Exhibit A ED0040940 Procurement Specification.pdf

PIP-II Cryomodules

- Procurement and Performance Specification -

PIP-II Gate Valves

Author: J. Delgado

Document Number: ED040940 Rev –

Document Approval Date Approved

Originator J. Delgado As in TC

Checker

Approver

PIP-II

Procurement and Fabrication Specification

Document Title: PIP-II Cryomodules – Procurement and Performance Specification – SSR1 Gate Valves

Document Number: ED0040940 Rev -

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Revision History

Author Revision Date Description of Change

J. Delgado February 2025 Initial Release

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Table of Contents

1 Scope 4

2 Procurement Specification 4

2.1 Bidding Phase 4

2.2 Technical and Cost Evaluation Phase 5

3 DN40 Gate Valve Performance Specification 6

3.1 Technical specifications 8

3.2 Dimensional conformance 9

3.3 Pneumatic actuator 10

4 DN63 Gate Valve Performance Specifications 6

4.1 Technical Specifications 6

4.2 Dimensional conformance 6

4.3 Pneumatic actuator 8

5 Specialized DN40 Gate Valve Performance Specifications 10

6 General Performance Specifications 11

6.1 Position Indicator 12

6.2 Cleaning procedure 12

6.3 Packaging 12

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1 Scope

The PIP-II linac will house a total of 23 CMs and each cryomodule will be equipped with 2x gate valves connected to the beamline volume. It is critical that these all-metal gate valves will be manufactured by a vendor with experience in the international accelerator community and a proven track record. The present specification is intended to inform the procurement of quantity 9x DN40 All-Metal Gate Valves

(FC0090402), quantity 18x DN63 All-Metal Gate Valves (FC0105303), and quantity 7x DN40 All-metal Gate

Valves with asymmetrical flanges (FC0140115). All gate valves will utilize removable pneumatic actuators with solenoid valves and position indicators.

Fermilab is requesting that offerors provide firm-fixed pricing for DDP shipping (HTS code 8543.90.88.45) as part of their firm-fixed-price proposal to the RFP.

2 Procurement Specification

Purchase Order will be owned and managed by Fermilab.

2.1 Bidding Phase

Bidder shall provide Quotation including all costs to deliver the assembly indicated in Error! Reference source not found., along with the following documentation:

a) Schedule that meets a lead time of 6 months, starting from the date that the Fermilab Purchase

Order is awarded to the bidder.

b) Technical Proposal to demonstrate the ability of the bidder to deliver the assembly with performance that meets or exceeds Fabrication Specification reported in section 3 of this document. The Bidder shall list the equipment that will be used for manufacturing, and shall disclose what part of the work, if any, will be sub-contracted.

c) Past Experience including examples of past projects (within the last five years) that closely match the scope in complexity and value, and that best illustrate the bidder’s capability, experience, and performance.

d) Management Control Plan to demonstrate the ability to ensure the required quality standard throughout the entire execution of the project.

All required documentation shall be organized with a table of contents and corresponding sections and shall be in English.

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2.2 Technical and Cost Evaluation Phase

Fermilab Purchase Order is awarded to one bidder after that the proposals will have been evaluated by technical and cost evaluation teams.

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3 DN63 Gate Valve Performance Specifications

3.1 Technical Specifications

The DN63 gate valves (FC0105303) must be of flange size specification DN 63, with CF-F connections and a bellows feedthrough. The material of the gate valve body, gate plate, mechanism, and bellow must be entirely metal, specifically stainless steel 316L. The gate and bonnet seals must be metal, while the actuator seal may be Viton FKM. The gate valve shall satisfy the specifications, including gate valve pressure range and leak rates at the gate valve body and valve seat according to Table 1.

3.2 Dimensional conformance

Technical Pressure / Leak Rate

Specifications

Value Unit

Gate valve pressure

Range, abs.

