Exhibit A - D0040983 Procurement and Fabrication Spec - SSR2 Magnetic Shield for strongback tray (1).pdf

PIP-II SSR2 Cryomodule

- Procurement and Fabrication Specification -

Magnetic Shield for Strongback Tray

PIP-II

Procurement and Fabrication Specification

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for Strongback Tray

Document Number: ED0040983 Rev -

Fermi National Accelerator Laboratory 2

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 3

Table of Contents

1 Scope 4

2 Procurement Specification 4

2.1 Bidding Phase 4

2.2 Technical and Cost Evaluation Phase 5

2.3 Execution Phase and Hold Points 5

2.3.1 Hold Points 6

3 Fabrication Specification 6

3.1.1 Materials 6

3.2 Dimensional conformance 7

3.3 Fabrication Details 7

3.3.1 Forming 7

3.3.2 Heat Treatment 7

3.3.3 Grinding and Snipping 7

3.3.4 Handling 7

3.4 Serial number stamping Error! Bookmark not defined.

3.5 Quality controls 8

3.6 Shipping Plan 8

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 4

1 Scope

The Single Spoke Resonator Type 2 Cryomodule (SSR2 CM) is one of the five different types of cryomodules

(total of 23 units) that will constitute the PIP-II linear accelerator complex. The PIP-II linac will house a total of seven SSR2 CMs, whose production will follow test and qualification of one pre-production Single

Spoke Resonator Type 2 Cryomodule (ppSSR2 CM). The present specification is intended to inform the procurement and fabrication of Global Magnetic Shield components for the SSR2 CMs, in quantity indicated in Table 1.

Top Assembly Drawing Description Quantity

F10161777 DISC, SUPPORT POST MAG-SHIELD 50

F10161778 SPACER RING, SUPPORT POST MAG-SHIELD 50

F10158991 WASHER, LWR MAG SHIELD 500

Table 1: Quantities and Top Assembly Drawing

The Manufacturer shall provide all materials necessary to fabricate complete deliverables. The

Manufacturer shall provide manufacturing engineering services required to generate internal shop drawings and all documentation needed to manage and support their suppliers. The Manufacturer shall fabricate jigs and fixtures to ensure, ports, brackets, and other important components are maintained to specified tolerances. Any information of a proprietary nature must be identified in the bid response.

Delivered Duty Paid (DDP) Incoterm 2020 rules (HTS code 8543.90.88.45) shall be applied as method of delivery.

2 Procurement Specification

Purchase Order will be owned and managed by Fermi Forward Discovery Group (FFDG).

2.1 Bidding Phase

Bidder shall provide Quotation including all costs to manufacture and deliver to Fermilab the items indicated in Table 1. In addition to quotation, the following documentation shall be provided:

a) Schedule that meets a lead time of 3 months, starting from the date that the FFDG Purchase Order is awarded to the bidder running through fabrication, including hold points reported in Table 2.

Supporting documentation, to demonstrate that the bidder will deliver within the specified timeframe, is recommended.

b) Technical Proposal to demonstrate the ability of the bidder to deliver the assembly with performance that meet or exceed Fabrication Specification reported in section 3 of this

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 5 document. The technical proposal shall include datasheets showing physical and magnetic properties of the shield proposed material, so that it’s conformance with ASTM A753 Type 4 can be assessed. The Bidder shall disclose what part of the work, if any, will be sub-contracted.

c) Past Experience including examples of past projects (within the last five years) that closely match the scope in complexity and value, and that best illustrate the bidder’s capability, experience, and performance.

d) Management Control Plan to demonstrate the ability to ensure the required quality standard (see section 3) throughout the entire execution of the project. Examples of documentation developed for past projects (within the last five years), which demonstrate the ability of performing inspection and testing will be considered for the technical evaluation.

All required documentation shall be organized with a table of contents and corresponding sections.

2.2 Technical and Cost Evaluation Phase

FFDG Purchase Order is awarded to one bidder after that the proposals will have been evaluated by technical and cost evaluation teams.

2.3 Execution Phase and Hold Points

Upon FFDG purchase order award, the Manufacturer shall assign a person responsible for the technical execution and Quality Control (QC) of the project, and a person responsible for the commercial follow-up, throughout the duration of the contract. They shall be able to communicate in English.

Within one week from FFDG purchase order award, a kick-off meeting shall be carried out to initiate technical and commercial discussion between the technical and commercial representatives from FFDG and the Manufacturer. Action items from the meeting shall be addressed within one week.

Within four weeks from FFDG purchase order award and before starting any fabrication / procurement activity, the Manufacturing Readiness Review (MRR) shall be organized to allow FFDG reviewers to assess the Manufacturer’s level of preparation to proceed to the manufacturing and procurement phase. The review’s recommendations (if any) based on the presented material (see MRR deliverables in Table 2), shall be addressed within one week from the conclusion of the MRR.

Upon conclusion of the MRR, the Manufacturer will be allowed by FFDG to proceed with the fabrication / procurement phase. Quality Controls (see section 3.9) and technical reports, as detailed in Table 2, shall be provided by the Manufacturer to FFDG.

