shall be firm and all-inclusive for the complete Work. The Contractor's proposal shall include all labor, materials, equipment, supervision, transportation, mobilization, alignment development, construction, drainage/erosion-control measures, restoration, overhead, profit, and incidental costs necessary to complete the project.

The Town's pricing schedule includes a unit-price item for approximately 2,637 linear feet of Native-Surface Trail Construction and lump-sum items for preconstruction/final alignment development, mobilization/site preparation, drainage/erosion-control measures, site restoration/stabilization, final cleanup/punch list/closeout, and other costs required to complete the Work.

10. ACCEPTANCE

The Work will be considered complete upon the Town's determination that the trail has been constructed in substantial conformance with the approved final alignment, this Scope of Work, the applicable Town trail standards, and the resulting Contract; all punch-list items have been satisfactorily corrected; and the project area has been cleaned and restored.

11. BASIS OF SCOPE

This Scope of Work was developed from the project information and exhibits provided for the East-West Trail Connection, including the proposed trail location aerial, the recorded trail easement exhibit, and the Town of Cave Creek Trail Classification Standards. Where the exhibits provide general or conceptual information, the Contractor remains responsible for field verification and development of a constructible final alignment within the authorized project corridor, subject to Town approval. This Exhibit defines the technical scope of the Work; solicitation instructions, proposal requirements, evaluation criteria, insurance and bonding terms, and other contractual requirements remain governed by the RFP and resulting Contract.