Hi 2 bar

Lo XUHV -

Leak rate Body < 1 × 10−10 mbar 𝑙𝑠−1

Valve < 1 × 10−10 mbar 𝑙𝑠−1

Differential pressure at gate plate ≤ 2 bar

Differential pressure during opening ≤ 500 mbar

Cycles until first service 20,000 cycles

Conductance (molecular flow) 400 ls-1

Table 1: Required gate valve specifications.

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The gate valve body alone in closed position, excluding the actuator, solenoid valve, and actuator extension rods, shall fit within the rectangular envelope in Figure 1 a). The maximum distance from the

DN63 valve center to the edge of the gate valve shall be 265mm. The entire device with every component installed, including the gate valve body, pneumatic actuator, and solenoid valve, shall fit within the rectangular envelope specified in Figure 1 b). The weight of the device shall be less than 22 kg.

Figure 1: Envelope dimensions in mm, Front view, a) Gate valve in closed position without actuator b) gate valve with actuator installed.

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3.3 Pneumatic actuator

The gate valve must be operated by a removable double-acting pneumatic actuator. It is critical that it be possible to remove the actuator with the valve in position opened and in position closed. There should be a mechanical lock to hold the valve in position closed. The spacer to hold the valve in position open when the actuator gets removed shall be supplied with the valve. The gate valve shall be normally closed. If electrical power or compressed air is lost while the gate is open or closed, the gate must close.

The pneumatic actuator must be controlled by a solenoid valve with electrical connections, and the solenoid must require ≤ 2.5𝑊. The solenoid valve will require a compressed air connection, which must satisfy the requirements in Table 2.

4 DN40 Gate Valve Performance Specification

4.1 Technical specifications

The DN40 gate valves (FC0090402) must be of flange size specification DN 40, with CF-F connections and a bellows feedthrough. The material of the gate valve body, gate plate, mechanism, and bellow must be entirely metal, of stainless steel 316L. The gate and bonnet seals must be metal, while the actuator seal may be Viton FKM. The gate valve shall satisfy the specifications including gate valve pressure range and leak rates at the gate valve body and valve seat according to Table 3.

Pneumatic Actuator Specifications Value Unit

Actuation Time Closing 3.5 s

Opening 3.5 s

Solenoid valve compressed air pressure

Min 4 Bar

Max 8 bar

Compressed air connection G 1/8" or R 1/8" (USA: 1/8" NPT)

Table 2: Required pneumatic actuator technical specifications.

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4.2 Dimensional conformance

extension rods, shall fit within the rectangular envelope in Figure 2 a). The maximum distance from the

Technical Pressure / Leak Rate

Specifications

Value Unit

Gate valve pressure

Range, abs.

Hi 2 bar

Lo XUHV -

Leak rate Body <1 × 10−10 mbar 𝑙𝑠−1

Valve <1 × 10−10 mbar 𝑙𝑠−1

Differential pressure at gate plate ≤ 2 bar

Differential pressure during opening ≤ 1 bar

Cycles until first service 20000 cycles

Conductance (molecular flow) 100 ls-1

Table 3: Required gate valve specifications.

Figure 2: Envelope dimensions in mm, Front view, a) Gate valve in closed position without actuator b) gate valve with actuator installed.

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DN40 valve center to the edge of the gate valve shall be 243mm. The entire device with every component installed, including the gate valve body, pneumatic actuator, and solenoid valve, shall fit within the rectangular envelope specified in Figure 2 b). The weight of the device shall be less than 10 Kg.

4.3 Pneumatic actuator

The gate valve must be operated by a removable double-acting pneumatic actuator It is critical that it be possible to remove the actuator with the valve in position opened and in position closed. The equipment used to hold the valve in position open when the actuator gets removed shall be supplied with the valve.

The gate valve must be normally closed. In case of power failure or loss of air compression while the valve is open or closed, the gate valve must close. The pneumatic actuator must be controlled by a solenoid valve with electrical connections, and the solenoid must require ≤ 2.5𝑊. The solenoid valve will require a compressed air connection, which must satisfy the requirements in Table 4.