The readiness to ship the unit shall be assessed through an appropriate review.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 6

2.3.1 Hold Points

A Hold Point is defined as the moment in time wherein the process needs to be stopped in order to allow a FFDG representative to perform reviews and QCs deemed necessary.

Table 2 lists the main hold points and associated documentation deliverables for this project.

Hold Point

Description Deliverables When required

A Kick-off Meeting Address action items from the meeting Within 2 weeks of contract award

B

Manufacturing Readiness Review(s) (MRR) MDED (see section 3.2)

Detailed MIP and Travelers’ template (see section 3.11)

Within 8 weeks from FFDG purchase order award and before starting any Fabrication

/ Procurement

C Discrepancies / Nonconformities Discrepancy report(s) As soon as identified

D Shipping Readiness Review

CMTRs (see sections 3.1.1) Final version of MIP

Final version of MDED Discrepancy report(s) (If applicable)

QC Reports (see section 3.9) Shipping Plan (see section 3.10)

Prior to delivery

Table 2: Hold Points and Documentation Deliverables for Fabrication Phase

3 Fabrication Specification

This section provides a technical introduction of the scope, assembly to be manufactured, quality controls, and shipping plan.

3.1.1 Materials

Materials are specified in the referenced drawings. The use of any materials non-listed in the drawings is excluded by the present specification. Under exceptional conditions FFDG may approve other materials upon a written request. The Manufacturer is allowed to substitute 3mm thick with 1/8’’ thick material, and 1.5mm thick with 1/16’’ thick material, provided that FFDG will be notified of such change.

Certified Mill Test Reports (CMTR) of all raw materials shall be provided to FFDG as part of the deliverables of the shipping readiness review (see Table 2). These material certifications shall include all processes and tests with grade and composition being clearly identifiable and traceable to the respective component.

If the vendor obtains components from a subcontractor, the vendor is responsible to prove that the materials for the components meet compliance requirements.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 7

3.2 Dimensional conformance

All drawings referenced shall be used by the Manufacturer for configuration control and dimensional conformance. Dimensional variances and overall envelope configuration shall be maintained within specified tolerances.

The drawings supplied as part of this request for proposal are to be considered near-final release. The final set of drawings (latest revisions), including minor modifications that might occur during the bidding phase, will be given to the Manufacturer at the time of the kick-off meeting.

The Manufacturer may decide to use the drawings provided by FFDG for fabrication, or to produce its own drawings. Any change or deviation from the set of drawings provided by FFDG shall be listed in a

Manufacturer’s Drawings Exception Document (MDED). FFDG will have to provide a written approval to the MDED before the Manufacturer can proceed to the next step. FFDG is not accountable for any change in the drawings not listed in the MDED. The MDED can be revised and approved throughout the entire duration of the project.

3.3 Fabrication Details

3.3.1 Forming

The material shall be formed via normal sheet metal operations. Laser cutting and water jet cutting of the flat stock and rolling to final size is permitted.

3.3.2 Heat Treatment

After forming, the shields shall be annealed and processed accordingly to optimize the magnetic properties. The heat treatment batch number and other critical information for each part of the shield assemblies shall be recorded and be traceable to the part and serial numbers.

3.3.3 Grinding and Snipping

Before annealing, grinding and snipping are permissible to create a better fit with mating parts. No metal work is permitted once the annealing process has been completed.

3.3.4 Handling

Before and after annealing, white cotton gloves shall be worn to prevent cosmetic defects from dirty hands and skin oils. The magnetic permeability of the shield material can be degraded significantly by mechanical stress and shock during handling, packing and transportation, so proper handling procedures must be established and clearly stated.

Document Title: PIP-II SSR2 Cryomodule - Procurement and Fabrication Specification – Magnetic Shield for

Fermi National Accelerator Laboratory 8

3.4 Quality controls

The Manufacturer shall prepare a project specific Manufacturing and Inspection Plan (MIP) for FFDG’s approval. The MIP shall list the sequence of manufacturing steps, as well as the associated inspections:

- Visual inspections.

- Dimensional inspections.

The Manufacturer shall develop quality control procedures and tests to guarantee that the project will be in full conformance with the FFDG’s specifications. If during inspections a discrepancy occurs, which affect the final product, the supplier shall generate a Discrepancy Report (DR) and obtain FFDG’s approval before proceeding to the subsequent step.

The Manufacturer shall maintain records of all inspections and tests in the form of Quality Reports (i.e., electronic travelers).

The MIP shall be made available for FFDG’s reviews and approval before the Manufacturing Readiness

Review (MRR), as also indicated in Table 2.

3.5 Shipping Plan

The Manufacturer shall ship each component properly packed to ensure that damage is not incurred during shipment, in accordance with transportation industry standards. This shall include weather protection and shock protection. The vendor shall propose a shipping configuration to FFDG, and FFDG shall approve prior to any shipments. Recommendations include foam, bubble wrap, and other vibration/shock reducing materials to be used as packing material, and for components to be shipped in hard-side crates to reduce the risk of damage. Each package shall be labeled with a tag identifying the serial number of the shield component(s) contained inside. Sizing shall be such that handling is facilitated and weight limitations imposed by the transportation industry can readily be met.

All deliverables including documentation shall be catalogued and offered for acceptance to FFDG by the

Shipping Readiness Review, as detailed in Table 2.