5 Asymmetric DN40/DN63 Gate Valve Performance Specifications

5.1 Technical Specifications

The Asymmetric DN40/DN63 gate valves (FC0140115) will have a different flange connection on each side, and a bellows feedthrough. The first side must be of flange size specification DN 40, with CF-F connections, while the second side must be of flange size specification CF-F DN 63. The material of the gate valve body, gate plate, mechanism, and bellow must be entirely metal, of stainless steel 316L. The gate and bonnet seals must be metal, while the actuator seal may be Viton FKM.

Pneumatic Actuator Specifications Value Unit

Actuation Time Closing 1.5 s

Opening 1.5 s

Solenoid valve compressed air pressure

Min 4 Bar

Max 8 bar

Compressed air connection G1/8” or R1/8” 4-8 bar (USA)1/8” NPT)

Table 4: Required pneumatic actuator technical specifications.

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The gate valve shall satisfy the same specifications as the other DN40 gate valve in this order

(FC0090402) including gate valve pressure range and leak rates at the gate valve body and valve seat according to Table 3.

5.2 Dimensional Conformance

extension rods, shall fit within the rectangular envelope in Figure 3 a). The maximum distance from the gate valve center to the edge of the gate valve shall be 243mm. The entire device with every component installed, including the gate valve body, pneumatic actuator, and solenoid valve, shall fit within the rectangular envelope specified in Figure 3 b). The weight of the device shall be less than 10 Kg.

5.3 Pneumatic Actuator

The pneumatic actuator of the specialized DN40 gate valve shall satisfy the same specifications as the

DN40 gate valve in this order (FC0090402) according to Table 4.

6 General Performance Specifications

Figure 3: Required pneumatic actuator technical specifications.

DN40 st side DN nd side ate valve ithout actuator, closed posi on ate valve ith actuator

DN40 st side DN nd side

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6.1 Position Indicator

The solenoid valve on all three types of gate valves must include a position indicator, with electrical connections for remote monitoring. It must be capable of indicating whether the gate valve is open or closed.

6.2 Cleaning procedure

The gate valves should be cleaned to the standard required for an ISO 6 cleanroom and delivered in double-bagged packaging, using cleanroom compatible powder free bags. The cleaning procedure should be High Purity level.

The proposed cleaning procedure includes the following steps:

1. DI water rinse.

2. 99.9% pure Isopropyl alcohol rinse.

3. Use a solution of UPW and detergents* in the ultrasonic cleaner for at least 30 minutes.

4. Use ultrapure water (UPW) in the ultrasonic cleaner for at least 30 minutes.

5. Rinse thoroughly with running UPW after the ultrasonic cleaning.

6. Dry blow using particle free N2.

7. Assemble and double bag in ISO 6 cleanroom.

The Vendor shall communicate the extent to which they are able to perform the proposed procedure. Any deviation from this procedure shall be communicated in advance and accepted by Fermilab representatives.

*Liquinox liquid detergent is suggested. Other liquid detergent, which are proven to be compatible, can alternatively be used.

The Manufacturer should communicate to Fermilab representatives to which extent they are able to perform this procedure. Any eventual deviation from it shall be approved by Fermilab representatives in advance.

6.3 Packaging

All the components shall be prepared for shipment in accordance with commercial practice and in compliance with applicable rules and regulation pertaining to the handling, packaging, and transportation of the product to ensure carrier acceptance and safe delivery. Each component shall be individually wrapped in low density polyethylene bags.

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Wooden or plastic containers that prevent impact damage and bending shall be used. Sharp fasteners that penetrate the container, such as nails or screws, shall be avoided, and in any event, provisions shall be made that inadvertent penetration of points cannot come into contact with the components. Banding shall be applied in such a way that the bands must be removed if the container is opened. A marking shall be applied to the bands that identifies the manufacturer or manufacturer’s shipping agent, to indicate if the bands may have been replaced (e.g., as a result of customs inspection).

Shipping configuration shall be communicated and accepted by Fermilab representatives in advance of the shipment.